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HomeMy WebLinkAboutResolution No. 00-41 ORIGINAL CITY OF THE COLONY, TEXAS RESOLUTION NO. O0-<Z~/ A RESOLUTION OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY AND THE COLONY COMMUNITY DEVELOPMENT CORPORATION FOR THE PROVISION OF ACCOUNTING SERVICES PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: Section 1. That the Mayor of the City of The Colony, Texas, is hereby authorized to execute an agreement with The Colony Community Development Board for the provision of accounting services by the City to the Board, as defined in the agreement. Section 2. That a true and correct copy of the agreement is attached hereto and incorporated herein. Section 3. That this resolution shall take effect immediately from and after its passage. PASSED AND APPROVED by the City Council of the City of The Colony, Texas, this 18th day of September 2000. UrW~[ia~ V~. Manning, ~yor ATTEST: Patti A. Hicks, T~C, City Secret~ STATE OF TEXAS § COUNTY OF DENTON § AGREEMENT An agreement between the City of The Colony Finance Department (hereinafter the "Finance Department") and The Colony Community Development Board (hereinafter the "Board"). WHEREAS, the Board maintains two separate checking accounts at First State Bank of Texas and at Tex Pool; WHEREAS, the City of The Colony maintains the City's pooled cash accounts at First State Bank of Texas and TexPool; WHEREAS, the Finance Department and the Board have determined that the Board's funds will be managed in a more economical and efficient manner if they are consolidated with the City of The Colony's pooled cash account. WHEREAS, the Board Funds will be accounted for separately in the City of The Colony's General Ledger; WHEREAS, all Board expenditures will be approved by the Parks and Recreation/Community Development Director and Board Treasurer. NOW, THEREFORE, in consideration of the above recitals and the mutual promises and agreements contained herein, the sufficiency of which is hereby acknowledged, the parties agree as follows: 1. The effective date of this agreement shall be the / ~day of ~'~/OZ:r~~, 2000. 2. The Board's account at First State Bank of Texas and the Board's account at Tex Pool shall be closed. Said accounts shall be consolidated into the City of The Colony's pooled cash account at First State Bank of Texas and TexPool. 3. Funds of the Board will be accounted for separately in the Community Development Fund in the City of the Colony's general ledger. Said Community Development Fund will be reconciled at periods to be decided by the Finance Department and the Board. AGREEMENT - Page 1 4B Accotmting Contract. doc 4. The Parks and Recreation Secretary will prepare payment authorization for all payments to be made from Board funds. Said authorizations shall be approved by the Parks and Recreation/Community Development Director and Community Development Treasurer. 5. Subsequent to the above referenced approval, all payment authorizations shall be sent to the Finance Department for processing and entry into the Incode Accounts Payable software. 6. Checks generated by the Finance Department shall be retumed to the Parks and Recreation Secretary for mailing. All invoices, payment authorizations, check copies and other supporting documents shall be maintained in the files of the Finance Department. 7. At least monthly or upon request, the Finance Department shall provide the Board with financial statements detailing Board related account activity. 8. In the event any portion of this agreement shall be found to be contrary to law, it is the intent of the parties hereto that the remaining portions shall remain valid and in full force and effect to the extent possible. 9. The undersigned officers and/or agents of the parties hereto are the properly authorized officials and have the necessary authority to execute this agreement on behalf of the parties hereto, and each party hereby certifies to the other that any necessary resolutions extending said authority have been duly passed and are now in full force and effect. _IN~T~SS WHEREOF, the parties have executed this Agreement on this }_}_5~ay of Susan King, Presid96t / f Community DevelOp en~n~oard Antonio Johnston Finance Department ATTEST: Pafti ' _ A. Hicks, City Secretary William W.. Manning, Mayor AGREEMENT - Page 2 4B Accounting Contract. doc ACKNOWLEDGMENT THE STATE OF TEXAS § COUNTY OF DENTON § Before me ~_C~"~-~ on this day, personally appeared Susan King, ~ known to me proved to me on the oath of (credible witness) [ proved to me through (description of ID card) to be the persons whose name is subscribed to the foregoing instrument and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN under my hand and seal of office this _l__~'~df)ay of/~.?-~_][~Dp..~, 2000. r-~4~._~:,~ tOgl POl'rs AGREEMENT - Page 3 4B Accounting Contract.doc ACKNOWLEDGMENT THE STATE OF TEXAS § COUNTY OF DENTON § Before me ~)~"~ _ . . on this day, personally appeared Antonio Johnston ~ known to me ~ proved to me on the oath of (credible wimess) ~ proved to me through (description of ID card) to be the persons whose name is subscribed to the foregoing instnmaent and acknowledged to me that he executed the same for the purposes and consideration therein expressed. G1VEN under my hand and seal of office this [_~-~ay of ~ff'~_r~j~ _J~_~, 2000' ~"'Y'~':~: ' ' ' ' - hn/~O~~ ~ ~,:,~; ...... ~¥' My C0mm~ssmn Expires 07-08-02 R Notary Public, State of Texas AGREEMENT - Page 4 4B Accounting Contract.doc ACKNOWLEDGMENT STATE OF TEXAS § COUNTY OF DENTON § Before me ~-~cc~ar~r~"~ fy'///-, on this day personally appeared William W. Manning known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN under my hand and seal of office this /f~ day of _~~, 2000. ...... ~,,, ,,. Maiining Notary Public, ~t~ie ;f T~x-as - '