HomeMy WebLinkAbout08/19/04 CDC
MINUTES
I THE COLONY COMMUNITY DEVELOPMENT CORPORATION
REGULAR SESSION
AUGUST 19TH 2004
PRESENT: Richard Boyer - President STAFF: Pam Nelson
Vicki Briggs - Member Sam Fitzgerald
John Sanders - Vice President Kathy Neal
Susan King - Member Allen Harris - Council Liaison
Sue Walden - Treasurer
Don Beckel - Secretary
Bunker Hill - Member
Meeting called to order at -7:01 p.m.
1. CITIZEN'S INPUT -
None.
2. APPROVAL OF MINUTES OF JULY 15TH 2004 -
Motion to approve - Sanders; Second - King; motion carried
3. CONSIDERATION OF REQUEST FROM THE CIVIC CENTER DESIGN COMMITTEE
TO ASSIST WITH FUNDING OF FURNISHINGS TO THE PROPOSED NEW CIVIC CENTER
City Council has allocated $1 million for the project. The Design Committee has met and developed a
I floor plan for the building. The location has changedfrom Five Star to the area of land between the old
library building and Griffin Middle School. The design is for 7,500 sq.jt., and we would have the ability
to add an additional 8,000 feet for juture expansion. It is designed as a multi-use facility - arts, meetings,
and parties. There are meeting rooms, an office, reception area, restrooms, kitchen area, storage area,
and a technical room. We would add 42 - 43 parking spaces, and that is included in the construction
cost now of$1,047, 741.00 and includes a 5% contingency. We've consulted with legal counsel and have
been informed that $100,000 from the hotel/motel tax can be used towards this project. We will need to
add 9% - 10% in design and engineer fees. Thejurniture needed for the building includes chairs, chair
dollies, round and rectangular tables, table carts, desk, file cabinet, computer, printer, fax machine,
display racks, benches, plants, kitchen appliances. The estimated cost of the furniture is $ 74,45 O.
The issue of 4B funding an office for a city employee was raised Pam said this issue would need to be
researched
This may go to City Council by the end of Sept ember for approval of the architect's contract to start
designing it.
Motion to approve an expenditure, not to exceed $80, 000, for furnishings for the proposed new Civic
Center, with the stipulation that staff researches the legality of 4B funding office jurniture and computers
- King; Second - Walden; Opposed - Boyer; motion carried
4. CONSIDERATION OF APPROVAL OF INFORMATION AND FUNDING FOR THE FALL
I EDITION OF THE FUN TIMES BROCHURE PUBLISHED BY PARKS & RECREATION _
The board was informed there was no space available in the Fall edition of the Fun Times
brochure, therefore, no action was taken on this item.
5. DISCUSSION OF CREATING A LANDSCAPE IMPROVEMENT COMMITTEE FOR THE
PARKS-
Don would like to get citizens who have an interest in landscaping, to join this committee. Susan said she
would like to be involved with this committee. There was a consensus of the board to form the committee.
Pam said a project they could start with is adding some landscaping around the new signs we placed in
the parks.
6. DISCUSSION OF HANGING BANNERS IN THE CITY THROUGHOUT THE YEAR
Pam informed the board that the City has allocated money for banners as a part of the beautification
project, however the board can supplement this portion of the project. There are 30 locations that
have been identified for banners, but more can be added
7. DISCUSSION OF PROVIDING ADDITIONAL LIGHTING ON THE TRAIL AT FIVE STAR
Since the time change is getting near, we are starting to get requests for additional lighting along the
trail at Five Star. Pam said there is a bollard type light that is designed for trails; they stand 3 feet
out of the ground She said we can also research solar power lights, but whatever light we select, we
must consider the residents along Arbor Glen.
8. CONSIDERATION OF APPROVAL OF PARK PROJECTS FOR 2004 - 2005
The board requested Sam to get cost information for additional lighting along the trail at Five Star
before they approve the park projects for 2004-2005.
Motion to table this item until the September meeting - Sanders; Second - Briggs; motion carried
9. UPDATE FROM DIRECTOR / ASST. DIRECTOR-
FINANCIAL STATEMENTS-
The board reviewed the financial statements; Allen expressed concern that 4A & 4B may not be getting
their fair portion of sales tax. The suggestion was made for Finance to help research this.
PARK PROJECTS-
BB Owen - The new dugouts are 40ft. long by 20ft. wide, there are new player benches, the fence
padding will be color coded, and the fencing along the foul line has been changed Allen said he has
received complaints about the sidewalks from the parking lot to the field - Sam said he was aware of the
problem and will get it fixed
BAMP - The playground is finished
Workshop on Economic Development - Pam and Sam attended a workshop hosted by an attorney firm
that was very informative. They brought back a book containing several samples of economic
development and joint use agreements done in other cities. The next mandatory training is on Sept. 28th,
and you have to do it every 2 years.
There being n? further business to discuss, the meeting was adjourned at 8: 17 p.m.
/
y; ---