HomeMy WebLinkAboutOrdinance No. 03-1498 CITY OF THE COLONY, TEXAS
ORDINANCE NO. O ~ ~ ]~%
AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS,
AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT
WITH HALFF ASSOCIATES~ INC. FOR PREPARATION OF
CONSTRUCTION PLANS FOR MEMORIAL DRIVE AND
INFRASTRUCTURE ASSOCIATED WITH FIVE STAR PARK;
ATTACHING THE APPROVED FORM OF CONTRACT AS EXHIBIT "A";
AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF THE COLONY,
TEXAS:
SECTION 1. That the City Manager of the City of The Colony, Texas is hereby authorized
to execute on behalf of the City a contract with HalffAssociates, Inc. to provide for the renovation
of the Police and Courts Building. The approved form of contract is attached hereto as Exhibit "A",
and made a part hereof for such purposes.
SECTION 2. This Ordinance shall take effect immediately from and after its passage by the
City Council of the City of The Colony, Texas.
DULY PASSED AND APPROVED by the City Council of the City of The Colony, Texas
this 17th day of November, 2003.
APPROVED:
J/~m Dillard, Mayor
ATTEST:
Patti A. Hicks, City Secretary
APPR~V[ ~y///~ORM:
EXHIBIT "A"
SCOPE OF WORK
for
Preparation of Plans, Specifications and Cost Estimates
SITE INFRASTRUCTURE ASSOCIATED
WITH HORIZON WATER PARK
in
THE COLONY
A. Description:
The Colony intends to construct necessary infrastructure improvements to allow
development of thc Horizon Water Park within the Memorial Park site at Paige Road
and Memorial Drive. Thc improvements are described in the report entitled "Horizon
Water Park Feasibility Study" prepared by HalffAssociates. The improvements will
be designed and constructed in two phases. In the general the improvements include:
Phase I
1. Driveway cnh'ance to Paige Road
2. Channel improvements in North Channel
3. Weir Structure in Office Creek
4. 400-space parking lot with lighting and drainage
5. Water and sanitary sewer lines
Phase II
1. Memorial Drive Paving and Drainage fi.om 700-feet of Paige Road to Worley
Drive, including driveway to Park
2. Memorial Drive 16-inch Water Line fi.om Paige Road to Driveway
3. Office Creek Drainage Improvements
B. Work Plan:
1. Feasibility Study - Prepare a feasibility study for the construction of a water
park to be located on City-owned park land at the northeast comer of Paige
Road and Memorial Drive. The feasibility study will address the following
issues:
a. Roadway improvements for Memorial Drive fi.om Paige Road to Worley
Drive
b. Drainage issues related to Office Creek and the North Channel
c. Optimum location for required detention
d. Utility improvements
e. Access and parking
A-1
As part of the feasibility study Halff will prepare a conceptual site plan to
include the Horizon Water Park and proposed park improvements by the City.
Halff will prepare a brief study report with estimates of probable cost for
Memorial Drive and associated driveway, Paige Road driveway and culvert,
drainage and channel improvements, on-site parking and drainage
improvements, Memorial Drive water line and on-site water lines, lighting for
Memorial Drive and parking lot, engineering and survey costs.
Halffwill submit twelve copies of the feasibility study and conceptual site
plan.
2. Surveying
a. Boundary Survey: Prepare a boundary survey and field notes for the 7.5
acre Horizon Water Park site based on the approved conceptual site plan.
b. Topographical Survey for Design: Prepare a topographical survey suitable
for design for the entire 23.8 acre Memorial Park site and adjacent streets.
c. Provide twelve copies of each the surveys bearing the seal of a Texas
Registered Public Surveyor. Provide digital files as requested.
d. Supplemental Surveys: Additional field survey work will be performed to
obtain "as-built" elevations for Phase I improvements that may affect
Phase II and to set additional construction controls for Phase II
construction.
e. Right-of-Way Maps and Parcels - Prepare right-of-way maps, exhibits and
legal descriptions for two (2) parcels to be obtained for the Memorial
Drive extension in Phase II. Documents will be prepared in the format
required by the City of The Colony. All documents will bear the seal of a
Texas Registered Professional Land Surveyor.
