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Home My WebLink AboutOrdinance No. 778 CITY OF THE COLONY, TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A AGREEMENT WITH DIAMOND SHAMROCK FOR FLEET VEHICLE FUEL SERVICING;ATTACHING THE APPROVED FORM OF CONTRACI' AS EXHIBIT "A"; AND PROVIDING AN EFFECTIVE DATE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: Section 1. That the City Manager of the City of The Colony, Texas is hereby authorized to execute on behalf of the City a agreement with Diamond Shamrock for fleet vehicle fuel servicing. The approved form of such contract is attached hereto as Exhibit "A", and made a part hereof for sLich purposes. Section 2. This Ordinance shall take effect immediately from and after its passage by the City Council of the City of The Colony, Texas. DULY PASSED AND APPROVED by the City Council of the City of The Colony, Texas, on this the 19th day of October, 1992. APPROVED: Wilfiam W. M'~nning,-Mayor~~ ATTEST: Patti A. Hicks, CMC/AAE, City Secretary [SEAL] APPROVED AS TO FORM: Diamond Shamrock Fleet Information/Application FLEET INFORMATION COMPANY NAME BILLING ADDRESS CHANGE STREET ADDRESS (IF DIffERENT FROM MAILING) CI~ STATE ZIP CONTACT OF ~USINESS ~OSIN~SS CREDIT INFORMATION COMPANY PRINCIPALS TITLE SS~ ADDRESS BANK REFERENCES NAME CI~/STATE CONTA~ PHONE E~ERGENCY LI~IT CHAN~E$ This password will be required anytime an emergency change-fuel limit, merchandise purchase limit, removal of d~ver's PIN, etc.-is called into the Customer Semite Center. T~DE ~EFERENCES T~DE REFERENCE AC~. ~ PHONE ADDRESS CONTACT TRADE REFERENCE AC~. ~ PHONE ADDRESS CONTACT T~DE REFERENCE AC~. ~ PHONE ADDRESS CONTA~ A CURRENT FINANCIAL STATEMENT SUSMI~[O WITH THIS FORM WltL FACILITATE HANDLING AND MAY BE REQUIRED. Applicant understands that the cards to which their application pertains, shall, if issued, be subject to the terms and conditions set out on the reverse hereof. The undersigned acknowledges receipt of a copy of Fleet Card Manual, con(aining certain polities, procedures, and relevant information relating to the Fleet Cards for which t~e ~igned has applied, at the time of the signing of this application. (MUST ~E AUTHORIZED CORPO~TE O[FICER, PARTNER OR ~ AUTHORIZE~ SIG~URE ~ TITLE DATE INTERNAL USE ONLY DS CUSTOM ~LEET NUMBER FILET NUMBER SALES REP. Diamond Shamrock · PO Box 696000 · San Antonio, TX 78269-6000 Dianna Von Voigt Manager Diamond Shamrock F,ee~CardMark.~.g October 13, 1992 Office of the City Secretary CITY OF THE COLONY 5151 N. Colony Blvd. The Colony, Texas 75056 Subject: BID NUMBER: 95-92-03-FUEL FLEET VEHICLE FUEL SERVICING Bid Date: October 15, 1992, 3:00PM Gentlemen: Diamond Shamrock is pleased to offer the attached bid for Fleet Vehicle Fuel Servicing to the City of the Colony. Our Company is very competitive in the market and we offer a Fleet System which is thorough and very unique. We have a full administrative staff located at our corporate offices in San Antontio who are on call to assist you and your staff with all your needs. Additionally, David McLain, manager, fleet sales, Dallas/Ft Worth, and an aministrator will be available to service your account. We at Diamond Shamrock not only value your business, but believe in service as well. Additionally, since we have a number of incorporated cities currently using our system for their different agencies, we have experience in meeting the needs of municipalities. Based upon the above, we feel that the City of the Colony would maximize their fuel dollars through Diamond Shamrock's Fleet System. All of us at Diamond Shamrock are anxious to count the City of The Colony among our valued Fleet Card customers. Rest assured that each of us at Diamond Shamrock will put forth maximum effort to guarantee your satisfaction. Thank you for your consideration of our program and please let me know if we can supply any additional information. S inc/e~ / ~ D. Yon Voigt Manager, Fleet Card Marketing /dm cc: David McLain PO Box 696000, San Antonio, Texas 78269-6000, Phone: (512) S41.6614 THE CITY OF THE COLONY THE COLONY, TX FLEET FUELING SERVICES Based upon the invitation for bid