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HomeMy WebLinkAboutResolution No. 86-03 CITY OF THE COLONY, TEXAS RESOLUTION NO. ~qD~ WHEREAS, the City Council has adopted Roberts Rules of Order for the conduct of sessions, with the Mayor serving as Chairman; and WHEREAS, the City Council does agree that it is in the best interest of all concerned to establish guidelines for the preparation of an agenda for City Council meetings; and WHEREAS, the City Council does agree that a consent agenda would expedite the business matters of the Council; and WHEREAS, the City Council feels that citizens do have a right to be heard at Public Meetings and a procedure to insure this right should be established; and WHEREAS, the Home Rule Charter does not provide a procedure for the agenda preparation or for Citizen Input; NOW, THEREFORE, BE IT RESOLVED BY rilE $ITY COUNCIL OF THE COLONY, TEXAS: AGENDA PREPARATION 1. Regular Council meetings are held on the first and third Mondays of every month. 2. The deadline for the posting of a Regular City Council meeting to be held on a Monday evening shah be the Wednesday before said meeting at 5:00 p.m. The packet of backup information for the Council and interested parties shall also be completed by this time. 3. The deadline for placing an item on the agenda is the Tuesday before said meeting at 121:00 Noon. Items placed on the agenda must be of sufficient clarity to enable to the general public to determine the nature of the issue for consideration and the type of Council action required. Compliance with the provisions of the Open Meetings Act is required in the preparation of the agenda. 4. Special Sessions are meetings called on dates other than the first and third Monday of each month and shah be posted seventy- two hours prior to the meeting time in accordance with the Texas Open Meetings Act. 5. Provided the above procedures are observed, items may be placed on the agenda by the following: a. The Mayor or individual Council Members b. The City Manager may place items on the agenda dealing with the operations or administration of his/her job duties. c. The City Secretary may place items on the agenda dealing with the operations or administration of his/her job duties. d.A citizen or property owner through the Mayor or an individual Council Member. e. A citizen, business or organization by written request submitted to the Mayor or an individual Council Member with adequate back up information if necessary. 6. Matters that have been voted on by the City Council shall not be placed o'n the agenda for reconsideration within six months, unless a majority of the City Council requests, in writing to reconsider the matter in question. PROCEDURE FOR REMOVAL OF ITEMS FROM AGENDA PRIOR TO POSTING 1. A written request to the City Secretary signed by any four Council Members to remove an item from the agenda can prohibit its place- ment on the agenda for consideration. The Council can exercise this power for two consecutive meetings. 2. The Mayor can verbally advise the City Secretary to remove an item from an agenda. He shah be able to exercise this power for one meeting. 3. A list of all items removed from the agenda will be made available for Mayor and Council review with their agenda packet. CONSENT AGENDA DEFINED Those items on the Council Agenda which are considered routine by the Mayor, City Manager and City Secretary, e.g., Approval of Minutes, Grant Deeds, grants of Easement, final reading and adoption of Ordinances, Auditor's Reports as to Cash Count, Standard Subdivision Agreements, Calls for Bids, Reports of Administrative Actions and Proposals, Leases, and Agreements previously approved in principle, etc., shall appear under "Consent Agenda", and unless the Mayor or a Council Member specifically requests that such item appearing under "Consent Agenda" be removed therefrom and Council action taken separately on said item(s), shall be approved, adopted, accepted, etc., by one motion of the Council and a roll call vote, and will appear in the Council minutes in their proper from, i.e., resolution accepting grant deed or easement, adoption of ordinance upon final reading, etc. Those items specifically requested to be removed from the "Consent Agenda" and acted on separately shall be approved, adopted, accepted, etc., by separate motions of the Council and separate roll call votes. GENERAL CITIZEN INPUT 1. The first and third Mondays are Regular Council meetings and at these meetings ~citizens Wishing to~ inform the City Council of problems or concerns will be given the opportunity to do so under the heading of "Citizen Input". 2. A list will be provided for citizens to sign prior to the meeting. 3. Each speaker must stand, identify himself, and limit his presentation to five minutes. 4. The Mayor does have the responsibility and right to rule a citizen out of order and ask that he relinquish the floor. 5. The Council cannot take action on a subject that is not specifically listed on the agenda but may put it on a future meeting for action or refer it to the proper City Department. This resolution supersedes City of The Colony Resolution No. 82-23, dated June 1, 1982. PASSED AND APPROVED this ~,~p~ day of ~-. , 1986. ATTEST: ~- Pat t~-i~j~ a ry [SEAL]