3. Phase I Construction Plans: Halffwill prepare construction plans and
specifications for Phase I improvements. It is assumed all Phase I
improvements will be bid and constructed in a single construction contract.
Plans will include the following:
· Project Layout and General Notes
· Dimensional Control Plan
· Grading Plan
· Drainage Area Map and Calculations
· Layout and Structural Details for Weir Structure
A-2
· Plan, Profiles and Typical Sections for North Channel Improvements
including Box Culvert at Driveway
· Parking Lot Plan including striping, signage and markings
· Parking Lot Drainage Plan and Profiles
· Parking Lot Lighting Plan
· Water and Sanitary Sewer Plans
· Erosion Control Plans
· Paving Details
· Drainage Details
· Water and Sanitary Sewer Details
· Structural Details
· Miscellaneous Details
· Temporary Traffic Control Plan
During preparation of the plans Halffwill coordinate with the City, City's
Park Design Consultant and Horizon Water Park.
4. Right-of-Way Maps and Parcels - Prepare right-of-way maps, exhibits and
legal descriptions for two (2) parcels to be obtained for the Memorial Drive
extension. Documents will be prepared in the format required by the City of
The Colony. All documents will bear the seal of a Texas Registered
Professional Land Surveyor.
5. Phase II Construction Plans: Halffwill prepare construction plans and
specifications for the improvements. It is assumed that all Phase II
improvements will be bid and constructed in a single construction package.
Plans will include the following:
· Project Layout and General Notes
· Dimensional Control Plan
· Memorial Drive Plan and Profile
· Memorial Drive Typical Paving Sections
· Memorial Drive Pavement Markings Plan
· Drainage Area Map and Calculations
· Plan, Profiles and Typical Sections for Office Creek Channel
Improvements
· Box Culvert Plans and Profiles
· Memorial Drive Water Line Plan and Profile
· Memorial Drive Landscape and Irrigation Plans
· Erosion Control Plans
· Paving Details
· Drainage Details
· Water Details
· Structural Details
· Landscape Details
· Irrigation Details
A-3
· Miscellaneous Details
· Temporary Traffic Control Plan
· Channel and Roadway Cross-Sections
6. Texas Department of Licensing Review: Halffwill prepare the application for
signature by the City and submit plans to the Texas Department of Licensing
for review and approval.
7. Phase I and II Construction Administration: Services through construction
will include the following:
· Assemble bid documents
· Attend pre-bid meeting
· Analyze bids and recommend award of contract
· Attend pre-construction meeting
· Provide periodic inspection
· Perform fmal inspection and walk-through
C. Schedule
Halffwill begin work immediately after receipt of a written notice to proceed and in
accordance with the following project milestones:
Phase I
Complete feasibility study November 5, 2003
Complete boundary survey November 11, 2003
Complete topographic survey November 26, 2003
Complete preliminary plans December 1, 2003
Complete final plans December 15, 2003
Complete bid and award January 19, 2004
Complete Construction May 1, 2004
Phase li
Submit right-of-way documents January 15, 2004
Complete Preliminary Plans March 1, 2004
Complete final plans May 1, 2004
A-4
Complete bid and award July 1, 2004
Complete Construction March 1, 2005
^-5
EXHIBIT "B"
COMPENSATION
for
Preparation of Plans, Specifications and Estimates
SITE INFRASTRUCTURE ASSOCIATED
WITH HORIZON WATER PARK
in
THE COLONY
Exhibit "B" defines the basis of compensation to the Consultant for the services rendered.
