HomeMy WebLinkAboutOrdinance No. 00-1261 ORIGINAL
CITY OF THE COLONY, TEXAS
ORDINANCE NO. ~9Z9' / ~2~,
AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS,
AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT
WITH SHIMEK, JACOBS AND FINKLEA CONSULTING ENGINEERS
FOR A SUPERVISORY CONTROL AND DATA ACQUISITION SYSTEM;
ATTACHING THE APPROVED FORM OF CONTRACT AS EXHIBIT "A";
AND PROVIDING AN EFFECTIVE DATE
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF THE COLONY,
TEXAS:
SECTION 1. That the City Manager of the City of The Colony, Texas is hereby authorized
to execute on behalf of the City a contract with Shimek, Jacobs and Finklea Consulting Engeineers
for a Supervisory Control and Data Acquisition System. The approved form of contract is attached
hereto as Exhibit "A", and made a part hereof for such purposes.
SECTION 2. This Ordinance shall take effect immediately from and after its passage by the
City Council of the City of The Colony, Texas.
DULY PASSED AND APPROVED by the ~ry Council oft~ City of The Colony, Texas
this 18~ day of December 2000' .~...,t~~ ~__ell..z~
*lWilliam W. Manning, Mayor~
ATTEST:
Patti A. Hicks, TRMC, City Secretary
APPROVED AS TO FORM:
Attomey//' )'
SHIMEK, JACOBS & FINKI.EA, L.L.P.
CONSULTING ENGINEERS
8333 Douglas Avenue, #820 Dallas, Texas 75225-5816 Fax (214) 361-0204 Phone (214) 361-7900
RONALD V. CONWAY, P.E.
JOHN W. BIRKHOFF, P.E.
JOE R. CARTER, P.E
GARY C. HENDRiCKS, P.E.
PAUL A. CARLINE, P.E.
MATT HICKEY, P.E.
Ross L. J^coBs, P.E. December 13, 2000
1. C. F1NKLEA, P.E.
Mr. Abel V. Saldana, P.E.
City Engineer R F (3 E IV ~. D
The Colony
6800 Main St. D[O 1 8 2000
The Colony, Texas 75056
BY ENGINEERING DEPT,
Re: Water Production SCADA System
Dear Mr. Saldana:
We are pleased to submit this proposal to perform engineering services for The Colony to implement
a Supervisory Control and Data Acquisition (SCADA) System to serve The Colony. We proposed to
prepare the bidding documents for procurement of the SCADA System utilizing the State's "High
Technology Procurement Regulations." Each bidder will submit preliminary plans and equipment
literature to fully describe their bid. The successful bidder will submit detailed plans and equipment
literature for review by The Colony prior to equipment selection and installation.
Our services will include preparation of the bidding documents, plans and specifications, evaluation
of the bids received, shop drawing review and general construction administration. An itemized
Scope of Engineering Services is enclosed with this letter.
The proposed SCADA System will monitor and control the pumps at the Office Creek Pump Station
and the three existing well and ground storage sites as shown on the enclosed schematic drawing.
The system will monitor the water levels in the three elevated storage tanks (the Legends Elevated
Storage Tank is now under construction) and the four ground storage tanks. The system will also
monitor the flow meters, and it will be expandable to monitor and control water facilities added to the
system in the future.
The SCADA System project will also include the installation of electrically controlled butterfly
valves at each of the elevated storage tanks to allow for optimum use of the elevated tanks. The
SCADA System base station computer equipment will be located at the Office Creek Pump Station,
and the existing mechanical monitoring equipment will be removed. The system will include a
backup computer and two portable laptop computers. The data from the remote water wells and
storage tanks will be transmitted to the base station by radio. Our opinion of construction cost for the
SCADA System is approximately $512,000 as shown on the enclosed Cost estimate.
j ~clerica?,colonyt6100~scada system\letter doc
Mr. Abel V. Saldana, P.E.
The Colony
12/13/00
Page 2 of 2
We propose to be compensated for our engineering services based on salary cost times 2.35, with
expenses at invoice cost times 1.15. On this basis, we estimate that our fee will not exceed $30,700.
Statements will be rendered monthly for work completed, and payment shall be due within 30 days.
We will not proceed with our work without authorization from The Colony to do so.
If you are in agreement with this proposal, please sign and return one copy of this letter to our office.
We certainly appreciate the opportunity to be of service to you and The Colony.
Sincerely yours,
Ronald V. Conway, P.E. ~
APPROVED FOR THE COLONY
By: ~ ' ~. /~~~
j \clerical\colony\6160\scada system\letter doc
THE COLONY
SCOPE OF ENGINEERING SERVICES
SCADA SYSTEM
I. PREPARATION OF SPECIFICATIONS
A. Meet with City to identify water facilities to be included.
B. Prepare overall layout of facilities to be included in specifications.
C. Develop basic functions required by site.
D. Meet with staff to finalize functions required now and in the future for each site.
E. Complete radio path profiles.
F. Develop Technical Specifications for
1) Overall SCADA System
2) SCADA software requirements
3) Radio System including towers and antennas
4) Computer Hardware
5) Computer Software outside SCADA
6) Other equipment and instruments required for the SCADA System.
G. Prepare detailed plans for electrically controlled butterfly valves in vaults at elevated storage
tanks.
