HomeMy WebLinkAboutCity Packets - City Council - 08/18/2026 - RegularCITY OF THE COLONY
CITY COUNCIL AGENDA
TUESDAY, AUGUST 18, 2026
6:30 PM
1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS and PROCLAMATIONS
1.1 Call to Order
1.2 Invocation
1.3 Pledge of Allegiance to the United States Flag
1.4 Salute to the Texas Flag
1.5 Items of Community Interest
1.6 Receive presentation from the Library regarding upcoming events and activities. (Charters)
2.0 CITIZEN INPUT
3.0 WORK SESSION
3.1 Receive a presentation, discuss and provide direction to staff regarding short-term rental annual
inspection fee. (Perez)
3.2 Receive a presentation, discuss and provide direction to staff regarding the adoption of a draft
automobile fatality memorials ordinance. (Perez)
3.3 Receive a presentation, discuss and provide direction to staff regarding a proposed change to
lease rates for city-owned long-term facility rentals. (Shallenburger)
3.4 Council to provide direction to staff regarding future agenda items. (Council)
4.0 CONSENT AGENDA
TO ALL INTERESTED PERSONS
Notice is hereby given of a REGULAR SESSION of the CITY COUNCIL of the City of The Colony,
Texas to be held at 6:30 PM o n TUESDAY, AUGUST 18, 2026 at CITY HALL, 6053 MAIN
STREET, at which time the following items will be addressed:
This portion of the meeting is to allow up to five (5) minutes per speaker with a maximum of
thirty (30) minutes for items not posted on the current agenda. The council may not discuss these
items, but may respond with factual data or policy information, or place the item on a future
agenda. Those wishing to speak shall submit a Request Form to the City Secretary.
The Work Session is for the purpose of exchanging information regarding public business or
policy. No action is taken on Work Session items. Citizen input will not be heard during this
portion of the agenda.
The Consent Agenda contains items which are routine in nature and will be acted upon in one
motion. Items may be removed from this agenda for separate discussion by a Council member.
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4.1 Consider approving City Council Regular Session meeting minutes from August 4, 2026.
(Stewart)
4.2 Consider approving a resolution authorizing the City Manager to accept the FY2027 Motor
Vehicle Crime Prevention Authority Grant (MVCPA) grant in the amount not to exceed
$137,883.00. (Foxall)
4.3 Consider approving a resolution authorizing the City Manager to accept the 2027 Selective
Traffic Enforcement Program (STEP) Grant provided by the State of Texas through the Texas
Department of Transportation in the amount of $14,950.00. (Foxall)
4.4 Consider approving a resolution authorizing the City Manager to execute Engineering Services
Contract Amendment No. 1 in the amount of $43,540.00 with Olsson Inc. for the Turner Road
Bridge Repair Project. (Hartline)
4.5 Consider approving a resolution authorizing the City Manager to award a purchase to Flock
Safety for the payment of year one of the contract for the Drone as a First Responder Program in
the amount of $150,000.00. (Foxall)
5.0 REGULAR AGENDA ITEMS
5.1 Conduct a public hearing discuss and consider an ordinance regarding amendments to Appendix
A, by amending Section 10-200 entitled "Schedule of Uses by District" Section 10-300, entitled
"definitions and explanations applicable to use schedule" by adding a new definition entitled
"Data Center" and adding a new section 10-500, entitled "Data Center Regulations and
Restrictions" for the purposes of establishing specific zoning, location, development and
operational limitations. (Williams)
5.2 Discuss and consider the proposed budget for the City of The Colony for the fiscal year
beginning October 1, 2026 and ending September 30, 2027. (Bredehoeft)
5.3 Conduct a public hearing on the proposed budget for the City of The Colony for the fiscal year
beginning October 1, 2026 and ending September 30, 2027, and set the date for adoption of the
budget for September 1, 2026. (Bredehoeft)
5.4 Discuss and consider the proposed tax rate for tax year 2026 / fiscal year 2027 in an amount not
to exceed $0.63000 per $100 of taxable value and set the date of adoption of the tax rate for
September 1, 2026. (Bredehoeft)
6.0 EXECUTIVE SESSION
6.1 Council shall convene into a closed executive session pursuant to Section 551.071 of the Texas
Government Code to receive legal advice from its attorney regarding pending litigation: TOCA
Colony, LLC v. Blue Sky Sports Center, LP, and the City of The Colony, Texas.
6.2 Council shall convene into a closed executive session pursuant to Sections 551.072 and 551.087
of the Texas Government Code to deliberate regarding purchase, exchange, lease or value of
real property and commercial or financial information the city has received from a business
prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s).
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6.3 Council shall convene into a closed executive session pursuant to Section 551.074 of the Texas
Government Code to deliberate the evaluation, reassignment, duties, discipline, or dismissal of
the Municipal Judge.
6.4 Council shall convene into a closed executive session pursuant to Section 551.074 of the Texas
Government Code to deliberate the evaluation, reassignment, duties, discipline, or dismissal of
the City Manager.
7.0 EXECUTIVE SESSION ACTION
7.1 Any action as a result of executive session regarding pending litigation: TOCA Colony, LLC v.
Blue Sky Sports Center, LP, and the City of The Colony, Texas.
7.2 Any action as a result of executive session regarding purchase, exchange, lease or value of real
property and commercial or financial information the city has received from a business
prospect(s), and the offer of a financial or other incentive to a business prospect(s).
7.3 Any action as a result of executive session regarding the evaluation, reassignment, duties,
discipline, or dismissal of the Municipal Judge.
7.4 Any action as a result of executive session regarding the evaluation, reassignment, duties,
discipline, or dismissal of the City Manager.
EXECUTIVE SESSION NOTICE
Pursuant to the Texas Open Meeting Act, Government Code Chapter 551 one or more of the
above items may be considered in executive session closed to the public, including but not
limited to consultation with attorney pursuant to Texas Government Code Section 551.071
arising out of the attorney's ethical duty to advise the city concerning legal issues arising from
an agenda item. Any decision held on such matter will be taken or conducted in open session
following the conclusion of the executive session.
ADJOURNMENT
If you wish to address the City Council in person, you can do so by attending the meeting at City
Hall. If you wish to have comments added to the council minutes about issues on the Agenda,
you may submit those comments to the City Secretary Office via email or on the city website.
Persons with disabilities who plan to attend this meeting who may need auxiliary aids such as
interpreters for persons who are deaf or hearing impaired, readers or, large print are requested
to contact the City Secretary's Office, at 972-624-3105 at least two (2) working days prior to the
meeting so that appropriate arrangements can be made.
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_________________________________________
Tina Stewart, TRMC, CMC, City Secretary
CERTIFICATION
I hereby certify that above notice of meeting was posted outside the front door of City Hall by 5:00 p.m.
on the 12th day of August 2026.
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Agenda Item No: 1.5
CITY COUNCIL Agenda Item Report
Meeting Date: August 18, 2026
Submitted By: Ana Alvarado
Submitting Department: City Secretary
Item Type: Announcement
Agenda Section: routine announcements, recognitions and proclamations
Suggested Action:
Items of Community Interest
Background:
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Agenda Item No: 1.6
CITY COUNCIL Agenda Item Report
Meeting Date: August 18, 2026
Submitted By: Ana Alvarado
Submitting Department: Library
Item Type: Announcement
Agenda Section: routine announcements, recognitions and proclamations
Suggested Action:
Receive presentation from the Library regarding upcoming events and activities. (Charters)
Background:
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Agenda Item No: 3.1
CITY COUNCIL Agenda Item Report
Meeting Date: August 18, 2026
Submitted By: Ana Alvarado
Submitting Department: General Admin
Item Type: Discussion
Agenda Section: work session
Suggested Action:
Receive a presentation, discuss and provide direction to staff regarding short-term rental annual
inspection fee. (Perez)
Background:
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Agenda Item No: 3.2
CITY COUNCIL Agenda Item Report
Meeting Date: August 18, 2026
Submitted By: Ana Alvarado
Submitting Department: General Admin
Item Type: Discussion
Agenda Section: work session
Suggested Action:
Receive a presentation, discuss and provide direction to staff regarding the adoption of a draft
automobile fatality memorials ordinance. (Perez)
Background:
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Agenda Item No: 3.3
CITY COUNCIL Agenda Item Report
Meeting Date: August 18, 2026
Submitted By: Ana Alvarado
Submitting Department: General Admin
Item Type: Presentation
Agenda Section: work session
Suggested Action:
Receive a presentation, discuss and provide direction to staff regarding a proposed change to lease
rates for city-owned long-term facility rentals. (Shallenburger)
Background:
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Agenda Item No: 3.4
CITY COUNCIL Agenda Item Report
Meeting Date: August 18, 2026
Submitted By: Ana Alvarado
Submitting Department:
Item Type: Discussion
Agenda Section: work session
Suggested Action:
Council to provide direction to staff regarding future agenda items. (Council)
Background:
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Agenda Item No: 4.1
CITY COUNCIL Agenda Item Report
Meeting Date: August 18, 2026
Submitted By: Ana Alvarado
Submitting Department: City Secretary
Item Type: Minutes
Agenda Section: consent agenda
Suggested Action:
Consider approving City Council Regular Session meeting minutes from August 4, 2026. (Stewart)
Background:
Attachments:
August 4, 2026 Draft Minutes.docx
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1 These items are strictly public service announcements. Expressions of thanks, congratulations or condolences; information
regarding holiday schedules; honorary recognition of city officials, employees or other citizens; reminders about upcoming
events sponsored by the City or other entity that are scheduled to be attended by a city official or city employee. No action
will be taken and no direction will be given regarding these items.
MINUTES OF CITY COUNCIL REGULAR SESSION
HELD ON
AUGUST 4, 2026
The Regular Session of the City Council of the City of The Colony, Texas, was called to order
at 6:33 p.m. on the 4th day of August 2026, at City Hall, 6053 Main Street, The Colony, Texas,
with the following roll call:
Richard Boyer, Mayor
Judy Ensweiler, Councilmember
Brian R. Wade, Councilmember
Perry Schrag, Councilmember
Robyn Holtz, Deputy Mayor Pro Tem
Joel Marks, Mayor Pro Tem
Present
Present
Present
Present
Present
Present
Dan Rainey, Councilmember Absent (Personal)
And with 6 council members present a quorum was established and the following items were
addressed:
1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS and PROCLAMATIONS
1.1 Call to Order
Mayor Richard Boyer called the meeting to order at 6:33 p.m.
1.2 Invocation
Councilmember Perry Schrag delivered the invocation.
1.3 Pledge of Allegiance to the United States Flag
The Pledge of Allegiance to the United States Flag was recited.
1.4 Salute to the Texas Flag
The Salute to the Texas Flag was recited.
1.5 Items of Community Interest
Councilmember Judy Ensweiler reported on the two food drives in the community that
occurred in July and announced the next food drive will be on August 15th.
1.6 Receive presentation from Parks and Recreation regarding upcoming events and activities.
Recreation Coordinator Krissie Pettit provided upcoming events and activities to the
council.
2.0 CITIZEN INPUT
1. Pattie Huestis, 3709 Meadow Run, The Colony, gave council an update on Casa of
Denton County matters and spoke in support for funding consideration.
2. Joe Mayes, 101 Red Oak Drive, Krugerville, introduced himself and announced his
running for Texas House of Representatives.
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City Council – Regular Meeting Agenda
August 4, 2026
Page| 2
3.0 WORK SESSION
3.1 Receive a presentation, discuss and provide direction to staff regarding Flock Automatic
License Plate Reader cameras.
Police Chief Phillip Foxall presented the item to council.
Council provided discussion on the item.
1. Heather Gill, 7627 Lakeview Drive, The Colony, spoke in opposition of this item.
2. Darren Hamilton, 1717 Mack Lane, Little Elm, spoke in opposition of this item.
3. Tim Costello, 4532 Augusta Street, The Colony, spoke in opposition of this item.
Deputy Mayor Pro Tem Robyn Holtz stepped out of the council chambers at 7:58 p.m. and
returned at 8:05 p.m.
3.2 Receive a presentation, discuss and provide direction to staff on City Ordinance No. 2026-
2648 regarding motor-assisted scooters and electric bicycles.
Police Chief Phillip Foxall presented the item to council.
Council provided discussion on the item.
3.3 Receive a presentation regarding proposed fee changes within the Parks Department.
Deputy City Manager Brant Shallenburger presented the item to council.
Community Services Director Jackie Kopsa provided an overview on the item.
Council provided discussion on the item.
Mayor Pro Tem Joel Marks stepped out of the council chambers at 8:45 p.m. and returned
at 8:48 p.m.
3.4 Council to provide direction to staff regarding future agenda items.
Councilmember Judy Ensweiler requested a future agenda item regarding short-term
rental annual renewal fee be discussed at the next meeting.
4.0 CONSENT AGENDA
Motion to approve all items from the Consent Agenda- Perry Schrag, Councilmember; second
by Joel Marks, Mayor Pro Tem, motion carried with all ayes.
4.1 Consider approving City Council Regular Session meeting minutes from July 21, 2026.
4.2 Accept the certified property tax appraisal roll for tax year 2026 / fiscal year 2027.
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City Council – Regular Meeting Agenda
August 4, 2026
Page| 3
4.3 Accept the submission of the no-new-revenue tax rate and the voter-approval tax rate for
tax year 2026 / fiscal year 2027.
4.4 Consider approving an ordinance budget amendment to increase the approved Fiscal Year
2025-26 PID budget by $309,553.00 for additional Landscape Maintenance and Repairs.
ORDINANCE NO. 2026-2654
5.0 REGULAR AGENDA ITEMS
5.1 Discuss and consider the fiscal year 2027 proposed tax rate of $0.6300 per $100 of property
valuation and setting the date of the public hearing on the budget and the public hearing on
the tax rate for August 18, 2026 and the public hearing on the Grandscape PID assessment
for September 1, 2026.
Assistant City Manager Tim Miller presented the item to council.
Council provided discussion.
Finance Director Ryan Bredehoeft provided clarification to council on the item.
Motion to approve - Brian R. Wade, Councilmember; second by Joel Marks, Mayor Pro Tem,
motion carried with all ayes.
5.2 Discuss and consider approving a resolution authorizing the City Manager to execute a
contract for services with SPAN Inc. in the amount of $162,049.00 for purposes of
providing paratransit and meals on wheels services to residents of The Colony for FY
2026/27.
Deputy City Manager Joe Perez presented the proposed resolution to council.
Clinton Duffin, Chief Operations Officer for SPAN, Inc. presented the item to council.
Council provided discussion on the item.
Michelle McMahon, Chief Executive Officer for SPAN, Inc., answered questions from
council.
Motion to approve - Judy Ensweiler, Councilmember; second by Brian R. Wade,
Councilmember, motion carried with all ayes.
RESOLUTION NO. 2026-052
5.3 Discuss and consider approving a resolution ordering a November 3, 2026 General Election
for single-member districts, specifically Place 3, Place 4, Place 5 and Place 6.
Motion to approve - Judy Ensweiler, Councilmember; second by Brian R. Wade,
Councilmember, motion carried with all ayes.
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City Council – Regular Meeting Agenda
August 4, 2026
Page| 4
RESOLUTION NO. 2026-053
Executive Session was convened at 9:51 p.m.
