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HomeMy WebLinkAbout09/16/04 CDC MINUTES I THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION SEPTEMBER 16TH 2004 PRESENT: Richard Boyer - President STAFF: Pam Nelson Vicki Briggs - Member Sam Fitzgerald John Sanders - Vice President Kathy Neal Susan King - Member Sue Walden - Treasurer ABSENT: Allen Harris, Council Liaison Don Beckel - Secretary Bunker HilI- Member Meeting called to order at -7:03 p.m. 1. CITIZEN'S INPUT - None. 2. APPROVAL OF MINUTES OF AUGUST 19TH 2004 - Motion to approve - Sanders; Second - King; motion carried 3. CONSIDERATION OF APPROVAL FOR PARK PROJECTS 2004-2005 The consensus of the board was to allocate $115,000 to existing park improvements. Some of these funds will also be used towards landscape improvements. I Motion to approve - Sanders; Second - Walden; motion carried 4. DISCUSSION AND CONSIDERATION OF SCOREBOARDS FOR FIVE STAR RFP's were distributed to soft drink companies and advertised on the city website for 30 days but we had no responses. The board is being asked to purchase the scoreboards and Parks & Rec. staffwill work on getting individual sponsors. We would like to have these purchased and installed by the spring season; football is currently using portable scoreboards. Pam said we would have to go through the bid process. The consensus of the board is to proceed with the bid process. 5. DISCUSSION OF TRASH AND OTHER ISSUES RELATING TO FIVE STAR Many people have informed John that the condition of the fields and parking lot at Five Star, following youth league games at the soccer / football fields is horrible. Sam did get some pictures of the trash and condition of the bathrooms before the Five Star maintenance crew picked up all the trash and cleaned the bathrooms Pam informed the board that the football board met with her, Jackie, David and Sam regarding the trash and cleanliness issues at last weekends games. They were given a memo that identified their responsibilities and were told they must comply and that what they have been doing is completely unacceptable. They admitted that their people, who were supposed to be there to monitor things, were not there and the people who were there, did not take care of things either. They assured us that this would not happen again and they accepted responsibility for the conditions this past weekend They have arranged to have a pressure washer there to clean the bathrooms at the end of the day, and they have asked us to get them more trashcans to place around the fields. They have provided us with a list of I board members who will be on duty at each game and the board members there at the end of each night, will check to make SU1:e everything is clean. If this problem continues, we will remove privileges. This has not been a problem with Little League. 6. UPDATE FROM DIRECTOR I ASST. DIRECTOR- FINANCIAL STATEMENTS - Sales tax revenue continues to increase. PARK PROJECTS - The playground is finished at Bill Allen. The pavilions at Dave Cowan and Carr/Chapman are complete. The shade structure at Scout Park is also complete. A suggestion was made to put one of the old shade structures from BB Owen, at the skate park - Sam said that could be done. TRAIL LIGHTS AT FIVE STAR - The lights will go around the perimeter of the park. We have contacted an electrician for an estimate to install a bollard type light along the trail. CIVIC CENTER - We hope to go to City Council in October or November to award the contract to the architect. From that point it would take approximately 4 months to design the building with construction possibly starting in April with completion at the end of 2005 HAWAIIAN FALLS - Pam met with Dave Busch and got a recap of the season. They may allow people to bring coolers into the park next year, they may change their hours and include a twilight rate, they are changing some of their marketing strategies, they are going to work with the schools, they projected 150,000 in attendance but only had 110,000 - a lot of people came from Little Elm and McKinney but they were disappointed in the small turnout from other cities. They have also set up a "Moms Advisory Committee". They are having a BBQ this week and have invited businesses in an effort to get them to reserve the park for corporate picnics. BUDGET - If there are additional maintenance costs for projects in the future, the board may be asked to provide fundingfor those costs, which the board hasn't been asked to do that in the past. Pam does not anticipate any projects producing additional maintenance costs, with the exception of the Trail project. HIDDEN COVE PARK - We have gone out for RFP 'sfor marina development. Three proposals were submitted and the HCP RFP Committee has picked 2 marina developers they would like to !lee take over the park. The city transfers $100,000 - $130,000 every year to the HCP budget. A percentage of the revenues generated by the developers will go towards reducing the deficit. JT's has gotten a 10- year extension from the city and whichever marina developer is chosen, they will have to work with JT's. The developers want to add cabins, restaurant, conference center with an amphitheater, and a lodge. Whichever developer is selected, they are required to keep the current staff for 6 months. The park will still be a fee paid park, but the operations of the park should not change. There will be development and improvements, but not at our expense. We are still the landlord and will have control over what goes on out there. We will negotiate a fee structure and possibly a discount to The Colony residents. There being no further business to discuss, the meeting was adjourned at 8: 15 p.m. :u£ / -.'- >""""""~__·_M__.~~~"'_"'