H. Develop rating system for submittal review.
I. Outline requirements of high tech proposal submittals. :
J. Prepare proposal documents.
K. Review documents with City staff.
II. BIDDING PHASE
A. Assist in advertising for high tech SCADA proposals.
B. Print documents for procurement process.
C. Sell documents to potential contractors and suppliers.
D. Conduct a pre-proposal meeting.
E. Prepare addenda and fax to documents holders.
F. Review and rank high tech proposals.
G. Meet with staff to selected contractor or to short list for interviews.
H. Assist in conducting interviews.
I. Prepare contracts for execution.
j:~cler/ca~colonyX6l(,0~cadas'y~tern~:ope.doc Page I of 2
m. CONSTRUCTION ADMINISTRATION
A. Conduct pre-construction conference at City facilities.
B. Review shop drawings and other submittal information. This review is for the benefit of the
Owner and covers only general conformance with the information given by the documents.
The contractor is to review and stamp their approval on submittals prior to submitting to the
Engineer. Review by the Engineer. does not relieve the Contractor of any responsibility,
safety measures or the necessity to construct a complete and workable SCADA System.
C. Attend progress meetings.
D. Prepare routine change orders as they pertain to original scope of project.
E. Provide responses to requests for clarification or information to City or Contractor.
F. Prepare monthly pay requests from information received from Contractor.
G. Make site visits at appropriate intervals as construction proceeds to observe progress. The
visits specifically exclude any responsibility by the Engineer for job safety, job safety
progress or means and methods of construction.
H. Accompany the City on final inspection of SCADA System.
I. Arrange for City staff training for SCADA System.
j \clc-rical~colony\6160~scada syst~nnXscopc, doc Page 2 of 2
SHIMJ K, JACOBS & FINKLEA, L.L.P. Project No. 6160
CONSULTING ENGINEERS
Client: The Colony Date: 12/13/00
Project: SCADA System
By: I~.V.C.
ENGINEER'S OPINION OF PROPOSED CONSTRUCTION COST
Item No. I Description I Quantity I Unit I Price I Amount
1 Computer Hardware 1 L.S. $ 20,000.00 $ 20,000.00
2 SCADA and Computer Software 1 L.S. $ 25,000.00 $ 25,000.00
3 Office Creek Pump Station SCADA Equipment 1 L.S. $ 30,000.00 $ 30,000.00
4 Office Creek Ground Storal~e Tank SCADA Equipment 1 L.S. $ 5,000.00 $ 5,000.00
Water Well No. I with Ground Storage, Pump Station and Elevated
5 Water Tank SCADA Equipment 1 L.S. $ 25,000.00 $ 25,000.00
Water Well No. 2 with Ground Storage and Pump Station SCADA
6 Equipment 1 L.S. $ 25,000.00 $ 25,000.00
Water Well No. 3 with Ground Storage and Pump Station SCADA
7 Equipment 1 L.S. $ 25,000.00 $ 25,000.00
8 Elevated Water Tank No. 2 SCADA Equipment 1 L.S. $ 20,000.00 $ 20,000.00
9 Legends Elevated Water Tank SCADA Equipment 1 L.S. $ 20,000.00 $ 20,000.00
Motor Operated Butterfly Valve and Vault for Elevated Water Tank
10 Water Level Control 3 Ea. $ 75,000.00 $ 225,000.00
11 Trainin[$ for SCADA Hardware and Software 1 L.S. $ 5,000.00 $ 5,000.00
Extended Warranty for SCADA System for Two Additional Years
12 iafter One Year Warranty 1 L.S. $ 20,000.00 $ 20,000.00
Subtotal: $ 445,000.00
Miscellaneous Items & Contingencies 15% $ 66,750.00
Total: $ 511,750.00
USE: $ 512,000.00
J:\CoIon.x\6160\SCADA System~En$-Esthnatexls Page I of I
~' ................... I SHIMEK, JACOBS & FINKLEA, L.L.P.
CONSULTING ENGINEERS
Phone (2 ltl) 361-7900
~ ................. J 8333 Dougla~ Avenue, #820 Dallas, Texas 75225-5816 Fax (214) 361-020n
I~ON.n. LD v. COI'4WA¥, P.E.
IOladq W. BIRKHOFF, P.E.
;O~ ~ C~T~, P.~.
O~RY C. H~CKI. P.~
~AUL A, C~, P.~
aoss L. $,CO~S, v.~ Decemb~ 18, 2000
I. C. F~, P-E.
Ci~En~neer D~ 1 8 ~00
~e Colony
6800 Main St.
~e Colby, Texa 75056 BY ENGINEERING DEPT.
Re: Wat~ ~od~fion SCOA Syst~
Dear Mr. S~d~a:
As you requite, wc ha~ dCvol~od ~c follo~g ~elimin~ schedule for ~, Sup~so~ Consol ~d
Daa Acqmsi~on (SC~.A) S7st~ proj ~ct:
Awgd En8~¢~ng Con~act 12/t 8/00
C~plae ~l~s ~6 Specifica~ons ~/26/0 t
Rec~ve SC-~A Proposals ~23/0I
Awgd SCOA C~act 3/~ 6/01
Compl~ SCOA Project 6/30/01
Pl~se ~ve me a call ffyou ~v~ ques~ or comm~m c~c~g ~is sched~c.
S~c~ly yo~s,
Konald V. C