HomeMy WebLinkAbout03/04/03 Telecommunications
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TELECOMMUNICATION
. MEETING MINUTES
March 4, 2003
The Regular Session of The Telecommunication Board of the City of The Colony, Texas was called to
order at 7:01 p.m. on the 4th day ofF8bn1f1};)T 2003 at City Hall with the following members present:
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Board Members Present Staff present:
Clark Switzer, Chairman Rebecca Koo, Finance Director
Richard Kuether, Vice Chairman Linda Camerlin - I. T. Manager
Walter Gillett Rhonda Gann - Recording Secretary
Marcus Leatham Jonathan Alzamora - I. T. Specialist
Bill Cunningham
Michael Fogarty
Melvina Sparks
Wallace Gehrke, Alternate
Guest were:
Chief Joe Clark
Detective Chris Plemons
. With seven (7) board members present, a quorum was established and the following items were
addressed:
1. Citizens Input
None
2. Consideration of approval of the minutes of the Telecommunications Board
meeting held on February 18,2003.
Marcus Latham asked a change to be made on page 4 of the minutes, number 8, third
paragraph; change the word tested to coordinated.
Marcus Latham then made a motion to approve the minutes rrom the board meting held
on February 18, 2003.
Wallace Gehrke seconded the motion.
Those in favor: All
Those oppose: None
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3. Discuss and take action as needed for Chief Clark's request for assistance from
. Telecommunications Board regarding radio issues.
a. Chief Clark requested two Telecommunication Board Members to be on a
committee he is putting together to implement a new communication system for
radio rrequency for police.
b. The two members will be needed for advice on a new system he is looking at.
Clark Switzer appointed Marcus Latham and Bill Cunningham to work with Chief
Clark on their viewpoints for implementing a new communication system.
Chief Clark asked Linda Camerlin if he could have Jonathan Alzamora on this
committee as well.
Chief Clark needs a list of phone numbers and e-mail address for Telecommunication
Board.
4. Review and discuss proposal from Mrs. Rose involving possibility of showing
program on Channel 17.
Clark Switzer asked to table this item until he is able to get more names and phone
numbers to those who have made a proposal for this item in the past for other programs.
. Walter Gillette made a motion to table this item.
Melvina Sparks seconded the motion.
Those in favor: All
Those oppose: None
5. Staff Liaison Report
a. Report of AT&T access in The Colony
Linda reported AT&T support all of The Colony for DSL.
b. Report of SBC DSL in The Colony
1. Linda emailed Dalene Buhl, information not forthcoming.
2. DSL is not available in all of The Colony.
c. Distribute AT&T Contract, cell tower contracts and SBC information
Information distributed with agenda packet handed out
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d. Request documented justification for Board for purchases as per Purchasing
. Procedures.
Linda requested from board a calendar of events when equipment is being used
outside of the broadcast room.
How will the new monitors be used; to replace monitors in-house?
The fee to repair the Deck in the broadcast room is $175.00.
Linda will check with AT&T to provide the Water Pump Station and the old Library
with cable for rree as stated in the contract agreement with The City of The Colony.
e. Linda informed board that all agendas and minutes will be e-mailed to them as soon
as they are completed. Most packets cannot be e-mailed. A mail box will be set up
in Rhonda Gann's office for each board member so that they can pick up their
packets the Friday before each meeting. Linda will let board members know
whether there will be a packet placed in their mailbox.
6. Chairman Input
Clark Switzer cancelled the next meeting for March 18, 2003. The next
Telecommunication Meeting will be held on Tuesday, April 1, 2003.
. a. Purchase of new equipment -requested adjustment from last meeting
Items 4, 5 & 6 on the TCGTV Equipment List needed as of January 30,2003 needs
to be corrected as follows:
(Item #4) Tec-Nec Cables XLR Male to RCA Male 3' in Length
2 at $11.95 should be changed to 2 at $12.95.
(Item #5) CANARE Cables XLR Male to XLR Female -l-002- in Length
2 @ $12.95 should be changed to 50' in Length, 2 @ $45.95.1
(Item #6) Was Correct at $72.95
Item added to the list is - 12 - CANARE Cables xlr Male to XLR Female 6' in
Length @ $14.94 each.
Richard made a motion to approve the correction of # 4, 5, and 6 and to add the new
item.
Bill Cunningham seconded the motion.
. Those in favor: All
Those opposed: None
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b. Purchase of future equipment - needed lighting
. 1. Clark Switzer said we need new lighting for the Council Chambers.
Jonathan Alzamora reported he found three different types of lighting that range
rrom $20.00 to $30.00 each.
Melvina Sparks made a motion to purchase one each of the three lightings to see
which one works the best for broadcasting.
Bill Cunningham seconded the motion.
Those in favor: All
Those opposed: All
2. Clark Switzer is looking into new editing system as follows:
a. Apple Computer
b. Gateway Computer
Will need a laptop for the editing system, not enough room for a desk computer.
Our next meeting will be on April 1, 2003.
. Clark Switzer adjourned this meeting at 9:20 p.m.
APPROVED:
Clark Switzer, Chairman
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