HomeMy WebLinkAboutResolution No. 88-08 CITY OF THE COLONY, TEXAS
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WHEREAS, the City Council has adopted Roberts Rules of Order
for the conduct of sessions, with the Mayor serving as Chairman;
and
WHEREAS, the City Council does agree that it is in the best
interest of all concerned to establish guidelines for the
preparation of an agenda for City Council meetings; and
WHEREAS, the City Council does agree that a consent agenda
would expedite the business matters of the Council; and
WHEREAS, the City Council f~ls that citizens do have a
right to be heard at Public Meetings and a procedure to insure
this right should be established; and
WHEREAS, the Home Rule Charter does not provide a procedure
for the agenda preparation or for Citizen Input;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF THE COLONY, TEXAS:
SECTION I - AGENDA PREPARATION
1. REgular Council meetings are held on the first and
third Mondays of each month.
2. Special Sessions are meetings called on dates other
than the first and third Monday of each month and shall be posted
seventy-two hours prior to the meeting time in accordance with
the Texas Open Meetings Act.
3. The deadline for the posting of a Regular City Council
meeting to be held on a Monday evening shall be Thursday before
said meeting, at 5:00 p.m. The back up information for the
Council and interested parties shall also be complete by this
time.
4. The deadline for placing an item on the agenda is the
Wednesday before said meeting at 12:00 Noon. Items placed on the
agenda must be of sufficient clarity to enable the general public
to determine the nature of the issue for consideration and the
type of Council action required. Compliance with the provisions
of the Open Meetings Act is required in the preparation of the
agenda.
5. Any ordinance other than those ordinances dealing with
day to day standard operations of the City, shall be brought
before Council once for discussion only, and a second time for
Council consideration. For the purpose of this Resolution, the
fo]lowing shall be considered standard operations: canvassing of
an election, authorizing a contract, zoning that has previously
been discussed in a Public Hearing, annexations that have been
previously discussed in a Public Hearing, and any other items
that may be deemed standard by the Council or the City Manager.
The second reading of such ordinances may be placed on the
Consent Agenda for Council action.
6. Provided the above procedures are observed, items may
be placed on the agenda by the following:
a. The Mayor or individual Council Members
b. The City Manager may place items on the agenda dealing
with the operations or administration of his/her job
duties.
c. The City Secretary may place items on the agenda
dealing with the operations or administration of
his/her job duties
d. A citizen or property owner, through the Mayor or an
individual Council Member.
e. A citizen, business or organization by written request
submitted to the Mayor or an individual Council Member
with adequate back up information, in necessary.
7. Matters that have been voted on by the City Council
shall not be placed on the agenda for reconsideration with six
months, unless a majority of the City Council requests, in
writing, to reconsider the matter in question.
SECTION II - PROCEDURE FOR REMOVAL OF ITEMS FROM AGENDA
PRIOR TO POSTING
1. A written request to the City Secretary signed by any
four Council Members to remove an item from the agenda can
prohibit its placement on the agenda for consideration. The
Council can exercise this power for two consecutive meetings.
2. The Mayor can verbally advise the City Secretary to
remove an item from an agenda. He shall be able to exercise this
power for one meeting.
3. A list of all items removed from the agenda will be
made available for Mayor and Council review with their agenda
packet.
SECTION III - CONSENT AGENDA
Those items on the Council Agenda which are considered
routine by the Mayor, City Manager and City Secretary, i.e.,
approval of minutes, grant deeds, grant of easements, final
reading and adoption of ordinances, auditor's reports as to cash
count, standard subdivision agreements, calls for bids, reports
of administrative actions and proposals, leases, and agreements
previously approved in principle, etc., shall appear under
"Consent Agenda". Unless the Mayor or a Council Member
specifically requests that item(s) be removed therefrom and
Council action taken separately on said item(s), ali items
appearing under the "Consent Agenda" shall be approved, adopted,
accepted, etc., by one motion of the Council and a roll call
vote. Such action will appear in the Council minutes in their
proper form, i.e., resolution accepting grant deed or easement,
adoption of ordinance upon final reading, etc. Those items
specifically requested to be removed from the "Consent Agenda"
and acted on separately shall be approved, adopted, accepted,
etc., by separate motions of the Council and separate roll call
vote.
SECTION IV - GENERAL CITIZEN INPUT
1. During each Regular Session of the City Council, held
on the first and third Mondays of each month, citizens wishing to
inform the City Council of problems or concerns will be given the
opportunity to do so under the heading of "Citizen Input".
Items posted on the agenda, may not be discussed during "Citizen
Input".
2. A list will be provided for citizens to sign prior to
the meeting.
3. Each speaker must stand, identify himself, and limit
his presentation to five minutes.
4. The Mayor does have the responsibility and the right to
rule a citizen out of order and ask that he relinquish the floor.
5. The Council cannot take action on a subject brought up
during "Citizen Input", but may direct staff to place on a future
meeting agenda for action or may refer it to the proper City
Department.
SECTION V
This Resolution supersedes City of The Colony Resolution No.
86-13, passed and approved on July 7, 1986.
PASSED AND APPROVED this ~J~day of ~~~~ ,
1988.
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ATTEST:
~..~i ~':....q~.~k~, Ci~y-Secretary