6.0 EXECUTIVE SESSION
***Item 6.1 was pulled from executive session agenda with no discussion.***
6.1 Council shall convene into a closed executive session pursuant to Section 551.071 of the
Texas Government Code to receive legal advice from its attorney regarding pending
litigation: TOCA Colony, LLC v. Blue Sky Sports Center, LP, and the City of The Colony,
Texas.
6.2 Council shall convene into a closed executive session pursuant to Sections 551.072 and
551.087 of the Texas Government Code to deliberate regarding purchase, exchange, lease
or value of real property and commercial or financial information the city has received
from a business prospect(s), and to deliberate the offer of a financial or other incentive to
a business prospect(s).
*** Item 6.3 was moved to the August 18, 2026 meeting with no discussion.***
6.3 Council shall convene into a closed executive session pursuant to Section 551.074 of the
Texas Government Code to deliberate the evaluation, reassignment, duties, discipline, or
dismissal of the Municipal Judge.
Regular Session was reconvened at 10:08 p.m.
7.0 EXECUTIVE SESSION ACTION
7.1 Any action as a result of executive session regarding pending litigation: TOCA Colony,
LLC v. Blue Sky Sports Center, LP, and the City of The Colony, Texas.
No Discussion
7.2 Any action as a result of executive session regarding purchase, exchange, lease or value of
real property and commercial or financial information the city has received from a business
prospect(s), and the offer of a financial or other incentive to a business prospect(s).
No Action
7.3 Any action as a result of executive session regarding the evaluation, reassignment, duties,
discipline, or dismissal of the Municipal Judge.
No Discussion, moved to the next meeting.
ADJOURNMENT
With there being no further business to discuss, the meeting adjourned at 10:10 p.m.
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City Council – Regular Meeting Agenda
August 4, 2026
Page| 5
APPROVED:
________________________________
Richard Boyer, Mayor
City of The Colony, Texas
ATTEST:
______________________________________________
Tina Stewart, TRMC, CMC, City Secretary
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Agenda Item No: 4.2
CITY COUNCIL Agenda Item Report
Meeting Date: August 18, 2026
Submitted By: Ana Alvarado
Submitting Department: Police
Item Type: Resolution
Agenda Section: consent agenda
Suggested Action:
Consider approving a resolution authorizing the City Manager to accept the FY2027 Motor Vehicle Crime
Prevention Authority Grant (MVCPA) grant in the amount not to exceed $137,883.00. (Foxall)
Background:
Approve a resolution authorizing the Police Chief to sign as the Authorized Official to receive up to
$137,883 in MVCPA grant reimbursements for expenditures related to the Drone as a First Responder
Program and catalytic converter etching equipment.
Attachments:
MVCPA Statement of Grant Award FY27
Res. 2026-xxx MVCPA Grant Acceptance.docx
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FY27 Catalytic Converter Theft Prevention Grant MVCPA Statement of Grant Award and Grantee Acceptance
Page 1 of 2
FY27 Catalytic Converter Theft Prevention Grant
Motor Vehicle Crime Prevention Authority
Statement of Grant Award and Grantee Acceptance Notice
Grant Number: 608-27-0611500C Grantee: City of The Colony
Program Title:
The Colony Police Department FY27 Motor Vehicle Crime Prevention
Grant Grant Award Amount: $137,883 Total Cash Match Amount: $27,577 In-Kind Match Amount: $0 Reimbursement Percent*: 83.33% Grant Term: September 1st, 2026 to August 31st, 2027
Grant Budget Summary: City of The Colony (App ID: 1693)
Budget Category MVCPA
Expenditures
Cash
Match
Expenditures
Total
Expenditures
In-Kind
Match
Personnel $0 $0 $0
Fringe $0 $0 $0
Overtime $0 $0 $0
Professional and Contract Services $0 $0 $0
Travel $0 $0 $0
Equipment $12,883 $2,577 $15,460
Supplies and Direct Operating Expenses (DOE) $125,000 $25,000 $150,000
Total $137,883
$27,577 $165,460
*Reimbursement Percent: 83.33%: $137,883 MVCPA Expenditures/ ($137,883 MVCPA Expenditures + $27,577
Cash Match)
That whereas, City of The Colony (hereinafter referred to as Grantee), has heretofore submitted a grant application in response
to the Request for Application issued on March 16, 2026 to the Motor Vehicle Crime Prevention Authority, State of Texas, entitled
The Colony Police Department FY27 Motor Vehicle Crime Prevention Grant and further identified by grant number
608-27-0611500C and
Whereas, the Motor Vehicle Crime Prevention Authority has approved the grant application as evidenced by this FY27 Statement
of Grant Award and certain special requirements from the Motor Vehicle Crime Prevention Authority dated 08/04/2026 and
Whereas, the Grantee desires to accept the FY27 grant award and use all funds for purposes and in compliance with the following
requirements that are adopted in their entirety by reference:
• Texas Transportation Code Chapter 1006;
• Texas Administrative Code: Title 43; Part 3; Chapter 57;
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FY27 Catalytic Converter Theft Prevention Grant MVCPA Statement of Grant Award and Grantee Acceptance
Page 2 of 2
• Texas Grant Management Standards (TxGMS) as promulgated by the Texas Comptroller of Public Accounts including TxGMS
Standard Assurances by Local Governments and Standards for Financial and Program Management;
• The Request for Applications issued on March 16, 2026;
• The current Motor Vehicle Crime Prevention Authority Grant Administrative Manual and forms and subsequently adopted
grantee instruction manuals and forms;
• The Final Adopted Application attached to this Statement of Grant Award; and
• The Approved Grant Budget Summary
Now, therefore, the Grantee accepts the FY27 Statement of Grant Award under the conditions above including the
special requirements in the grant application and the Statement of Grant Award as evidenced by this agreement,
executed by the official authorized to sign the original grant application, or the official’s designated successor, as
presiding officer of and on behalf of the governing body of this grantee; and
The Motor Vehicle Crime Prevention Authority has awarded the above-referenced grant subject to the availability of state
funds. The approved budget is reflected in the above Approved Grant Budget Summary. This grant is subject to and
conditioned upon the acceptance of the MVCPA Grant Administrative Guide promulgated for this specific program fund
(referenced above) by the Motor Vehicle Crime Prevention Authority. Applicable special conditions are listed below.
Special Conditions and Requirements (MVCPA will only apply special conditions to applicable jurisdictions):
X Non-Supplanting - The grantee agrees that funds will be used to supplement, not supplant, funds that would
otherwise be available for the activities under this grant. This includes demonstrating that new funded positions will be added
to the department and not replacing local funds with state funds.
X Intelligence Sharing - The grantee is required to ensure that Law Enforcement personnel funded in whole or in part by
this grant actively participate in Law Enforcement intelligence sharing webinars and Motor Vehicle Crime Investigator Virtual
Command Centers organized and promoted on behalf of the MVCPA program operation and statewide collaboration.
APPROVED AND ACCEPTED BY:
Authorized Official
Printed Name and Title
Date Signed
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CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2026 - ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO ACCEPT
THE FY2027 MOTOR VEHICLE CRIME PREVENTION AUTHORITY
GRANT (MVCPA) PROVIDED BY THE STATE OF TEXAS MOTOR
VEHICLE CRIME PREVENTION AUTHORITY; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City of The Colony finds it in the best interest of the citizens of The
Colony that the FY2027 Motor Vehicle Crime Prevention Authority grant be accepted in the
amount of $137,883.00; and
WHEREAS, the City of The Colony agrees to provide the required contribution of at least
20% of the awarded funds; and
WHEREAS, the City of The Colony agrees that in the event of loss or misuse of the State
of Texas Motor Vehicle Crime Prevention Authority funds, the City of The Colony assures that
the funds will be returned to the State of Texas Motor Vehicle Crime Prevention Authority in full;
and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF THE COLONY, TEXAS, THAT:
Section 1. That the City Council of the City of The Colony, Texas hereby authorizes the City
Manager to accept the funds for the FY2027 Motor Vehicle Crime Prevention Authority grant in
the amount of $137,883.00.
Section 2. This resolution shall take effect immediately from and after its passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, THIS 18th DAY OF AUGUST 2026.
____________________________________
Richard Boyer, Mayor
City of The Colony, Texas
ATTEST:
____________________________________
Tina Stewart, TRMC, CMC, City Secretary
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APPROVED AS TO FORM:
____________________________________
Jeffrey L. Moore, City Attorney
21
Agenda Item No: 4.3
CITY COUNCIL Agenda Item Report
Meeting Date: August 18, 2026
Submitted By: Ana Alvarado
Submitting Department: Police
Item Type: Resolution
Agenda Section: consent agenda
Suggested Action:
Consider approving a resolution authorizing the City Manager to accept the 2027 Selective Traffic
Enforcement Program (STEP) Grant provided by the State of Texas through the Texas Department of
Transportation in the amount of $14,950.00. (Foxall)
Background:
The City applied for and received the STEP grant which is an annual award. The STEP grant is utilized
to pay officer overtime to specifically target various offenses including: DWI, Speeding, Seat Belt
Violations, Stop Sign Violations, Stop Light Violations, and Distracted Driving. The goal is to reduce
automobile accidents in designated locations by proactive traffic enforcement.
Attachments:
2027-ColonyPD-S-1YG-00023
STEPRFP2027
TxDOT STEP Proposal 26 - 27
Res. 2026-xxx STEP Grant Acceptance.docx
22
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Texas Traffic Safety Program
FY 2027 Request for Proposals
Selective Traffic Enforcement Program (STEP)
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Prepared and Developed by:
The Staff of the Behavioral Traffic Safety Section
(TRF-BTS)
Traffic Safety Division
125 E. 11th Street
Austin, Texas 78701-2483
(512) 416-3200
http://www.txdot.gov/inside-txdot/division/traffic.html
November 14, 2025
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TABLE OF CONTENTS
Summary .................................................................................................................... 4
Funding ...................................................................................................................... 5
Grant Types ................................................................................................................ 6
Proposal Development................................................................................................ 8
Proposal Submission ................................................................................................ 12
Eligibility .................................................................................................................. 13
Terms and Conditions ............................................................................................... 14
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Summary
Texas’ Selective Traffic Enforcement Program (STEP) is a federally funded law
enforcement grant program run by the Traffic Safety Division at the Texas
Department of Transportation. The goal of the STEP program is for TxDOT to develop
partnerships with law enforcement to reduce crashes by creating safer driving
environments on Texas roadways through high-visibility enforcement (HVE).
STEP grants provide federal funding for overtime enforcement activities conducted
by Texas law enforcement agencies. Organizations eligible for STEP funds include the
Texas Department of Public Safety (TxDPS), sheriff’s offices, constable’s offices, and
local police departments.
In accordance with 43 TAC §25.901, et seq., the Texas Department of Transportation
(TxDOT) is requesting project proposals to support the targets and strategies of its
Traffic Safety Program to reduce the number of motor vehicle related crashes,
fatalities, and serious injuries in Texas.
The Texas Department of Transportation, in accordance with the provisions of Title
VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the
Regulations, hereby notifies all bidders that it will affirmatively ensure that in any
contract entered into pursuant to this advertisement, disadvantaged business
enterprises will be afforded full and fair opportunity to submit bids in response to this
invitation and will not be discriminated against on the grounds of race, color, or
national origin in consideration for an award.
Proposals submitted through this RFP will be reviewed for inclusion in the FY 2027
Annual Grant Application (AGA), which will be submitted to the National Highway
Traffic Safety Administration (NHTSA) for approval and funding. The FY 2027 grant
period is from October 1, 2026, through September 30, 2027.
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Note: Click-It-Or-Ticket, Operation: Slowdown and Impaired Driving Mobilization
proposals will be accepted through a separate process. For more information, contact
eGrants Help at TRF_eGrantsHelp@txdot.gov.
Funding
Authority and Responsibility for funding of the traffic safety grant program derives
from the National Highway Safety Act (23 USC §401, et seq.), and the Texas Traffic
Safety Act (Transportation Code, Chapter 723). The Behavioral Traffic Safety Section
(TRF-BTS) provides oversight of statewide projects and local projects at the agency’s
25 districts. TRF-BTS administers the program within the Traffic Safety Division (TRF)
of TxDOT.
The Texas Traffic Safety Program is funded with federal funds allocated from the
Infrastructure Investment and Jobs Act (IIJA) with Section 402 - State and
Community Highway Safety Programs and Section 405 - National Priority Safety
Programs (i.e., Occupant Protection, Impaired Driving Countermeasures, Motorcyclist
Safety, and Nonmotorized Safety, among others).
STEP agency funding amounts are based on the number of enforcement hours the
agency reasonably expects to work over the course of a full year. TxDOT may
negotiate or amend a proposal’s budget prior to execution.
All proposers are required to contribute 15% of the total budget in approved match.
Funding Constraints
• Funds are authorized on a federal fiscal year basis only. Awarded grants are
contingent upon the availability of federal funds.
• Projects included in the AGA become cost reimbursable grant in-aid agreements.
• Federal and state grant funds cannot be used for lobbying.
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• Supplanting is prohibited. Supplanting is defined as the “Use of federal funds to
support personnel or an activity that is already supported (paid for) by local or
state funds.”
Grant Types
STEP-Comprehensive (COMP) Grants
A STEP-COMP grant focuses enforcement efforts on reducing intersection-related
violations, driving while intoxicated, failure to use occupant restraint systems,
enforcement of state and local ordinances on cellular and texting devices and unsafe
speed within the high-crash areas they identify, although any traffic-related probable
cause may be used to initiate a vehicle stop.
STEP-Commercial Motor Vehicle (CMV) Grants
Law enforcement agencies may also request a STEP-CMV grant. Officers do not need
to be specially certified to participate in STEP-CMV enforcement.
Federal inspections are not allowable on STEP projects. Officers conducting
enforcement on a STEP-CMV grant must focus on state-level traffic violations,
violations of local ordinances committed by CMVs, and on passenger vehicles whose
unlawful actions such as improper lane changes which clearly cause a CMV to take
evasive action or undertake hard-braking events.
STEP-COMP and STEP-CMV – Holiday Period Prioritization
STEP-COMP and CMV subgrantee agencies should prioritize enforcement activities
during state and federally determined holiday periods, which occur during the months
listed in parenthesis:
• Christmas-New Year’s (Dec-Jan 1)
• Spring Break (March)
• Memorial Day (May-June)
• Independence Day (June-July)
• Operation: Slowdown (July)
• Labor Day (August)
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STEP Project Operational Requirements
The following items are requirements for both STEP-COMP and STEP-CMV grants:
• All enforcement activities must be initiated within, or in route to an established
Enforcement Zone as outlined in the grant’s Operational Plan.
• Agencies will document and report the numbers of warnings, citations and arrests
made on STEP time at the end of each month in their Request for Reimbursement
(RFR), but there will be no target numbers established for each individual element.
• A minimum number of documented vehicle stops must be made during each hour
of enforcement so that enforcement efforts are consistent throughout the
assigned shift. The minimum number of stops required depends on the grant type:
o A minimum adjusted average of 2.5 vehicle stops per hour is required for STEP-
COMP projects.
o A minimum adjusted average of 1.5 stops per hour is required on STEP-CMV
projects.
• Officers working STEP must witness the violation for which they stop a vehicle.
Officers may not be dispatched or otherwise directed to violators, including
through the use of spotters.
