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Home My WebLink About04/15/03 Telecommunications ----- ------- . . F\rv\'oj . . , - . TELECOMMUNICATION MEETING MINUTES April 15, 2003 The Regular Session of The Telecommunication Board of the City of The Colony, Texas was called to order at 7:01 p.m. on the 15th day of April 2003 at City Hall with the following members present: Board Members Present Staff present Clark Switzer, Chairman Rebecca Koo, Finance Director Richard Kuether, Vice Chairman Linda Camerlin - 1. T. Manager Walter Gillett Rhonda Gann - Recording Secretary Marcus Leatham Brian McNuelty - Staff Support Bill Cunningham Michael Fogarty Melvina Sparks Wallace Gehrke, Alternate Guest Janice Rose . With seven (8) board members present, a quorum was established and the following items were addressed: 1. Citizens Input Janice Rose came to the meeting on behalf of "The Colony's Living Treasures". Janice's agenda includes: a. Arts by the Lake b. Senior Citizens in The Colony Ms. Rose requested a response to her letter sent the board on March 29, 2003, whether or not her program will be feasible for the future or if it will be approved at all. Mr. Switzer told Ms. Rose that they will be reviewing all of the request and then get with Council and see how they want to handle the request. Mr. Switzer invited Ms. Rose to continue to stay for this meeting so that she will be able to hear what he has proposed after the last Council meeting. Ms. Rose agreed to stay for the term of the meeting. . 1 . . . ' . 2. Consideration of approval of the minutes of the Telecommunications Board meeting held on March 4, 2003. Linda Camerlin requested a change of the date of the meeting minutes from February to March, a typographical error. Change of the month was made. Walter Gillett made a motion to approve the minutes from the board meeting held on March 4,2003. Richard Kuether seconded the motion. Those in favor: All Those oppose: None 3. Discuss and make needed changes to the March 4, 2003 Telecommunications Board Meeting. Clark Switzer questioned Linda Camerlin's request at our last meeting, for a list of events the board will be using equipment that has been requested to be purchased. Mr. Switzer asked Ms. Camerlin if this was a purchasing procedure. . Linda Camerlin informed Mr. Switzer Councilman Schrag requested a calendar of events. After much discussion, it was decided that the equipment list will be forwarded to Bob Sparkman for acquisition and Ms. Camerlin told the board if the equipment is going to be used outside City Hall, they need to justify it. Mr. Switzer will organize a quarterly calendar to turn into staff each quarter prior to the events. Mr. Switzer coordinated a sub-committee: himself and Melvina Sparks to put this calendar together each quarter. Brian McNuelty and Linda Camerlin offered to help the subcommittee through e-mail if they need his help to keep the Board informed of City events. 4. Discuss spending in Telecommunications Fund. Ms. Camerlin reported the following spending in the Telecommunications Fund: a. October 18, 2002 - $420.00 check issued to ECI Video for the purchase of video and audio distribution amp. Diane Baxter signed off on it. b. November 2, 2002 - $47.45 - Charged to Telecommunication budget for nuts and bolts for the telecommunications room. . c. November 2, 2002 - Altex electronics - $40.04 - Hardware to install the projector in the ceiling in the conference room. 2 "",--,- . . . ' . d. April 12, 2003 - Brian McNuelty went to Altex and purchase cable and gender changer and wall plates to run cable from the projector directly to the monitor for $68.75. Mr. McNuelty told the board that the $68.75 to temporarily repair the projection to make it clearer when staff makes their presentation in the Council Chamber, until the other cable is fixed or until the board decides what they are going to do to make the permanent repairs. Brian told the board they had talked about making these repairs about four months ago. Ms. Koo assured the board that staff would make sure they contact the board in the future. Ms. Koo asked the board if they need to make a motion to approve the $68.75 that was spent to repair the view of the projector output. Wallace Gehrke made motion to approve the $68.75 that was spent to repair the view of the projector output. Bill Cunningham seconded the motion. Those in favor: All Those oppose: None . 5. Discuss status of approved equipment purchases. Mr. Switzer said this subject has already been discussed under line item #2. 6. Staff Liaison Report Nothing to report. 7. Chairman Input 1. Mr. Switzer told board that Mr. Joe McCourry requested that the board should look into shooting spots for candidates that are running for office effective next year. A. Board should look at making changes and regulations that can be brought before Council for approval for future election years. B. Mr. Switzer will pick a sub-committee to come up with a plan for procedures to shoot spots for candidates. C. Sub-committee should look at how long each candidate should air. (Equal time) D. Each candidate gets one spot only. E. Find a solution as to who will air first. Look at drawing names or numbers . for each candidate. F. All candidates airing will be on one tape. 3 . . . . . G. The Sub-committee will have time to work on this since there are no city elections next year. Ms. Camerlin reminded the board, according to the Cable Channel Policies, the Public Information Officer is charged with coordinating the development and implementation ofthese policies and procedures. Ms. Koo said that the board can make the recommendation to Council for approval and then it will go to Diane Baxter for implementation. Mr. Switzer elected the Sub-Committee for this project: Michael Fogarty and Walter Gillett. Mr. Switzer asked Mr. Fogarty to contact the City Secretary to see when she will be going through the policies and regulations for changes and updates in the event it is done before board is ready for this new implementation. 2. The City Manager wants Telecommunications Board to meet with Arts Board in reference to handling the Arts Board's promotions for their programs, etc. Mr. Switzer asked Linda Camerlin to contact Nancy Boykin in Library and ask her to meet with our board at the meeting after our May 6 meeting. Mr. Switzer asked the board if they have anything else. . Richard Kuether reported some ongoing activities. a. Will be taping the candidate's forum at the Tribute golf course this Thursday night. Marcus and Wallace will help, if anyone else would like to help, let him know. b. The Mayor Insight program - Parks and Recreation has put together some scripts they want to shoot PSA's. Talk about Hidden Cove Park, Five Star Complex, and the Aquatic Park. This will take place this week, date not set for airing yet. c. Next Mayor Insight program will feature the Police Department; similar to what was done with the Fire Department with Chief Morrison. This taping is schedule for April 30, 2003. Brian McNuelty asked Mr. Kuether to broadcast the P&Z Board and the Economic Development Committee Meetings. Mr. Kuether asked Brian to give him a list and he will add it on. Mr. Switzer wanted to continue to meet twice a month. Brian McNuelty told the board when he tapes P&Z, he can tape a year's worth of meeting on one tape and the board should think about using one tape for several tapings to save money. Walter Gillette reported that he and Bill Cunningham went to the Police Communications meeting last Friday in reference to the radios Chief Clark wants to purchase. . 4 ,.. . . . Bill Cunningham reported that Chief Clark said in the meeting the Public Works repeater would stay where it is on the South Water Tower. Three new ones for Parks and Recreation and Police will probably go on the Legends Water Tower. Chief would like to get this completed before the end of this year. Mr. Switzer said the next meeting would be on May 6,2003. Clark Switzer adjourned this meeting at 8:01 p.m. APPROVED: Clark Switzer, Chairman Rhonda Gann, Recording Secretary . . 5