Phase I Services
A. Basic Fee Services - The basic fee for the services as described in Exhibit "A"
will be $83,000 which includes printing, direct costs and computer charges
normally associated with production of these services and reproduction of up to
fifteen (15) sets of plans for review purposes.
The basis of compensation for Basic Fee services shall be as follows:
1. $45,800 for - Preliminary Plans, Specifications and Estimates
2. $24,700 for - Final Plans, Specifications and Estimates
Items (1) through (2) will be billed lump sum upon submittal of the plans
included in the design tasks and in accordance with the billing schedule in
Item C. below.
3. Construction Administration Services shall be billed in accordance with the
billing schedule in Item C. below up to a total lump sum of $12,500.
B. Special Services - Special Services will be billed lump sum. The following table
summarizes special services fees.
TASK DESCRIPTION FEE
B.I. Feasibility Study $13,000
B.2. Boundary Survey $5,700
B.3. Topographic Survey $4,300
B.4. Printing of Plans and Specifications $2,000
TOTAL SPECIAL SERVICES $25,000
C. Billing Schedule - Services will be billed at five project milestones and in
accordance with the following schedule:
1. Lump sum fee of $23,000 upon submittal of Feasibility Study, Boundary
Survey and Topographic Survey (Items B.I., B.2. & B.3.)
2. Lump sum of $45,800 upon submittal of preliminary plans, specifications and
estimates (Item A. 1.)
3. Lump sum of $24,700 upon submittal of final plans, specifications and
estimates (Item A.2.)
4. Lump sum of $3,500 upon receipt of bids (Portion of Item A.3. and Item B.4.)
5. Lump sum of $11,000 upon completion of construction (Remainder of Item
B.4.)
The total maximum fee for all Phase I services is $108,000.
Phase II Services
A. Basic Fee Services - The basic fee for the services as described in Exhibit "A"
will be $95,000 which includes printing, direct costs and computer charges
normally associated with production of these services and reproduction of up to
fiReen (15) sets of plans for review purposes.
The basis of compensation for Basic Fee services shall be as follows:
1. $52,700 for - Preliminary Plans, Specifications and Estimates
2. $28,300 for - Final Plans, Specifications and Estimates
Items (1) through (2) will be billed lump sum upon submittal of the plans
included in the design tasks and in accordance with the billing schedule in
Item C. below.
3. Construction Administration Services shall be billed in accordance with the
billing schedule in Item C. below up to a total lump sum of $14,000.
B-2
B. Special Services - Special Services will be paid for lump sum. The following
table summarizes special services fees.
TASK DESCRIPTION FEE
B.1. Supplemental Design Surveys $4,000
B.2. Right-of-Way Parcels $5,000
B.3. Printing of Plans and Specifications $2,500
TOTAL SPECIAL SERVICES [ $11,500
C. Billing Schedule - Services will be billed at five project milestones and in
accordance with the following schedule:
1. Lump sum of $5,000 upon submittal of right-of-way parcels (Item B.2.)
2. Lump sum of $56,700 upon submittal of preliminary plans, specifications and
estimates (Item A. 1. and B.1.)
3. Lump sum of $28,300 upon submittal of final plans, specifications and
estimates (Item A.2.)
4. Lump sum of $5,000 upon receipt of bids (Portion of Item A.3. and Item B.3.)
5. Lump sum of $11,500 upon completion of construction (Remainder of Item
A.3.)
The total maximum fee for all Phase II services is $106,500. The total maximum
fee for Phase I and Phase II is $214,500.
D. In order to account for different funding sources, the following billing mounts
will be split in the following manner:
Item Memorial Drive Remainder of Phase II Total
1. $ 5,000 .... $ 5,000
2. $ 37,990 $ 18,710 $ 56,700
3. $ 18,960 $ 9,340 $ 28,300
4. $ 3,350 $ 1,650 $ 5,000
5. $ 7.700 $ 3.800 $ 11.500
$ 73,000 $ 33,500 $ 106,500