• All Daily Activity Reports (DAR) must be legible, contain appropriate additional
documentation to describe long periods of inactivity, time-related details for
activities that extend the vehicle stop beyond the typical contact with the operator
such as roadside investigations, administration of SFST, arrests or waiting for
towing services, and signed by a supervising officer.
• For purposes of documentation, each officer’s DAR should reflect the Enforcement
Zone in which the stop was made, the time and specific location of the stop (i.e.
4800 block of South Broadway). The officer should run the offender’s driver
license for warrants, run the vehicle registration for its history, and must
document taking one of the following three actions:
o Issuing a written warning
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o Issuing a citation
o Making an arrest
• Officers may only claim arrest time for their own stops while working STEP or for
stops made by other officers from their department working STEP.
• Only one officer may claim arrest time for any stop made on STEP time. Officers
working STEP who briefly assist another officer working STEP must explain their
actions on the DAR. Reimbursement for time assisting another STEP officer will
be evaluated on a case-by-case basis.
• Multiple officers on grant time may not work together in a single vehicle.
Proposal Development
The following relates to information subgrantees will need to develop their STEP
proposal.
Administrative Requirements
Prior to executing a STEP-COMP or STEP-CMV grant, the agency must:
• Have an approved and current overtime policy that authorizes STEP enforcement.
• Have approved and current STEP Policies and Procedures document that outline
the agency’s administrative controls and operational concepts. The document
must be signed by a department official with a cover letter indicating the policies
and procedures are valid for enforcement in the intended grant year.
At a minimum, STEP Policies and Procedures must include:
• Roles and Responsibilities – Which position serves as STEP project director and
a list of their main responsibilities, including detailed information for
supervisory review prior to reimbursement request. The detailed information
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must include timesheets, DARs, citations, etc., and how often the reviews will
occur.
• STEP Shifts – How the agency selects individuals to work a STEP shift.
• Authorization to Work – How prior approval is obtained for an individual
authorized to work a STEP shift.
• Work Restrictions – Any restrictions imposed on working STEP, such as
limitations on the number of hours an officer may work per shift, etc.
• Supervision – How the agency supervises officers working STEP shifts.
• Overtime Status – How the agency determines an individual’s overtime status
before working STEP.
• Documentation – How an individual’s time worked on a STEP shift is
documented, including circumstances for arrest time and for clocking in and
out of STEP.
• Required STEP Documentation – The paperwork required after the STEP shift
ends. This includes time sheets, overtime cards, DARs, citations, etc.
• Approval Process – The process the supervisor uses to approve and document
the hours worked.
• Performance Targets – The process used to oversee the agency’s performance
toward meeting the grant’s performance measures.
Salary and Fringe Benefits Information
Proposing agencies will be required to create a budget based on estimated officer
salaries and fringe benefits. Enforcement can only be conducted when in overtime
status. Agencies will use average overtime salaries for the various ranks of officers
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expected to work STEP enforcement as well as the components that make up their
agency’s fringe benefits.
The number of enforcement hours on the project will determine the total number of
Enforcement Zones. See details in Enforcement Zones Operational Plan below.
Baseline Enforcement Information
Baseline enforcement information serves as a foundation for proposers to measure
non-grant traffic enforcement activity against that provided through STEP grants.
This information must be provided by the proposers and includes the total number of
arrests, citations and warnings made during non-STEP vehicle stops the proposing
agency made in the past 12 months. The information must exclude any activity
generated with STEP grant dollars. Once the enforcement baseline is established,
these figures will be used to compare subsequent years’ local and grant-funded traffic
enforcement activity against crash data the agency provides to TxDOT.
Baseline KA (Fatal and Serious Injury) Crash Data
Proposers must enter the three-year-average KA crash data for their jurisdiction as
provided by TxDOT. The baseline numbers are critical in establishing the number and
key contributing factors for fatal and serious-injury crashes in a community and are
used to measure the effectiveness of grant-related enforcement efforts in reducing
crashes. This information is found on the Texas Law Enforcement Liaison website at:
https://txlel.org/txdot-step-resources/
County Sheriff’s Departments and Constable’s Offices should use the KA crash data
for the county, found under “Outside City Limits (county name)” unless otherwise
approved by TxDOT.
Enforcement Zones Operational Plan
Agencies will use geolocated KA crash data from the CRIS database to establish the
foundation for at least two STEP Enforcement Zones within their jurisdiction. Crash
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heat maps for your jurisdiction developed by the Texas Department of Public Safety’s
Highway Safety Operations Center (DPS-HSOC) are available by visiting the Texas
Law Enforcement Liaison website at: Texas Law Enforcement Liaison website at:
https://txlel.org/txdot-step-resources/
Proposers must use the FY 2027 STEP-COMP or FY 2027 STEP-CMV mapping portal
provided by the DPS-HSOC to identify and measure the locations of their Enforcement
Zones. The mapping portal is found at:
https://experience.arcgis.com/experience/152759fec06a4586a0f9a4777921bf94
A comprehensive map of all the agency’s requested zones and detailed maps of each
zone will be uploaded to the grant proposal in the Operational Plan Enforcement
Zones portion of the document.
Every STEP-COMP and STEP-CMV agency may develop an appropriate number of
Enforcement Zones per grant. The formula for determining the maximum number of
Enforcement Zones is 40 enforcement hours per zone per month, or 480 enforcement
hours per year per zone. The minimum two zones require 960 hours. Consequently,
an agency proposing three zones needs at least 1,440 enforcement hours to qualify.
Enforcement Zones should encompass the locations of one or more KA crashes.
Agencies may supplement CRIS KA data with additional data to support zone
development. There are two types of Enforcement Zones:
• Linear – Measured end-to-end on a section of roadway. Usually more appropriate
to higher speed roadways. Maximum size is 6 linear miles as measured by the
DPS mapping platform.
• Area – Measured as the area inside a shape bounded on all sides by roadways.
Usually more appropriate for use inside city limits and on lower speed roadways.
Maximum size is 4 square miles as measured by the DPS mapping platform.
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All STEP Enforcement Zones must be approved by TxDOT prior to enforcement
beginning in that zone. Identifying new Enforcement Zones after the grant begins is
discouraged. However, if requested, agencies may be asked to delete a zone for each
new zone added to maintain the maximum allowed number of zones. STEP
enforcement should be used to patrol areas identified through historical crash data,
not to react to short-term trends. Zones created to satisfy a short-term or temporary
issue are not permitted.
Public Information & Education (PI&E)
Law enforcement agencies are required to conduct PI&E activities throughout the
grant period. Salaries being claimed for PI&E activities must be included in the
budget, but when combined with administrative costs may not exceed 10% of the
total TxDOT award.
Law enforcement agencies are required to provide a minimum number of documented
PI&E activities throughout the grant period as outlined in the grant proposal. STEP-
CMV projects do not have PI&E requirements.
Outreach events should coincide with identified holiday mobilization periods and
include motorist education efforts. For example, during the Memorial Day Mobilization
period, otherwise known as Click-It-Or-Ticket, agencies should develop media
opportunities focused on the importance of buckling up and properly securing
children, or a similarly themed community event.
Proposal Submission
Proposals must be submitted via eGrants by changing the status to “Proposal
Submitted.” The status of each proposal must be changed by no later than
5:00 p.m. CST on Friday, January 16, 2026. At that time, the system will close,
and proposals will no longer be able to be submitted.
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TxDOT will review all proposals submitted through this process. Any modifications
must be made prior to the project’s execution. Proposers can receive assistance in
writing their proposal by contacting eGrants Help at TRF_eGrantsHelp@txot.gov.
Eligibility
Internal Ethics and Compliance
Organizations will be required to undergo an Internal Compliance Program review
prior to grant execution. Organizations must demonstrate compliance with Title 43
Texas Administrative Code §25.906(b) by certifying adoption of an internal ethics and
compliance program that satisfies the requirements of Title 43 Texas Administrative
Code §10.51 (relating to Internal Ethics and Compliance Program) prior to any grant
execution.
Unique Entity Identifier (UEI)
Entities doing business with the federal government will use a Unique Entity Identifier
(UEI) created and registered in SAM.gov. Registration in SAM.gov must be current
for the UEI to be valid.
Pre-Award Audit
Organizations may be required to undergo a Pre-Award Audit prior to grant execution.
Risk Assessment
A risk assessment module has been incorporated into eGrants in order to determine
appropriate levels of monitoring of the project. The three-part module includes:
1. During the proposal process, a questionnaire must be filled out by the subgrantee
for each proposal.
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2. During the post-award grant delivery meeting, the TxDOT project manager will
complete TxDOT’s portion of the risk assessment for each grant.
3. After grant closeout, the system will determine the level of risk based on each
grants performance during the grant year.
Terms and Conditions
Purpose - The main purpose of this RFP is to ensure uniform information in the
solicitation of proposals and procurement of services. This RFP is not construed as a
purchase agreement or contract or as a commitment of any kind, nor does it commit
TxDOT to pay for costs incurred prior to the execution of a formal contract or grant
unless such costs are specifically authorized in writing by TxDOT.
Rights - TxDOT reserves the right to accept or reject any or all proposals received,
to cancel or reissue this RFP in part or its entirety or to decline to issue a contract or
grant based on this RFP.
Corrections - TxDOT reserves the right to correct any errors and/or make changes
to this solicitation as it deems necessary. Corrections and/or changes are posted at:
https://egrants.bts.txdot.gov/eGrantsHelp/rfp.html
Terms - TxDOT reserves the right to negotiate the final terms of any and all contracts
or grant agreements with proposers selected and any such terms negotiated as a
result of this RFP may be renegotiated and/or amended in order to successfully meet
the needs of TxDOT.
Withdraw or Reduce - TxDOT reserves the right to withdraw or reduce the amount
of an award or to cancel any contract or grant agreement resulting from this
procurement if adequate funding is not received from NHTSA or other funding
sources, or due to legislative changes.
Influence - Proposers shall not offer or provide any gratuities, favors, or anything
of monetary value to any officer, member, employee, or agent of TxDOT, for the
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purpose of having an influencing effect toward their own proposal or any other
proposal submitted hereunder.
Conflict of Interest - No employee, officer, or agent of TxDOT shall participate in
the selection, award or administration of a contract or grant agreement supported by
federal and/or state funds if a conflict of interest or potential conflict would be
involved.
Contractual Obligation - The contents of a successful proposal may become a
contractual obligation if selected for an award of a contract or grant agreement.
Right to Request - TxDOT reserves the right to clarify, explain or verify any aspect
of a response to the RFP and to require the submission of any price, technical or other
revision to the proposal that results from negotiations conducted.
Right to Disqualify - TxDOT reserves the right to deem non-responsive or disqualify
any proposal that in TxDOT’s sole determination does not comply with or conform to
term conditions and requirements contained in this RFP.
Adherence - All contracts or grant agreements awarded under this RFP must adhere
to the Texas Traffic Safety Program Grant Agreement General Terms and Conditions
for all Traffic Safety grant agreements. These terms and conditions are included as
part of the proposal.
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1
The Colony Police Department
Texas Department of Transportation Traffic Safety eGrant
Selective Traffic Enforcement Program (STEP)
Comprehensive Grant Proposal
10/01/2026 – 09/30/2027
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TXDOT GRANT PROPOSAL 2
ABSTRACT
The Colony Police Department is seeking approval to participate in a Selective Traffic
Enforcement Program (STEP) Comprehensive grant issued through the Traffic Safety Division at
the Texas Department of Transportation (TxDOT). This grant provides $18,463.25 of overtime
for officers to work high visibility enforcement in targeted areas identified by TxDOT of having
the highest crash probability. TxDOT requires the department to contribute at least 20% of the
funds awarded. The City of The Colony would be responsible for a portion of the cost to operate
this grant, including $1,495.00 of benefits (retirement and FICA) on the overtime hours worked
and $2,018.25 of indirect operational costs. The department has successfully operated
enhanced traffic enforcement under this grant for the past two years.
PROGRAM ELEMENTS
Officers performing enforcement activities under this grant, will make the below offenses their
top priority, however, any traffic-related probable cause can be used to initiate a vehicle stop.
1. DWI: Driving While Intoxicated
2. Speed: Speed Enforcement
3. OP: Occupant Protection (Safety Belt and Child Safety Seat)
4. ITC: Intersection Traffic Control (Traffic control signals and stop signs)
5. DD: Distracted Driving
Officers are required to average 2 ½ traffic stops per hour while participating in enforcement
activities. There is no obligation to issue citations and/or make arrests. The overall goal of this
program is voluntary compliance though high visibility enforcement and education.
ENFORCEMENT PERIODS
Enforcement activities under this grant may be conducted on any day at any time of the day
The Colony Police Department deems it appropriate. However, the department will show
priority to conduct enforcement activities during state and federally determined holiday
periods, which are:
1. Christmas / New Year’s
2. Spring Break
3. Memorial Day
4. Independence Day
5. Labor Day
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TXDOT GRANT PROPOSAL 3
REASONING
The Colony Police Department responded to 1,370 reported collisions, worked 15 fatality or
suspected serious-injury crashes between January 2025 and December 2025. Of these 15
crashes, 7 were related to Intersection Traffic Control laws, 6 to speed, 4 to Driving While
Intoxicated (DWI), 2 to Occupant Protection, and 0 to Commercial Motor Vehicle (Texas
Department of Transportation 2025). This is a significant decrease from the previous year
where there was not increase of STEP Enforcement. The Colony Police Department worked 40
fatality or suspected serious-injury crashes between January 2024 and December 2024. Of
these 40 crashes, 8 were related to Intersection Traffic Control laws, 7 to speed, 4 to Driving
While Intoxicated (DWI), 3 to Occupant Protection, and 1 to Commercial Motor Vehicle. (Texas
Department of Transporation, 2024)
GOALS AND STRATEGIES
Goal: To increase effective enforcement and adjudication of traffic safety-related laws to
reduce crashes, injuries, and fatalities.
Strategies: Increase and sustain high visibility enforcement of traffic safety-related laws.
Goal: To reduce the number of alcohol impaired and driving under the influence of alcohol and
other drug-related crashes, injuries, fatalities.
Strategy: Increase and sustain high visibility enforcement of DWI laws.
Goal: To increase occupant restraint use, including child-safety seats, in all passenger vehicles
and trucks.
Strategy: Increase and sustain high visibility enforcement of occupant protection laws.
Goals: To reduce the number of speed-related crashes, injuries, and fatalities.
Strategy: Increase and sustain high visibility enforcement of speed-related laws.
Goals: To reduce intersection-related motor vehicle crashes, injuries, and fatalities.
Strategy: Increase and sustain high visibility enforcement of Intersection Traffic Control (ITC)
laws.
Goal: To reduce distracted driving motor vehicle crashes, injuries, and fatalities.
Strategies: Increase and sustain high visibility enforcement of state and local ordinances on
cellular and texting devices. Increase public information and education on Distracted Driving
related traffic issues.
OBJECTIVE / PERFORMANCE MEASURE:
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TXDOT GRANT PROPOSAL 4
Reduce crashes.