received from the City of the Colony, Diamond Shamrock is pleased to respond as applicable by paragraph as outlined in the Request for Proposals dated September 30, 1992: FU~.T. A VA[LABILITY Diamond Shamrock Corner Store #785 is located at 4907 Main, The Colony, Tx. Hours of operation are 5:00AM to 12:00AM. Three (3) grades of unleaded product are available at this location. A UTHORIZA TION CARDS Diamond Shamrock's Fleet Fueling System is operated through our Point-of-Sale (POS) equipment at ALL locations. Details of the Fleet Fueling System are provided in the attached Brochure entitled "Commercial Fleet Fueling" and marked Exhibit A. o AUTHORIZED PERSONNt?L The City will provide Diamond Shamrock with a listing of authorized users. Each user will be provided with a driver and PIN number (issued by the City), which will provide security access to usage of any card in the system. Employees will refuel vehicles at self-service pumps. Each transaction will then require the entry of authorization code by the employees into the POS equipment (i.e. driver, PIN and odometer reading). Each transaction receipt will be signed by the City employee and City employee will retain tissue copy. Page 1 o AUTHORIZED VEHICLES Upon receipt of a listing of authorizd vehicles from the City, credit cards will be issued by vehicle. COMPUTERIZED PRINTO~ A Vehicle, Driver, and Summary Report will be provided to you monthly. See attached Exhibit A for examples of reports. GENERAL CONDITIONS o The Fleet Card system will allow YOU to establish the purchasing parameters for your staff. o Monthly reports can be supplied by specific departments - thus eliminating expensive clerical time in order to track purchases by departments within your city. o Diamond Shamrock fuel is priced as competitively as possible within each market area. o You may participate in Diamond Shamrock's Frequent Filler Program (available at participating locations). o You will have access to a fleet sales manager and administrative support staff to insure that your needs are met. o The City may at any time request clarification of information submitted on the following pages nd to request additional information on one or more points. Page 2 SPECIFIC INFORMATION FUEL SPEC1FICA TIONS o Specifications are attached as Exhibits, B, C, & D. REPORTING AND INVOICING o Accounts will be structured by department per City's instructions. The City will receive invoicing and vehicle, driver and summary reports on a monthly basis. An example of the reports are detailed in the attached brochure marked Exhibit A. o To the extent that The City is eligible for tax exemption, a credit will be applied to the monthly statement. Diamond Shamrock will provide the appropriate tax exemption certificate for signature. o Frequent filler stamps, if used, can be credited to the statement. AVAILABILITY OF FUELING SYSTEM o Upon receipt of a listing of vehicles/drivers and applicable information from The City, Diamond Shamrock will issue credit cards and imlement training of The City staff on card usage. Pending availability of The City staff, system can be implemented in 7-10 working days from receipt of information. o Diamond Shamrock's Fleet Card Program will be implemented and cards issued in accordance with the policies, procedures, terms and provsions set forth in the "Commercial Fleet Fueling" brochure, marked Exhibit A, attached hereto; which constitutes and forms a part of this Agreement. Page 3 CHARGES o The cost for the Diamond Shamrock Fleet System is $1.00 per card per month. There are no sign-up fees, card replacement fees, or additional administration fees. o The City will pay at "at the pump" prices for any fltel purchased with the credit price not to cash price. Page 4 EXHIBIT B DIAMOND SF~%MROCK REFINING AND MARKETING COMPANy SAN ANTONIO, TEXAS Specification for Regular Unleaded Gasoline Delivered at Southlake, Texas and Turpin, Oklahoma Octane NUmber' Research Method Report: ASTM D2699 Octane Number, Motor Method 82.0 Min. ASTM D2700 Octane NUmber, (RON + MON)/2 87.0 Min. Reid Vapor Pressure (RVP) See Table Below ASTM D323. T(V/L=20) Temperature, F (1) See Table Below ASTM D439 Distillation (29.92. Hg) See Table Below Corrosion ASTM D86 Doctor MUSt Pass lB ASTM D130 Sulfur Negative ASTMD484 Color 0.1 Wt.