HomeMy WebLinkAbout07/29/04 Library Board
MINUTES OF THE LIBRARY BOARD
OF THE
I CITY OF THE COLONY
July 29,2004
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called
to order by Chair Kruzich at 7:03 p.m.
Present:
Sandi Gehrke Place 1
Diana Kruzich Place 2
James Althaus Place 3
Lorraine Clark Place 4
Jayme Skelton Place 5
Wayne Bullard Place 6
Sue Parks Place 7
Joan Sveinsson Library Director
Jo Chantrill Library Secretary
1. Citizens input.
None.
2. Consideration and approval of minutes of the board meeting held June 17, 2004.
The minutes were approved as presented.
I 3. Review of Library Policies.
a. Discussion and consideration of revisions to the Materials Selection Policy.
Director Sveinsson presented a revised version, entitled Collection Development
Policy. The Board members agreed upon several changes in grammar and
punctuation. Member Gehrke moved to adopt the revised policy with the
recommended changes. Member Althaus seconded the motion and the motion
passed unanimously.
b. Discussion and consideration of revisions to the Internet Access Policy.
This item was tabled to the next meeting.
4. Library Director's Report:
a. Status report re: operations
Technical Services Librarian Sanders is on medical leave, possibly until mid-
December. Savings in salary and overtime budget in this service area will be used
to fund temporary librarian staff and additional hours for other staff to enable the
department to maintain service levels.
Library Page Estes had submitted her resignation as her family was planning to
relocate to Florida; the move has been postponed, her resignation has been
rescinded, and the posting of the vacancy has been canceled.
I The FY 04-05 proposed budget includes cuts in many line items. With the
exception of salaries and benefits, staff was instructed to submit cuts of 3% and 5%.
The Library's 3% cuts were implemented in the preliminary budget, with the
exception of the education and travel line items, which were reduced by a combined
total of $1,000 rather than $3,020. No new personnel have been included for the
Library Department. The City Council budget work session is scheduled for August
5, 2004.
Director Sveinsson has begun to sort through The Colony Library Foundation files.
Director Sveinsson will be researching the possibility of using an NTRLS mini-grant
to fund a consultant to get the Foundation's legal documents brought up to date and
to evaluate the feasibility of reviving the Foundation.
Beginning in September, the Library will host a Family Game Night the first
Thursday of the month from 6:30 - 8:30 p.m. in the juvenile fiction area. Hobby
Paradise will provide the games and staff who will handle set up, take down, and
will provide instruction and answer questions.
Reference Librarian Cervantes is organizing activities for Patriot Day on September
11; the Library will host a voter's registration drive. Member Parks will provide a
copy of the Bill Moyers video on freedom that will be run repeatedly in the story time
area.
The IT Department has hired a consulting firm to provide IT services until an IT
Manager is hired and on board. Library staff is assisting in providing information
regarding the Library's network to the representatives of the consulting firm.
b. Status report re: Denton County Library Funding
No report.
c. Status report re: grants
The local Wal-Mart has not yet received the check for the Matching Funds grant,
although they have been told that the grant was approved. There has been no word
from Sam's regarding the status of the Library's literacy grant application.
d. Update re: Friends of the Library activities
In addition to the book sale on September 11th, a Friends fund-raiser is being held
with the local Chick-Fil-A Chick-Fil-A will donate 15% of all sales between the
hours of 11 a.m. and 7 p.m. that are identified as being made in support of The
Colony Public Library.
e. Long range planning:
No report.
The next meeting will be Sept. 23,2004, at 7:00 pm.
The meeting adjourned at 8:45 p.m.
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