Objective / Performance Measure Target # Previous Year #
Reduce the number of alcohol-involved crashes to 3 4
Reduce the number of speed-related crashes to 5 6
Reduce the number of all OP-related crashes to 1 2
Reduce the number of ITC-related crashes to 6 7
2026 – 2027 BUDGET SUMMARY:
Budget Category TxDOT City of The Colony Match Total
Salaries $14,950.00 $0 $14,950.00
Benefits
(Retirement and FICA)
$0 $1,495.00 $1,495.00
Indirect Costs $0 $2,018.25 $2,018.25
Total $14,950.00 $3,513.25 $18,463.25
NUMBER OF HOURS TO BE WORKED:
Rank Hours Average Hourly Rate
Officers 230 hours $65.00
SUMMARY:
The utilization of comprehensive STEP grant funds will allow The Colony Police Department to
deploy officers into specific targeted areas to conduct high visibility enforcement. These areas
are determined through the TxDOT crash database, which shows roadways and intersections
with the highest probability of a crash occurring. This enforcement will not only impact the
stopped motorist but will be a visual deterrent to other motorists in the area. This grant allows
the department to be specific with enforcement and not solely rely on patrol officers, who at
times do not have the availability to dedicate to traffic and DWI enforcement.
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TXDOT GRANT PROPOSAL 5
REFERENCES
Texas Department of Transporation. (2025, January - December). FY2027 STEP WebApp.
Retrieved from buckleuptexas.com
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CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2026 - ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO ACCEPT
THE 2027 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP)
GRANT PROVIDED BY THE TEXAS DEPARTMENT OF
TRANSPORATION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of The Colony finds it in the best interest of the citizens of The
Colony that the 2027 Selective Traffic Enforcement Program (STEP) grant be accepted in the
amount of $14,950.00; and
WHEREAS, the City of The Colony agrees to provide the required contribution of at least
20% of the awarded funds; and
WHEREAS, the City of The Colony agrees that in the event of loss or misuse of the Texas
Department of Transportation funds, the City of The Colony assures that the funds will be returned
to the Texas Department of Transportation in full; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF THE COLONY, TEXAS, THAT:
Section 1. That the City Council of the City of The Colony, Texas hereby authorizes the City
Manager to accept the funds for the 2027 Selective Traffic Enforcement Program (STEP) grant in
the amount of $14,950.00.
Section 2. This resolution shall take effect immediately from and after its passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, THIS 18th DAY OF AUGUST 2026.
____________________________________
Richard Boyer, Mayor
City of The Colony, Texas
ATTEST:
____________________________________
Tina Stewart, TRMC, CMC, City Secretary
APPROVED AS TO FORM:
____________________________________
Jeffrey L. Moore, City Attorney
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Agenda Item No: 4.4
CITY COUNCIL Agenda Item Report
Meeting Date: August 18, 2026
Submitted By: Ana Alvarado
Submitting Department: Engineering
Item Type: Resolution
Agenda Section: consent agenda
Suggested Action:
Consider approving a resolution authorizing the City Manager to execute Engineering Services Contract
Amendment No. 1 in the amount of $43,540.00 with Olsson Inc. for the Turner Road Bridge Repair
Project. (Hartline)
Background:
Background: The purpose of the project is to provide a plan to address the scour and soil erosion issues
occurring for bridge #180610MM0269001 (Turner Road Bridge) in The City of Colony. The services
include a field investigation and assessment of the bridge, production of a Bridge Assessment Report,
prepare plans and specifications for the needed repairs, bidding assistance and construction
management services for all the needed repairs. This project also includes preparing a response to
address the concerns noted by TxDOT in their September 26, 2025 Scour Critical Structure
Memorandum. The initial Assessment Report has been completed and provided photo documentation of
needed repairs, discussed the current condition of the structure and proposed repair alternatives to
address any damage or structural issues discovered. All repair items have been documented and
included in the Corrective Action Plan required in the Scour Memo. Based upon the findings of the initial
assessment, plans and specifications have been prepared by Olsson Inc. that address all the needed
repairs identified so that the project can be advertised for bid.
Attachments:
26-05-04_The Colony Bridge Scour Rehab Plans.pdf
Olsson Inc. Turner Bridge contract.pdf
2026.7.29-
Olsson_Turner_Road_Bridge_Over_Stonebrier_Creek_Amendment.1_Engineering_Contract.pdf
Financial summary Amendment 1 Turner Rd Bridge Over Stonebriar Creek_Olsson.pdf
Scour Memo.pdf
Turner Road Bridge Photos 2026.pptx
Res. 2026-xxx Olsson Inc Amendment No 1 Turner Road Bridge.doc
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FINANCIAL SUMMARY:
PROJECT: Turner Road Bridge Repair Project
Are budgeted funds available: ☒ Yes ☐ No
Source of Funds: the FY 2025 Capital Improvement Plan (CIP) budget
Amendment 1 Cost
Fund(s)Number: Name: Amount:
897-69-6420-25032 Various Bridge Repairs - FY25 $43,540.00
Cost of recommended contract award: $43,540.00
Already authorized
$ 83,720.00 Engineering Original Contract Agreement 11/19/2025 ☒ Yes ☐ No
$ 43,540.00 Engineering Amendment 1 ☐ Yes ☒ No
$ 127,260.00 Total Construction costs
138
Connecting you with Texas
An Equal Opportunity Employer
MEMO
September 26, 2025
To: Ron Hartline, P.E.
Director of Engineering, City of The Colony, Texas
Through: Rostam Mahbod., P.E.
District Bridge Engineer, Dallas District
From: Sandip Tamrakar, P.E.
Transportation Engineer, Dallas District
Subject: Scour Critical Structure – City of The Colony, Texas
Mr. Hartline,
As part of FHWA’s Metric requirements, TxDOT – Dallas Bridge Office has identified
a scour-critical bridge within City of The Colony, Texas. This structure, listed below,
requires immediate attention:
180610MM0269001 – Turnner Street over Stonebriar Creek
This structure has been flagged due to significant scour or because they have
reached a threshold requiring a Plan of Action. This requires City of The Colony,
Texas to:
Monitor the structures during each rain event.
Document the conditions.
o Complete Flood Response – Initial Bridge Evaluation Form. (attached)
o Provide the completed initial bridge evaluation form to the District
Bridge Engineer.
Implement detour routes, if necessary.
Develop a repair or replacement plan, if necessary.
Corrective Action Plan:
Please submit a corrective action plan within 30 days, outlining the specific steps to
address these issues. If in-house resources are unavailable, please identify the
project/contract where these repairs will be included and provide an estimated let
date and completion date.
Docusign Envelope ID: AC2D41C2-5E54-4477-BBC1-F60D7E7FAA5D
In Process
139
City of The Colony, Texas 2 September 26, 2025
Connecting you with Texas
An Equal Opportunity Employer
Action Required:
Repair or Replacement: Implement repairs to mitigate further scour and
prevent closures. These repairs can be completed using in-house
maintenance resources, adhering to TxDOT Stone riprap standards
(attached). Stone protection riprap should be designed considering site-
specific hydraulic conditions to ensure long-term stability and effectiveness.
Re-evaluation and Closure: Re-evaluate the listed structures after each
significant rainfall as specified in the Plan of Action (POA) Form. Closure of
the structures may be required if deemed necessary.
For further information or questions, please contact Rostam Mahbod (214) 319-
3513 or Napat Intharasombat (214) 319-3620. Prompt action is crucial to ensure
public safety and minimize disruptions to traffic flow.
Sincerely,
Rostam Mahbod, P.E.
District Bridge Engineer
Dallas District
CC: Travis Campbell, P.E.
Director of TP&D, Dallas District
Napat Intharasombat, P.E., Ph.D.
Assistant District Bridge Engineer, Dallas District
Enclosures:
Bridge Inspection Reports
Scour Summary Sheets
Stone Riprap (SRR) Standards
Initial Bridge Evaluation Form
Docusign Envelope ID: AC2D41C2-5E54-4477-BBC1-F60D7E7FAA5D
9/29/2025In Process
140
141
Fig. 5 – Top of Bridge (Typical at Approaches – NW Corner Shown)
142
Fig. 6 – Guard fence W-beam Transition Joints Lapped in
Wrong Order for all four corners
143
Fig. 10 – Joint Seal and Curb Condition
144
Fig. 12a - b – Erosion at SW Bridge Corner with Exposed Reinforcing Steel
145
Fig. 11 – Erosion at NW Bridge Corner
146
PHOTO 1 Defect
Description West Riprap (Looking Northwest, Condition Rating: 6)
Entire length of West riprap under bridge has spalled & settled 2" from base of West abutment cap, causing abutment to be
undermined 2' back.
147
PHOTO 4 Defect
Description East Riprap (Looking Southeast, Condition Rating: 6)
East riprap under bridge has begun to spall & settle along entire length of connection with base of East abutment cap. 9" length
spall at North quarter point has allowed 2.5' of abutment cap undermining.
148
Description Top SE Corner of East Riprap (Looking Northeast, Condition Rating: 6)
Condition is worse at top SE corner of riprap where top half of riprap at this location has begun to fracture & settle.
149
PHOTO 1
Defect Description
Looking East
Erosion hole (~ 3' diameter x 1'
deep) at West end of South
sidewalk.
150
PHOTO 22 Recommended Maintenance Needs, Defect
Description Erosion at SW Bridge Corner (Looking East, Condition Rating: 6)
3.25' dia. x 3.5'D erosion hole has formed at SW bridge corner at West end of sidewalk, creating at drop-off for pedestrian traffic
with pieces of reinforcing steel exposed below. Erosion hole has exposed 3.5' section of South edge of West concrete approach
slab, undermining a 2'L section of concrete approach slab ~1' back. This erosion hole is directly behind South end of West
abutment cap.
151
PHOTO 2 Defect Description
Looking West
Settlement (~ 6") at East end of South sidewalk.
152
PHOTO 7 Defect
Description Deck Movement at Bent 2 (Looking West, Condition Rating: 6)
Deck units have shifted laterally up to 2.5” along curbline along joints over interior bents – no change
since previous inspection.
153
PHOTO 8 Defect
Description Deck Movement at Bent 3 (Looking East, Condition Rating: 6)
Deck units have shifted laterally up to 2.5” along curbline along joints over interior bents – no change since previous
inspection.
154
PHOTO 13 Defect
Description West Riprap & Abutment Cap (Looking Southwest, Condition Rating: 6) Tops of all three
abutment drilled shafts are exposed 3" due to this.
155
PHOTO 14 Defect
Description Top SW Corner of West Riprap (Looking Southwest, Condition Rating: 6)
Condition is worse at south quarter of riprap where riprap appears to be undermined as vertical fracture crack
has developed in full height of riprap.
156
PHOTO 19 Defect
Description Columns 2 & 3 at Bent 2 (Looking West, Condition Rating: 6)
Condition has exposed 4', 1' & 1.5' of Columns 1 - 3 (from South) drilled shafts at Bent 2 (from West) on West bank.
157
PHOTO 18 Defect
Description Column 1 at Bent 2 (Looking West, Condition Rating: 6)
Condition has exposed 4', 1' & 1.5' of Columns 1 - 3 (from South) drilled shafts at Bent 2 (from West) on West bank.
158
Examples:
What we don’t want to happen
159
CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2026 - ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE
ENGINEERING SERVICES CONTRACT AMENDMENT NO. 1 WITH
OLSSON INC. FOR THE TURNER ROAD BRIDGE REPAIR PROJECT;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City and Consultant have entered into an Engineering Services Contract
for the Turner Road Bridge Repair Project; and
WHEREAS, the City has determined that it is in the best interest of the C ity to enter into
a contract amendment in the amount of $43,540.00 with Olsson Inc. for the completion of the
Turner Road Bridge Repair Project; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF THE COLONY, TEXAS, THAT:
Section 1. The Engineering Services Contract Amendment No. 1, having been reviewed by
the City Council of the City of The Colony, Texas, and found to be acceptable and in the best
interest of the City and its citizens, be, and the same is hereby, in all things approved.
Section 2. The City Manager is hereby authorized to execute the Contract on behalf of the
City of The Colony, Texas.
Section 3. This Resolution shall take effect immediately from and after its adoption and
it is so resolved.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS THIS 18th DAY OF AUGUST 2026.
__________________________________
Richard Boyer, Mayor
City of The Colony, Texas
ATTEST:
___________________________________
Tina Stewart, TRMC, CMC, City Secretary
APPROVED AS TO FORM:
___________________________________
Jeffrey L. Moore, City Attorney
160
Agenda Item No: 4.5
CITY COUNCIL Agenda Item Report
Meeting Date: August 18, 2026
Submitted By: Ana Alvarado
Submitting Department: Police
Item Type: Resolution
Agenda Section: consent agenda
Suggested Action:
Consider approving a resolution authorizing the City Manager to award a purchase to Flock Safety for
the payment of year one of the contract for the Drone as a First Responder Program in the amount of
$150,000.00. (Foxall)
Background:
This resolution will pay for the invoice associated with the contract lease of the DFR program from Flock
Safety.
Attachments:
Flock Safety DFR Invoice
Flock DFR Purchase Order and Documents
Res. 2026-xxx Flock.docx
161
INVOICE
Flock Group Inc dba Flock Safety Invoice Number INV-96099
www.flocksafety.com Invoice Date: 6/10/2026
Due Date: 7/10/2026
Payment Terms: Net 30
PO#:
W-9 Form [Download]
Certificates of Insurance [Download]
If you have questions about your invoice, are providing an exemption certificate or need to update your billing
contact information, please email billing@flocksafety.com or call 866-901-1781, option 3.
Bill
To:
TX - The Colony PD
The Colony, Texas, 75056
Ship To: TX - The Colony PD
6800 Main St
The Colony, Texas 75056
Billing Company Name: TX - The Colony PD Payment Terms: Net 30
Billing Contact Name: AC W Contracted Billing Structure: Annual
Billing Email Address: mwinnett@thecolonytx.gov
Notes: PRODUCT SWAP (Flock Aerodome DFR - M350 + Dock ---> Flock Aerodome DFR - M4TD + Dock 3 (2 System Set)) effective 3/7/26
Please note a minor change to our invoices starting February 1, 2025 updating product/SKU names listed in each line item. This change is
only to naming conventions and will not affect the products, functionality, or services you receive from Flock Safety. Please update your
payment system to reflect these new product/SKU names as needed.
ITEMS QTY UNIT PRICE SALES TAX TOTAL
Flock DFR - M4TD + Dock 3 (2 System Set) 1 $150,000.00 $0.00 $150,000.00
Unless otherwise noted on the Order Form, the Term shall commence upon first installation and validation of Flock Hardware.
Link to Location of Services:
Subtotal: $150,000.00
Sales Tax: $0.00
Credit: $0.00
Payments: $0.00
Balance Due: $150,000.00
162
INVOICE
Flock Group Inc dba Flock Safety Invoice Number INV-96099
www.flocksafety.com Invoice Date: 6/10/2026
Due Date: 7/10/2026
Payment Terms: Net 30
PO#:
………………………………………………………………………………………………………………
Detach and Return with Payment
Make Checks Payable to: Flock Group Inc
If sending via
USPS:
Flock Group Inc
PO Box 121923
Dallas, TX 75312-1923
Account: TX - The Colony PD
Or Invoice # INV-96099
If sending via
UPS, FedEx or
USPS:
Flock Group Inc
891923
885 East Collins Boulevard,
Suite 110
Richardson, TX 75081
Amount Due: $150,000.00
Amount Enclosed: $_________
Payment Remittance Information
Pay by Check:
Payable to: Flock Group Inc
Memo: INV-96099
Mail to: PO Box 121923
Dallas, TX 75312-1923
If paying by check, please include the remittance slip below.
