HomeMy WebLinkAboutResolution No. 82-23 WHEREAS, the City Council has adopted Roberts Rules of Order
for the conduct of sessions, with the Mayor serving as Chairman,
and
WHEREAS, the City Council does agree that it is in the best
interest of all concerned to establish guidelines for the prepara-
tion of an agenda for City Council meetings, and
WHEREAS, the City Council feels that citizens do have a
right to be heard at Public Meetings and a procedure to insure
this right should be established, and
WHEREAS, the Home Rule Charter does not provide a procedure
for the agenda perparation or for Citizen Input,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF THE COLONY, TEXAS:
AGENDA PREPARATION
1. Regular Council meetings are held on the first and third
Mondays of every month.
2. The deadline for the posting of a regular City Council
meeting to be held on a Monday evening shall be the Wednesday
before said meeting at 5:00 p.m. The packet of backup information
for Council and interested parties shall also be completed by
this time.
3. The deadline for placing an item on the agenda is the
Tuesday before said meeting at 12:00 noon. Items placed on the
agenda must be of sufficient clarity to enable the general public
to determine the nature of the issue for consideration and the
type of Council action required. Compliance with the provisions
of the Open Meetings Act is required in the preparation of the
agenda.
4. Special Sessions are meetings called on dates other
than the first and third Monday of each month and shall be posted
seventy-two hours prior to the meeting time in accordance with
the Texas Open Meetings Act.
5. Provided the above procedures are observed, items may
be placed on the agenda by the following:
a. The Mayor or individual Council Members
b. The City Manager may place items on the agenda dealing
with the operations or administration of his job
duties.
c. The City Secretary may place items on the agenda
dealing with the operations or administration of
her job duties.
d. A citizen or property owner through the Mayor or
an individual Council Member
e. A citizen, business or organization by written request
submitted to the Mayor or an individual Council
Member with adequate backup information if necessary.
6. Matters that have been voted on by the City Council
shall not be placed on the agenda for reconsideration within
six months, unless a majority of the City Council requests in
writing to reconsider the matter in question.
PROCEDURE TO REMOVE ITEMS FROM AN AGENDA PRIOR TO POSTING
1. A written request to the City Secertary signed by any
four Council Members to remove an item from the agenda can prohibit
its placement on the agenda for consideration. The Council shall
be able to exercise this power for two consecutive meetings.
2. The Mayor can verbally advise the City Secretary to
remove an item from an agenda. He shall be able to exercise
this power for one meeting.
GENERAL CITIZEN INPUT
1. The first and third Mondays are Regular Council meetings
and at these meetings citizens wishing to inform the City Council
of problems or concerns will be given the opportunity to do so
under the heading of "Citizen Input".
2. A list will be provided for citizens to sign prior to
the meeting.
3. Each speaker must stand, identify himself, and limit
his presentation to five minutes.
4. The Mayor does have the responsibility and right to
rule a citizen out of order and ask that he relinquish the floor.
5. The Council cannot take action on a subject that is
not specifically listed on the agenda but will put it on a future
meeting for action or refer it to the proper City department.
This Resolution supersedes City of The Colony Resolutions
No. 81-8 and No. 81-22.
This Resolution shall hereby repeal City of The Colony Resolution
1982.PASSED AND APPROVED ON THE ~ DAY OF ,
GENE~LARD, MAYOR
ATTEST:
JANICEfARROLL, CITY SECRETARY