HomeMy WebLinkAboutResolution No. 82-19 RESOLUTION
WHEREAS, the City Council does agree that it is in the best interest
of all concerned to establish guidelines for the preparation of an agenda
for City Council meetings, and
WHEREAS, the City Council feels that citizens do have a right to
be heard at Public Meetings and a procedure to insure this right should
be established, and
WHEREAS, the Home Rule Charter does not provide a procedure
for the agenda preparation or for Citizen Input,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF THE COLONY, TEXAS:
AGENDA PREPARATION
1. Regular Council meetings are held on the first and third Mondays
of every month.
2. The deadline for the posting of a regular City Council meeting
to be held on a Monday evening shall be the Wednesday before said meeting
at 5:00 p.m. The packet of backup information for Council and interested
parties shall also be completed by this time.
3. The deadline for placing an item on the agenda is the Tuesday
before said meeting at 12:00 noon. Items placed on the agenda must
be of sufficient clarity to enable the general public to determine the nature
of the issue for consideration and the type of Council action required.
Compliance with the provisions of the Open Meetings Act is required in
the preparation of the agenda.
4. Special Sessions are meetings called on dates other than the
first and third Monday of each month and shall be posted seventy-two
hours prior to the meeting time in accordance with the Texas Open Meetings
Act.
5. Provided the above procedures are observed, items may be placed
on the agenda by the following:
a. The Mayor or individual Council Members
b. The City Manager
c. The City Secretary
d. A citizen or property owner through the Mayor, Council or City
Manager.
e. Written request from a citizen or property owner submitted to
the Mayor with adequate backup information if necessary. The
Mayor will place this on a Council agenda as soon as practicable
and notify the citizen of this date.
6. Matters that have been voted on by the City Council shall not
be placed on the agenda for reconsideration within six months, unless a
majority of the City Council requests in writing to reconsider the matter
in question.
GENERAL CITIZEN INPUT
1. The first and third Mondays are Regular Council meetings and
at these meetings citizens wishing to inform the City Council of problems
or concerns will be given the opportunity to do so under the heading
of "Citizen Input".
2. A list will be provided for citizens to sign prior to the meeting.
3. Each speaker must stand, identify himself, and limit his presenta-
tion to five minutes.
4. The Mayor does have the responsibility and right to rule a citizen
out of order and ask that he relinquish the floor.
5. The Council cannot take action on a subject that is not specifically
listed on the agenda but will put it on a future meeting for action or
refer it to the proper City department.
This resolution supersedes City of The Colony Resolutions No. 81-8
and no. 81-22.
1982.PASSED AND APPROVED ON THE /~ DAY OF ~~z_~ ,
GEI~ POLLARD, MAYOR
ATTEST:
JA~E~C'ARROLL, CITY SECRETARY