Pay by ACH:
Account Legal Name: Flock Group Inc.
Account Number: 3302113966
Account Type: Checking
Routing / SWIFT Code: 121140399 / SVBKUS6S
If paying by ACH, please include your invoice number in the memo
section of the ACH transfer request.
Please be aware that failure to pay the invoice by the due date may result in an interest penalty or disconnection of service, as
specified in your contract.
163
Vendor 1 Vendor 2 Vendor 3
FUND/DEPT/ACCT/PROJ DETAILED DESCRIPTION
NUMBER PLEASE BE VERY SPECIFIC
898-75-6690-26018 Drone as a First Responder 1st year contract payment 1 150000 $150,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Sub-Total:$ -
Freight:$ -
Total:$150,000.00
Print & Sign Name
REQUISITION FOR PURCHASE ORDER
PURCHASES OVER $10,000.00
INCLUDE COPY OF EACH QUOTEVendor Name: Flock Safety
Address:
ITEM#QUANTITY UNIT PRICE TOTAL
CAPITAL OUTLAY, CIP OR SPECIAL MAINTENANCE REQUEST - YES OR NO =
Required Documentation at Time of Submission:I hereby certify by signing the requisition the above
materials or supplies are necessary for this department,
and there are sufficient funds available for this purchase.
Quotes - Written - INCLUDE ONE HUB (Must be attached)
Contract - Including Cooperative/Inter-Local? - Information & Documentation (Must be attached)
Annual Renewal? - Bid No., Contract Information, Etc. (Must be attached)
City Council Approved? - Date of Approval
PREPARED BY:APPROVED BY:
Authorized Signature
1
Justification:
164
Flock Safety + TX - The Colony PD
______________
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________
MAIN CONTACT:
Blaine Parsons
blaine.parsons@flocksafety.com
940-613-1674
Docusign Envelope ID: 4DDDC9DF-C7B1-45CB-B9B4-49A6BF7FB913
165
ORDER FORM
This order form (“Order Form”) hereby incorporates and includes the terms of the previously executed agreement (the “Terms”) which describe and
set forth the general legal terms governing the relationship (collectively, the "Agreement" ). The Terms contain, among other things, warranty
disclaimers, liability limitations and use limitations.
This additional services Agreement will be effective when this Order Form is executed by both Parties (the “Effective Date”)
Customer: TX - The Colony PD Initial Term: 24 Months
Legal Entity Name: TX - The Colony PD Renewal Term: 24 Months
Accounts Payable Email: Payment Terms: Net 30
Address: 6800 Main St The Colony, Texas 75056 Billing Frequency: Annual Plan - Invoiced at First Camera Validation.
Retention Period: 30 Days
Hardware and Software Products
Annual recurring amounts over subscription term
Item Cost Quantity Total
Flock Safety Platform $300,000.00
Flock Safety Drone Hardware and Services
Flock Aerodome DFR - Radar Included 1 Included
Flock Aerodome DFR - M350 + Dock Included 1 Included
Flock911 for Aerodome Included 1 Included
<# <<# <
Professional Services and One Time Purchases
Item Cost Quantity Total
One Time Fees
Subtotal Year 1: $150,000.00
Annual Recurring Subtotal: $300,000.00
Discounts: $150,000.00
Estimated Tax: $0.00
Contract Total: $450,000.00
Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This Agreement will automatically renew for successive
renewal terms of the greater of one year or the length set forth on the Order Form (each, a “Renewal Term”) unless either Party gives the other Party
notice of non-renewal at least thirty (30) days prior to the end of the then-current term.
The Term for Flock Hardware shall commence upon first installation and validation, except that the Term for any Flock Hardware that requires self-
installation shall commence upon execution of the Agreement. In the event a Customer purchases more than one type of Flock Hardware, the earliest Term
start date shall control. In the event a Customer purchases software only, the Term shall commence upon execution of the Agreement.
Special Terms:
• In the first year of the deployment, Flock will provide Customer with complimentary use of radar [Flock Aerodome DFR - Radar].
Docusign Envelope ID: 4DDDC9DF-C7B1-45CB-B9B4-49A6BF7FB913
166
Billing Schedule
Billing Schedule Amount (USD)
Year 1
At First Camera Validation $150,000.00
Annual Recurring after Year 1 $300,000.00
Contract Total $450,000.00
*Tax not included
Discounts
Discounts Applied Amount (USD)
Flock Safety Drone Hardware and Services $150,000.00
Flock Safety Platform $0.00
Flock Safety Add-ons $0.00
Flock Safety Professional Services $0.00
Docusign Envelope ID: 4DDDC9DF-C7B1-45CB-B9B4-49A6BF7FB913
167
Product and Services Description
Flock Safety Platform Items Product Description
Flock Aerodome DFR - Radar
Drone as First Responder (DFR) 2.0 detect and avoid capabilities for operations up to 400 ft according to agreed-upon UASFM altitudes. Includes
FAA regulatory services and installation.
Flock Aerodome DFR - M350 +
Dock
Drone as First Responder (DFR) 2.0 system, including hardware, software, and services. Hardware includes Matrice (M350) drone, camera, batteries,
and battery-swapping dock. Software includes remote piloting, air traffic awareness, spectator view, mobile app, flight logging, mission reporting,
and community engagement dashboard. Services include FAA regulatory services, SOP development, training, and ongoing support.
Flock911 for Aerodome
Flock911 enables users to access live 911 calls directly within the FlockOS™ software, delivering real-time situational context that ensures faster,
safer, and more efficient responses to calls for service.
FlockOS Features & Description
FlockOS Features Description
Docusign Envelope ID: 4DDDC9DF-C7B1-45CB-B9B4-49A6BF7FB913
168
PRODUCT ADDENDUM
UNMANNED AIR SUPPORT AS A SERVICE (UASaaS) PROGRAM
FOR DRONE RESPONSE SERVICES
WHEREAS, Customer has determined that it is in the interests of public safety for it to have the ability to
utilize unmanned drones during crisis incidents, public emergencies, and in certain public safety operations, to the
extent permitted by law;
WHEREAS, Flock is in the business of providing unmanned drone services (the unmanned drone services
shall be considered part of the “Flock Services”) and Flock Hardware;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, Customer and Flock agree as follows:
1. UNMANNED AIR SUPPORT GENERAL TERMS OF DELIVERY
1.1 Flock Services and Hardware. Flock shall provide access to Customer the Flock Services
and related Flock Hardware (the “Flock Hardware”) listed on the Order Form upon the terms and conditions set forth
in the Agreement. Flock maintains ownership of all the Flock Hardware. Each year, as specified in the Order Form, the
Customer will be provided with a designated number of batteries. Customer may place an order for additional Flock
Hardware (e.g., batteries prior to 500 complete charging cycles, hardware damaged due to Customer’s error, additional
spares, etc.) at Flock’s then current list price, which will be made available to Customer upon request.
1.2 FAA Regulatory Waivers. Flock will assist Customer in acquiring any required Federal
Aviation Administration (“FAA”) regulatory waivers.
1.3 Delivery. Flock shall make the Flock Hardware available to Customer at Customer’s delivery address set forth
in the Order Form (“Delivery Point”). If for any reason Customer fails to accept delivery of the Flock Hardware by the
date fixed pursuant to Flock's notice stating that the Flock Hardware is available at the Delivery Point: (i) Customer
shall bear the risk of loss to the Flock Hardware; (ii) the Flock Hardware shall be deemed to have been delivered; and
(iii) Flock, at its option, may store the Flock Hardware until collected by Customer, whereupon Customer shall be liable
for all related costs and expenses (including, without limitation, stora ge and insurance). Once the Flock Hardware is
made available as the Delivery Point, Customer is responsible for any resulting use of the Flock Hardware by all
Authorized Users and all third-parties who may gain access to the same.
1.4 Pilot Services. Upon Customer’s request, Flock will make available an employee or independent contractor
pilot (each a “Pilot”) to Customer for purposes of operating the Flock Hardware (hereafter the “Pilot Services”) at the
pricing set forth in the Order Form. The Pilot Services shall be considered part of the Flock Services. When operating
the Flock Hardware, the Pilot shall comply with the reasonable requests of Customer. Such Pilot Services may be used
for up to forty (40) hours per week during the Term. Customer’s use of the Pilot Services shall not alleviate any of
Customer’s obligations set forth herein. Customer shall provide Pilots with a safe working environment when on
Customer’s premises.
2. LOSS AND DAMAGE OF FLOCK HARDWARE
2.1 Customer assumes and shall bear the entire risk of loss, damage to, theft or destruction of,
all Flock Hardware. LOSS OR DAMAGE TO THE FLOCK HARDWARE, OR ANY PART OF IT, SHALL NOT
RELIEVE CUSTOMER OF ANY OBLIGATION UNDER THE AGREEMENT. Customer’s obligations with respect
to this Section shall commence upon delivery of the Flock Hardware.
Docusign Envelope ID: 4DDDC9DF-C7B1-45CB-B9B4-49A6BF7FB913
169
2.2 Customer agrees to immediately notify Flock of any accident or event of loss or damage
involving the Flock Hardware. The notification shall include any information as may be pertinent to Flock's
investigation of such accident, loss, or damage, or which Flock may reasonably require.
3. FEES. The Order Form dictates the Flock Hardware, software, personnel, and Flock Services and
the entire Flock Services corresponding fees. Customer shall pay the Fees as described on the Order Form.
4. TERM. The term of this Agreement commences on the Effective Date of this Agreement and
continues until terminated as provided under this Agreement (the “Term”). Each Order Form shall commence and
expire and/or terminate according to the terms set forth in such Order Form. On expiration or termination of the
Agreement, all licenses provided hereunder by Flock shall immediately expire.
5. FLOCK DRONE IP. Customer Data does not include, and Flock Drone IP (defined herein)
expressly includes, any data to the extent processed by, resulting as an output of, or based on the usage of, the Flock
Services, Flock Hardware, including, without limitation, data coll ected by Flock’s radar and radio frequency sensors.
Such Flock Drone IP shall be Flock’s Confidential Information. Flock shall own all rights to (i) any data input into
the Flock Services, Flock Hardware by or on behalf of Flock (not including any Custome r Data) and (ii) any
aggregated and anonymized data extracted or derived from the Flock Services, or use of the Flock Hardware,
including all aggregated and anonymized usage data, statistical data, transactional data, metadata, market data, flight
logs and flight history, telemetry data and logs, fleet information including drone serial numbers and models,
connected device information including radar data concerning the surrounding airspace, and other aggregated and
anonymized data collected from user data and files (collectively, “Flock Drone IP”). Without limiting the generality
of the foregoing, Flock reserves the right to create and market public indexes, analysis or insights created from such
data. Customer agrees that it will not share, sell, transfer, or make available any data generated by the Flock
Hardware, including all Flock Drone IP to which it may have access, to any third party without the prior express
written consent of Flock
Docusign Envelope ID: 4DDDC9DF-C7B1-45CB-B9B4-49A6BF7FB913
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SCHEDULE A
SERVICES
Flock makes no warranties regarding the efficacy of the training detailed below.
1. AIRWORTHINESS TRAINING
Flock will make commercially reasonable efforts to provide training for the Customer to maintain the airworthiness of
its drones, including compliance-related trainings.
Customer shall be responsible for ensuring that all crew, including pilot in command, visual observer, sensor or payload
operator, or other persons necessary for the safe operation of the flight have the qualifications, experience, licenses,
and certificates required by applicable FAA regulations and that all have the necessary skill required to perform their
duties. After completion of training, Customer will be responsible for maintaining the airworthiness of drones to which
Customer is responsible and the ensuring that the respective operations are in line with all applicable laws and
regulations.
The training will be conducted via both online and in-person methods, as agreed upon by both parties. The frequency
and duration of training will be mutually decided and scheduled to the convenience of the Customer.
2. FLIGHT TRAINING
Flock will assist the Customer in obtaining FAA BVLOS waivers and train the Customer on compliance matters related
to such waivers. Flock will start with one deployment location at a time, and work up to the agreed upon number of
deployment locations for all UAS. As part of the BVLOS process, Flock will provide training materials to the Customer
to certify all employees of the Customers selected as Visual Observers (“VOs”) to help aid in BVLOS operations.
Flock will provide training to officers on how to utilize the Flock IP. This will consist of:
● Showing how to access Flock on their respective internet devices
● Showing how to view a live stream through the application
● Showing how to control the drone using the application
● Showing how to report problems if they come across them on the application
The training will be conducted via both online and in-person methods, as agreed upon by both parties. The frequency
and duration of training will be mutually decided and scheduled to the convenience of the Customer.
3. FLOCK HARDWARE TRAINING
There will also be training for the Customer to use the Flock Hardware. This training will consist of:
● Discussing maintenance list for the drone, and how to maintain airworthiness
● Teaching how to fly the drone autonomously using the Flock IP
● Teaching how to fly the drone manually using the remote controller
Docusign Envelope ID: 4DDDC9DF-C7B1-45CB-B9B4-49A6BF7FB913
171
The training will be conducted via both online and in-person methods, as agreed upon by both parties. The frequency
and duration of training will be mutually decided and scheduled to the convenience of the Customer.
4. DEPLOYMENT SUPPORT
Flock will teach the Customer how to dispatch the Flock Hardware using the software for 911 calls.
Only personnel authorized by Customer may have access to the livestream from the drone. They will also be taught on
how to use Flock’s software to view said stream on any internet -connected device.
Authorized personnel may have access to the Flock IP, which can convey the current status of the drone, and how to
tell the drone to conduct additional maneuvers if needed.
All operations must be conducted by a Pilot in Command (“PIC”), who is an FAA-certified pilot. Customer will provide
the PICs needed to sustain this program.
Flock will assist in drafting a Standard Operating Procedure (“SOP”) as well as department policies regarding access,
deployments, privacy, and community engagement.
Flock will ensure correct implementation of each Flock station and its included Flock Hardware which may or may not
include the aircraft, on-prem servers, charging dock installations, radars, and more.
Docusign Envelope ID: 4DDDC9DF-C7B1-45CB-B9B4-49A6BF7FB913
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SCHEDULE B
SPECIFICATIONS
Customer must abide by the following standards:
Operational:
● Per FAA regulations, and without the necessary waiver, a minimum of one pilot is required to operate each
drone.
● Work with Flock to get BVLOS waivers for the city to fully use Flock’s product and services.
● Train members of the city to be VOs so that the Customer can have FAA -compliant and safe BVLOS
operations (Flock will provide training material if needed).
● If Customer wants to connect Flock’s software to their Computer Aided Dispatch (“CAD”) system, Customer
will provide access to said CAD system at no cost to Flock to location information and other pertinent
information about calls-for-service as they are placed.
● Flock will provide their Flock software interface to command the Flock Hardware . Customer must
independently access and store any personal information about calls-for-services other than their location and
the type of response (police, fire, or EMS) they prompted.
Customer shall be responsible to integrate with CAD software to pull location information and call type information
of every call-for-service that the Customer decides the drone should be deployed to, so long as there are no monetary
charges to Flock for said integration.