% Max. ASTM D3120 Gum Undyed Visual Oxidation Stability 4.0 mg/100ml Max. ASTM D381 Phosphoz~us 240 Minutes Min. ASTM Lead 0.003 g/US gal. Max. ASTM D~231 0.03 g/US gal. Max. AST~ D3237 T(V/L~20) DISTILLATION, DEGREES F Temp., F RVP 10% 50% 90% EP (1)~ MIN MAX MAX. MIN MAX MIN MAX MAX Jan 116 13.5 131 170 235 275 365 437 Feb 116 13.0 131 170 235 275 365 437 Mar 120 12.0 131 170 235 275 365 437 Apr 124 11.5 140 170 240 275 365 437 May 124 9.0 * 140 170 240 275 365 437 Jun 124 9.0 * 140 170 240 27B 365 437 Jul 133 9.0 * 149 170 24B 275 374 437 Aug 133 9.0 * 149 170 245 275 374 437 Sep 133 9.0 * 149 170 24B 275 374 437 Oct 128 11.5 140 170 ·240 275 365 437 Nov 120 12.5 131 170 235 275 365 4t7 Dec 116 13.B 131 170 235 275 365 437 (1) T(V/L-20) Temperature by the "Linear E~/ation Method., ASTM D439. · RVP maximums so deeig~ated comply wi~h applicable State and Federal regulations. The regulatory control period tm May 1 through Sept. 1 annually. August 1, 1990 JRS EXN~BIT C DIAMOND SHAMROCK REFININGAND MARKETING COMPANy SAN ANTONIO, TEXAS "Unleaded Plus" Specification for Mid-Grade Unleaded Gasoline Delivered at Southlake, Texas Octane Number, Research Method Report ASTM D2699 Octane Number, Motor Method Report ASTM D2700 Octane Number, (RON + MON)/2 89.0 Min. Reid Vapor Pressure (RVP) See Table Below ASTM D323, T(V/L-20) Temperature, F (1) See Table Below ASTM D439 Distillation (29.92" Hg) See Table Below Corrosion ASTM D86 Doctor Must Paes lB ASTM D130 Sulfur Negative ASTM D484 Color 0.1 Wt.% Max. ASTM D3120 Gum Undyed Visual 4.0 mg/100ml Max. ASTM D381 Oxidation. Stability 240 Minutes Min. Phosphor~s ASTM D52§ Lead 0.003 g/US gal. Max. ASTM D~231 0.03 g/US gal. Max. ASTM D3237 T(V/L~20) DISTILLATION, DEGREEs F Temp., F RVP 10% 50% 90% EP (1) MIN MAX MAX MIN MAX MIN MAX MAX Jan 116 13.5 131 170 235 275 365 437 Feb 116 13.0 131 170 235 275 365 437 Mar 120 12.0 131 170 235 275 365 437 Apr 124 11.5 140 170 240 275 365 437 May 124 9.0 * 140 170 240 275 365 437 Jun 124 9.0 * 140 170 240 275 365 437 Jul 133 9.0 * 149 170 245 275 374 437 Aug 133 9.0 * 149 170 245 275 374 437 Sap 133 9.0 * 149 170 245 275 374 437 Oct 128 11.5 140 170 240 275 365 437 Nov 120 12.5 131 170 '235 275 365 437 Dec 116 13.5 131 170 235 275 365 437 (1) T(V/L-20) Temperature by the "Linear Equation Method., ASTM D439. · RVP maximums so designated comply with applicable State and Federal regulations. The regulatory control period is May 1 through Sept. 1 annually. August 1, 1990 JRS ECHIB~T D DIAMOND SHAMROCK REFINING A~D MARKETING COMPANy SAN ANTONIO, TEXAs Specification for Super Unleaded Gasoline Delivered at Southlake, Texas and Turpin, OK Octane Number, Research Method Report ASTM D2699 Octane Number, Motor Method Report ASTM D2700 Octane Number, (RON + MON)/2 92.0 Min. Reid Vapor Pressure (F) See Table Below ASTM D323, T(V/L--20) Temperature, F (1) See Table Below ASTM D439 Distillation (29.92" Hg) See Table Below ASTM D86 Corrosion Must Pass lB ASTM D130 Doctor Negative ASTM D484 Sulfur 0.1 Wt.% Max. ASTM D3120 Color Undyed Visual Gum 4.0 mg/100ml Max. ASTM D381 Oxidation Stability 240 Minutes Min. ASTM D525 Phosphorus 0.003 g/US gal. Max. ASTM D~231 Lead 0.03 g/US gal. Max. ASTM D3237 T(V/L~20) DISTILLATION, DEGREES F Temp., F RVP 10% 50% 90% EP (1) MIN MAX MAX MIN MAX MIN MAX MAX Jan 116 13.5 131 170 235 275 365 437 Feb 116 13.0 131 170 235 275 365 437 Mar 120 12.0 131 170 235 275 365 437 Apr 124 11.5 140 170 240 275 365 437 May 124 9.0 * 140 170 240 275 365 437 Jun 124 9.0 * 140 170 240 275 365 437 Jul 133 9.0 * 149 170 245 275 374 437 Aug 133 9.0 * 149 170 245 275 374 437 Sap 133 9.0 * 149 170 245 275 374 437 Oct 128 11.5 140 170 240 275 365 437 Nov 120 12.5 131 170 235 275 365 437 Dec 116 13.5 131 170 235 275 365 437 (1) T(V/L~20) Temperature by the "Linear Equation Method., ASTM D439. · RVP maximums so designated comply with applicable State and Federal regulations. The regulatory control period is May 1 through Sept. 1 annually. Augl/st 1, 1990 JRS