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HomeMy WebLinkAboutResolution No. 04-38 RESOLUT,ON NO. 04-3{ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF THE ENGINEERING SERVICES CONTRACT BY AND BETWEEN THE CITY OF THE COLONY AND CHIANG, PATEL & YERBY, INC. FOR DESIGN OF UPGRADED CHLORINATION FACILITIES FOR ALL THREEE WATER SUPPLY WELL SITES, WHICH IS ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City and Consultant have entered into an agreement such that the Consultant is to provide the following services: DESIGN OF UPGRADED CHLORINATION FACILITIES FOR ALL THREEE WATER SUPPLY WELL SITES; and WHEREAS, the City has determined that it is in the best interest of the City to enter into the Contract with CHIANG, PATEL & YERBY, INC., which is attached hereto and incorporated herein by reference as Exhibit "A," under the terms and conditions provided therein. WHEREAS, with this Contract the City of The Colony is agreeing to pay a sum not to exceed $68,664.00 for such work. ~ THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THAT: Section 1. The Engineering Services Contract, which is attached and incorporated hereto as Exhibit "A", having been reviewed by the City Council of the City of The Colony, Texas, and found to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all things approved, and the City Manager is hereby authorized to execute the Agreement on behalf of the City of The Colony, Texas. Section 2. That this Resolution shall take effect immediately from and after its adoption and it is so resolved. PASSED, APPROVED and EFFECTIVE this 17th day of May, 2004. /~.hn Dillard, Mayor E : x ~T~~,_A..L [;~ ICity of The Colony, Texas ~-hristtie Wilson, City Secretary [CITY SEAL] APPR,~/T~JORM: obert E. Hag~,~ity Attorney 63918 City of The Colony Engineering Services Agreement for Design of Ammonia Feed System at Water Well Sites Exhibit A Scope of Services General The Project includes the design and development of plans and specifications, suitable for bidding and construction &Ammonia Feed System for Water Well Sites. Detailed Scope of Services 1. Preliminary Design a. Kick-off meeting. b. Data Collection - Obtain field information of the existing chlorine system and feed rates at each of the well sites. c. Develop preliminary plans for review by the City. d. Conduct a preliminary design review meeting with the City staff to discuss the City's review comments from the preliminary design submittal. 2. Final Design a. Prepare plans and specifications suitable for bidding and construction &the new facilities. b. Submit the plans and specifications to the City for review and comments. c. Conduct a design review meeting with the City staff to discuss the City's review comments fi'om the design submittal. d. Incorporate the city's comments and prepare final plans and specifications for bidding. 3. Bidding and Award a. Assist the City in advertising and receiving bids. b. Answer any questions from bidders and prepare any required addenda. c. Attend Pre-Bid Meeting. d. Review bids received and make a recommendation regarding award of a construction contract 4. Construction a. Attend the project Pre-Construction Meeting. b. Make periodic (approximately monthly) site visits to review the Contractor's progress and to determine if the construction is being completed in general conformance with the plans and specifications. c. Review submittals and shop drawings. d. Review the contractor's monthly progress payment application and make a recommendation to the City regarding payments to the contractor e. Respond to any questions submitted by the contractor regarding the intent of the plans and specifications. f. Assist the City in preparing and negotiating any required change orders. Make recommendations to the City regarding any change orders. g. Incorporate any construction records submitted by the City or the contractor into the plans and specifications and submit a set of record drawings. 5. Schedule a. Consultant will submit the Preliminary Design to the City for review within six weeks after notice to proceed. Consultant will submit Final Design eight weeks after the receipt of comments on the Preliminary Design from the City.