Docusign Envelope ID: 4DDDC9DF-C7B1-45CB-B9B4-49A6BF7FB913
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By executing this Order Form, Customer represents and warrants that it has read and agrees to all of the
terms and conditions contained in the previously executed agreement. As well as the Prepared911 Terms and
Conditions, available at https://www.prepared911.com/prepared-live-terms-and-conditions. /
The Parties have executed this Agreement as of the dates set forth below.
FLOCK GROUP, INC. Customer: TX - The Colony PD
By:
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By:
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Name:
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Name:
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Title:
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Title:
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Date:
\FSDateSigned2\
Date:
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PO Number:
Docusign Envelope ID: 4DDDC9DF-C7B1-45CB-B9B4-49A6BF7FB913
Troy Powell
9/17/2025
Chief Legal Officer
Dan Haley
9/17/2025
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1170 Howell Mill Rd. NW · Suite 210, Atlanta, GA 30318
2025 Sole Source Letter for Flock Safety® Public Safety Solutions
September 03, 2025
City of The Colony
5151 N Colony Blvd
The Colony, TX, 75056
Dear Phillip Foxall,
This letter serves to confirm that Flock Group Inc. d/b/a Flock Safety is the sole provider of our
proprietary public safety technology solution specifically designed for use by law enforcement,
communities, and private entities to increase safety and reduce crime. Flock Safety’s unique
system integrates hardware and cloud-based software to enable real-time data processing
and secure data sharing capabilities that are unavailable through other providers.
As the sole developer and provider of this proprietary technology, Flock Safety retains
exclusive rights to manufacture, license, and support the products and software we offer. Our
solutions include cutting-edge features such as machine learning analytics, CJIS-compliant
data storage, and a centralized system that facilitates collaboration across multiple
jurisdictions, supporting a more robust and efficient public safety network. Specifically, Flock
Safety provides the ability to access additional cameras from Flock customers, including:
Prosper, Mansfield, at no additional cost.
No other vendor offers the specific combination of hardware and cloud-based features, CJIS-
compliant data handling, or the national network capabilities that Flock Safety provides. For
these reasons, Flock Safety is the only source available for these services.
Thank you,
Garrett Langley CEO, Flock Safety®
Flock Safety® Drone-as-First Responder (“DFR”)
Flock Safety® has the sole distribution rights to distribute the Flock Safety® Drone-as-First
175
1170 Howell Mill Rd. NW · Suite 210, Atlanta, GA 30318
Responder Platform
The Flock Safety® Drone-as-First Responder Platform is the only Law Enforcement
Grade drone-as-a-first response and docking devices to offer the following combination
of proprietary features:
To the best of our knowledge, Flock Safety is currently the sole source of the suite of products
and services listed below, and no other company or firm sources and sells or licenses such a
comprehensive, integrated suite of products and services at price level quoted as Flock
universal sales price (USP).
Flock Aerodome DFR 2.0
DFR Drone Hardware
● DJI M350 RTK + RC Plus
● DJI H30T payload
● 16 TB65 Batteries and BS65 Charging Case on an annual basis
● DJI Dock 3 + M4TD integration with Flock ALPR and Flock911
● DJI Dock 3 + M4TD increased flight speeds to 47 mph
● Proprietary RC box and omnidirectional antenna array
● In year 2 of the contract, Flock will swap out the old hardware for the newest version of
each product on the market with no change in price.
Atlas 350 Drone Dock
● Exclusively distributed by Flock for the public safety market
● Automated, robotic, battery-swapping drone nest for heavy payload UAS
● Not reliant on contact charging
● Houses 8 batteries for more than 2,000 cycles
● Exclusive integration of the DJI M350 and H30T
● Exclusively provided law enforcement features and upgrades
● Landing platform level with the roof 17 cm of radial landing error recovery.
● Proprietary precision landing algorithms.
● Integrated HVAC to maintain system health.
● Integrated interior cameras for diagnostics and virtual pre-flight checklist
● Fully remote operations through the Flock Flight Operations Module
Flock Aerodome 3D Digital Radar Station
● Multi-beamforming surveillance radar with long-range capabilities and all-weather
situational awareness.
● 360 degree 3D detection, tracking, and classification of manned aircraft and sUAS.
176
1170 Howell Mill Rd. NW · Suite 210, Atlanta, GA 30318
● Detects Phantom-sized drones at 2.25-2.5 km ranges, Cessna-sized aircraft at 7 km
range, and humans at 3 km range
● Layered security approach with target classification, detection and data updates for
accuracy and reliability
● Exclusively integrated into the Flock Air Traffic Awareness Module(Aeromap)
● Exclusively provided by Flock for the public safety market
Flock Software
Flight Operations Module
• Exclusively provided augmented reality overlays
• 1080p video feed with proprietary video codec, requiring only 3mbps for streaming
• One-time streaming links immediately available to be sent via email and SMS through
the platform
• Images taken and immediately available to be sent via email and SMS through the
platform, mid-flight
• Detailed telemetry and system health data
• Dock and drone management from a single interface
• Multiple drone station and drone control support via picture-in-picture
• Command and control
• CAD, ALPR, Flock911 and audio detection integration, allowing for tracking of calls-for-
service directly in the platform
• Laser-range finder support, allowing for real-time identification at camera targets
• Camera and payload management
• Address based automated waypoint flight control
• Current weather data
• Detailed connectivity data
• Mouse and keyboard control
• Gamepad control
• iOS app for live video streaming
• Drone summoning capability to allow for one drone to follow or meet another drone for
battery swapping
Flock Aerodome Integrations
• Flock911 - This allows for a live transcript of a 911 call to populate directly in the flight
platform, notifying the pilot of a calla nd allowing them to deploy to it potentially minutes
before it’s ever dispatched.
• Flock OS / Fusus - This allows the drone telemetry and video feed to be ingested by
popular RTIC software platforms.
• Flock Nova - This combines Flock’s powerful Nova platform with the flight operations
module so pilots can get critical information about involved parties, potential residents
nearby, and other information that provides the ultimate situational awareness tool.
• Flock ALPR Response - the flight operations ingests Flock LPR hits into the system, so
the pilot can click one button and deploy directly to the last location while also receiving
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1170 Howell Mill Rd. NW · Suite 210, Atlanta, GA 30318
vehicle information, a photo of the vehicle, and last known Flock hits.
• Flock Audio Response - similar to ALPR response, when Flock Audio triggers an alert,
directly in our platform, we can click one button, dispatch the drone, and see in real-
time a radius signifying where the audio may have originated from.
• Flock Inflight LPR - the camera on our aircraft acts as an ALPR camera. From
hundreds to over a thousand feet away, we can read a license plate and run it through
the Flock ALPR system.
• Evidence.com - we can upload data directly into Evidence.com
• CAD Integrations - we can integrate with a variety of CAD vendors and populate calls
for service in our flight operations software.
Flock Aerodome Air Traffic Awareness Module (Aeromap)
• 360 degree visibility of local airspace and movement of manned aircraft and sUAS.
• Integration with Flight Operations Module for notifications of incursions.
• Direct communication with drones to allow for emergency collision mitigation
• ADS-B in and live telemetry data from multiple sources.
• Integrated 3D radar, RF, and Remote ID data in a single common operating picture.
• Call for service information on screen
• Multi-station and multi-drone support
Flock Aerodome Spectator Module
• 1080p video feed with proprietary video codec, requiring only 3mbps for streaming
• Optimized for streaming live mission video to internal and external stakeholders
• Monitor multiple flight missions at once using split screen functionality
• Seamless link sharing via text message or email directly in the Flock Aerodome system
• Live CFS updates and visibility
• Basic flight and telemetry data
• CAD integration to show which call-for-service the drone is responding to
Flock Aerodome Flight Log Module
• Automated flight logging and mission reports.
• Native 1440p video uploaded for each flight from the drone without manual uploading
required
• Effortlessly export mission reports in PDF format for evidence management.
• Download cloud based and onboard imagery and video.
• CFS data auto populated via CAD integration
• Configurable DFR mission success metrics.
• Configurable mission reports based on agency needs and data retention policies.
• Drone path and location at timestamp, visualized with video
• Filtering and searching functionality
Flock Aerodome Mission Reporting and Community Engagement Module
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1170 Howell Mill Rd. NW · Suite 210, Atlanta, GA 30318
• Automatically display DFR success metrics including average response times, number
of missions conducted, number of suspects apprehended with the support of DFR,
reduction in response times, calls cleared without the use of patrol resources, and a
breakdown of the types of calls that DFR has supported.
• Visualization of the flight path of the drone combined with the call for service the drone
was responding to. Designed to seamlessly integrate and display on the agency's
website.
Flock Aerodome Services:
• Equipment infrastructure
• Acquisition of appropriate FAA regulatory waivers
• Department policy and SOP consulting
• Community engagement consulting
• Comprehensive training
• Hardware warranties
Partnerships:
• Flock Safety® is the only LPR provider to officially partner with Prepared911 to
distribute 911 call audio and transcripts to law enforcement agencies
• Through FlockOS®, Flock Safety® is the only LPR provider to officially partner with
FirstTwo to enable clicking anywhere on a display map to display the relevant
information from FirstTwo
• Access to additional cameras purchased by Flock’s HOA and private business
partners, means an ever-increasing amount of cameras and data at no additional cost
• Flock Safety® is the only LPR provider to officially partner with Wanco, Inc. to offer the
Flock Safety’s Mobile Security Trailer, an infrastructure-free solution designed to
provide a movable public safety presence.
• The FIock Safety Mobile Security Trailer combines:
o Two (2) PTZ video cameras that are equipped with remote controls for live and
recorded video
o One (1) multi-sensor 360 panoramic camera that offers situational awareness
with live views from four different angles for comprehensive coverage
o Flashing Blue Lights that provides a clear signal that law enforcement is
monitoring the area, acting as a visual crime deterrent
o Integration with the FlockOS platform, centralizing live monitoring, evidence
capture, and case management across all locations
o Optional feature: Can include LPR functionality, which is compatible with the
FlockOS platform
o 24/7 real-time alerts, notifying law enforcement of incidents and allowing for
customizable monitoring during off-hours using advanced AI for human and
vehicle detection
flocksafety.com (866) 901-1781 |
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181
CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2026 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO AWARD
A PURCHASE TO FLOCK SAFETY FOR THE PAYMENT OF YEAR ONE
OF THE CONTRACT FOR THE DRONE AS A FIRST RESPONDER
PROGRAM; AND PROVIDING AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF THE COLONY, TEXAS, THAT:
Section 1. That the City Council of the City of The Colony, Texas hereby authorizes
the City Manager to award a purchase to Flock Safety in the amount of $150,000.00 for the
payment of year one of the contract for the Drone as a First Responder Program.
Section 2. That the City Manager and/or his designee are authorized to award said
purchase.
Section 3. This resolution shall take effect immediately from and after its passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, THIS 18TH DAY OF AUGUST 2026.
______________________________
Richard Boyer, Mayor
City of The Colony, Texas
ATTEST:
______________________________________
Tina Stewart, TRMC, CMC, City Secretary
APPROVED AS TO FORM:
_____________________________
Jeffrey L. Moore, City Attorney
182
Agenda Item No: 5.1
CITY COUNCIL Agenda Item Report
Meeting Date: August 18, 2026
Submitted By: Ana Alvarado
Submitting Department: Planning
Item Type: Ordinance
Agenda Section: regular agenda items
Suggested Action:
Conduct a public hearing discuss and consider an ordinance regarding amendments to Appendix A, by
amending Section 10-200 entitled "Schedule of Uses by District" Section 10-300, entitled "definitions and
explanations applicable to use schedule" by adding a new definition entitled "Data Center" and adding a
new section 10-500, entitled "Data Center Regulations and Restrictions" for the purposes of establishing
specific zoning, location, development and operational limitations. (Williams)
Background:
Please see the attached staff report for detailed land use and staff recommendations.
Attachments:
SI26-0003 CC Staff Report Ordinance amendment Appendix A (Data Centers).doc
Ord. 2026-xxxx Zoning Amendment Data Centers.docx
8-11-2026 - PZ Minutes - DRAFT.doc
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1
CITY COUNCIL REPORT
AGENDA DATE: August 18, 2026
DEPARTMENT: Planning and Development Department
SUBJECT: SI263-0001 - Zoning Text Amendment –Appendix A (“Data Centers”)
Conduct a public hearing discuss and consider an ordinance regarding amendments to
Appendix A, by amending Section 10-200 entitled “Schedule of Uses by District”; Section
10-300, entitled “definitions and explanations applicable to use schedule” by adding a
new definition entitled “Data Center”; and adding a new section 10-500, entitled “Data
Center Regulations” (for the purposes of establishing specific zoning, location,
development and operational limitations).
BACKGROUND
As digital infrastructure continues to expand nationwide, data centers have emerged as a
rapidly growing land use with unique development characteristics that differ significantly
from traditional office, industrial, or commercial uses. While no data center developments
are currently proposed within the City, establishing a clear definition and regulatory
framework is a proactive measure that allows the City to thoughtfully evaluate future
requests while protecting the long-term interests of residents, businesses, and public
infrastructure.
Modern data centers often involve substantial building footprints, extensive electrical
infrastructure, large-scale mechanical cooling equipment, emergency backup generators,
and utility demands that can exceed those of many other industrial uses. Although these
facilities generate relatively little traffic and employ comparatively few on-site personnel
once operational, they may create significant impacts related to energy consumption,
water use, noise, visual character, emergency power generation, and long -term land use
compatibility.
Municipalities have increasingly recognized the need to establish regulations specific to
data centers due to concerns that may include:
Compatibility with surrounding residential and commercial development.
High electrical demand and potential impacts on utility infrastructure.
Significant water consumption associated with certain cooling technologies.
Noise generated by mechanical equipment, cooling systems, and backup
generators.
Visual impacts from large building masses, utility equipment, and screening
needs.
Air quality and emissions associated with emergency generators during testing
and operation.
Limited employment opportunities, relative to the amount of land consumed.
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2
Opportunity costs associated with the use of strategically located commercial or
industrial property for developments that generate relatively little daily economic
activity.
Long-term flexibility for redevelopment should technology or market conditions
change.
Because of these factors, staff recommends that data centers not be permitted “by right”
within any zoning district. Instead, future proposals should require approval through the
Planned Development (PD) zoning process. Requiring PD zoning ensures that each
proposal receives a comprehensive site-specific review by the Development Review
Committee, The Planning and Zoning Commission and City Council. With each review
allowing consideration of the facility's design and characteristics, operational standards,
infrastructure demands, utility capacity, environmental impacts, fiscal benefits,
compatibility with surrounding land uses, and consistency with the City's Comprehensive
Plan and long-term development objectives.
The proposed ordinance establishes a clear definition of "Data Center" and creates a
regulatory basis for evaluation of future proposals on their individual merits while
preserving the City's discretion to impose development standards and conditions
appropriate to each site.
This proactive approach positions the City to respond effectively to future development
interest while ensuring that any potential data center contributes positively to the
community, potential negative impacts are mitigated and that any such development
advances the City's long-term planning and economic development goals.
