HomeMy WebLinkAboutResolution No. 78-04 RESOLUTION NO. 78-04
WHEREAS; City Council members and City employees are frequently
required to travel or attend meetings in the interest
of the City, it is desirable to establish standard
regulations governing the financing of such travel
and meeting attendance, and,
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF THE COLONY, TEXAS, THAT:
The following regulations and allowances for travel and local
meeting attendance are hereby adopted:
1. Subsistence
Actual living expenses will be allowed all city employees
when they are representing the City on official business away
from the Colony. Living expenses include such items as hotel
rooms, meals, tips, telephone calls, etc.
2. Transportation
Transportation expense for destinations more than
300 miles from the Colony will be based on the round-trip cost
of "tourist class" airplane travel. Employees will travel in
"tourist class" flight status. The maximum travel allowance
for destinations of 300 miles or less will be 12¢ per mile for
for private automobile, City employees should pool transporta-
tion facilities on short trips.
3. Itemization of Expenses
Itemization of all trip expenses shall be submitted
to the Mayor for review.
4. Request for Travel
A request for travel forms shall be prepared and
submitted at the earliest practical time, to the appropriate
department head and Mayor for review and necessary action.
Requests for travel which are specifically approved in the
current budget for which the estimated costs is $250.00 or less
may be approved by the Mayor. When the estimated cost exceeds
$250.00 or the travel request is unbudgeted, City Council's
approval is required.
5. Local Meetinqs
The appropriate department head may approve short,
on-day or less trips to surrounding cities such as Denton or
Dallas, where the total cost of attendance is $25.00 or less.
PASSED AND APPROVED ON THIS / DAY OF ~~
19 ~ , at the City of The Colony, at a Regular Meeting o~
the City Council.
ATTEST:
City Secretary
Janf-~ Carroll, '
The ~ty of The Colony
(SEAL)