PROPOSED REVISIONS
Section 10-200 “Schedule of Uses”
Type
Of Use
SF D TH M1 M2 M3 M4 MH PD A P O1 O2 NS SC GR LC HC I BP
224 Data
centers
N N N N N N N N N N N N N N N N N N N
Section 10-300 “Definitions”
“(224) Data Center: A facility or campus of facilities primarily engaged in the processi ng,
storage, management, transmission, and distribution of digital data and information using
servers, data storage equipment, networking equipment, electrical infrastructure, cooling
systems, and related support facilities. A Data Center may include emergency power
generation, utility substations, security facilities, and administrative offices incidental to
the primary use. This use does not include general office buildings, retail sales,
warehouses used primarily for distribution and or consumer-facing commercial
establishment.”
“10-500. Data Centers. A data center shall be subject to the following minimum
characteristics and performance standards:
(a) Minimum Site Area and Zoning. All data centers shall be approved through a
planned development district establishing site-specific development standards
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3
including at a minimum building placement, landscape buffering, screening,
utilities, phasing, drainage, transportation improvements and noise mitigation.
(1) Proposed data centers shall be located on a site containing no less than 25
acres.
(b) Noise Standards. Data Center facilities (including incidental mechanical
equipment, cooling system, backup generators etc.), shall not create continuous
or intermittent operational noise; operations shall adhere to the following:
(1) 55 dBA at the property line during all hours
(2) Facilities shall incorporate noise reduction measures, such as but not
limited to acoustic enclosures, berms (or other significant live screens or
buffers), building orientation, and sound walls, particularly when adjacent to
residential or mixed-use areas; and
(3) Routine testing of backup generators shall be limited to daytime hours
except in emergencies.
Noise shall be measured in accordance with ANSI S12 using “A-Weighted” sound
level meter or equivalent.
(c) Water Usage and Conservation. Applicants shall submit a Water Impact Analysis
and Conservation Plan prepared by a qualified Engineer. Analysis must identify
the following:
(1) Annual consumption estimate;
(2) Peak demand estimates;
(3) Cooling systems and technology;
(4) Conservation measures;
(5) Reclaimed water opportunities; and
(6) Drought operations, and or contingency measures.
(7) Evaluation of available water to serve the facility.
The City may require connection to reclaimed water systems if available.
(d) Power Supply and Energy Infrastructure. Facilities shall be designed to support
high-capacity electrical demand, including redundant power systems.
(1) Applicants shall provide a Power Impact Analysis identifying:
(A) Total projected load (MW);
(B) Coordination with the local utility provider;
(C) Infrastructure upgrades, if required; and
(D) Use and (emissions and noise) mitigation of on-site backup
generation (e.g., diesel or natural gas generators)
(2) Applicants shall provide an analysis identifying the feasibility of:
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4
(A) Renewable energy sources; and
(B) Energy efficiency measures consistent with industry standards (e.g.,
low Power Usage Effectiveness (PUE))
(e) Site Design and Compatibility. A development plan shall be provided in
accordance with Section 17 of the Code of Ordinance and as recommended by
the Development Review Committee. The development plan shall also
incorporate the following standards:
(1) A minimum 1,000-foot buffer shall be provided adjacent to residential
zoning districts and shall include landscape and or berm elements to
provide screening. Buffers, berms, walls and screening shall be maintained
in good condition for the life of development.
a. The measurement of the distance between a proposed d ata center and
a residential zoning district shall be in a straight line in all directions
from a proposed data center to the nearest point of an adjacent
residential zoning district.
The measurement shall be taken from the nearest point that a structure
extends in any direction; structures shall mean associated buildings and
operational and/ or incidental appurtenances, measurement shall
consider roof overhangs and all projections or portions of said
structures.
(2) Exterior lighting shall be fully shielded and downward directed.
(3) Access shall be controlled and secured, with minimal traffic generation
compared to traditional commercial or industrial uses.
(4) Electrical substations, transformers, mechanical equipment, or similar shall
be screened from public streets and adjacent residential areas.
(5) Backup generators should comply with all applicable State and Federal
emission regulations.
(6) Exhaust from cooling systems shall not create measurable nuisance
impacts on adjacent properties.
(7) Fuel storage and batteries should comply with applicable Fire and Building
codes.
(8) Emergency access shall be designed to accommodate Fire and
Emergency vehicle access and accommodate fire protection apparatus.
(f) Decommissioning Plan. A Decommissioning Plan shall be provided and shall
address the removal of equipment, restoration of unused areas and the capacity
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5
to reuse the site and facility. The Decommissioning Plan shall identify the
following:
(1) Equipment removal;
(2) Hazardous material disposal;
(3) Demolition;
(4) Site stabilization; and
(5) Future reuse or redevelopment of the site.”
NOTIFICATION
The Zoning Ordinance requires newspaper notification a minimum of ten (10) days prior
to the Planning and Zoning Commission meeting for text amendments. Notic e for this
Public Hearing was published in The Dallas Morning News on July 30, 2026. No
comments, either for or against the text amendment, were received as of the printing of
this packet.
PRIOR ACTION
On August 11, 2026 The Planning and Zoning Commission recommended (6-0) to
approve the proposed amendments to Appendix A, by amending Section 10 -200 entitled
“Schedule of Uses by District”; Section 10-300, entitled “definitions and explanations
applicable to use schedule” by adding a new definition entitled “Data Center”; and adding
a new section 10-500, entitled “Data Center Regulations” with the following condition:
10-500 (b) be amended to read “55 dBA at the property line during all hours”
188
CITY OF THE COLONY, TEXAS
ORDINANCE NO. 2026 - _______
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, AMENDING THE CODE OF ORDINANCES,
APPENDIX A, SECTION 10-200, ENTITLED “SCHEDULE OF USES BY
DISTRICTS” BY ADDING DATA CENTERS TOP THE USE CHART;
AMENDING APPENDIX A, SECTION 10-300, ENTITLED “DEFINITIONS
AND EXPLANATIONS APPLICABLE TO USE SCHEDULE” BY ADDING
A DEFINITION FOR DATA CENTERS; AND AMENDING APPENDIX A,
BY ADDING A NEW SECTION 10-500 , ENTITLED “DATA CENTERS”
BY ADDING REGULATIONS FOR DATA CENTERS; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
PROVIDING A PENALTY OF A FINE NOT TO EXCEED TWO
THOUSAND DOLLARS ($2,000) FOR EACH AND EVERY OFFENSE;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Section 211.006(a) of the Texas Local Government Code requires the City
of The Colony, Texas, to publish notice of a public hearing concerning a zoning amendment before
the 15th day before the date of the public hearing; and
WHEREAS, Appendix A, Section 24-101(d) of the Code of Ordinances of the City of
The Colony, Texas, provides the following “[a] public hearing shall be held by city council before
adopting any proposed amendment, supplement or change. Notice of such hearing shall be given
per the publication policy of the city, stating the time and place of such hearing, and shall be
published a minimum of 15 days prior to the date of the public hearing”; and
WHEREAS, the Planning and Zoning Commission and the City Council of the City of
The Colony, Texas, in compliance with the laws of the State of Texas, and the Code of Ordinances
of the City of The Colony, Texas, have given the requisite notices by publication and otherwise,
and have held due hearings and afforded a full and fair hearing to all property owners generally
and to all persons interested, and the City Council of the City of The Colony, Texas, is of the
opinion and finds that said changes should be granted, and that the Code of Ordinances should be
amended.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF THE COLONY, TEXAS:
SECTION 1. That the findings set forth above are incorporated into the body of this
Ordinance as if fully set forth herein.
SECTION 2. That Appendix A, Section 10-200 of the Comprehensive Zoning Ordinance
of the City of The Colony, Texas, entitled “Schedule of Uses by Districts “is hereby amended by
adding “(224) Data centers” to the use chart which shall read as follows:
189
Page 2
Type
Of Use
SF D TH M1 M2 M3 M4 MH PD A P O1 O2 NS SC GR LC HC I BP
224 Data
centers
N N N N N N N N N N N N N N N N N N N
SECTION 3. That Appendix A, Section 10-300 of the Comprehensive Zoning Ordinance
of the City of The Colony, Texas, entitled “Definitions and explanations applicable to use
schedule” is hereby amended by adding subsection (224) entitled “Data centers” which shall read
as follows:
“(224) Data Center: A facility or campus of facilities primarily engaged in the processing, storage,
management, transmission, and distribution of digital data and information using servers, data
storage equipment, networking equipment, electrical infrastructure, cooling systems, and related
support facilities. A Data Center may include emergency power generation, utility substations,
security facilities, and administrative offices incidental to the primary use. This use does not
include general office buildings, retail sales, warehouses used primarily for distribution and or
consumer-facing commercial establishment.”
SECTION 4. That Appendix A, Section 10-500 of the Comprehensive Zoning Ordinance
of the City of The Colony, Texas, entitled “Data Centers” is hereby added which shall read as
follows:
“10-500. Data Centers. A Data Center shall be subject to the following minimum
characteristics and performance standards:
(a) Minimum Site Area and Zoning. All data centers shall be approved through a planned
development district establishing site-specific development standards including at a
minimum building placement, landscape buffering, screening, utilities, phasing, drainage,
transportation improvements and noise mitigation.
(1) Proposed Data Centers shall be located on a site containing no less than 25 acres.
(b) Noise Standards. Data Center facilities (including incidental mechanical equipment,
cooling system, backup generators etc.), shall not create continuous or intermittent
operational noise, that exceed the following:
(1) 55 dBA at the property line at all hours
(2) Facilities shall incorporate noise reduction measures, such as but not limited to
acoustic enclosures, berms (or other significant live screens or buffers), building
orientation, and sound walls, particularly when adjacent to residential or mixed-use
areas; and
(3) Routine testing of backup generators shall be limited to daytime hours except in
emergencies.
Noise shall be measured in accordance with ANSI S12 using “A-Weighted” sound level
meter or equivalent.
190
Page 3
(c) Water Usage and Conservation. Applicants shall submit a Water Impact Analysis and
Conservation Plan prepared by a qualified engineer. Analysis must identify the following:
(1) Annual consumption estimate;
(2) Peak demand estimates;
(3) Cooling systems and technology;
(4) Conservation measures;
(5) Reclaimed water opportunities; and
(6) Drought operations, and or contingency measures.
The City may require connection to reclaimed water systems or the establishment of other
water saving measures if available.
(d) Power Supply and Energy Infrastructure. Facilities shall be designed to support high-
capacity electrical demand, including redundant power systems.
(1) Applicants shall provide a Power Impact Analysis identifying:
(A) Total projected load (MW);
(B) Coordination with the local utility provider;
(C) Infrastructure upgrades, if required; and
(D) On-site backup generation (e.g., diesel or natural gas generators) shall be
permitted, provided emissions and noise are mitigated.
(2) Developments are strongly encouraged to incorporate:
(A) Renewable energy sources; and
(B) Energy efficiency measures consistent with industry standards (e.g., low
Power Usage Effectiveness (PUE))
(e) Site Design and Compatibility. A development plan shall be provided in accordance with
Section 17 of the Code of Ordinance and as recommended by the Development Review
Committee. The development plan shall also incorporate the following standards:
(1) A minimum 1,000-foot buffer shall be provided adjacent to residential zoning
districts, including landscaping, screening, or berming. Buffers, berms, walls and
screening shall be maintained in good condition for the life of development.
(2) Exterior lighting shall be fully shielded and downward directed.
(3) Access shall be controlled and secured, with minimal traffic generation compared
to traditional commercial or industrial uses.
(4) Electrical substations, transformers, and mechanical equipment shall be screened
from public streets and adjacent residential areas.
191
Page 4
(5) Backup generators should comply with all applicable State and Federal emission
regulations.
(6) Exhaust from cooling systems should not create measurable nuisance impacts on
adjacent properties.
(7) Fuel storage and batteries should comply with applicable Fire and Building codes.
(8) Emergency access shall designed to accommodate Fire and Emergency vehicle
access and accommodate fire protection apparatus.
(f) Decommissioning Plan. A Decommissioning Plan shall be provided and shall address the
removal of equipment, restoration of unused areas and the capacity to reuse the site and
facility. The Decommissioning Plan shall identify the following:
(1) Equipment removal;
(2) Hazardous material disposal;
(3) Demolition;
(4) Site stabilization; and
(5) Future reuse or redevelopment of the site.”
SECTION 5. If any section, article paragraph, sentence, clause, phrase or word in this
Ordinance, or application thereto any persons or circumstances is held invalid or unconstitutional
by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining
portions of this Ordinance; and the City Council hereby declares it would have passed such
remaining portions of this Ordinance despite such invalidity, which remaining portions shall
remain in full force and effect.
SECTION 6. That all provisions of the Ordinances of the City of The Colony, Texas, in
conflict with the provisions of this Ordinance be, and the same are hereby amended, repealed, and
all other provisions of the Ordinances of the City not in conflict with the provisions of this
Ordinance shall remain in full force and effect.
SECTION 7. Any person, firm, or corporation violating any of the provisions of this
Ordinance shall be deemed guilty of a misdemeanor and, upon conviction in the municipal court
of the City of The Colony, Texas, shall be punished by a fine not to exceed the sum of Two
Thousand Dollars ($2,000.00) for each offense. Every day a violation occurs shall constitute a
separate offense.
SECTION 8. This Ordinance shall become effective from and after its date of passage in
accordance with law.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, THIS 18th DAY OF AUGUST 2026.
192
Page 5
Richard Boyer, Mayor
City of The Colony, Texas
ATTEST:
_____
Tina Stewart, TRMC, CMC, City Secretary
APPROVED AS TO FORM:
Jeffrey L. Moore, City Attorney
193
1
MINUTES
CITY OF THE COLONY
PLANNING AND ZONING COMMISSION
TUESDAY, AUGUST 11, 2026
After determining that a quorum was present, the Planning and Zoning Commission of the City of
The Colony, Texas convened into Regular Session which was held on Tuesday, August 11th at 6:30
p.m. in the City Council Chambers located at City Hall, 6053 Main Street, The Colony, Texas, at
which time the following items were addressed:
Board Members Present: Karen Hames, Jeff Baran, Kirk Varga, Richard Senechal, Brenda
Armour, Kenneth Flo and DeWayne Snider
Board Members Absent: Richard Senechal
Staff Present: Isaac Williams, Planning Director; Melissa Devin, Planning Technician; Naim Kahn,
Senior Engineer and Alan Lathrom, Attorney
Chair Hames called the special session of the Planning and Zoning Commission meeting to order at
6:30 p.m.
2.0 CITIZEN INPUT
3.0 CONSENT AGENDA
3.1 Consider the approval of the minutes of the July 28, 2026 Regular Session.
Chair Hames read Consent Agenda Items 3.1 into record.
Commissioner Armour made a motion to approve items 3.1, seconded by Commissioner
Snider. The motion carried (6-0).
Chair Hames read Public Hearing Item 4.1 into record.
Mr. Williams presented the staff report.
Commissioner Snider asked if there was a need for a buffer if the data center was not residential.
Mr. Williams responded that the buffer was intended for the data center’s separation to the
residential area.
Commissioner Snider asked if there was also the need for a buffer between the data center and
commercial zoning districts.
1.0 CALL SPECIAL SESSION TO ORDER
4.0 PUBLIC HEARING ITEMS
4.1 SI26-0003 - Data Center Regulations
Conduct a public hearing, discuss and consider a recommendation to City Council
regarding amendments to Appendix A, by amending Section 10-200 entitled "Schedule
of Uses by District"; Section 10-300, entitled "definitions and explanations applicable
to use schedule" by adding a new definition entitled "Data Center"; and adding a new
section 10-500, entitled "Data Center Regulations".
194
2
Mr. Williams responded by saying that in theory, you could have one but that usually, those
specifications are established at the time of the Planned Development request and it would depend
on where the data center was placed in relation to other zoning districts; all which would be
evaluated at the time of review.
Commissioner Snider asked if there was anything the city needed to do in terms of security.
Mr. Williams stated that within the creation of the Planned Development, one of the requirements
would be to address the security. He further added that, like any project, it would be evaluated
thoroughly b y our development review committee, which includes the police department and should
they have any concerns, they would have an opportunity to be addressed at that time.
Commissioner Varga asked a question regarding the hours of operation being 7am – 10pm.
Mr. Williams responded that the hours listed were consistent with existing language within the
ordinance.
Commissioner Varga stated that he was concerned with the time of operations as well as the decibel
levels proposed. He added that it would be hard for a family raising children to put their kids to bed
with that level of noise if carried by the wind.
Mr. Williams asked Commissioner Varga if he was proposing a recommendation on the decibels or
the hours of operation.
Commissioner Varga responded “both.”
Mr. Williams asked Commissioner Varga for specifics on the numbers.
Commissioner Varga replied by stating that he be lieved that 55 decibels would be appropriate with
an end time of 8pm.
Commissioner Baran added that those types of details would be specified with the creation of the
Planned Development and would be reviewed on a case-by-case basis. He further added that just
because an applicant met that requirement did not mean they would be approved.
Alan Lathrom, Attorney, added that it was much easier to be less restrictive than to be more
restrictive. He further added that all of the aforementioned recommendations could be included in
the recommendation to City Council and would have the ability to be modified when the Planned
Development was being established.
Commissioner Flo asked for clarification on whether or not there was a recommendation in place.
Commissioner Varga replied by stating that he did have a recommendation.
Commissioner Baran asked for more clarification on the implementation of the decommissioning
plan stated withing the proposed ordinance.
Mr. Williams responded that this was the first step to actually having something implemented. He
reiterated that once the Planned Development request came in, the decommissioning plan would
have to be outlined within the Planned Development standards. He further added that at this step, it
would not be appropriate to outline such details since it is a zoning regulation.
195
3
Mr. Lathrom added further clarification and offered more insight on possible options within the
decommissioning plan.
Commissioner Flo asked how many pieces of vacant property, larger than 25 acres, currently exist
within the city.
Mr. Williams responded with ‘a handful’.
Commissioner Flo asked Mr. Williams if there was anything written within the proposed ordinance
that spoke to the City being able to negotiate and create a situation where the data centers was
profitable for the City.
Mr. Williams responded that there were some legalities as to how we can approach those topics but
added that it was not precluded within the ordinance. He further stated that when it reached Council,
they would have more of an ability to outline those details.
Commissioner Snider asked if there was a plan when it came to a power outage and whether we
could control it.
Mr. Williams responded that as part of the process of the Planned Development request, we would
require studies and a review of both power and water conservation so there would be a plan in place
in cases of emergency.
Mr. Lathrom added that there is currently a study being conducted by the PUCT on the impact that
data centers have to the electrical grid and to the water supply. He further added that you could
build-in requirements within the Planned Development that specify ways in which both electricity
and water may be used to protect the community.
Chair Hames opened the public hearing at 7:05pm
Chair Hames closed the public hearing at 7:05pm
Commissioner Varga made a motion to approve item 4.1 with the conditions stated below,
seconded by Commissioner Snider.
1. Reduce daytime hours from 7am – 10pm to 7am – 8pm
2. Reduce the decibels to 55 at all times.
The motion carried (6-0).
There being no further business to come before the Commission, Chair Hames adjourned the
Regular Session of the Planning and Zoning Commission at 7:06pm.
Karen Hames, Chairman
Isaac Williams, Planning Director
196
Agenda Item No: 5.2
CITY COUNCIL Agenda Item Report
Meeting Date: August 18, 2026
Submitted By: Ana Alvarado
Submitting Department: Finance
Item Type: Discussion
Agenda Section: regular agenda items
Suggested Action:
Discuss and consider the proposed budget for the City of The Colony for the fiscal year beginning
October 1, 2026 and ending September 30, 2027. (Bredehoeft)
Background:
The proposed budget was submitted to the members of City Council, posted on the City's website,
placed on file with the City Secretary, and placed at The Colony Public Library for inspection, on July 29,
2026.
Attachments:
FY27 Preliminary Proposed Budget.pdf
197
Preliminary
Proposed Budget
Fiscal Year 2027
July 30, 2026
198
199
2026-2027 Budget | City of The Colony, Texas 3
Contents
General Fund .......................................................................................................................................... 4
Parks Fund .............................................................................................................................................. 9
Utility Fund ........................................................................................................................................... 11
Special Revenue Funds ......................................................................................................................... 13
Pandemic Response Fund ................................................................................................................. 14
Lake Parks Fund ................................................................................................................................ 15
Special Events Fund .......................................................................................................................... 16
Hotel/Motel Tax Fund ........................................................................................................................ 17
Keep The Colony Beautiful Fund ........................................................................................................ 18
Stormwater Utility Fund ..................................................................................................................... 19
Public Safety Special Revenue Fund................................................................................................... 20
General Capital Projects Fund ............................................................................................................... 22
Utility Capital Projects Fund .................................................................................................................. 24
General Debt Service Fund .................................................................................................................... 26
Utility Debt Service Fund ....................................................................................................................... 27
Economic Development Fund ............................................................................................................... 28
Community Development Fund ............................................................................................................. 29
Capital Improvement Plan (CIP) ............................................................................................................. 30
200
4 2026-2027 Budget | City of The Colony, Texas
General Fund
Adopted Proposed
Actual Actual Budget Budget
2023-2024 2024-2025 2025-2026 2026-2027
BEGINNING FUND BALANCE 38,988,661$ 34,539,703$ 24,445,602$ 20,000,000$
REVENUE
Taxes
Property Taxes
Current Property Taxes 35,275,193 34,823,569 30,417,851 34,805,000
Delinquent Property Taxes 163,774 49,644 120,000 60,000
Penalties & Interest 225,569 144,305 120,000 110,000
Total Property Taxes 35,664,535 35,017,518 30,657,851 34,975,000
Sales Taxes
Sales Taxes 9,990,560 20,245,551 18,124,328 19,164,000
Mixed Beverage Tax 925,917 926,739 900,000 900,000
Total Sales Taxes 10,916,476 21,172,290 19,024,328 20,064,000
Franchise Taxes
Electric 1,657,480 2,162,087 2,000,000 2,000,000
Natural Gas 307,079 146,443 300,000 150,000
Sanitation 335,673 657,872 400,000 708,000
Video 126,844 (11,525) 100,000 100,000
Telephone 71,854 19,977 75,000 20,000
PEG Fees 28,701 12,232 25,000 -
Total Franchise Taxes 2,527,632 2,987,086 2,900,000 2,978,000
Total Taxes 49,108,643$ 59,176,894$ 52,582,179$ 58,017,000$
201
2026-2027 Budget | City of The Colony, Texas 5
Adopted Proposed
Actual Actual Budget Budget
2023-2024 2024-2025 2025-2026 2026-2027
Licenses & Permits
Building Permits-New Homes 934,339$ 233,212$ 200,000$ 150,000$
Building Permits-Other 606,974 517,904 500,000 500,000
Commercial Permits 72,069 291,314 200,000 150,000
Certificates Of Occupancy 6,075 10,010 5,000 5,000
Zoning Fees 7,910 7,265 2,000 5,000
Fire Fees 41,313 48,665 30,000 45,000
Solicitors Permits 3,105 548 500 500
Health Permits 161,811 168,879 150,000 160,000
Platting Fees 3,948 4,566 3,000 2,500
Alcohol Permits 36,450 19,365 20,000 15,000
Alarm Fees 31,482 28,139 30,000 30,000
Eng Inspection Overtime Fee 2,260 800 - -
Inspection Fees 31,400 299,328 100,000 100,000
Grading Permit 1,120 4,550 - -
Total Licenses & Permits 1,940,255 1,634,545 1,240,500 1,163,000
Charges for Services
Public Safety
Ambulance Calls 913,917 1,003,043 900,000 900,000
Ambulance Subscription Revenue 25,473 26,184 25,000 25,000
Service Liens and Filing Fees 26,780 31,296 23,000 23,000
County Ambulance Funds 21,159 - 20,000 -
County Fire Funds 10,000 32,094 10,000 -
Police Reports 7,250 12,313 7,000 7,000
Animal Control 20,080 78,948 5,300 7,300
Code Enforcement 32,417 25,560 25,000 25,000
Total Public Safety 1,057,076 1,209,438 1,015,300 987,300
Library
Library Fees 7,648 17,638 10,000 10,000
County Library Funds 54,701 53,100 53,000 53,000
Total Library 62,349 70,738 63,000 63,000
Utilities
Residential Sanitation 2,632,000 2,744,384 2,600,000 2,760,000
Total Utilities 2,632,000 2,744,384 2,600,000 2,760,000
Total Charges for Services 3,751,426$ 4,024,561$ 3,678,300$ 3,810,300$
202
6 2026-2027 Budget | City of The Colony, Texas
Adopted Proposed
Actual Actual Budget Budget
2023-2024 2024-2025 2025-2026 2026-2027
Fines & Foreitures
Municipal Court Fines 818,438$ 1,148,862$ 900,000$ 900,000$
Total Fines & Foreitures 818,438 1,148,862 900,000 900,000
Grants and Contributions
Denton County - TIRZ 1 800,741 862,167 - 900,000
Denton County - Lebanon Rd - 800,735 - -
Local Development Corporation - 2,575,432 - -
LEISD SRO Reimbursement 207,126 206,525 200,000 200,000
LISD SRO Reimbursement 429,581 467,404 450,000 460,000
Police Grants 28,081 39,180 - 250,000
Other Grants - 19,606 - -
Donations - 15,228 62,000 15,000
Total Grants and Contributions 1,465,529 4,986,276 712,000 1,825,000
Interest Earnings
Interest on Cash and Investments 3,345,860 3,001,547 3,000,000 2,750,000
Interest on Leases 276,455 44,219 - -
Total Interest Earnings 3,622,315 3,045,766 3,000,000 2,750,000
Other Revenue
Tower Rental Fees 99,894 295,626 300,000 300,000
Insurance Reimbursement 133,399 325,854 280,000 180,000
Miscellaneous 134,226 2,130,779 60,000 110,000
Proceeds from Leases & SBITA 258,538 1,984,134 - -
Total Other Revenue 626,057 4,736,393 640,000 590,000
TOTAL REVENUE 61,332,664 78,753,297 62,752,979 69,055,300
TRANSFERS IN
from Capital Projects Fund - 206,068 - -
from EDC - S. Colony Conn Ph2 445,519 397,213 397,516 153,931
from General Debt Service Fund - 1,600,000 - -
from Hotel/Motel Tax Fund - - 1,200,000 -
from Public Safety Special Rev Fund 10,000 10,000 10,000 10,000
from Stormwater Utility Fund 50,000 50,000 250,000 50,000
from Utility Debt Service Fund - - 4,300,000 -
TOTAL TRANSFERS IN 505,519 2,263,281 6,157,516 213,931
REVENUE AND TRANSFERS IN 61,838,183$ 81,016,578$ 68,910,495$ 69,269,231$
203
2026-2027 Budget | City of The Colony, Texas 7
Adopted Proposed
Actual Actual Budget Budget
2023-2024 2024-2025 2025-2026 2026-2027
EXPENDITURES
Animal Services 711,592$ 865,114$ 917,086$ 875,051$
City Council 79,093 180,055 181,100 208,009
City Secretary 534,297 580,002 617,216 611,705
Community Image 711,350 753,259 831,150 807,693
Engineering 2,100,234 2,386,838 3,058,094 2,849,151
Facilities Maintenance 1,535,578 1,592,271 2,030,785 1,900,385
Finance 1,408,775 1,497,867 1,991,175 1,879,917
Fire 14,674,075 15,751,772 17,144,554 17,800,050
Fleet Services 1,427,130 2,167,418 1,751,468 1,783,376
General Administration 2,219,395 2,390,755 2,726,254 2,602,370
Human Resources 966,461 1,125,587 1,162,044 1,314,047
Information Technology 1,226,529 1,361,117 1,712,297 1,731,889
Library 1,404,897 1,509,630 1,750,438 1,675,328
Municipal Court 538,534 561,858 596,214 585,976
Non-Departmental 16,524,647 42,445,524 25,418,265 21,535,000
Planning & Development 347,567 410,845 449,821 451,047
Police 15,457,524 16,865,831 17,840,797 18,119,890
Public Safety Dispatch 1,716,923 1,825,013 2,349,036 2,365,752
(LESS) Overhead Cost Recovery (5,661,461) (5,711,461) (5,711,461) (6,039,689)
Salary Increases / COLA - - - 478,462
TOTAL EXPENDITURES 57,923,141$ 88,559,295$ 76,816,334$ 73,535,409$
204
8 2026-2027 Budget | City of The Colony, Texas
Adopted Proposed
Actual Actual Budget Budget
2023-2024 2024-2025 2025-2026 2026-2027
TRANSFERS OUT
to Capital Projects Fund -$ 31,384$ -$ -$
to Hotel/Motel Tax Fund 800,000 - - -
to Keep The Colony Beautiful Fund 10,000 10,000 10,000 10,000
to Parks Fund 2,810,000 2,510,000 2,306,597 2,000,000
to Special Events Fund 444,000 - 200,000 -
to Utility Debt Service Fund 4,300,000 - - -
TOTAL TRANSFERS OUT 8,364,000 2,551,384 2,516,597 2,010,000
EXPENDITURES AND TRANSFERS OUT 66,287,141 91,110,679 79,332,931 75,545,409
EXCESS / (DEFICIENCY)(4,448,958) (10,094,101) (10,422,436) (6,276,178)
ENDING FUND BALANCE 34,539,703$ 24,445,602$ 14,023,166$ 13,723,822$
Working Days in Fund Balance 190 98 65 66
205
2026-2027 Budget | City of The Colony, Texas 9
Parks Fund
Current Proposed
Actual Actual Budget Budget
2023-2024 2024-2025 2025-2026 2026-2027
BEGINNING FUND BALANCE 2,327,698$ 2,650,133$ 2,620,439$ 1,699,178$
REVENUE
Charges for Services
Parks & Recreation 250 - 250 250
Aquatic Park 391,474 409,747 406,200 422,600
Community Center 54,895 125,440 120,700 106,450
Athletics 251,237 238,147 249,100 215,200
Recreation 354,220 345,086 352,900 328,300
Total Charges for Services 1,052,076 1,118,419 1,129,150 1,072,800
Other Revenue
Interest Income 427,019 310,675 250,000 250,000
Auction Proceeds 5,498 - - -
Lease Revenue 272,914 353,962 225,000 328,600
Retiree Medical Reimbursement 22,101 9,979 - -
Miscellaneous 136,349 2,876 - -
Total Other Revenue 863,881 677,492 475,000 578,600
TOTAL REVENUE 1,915,957$ 1,795,911$ 1,604,150$ 1,651,400$
TRANSFERS IN
from General Fund 2,810,000 2,510,000 2,306,597 2,000,000
from CDC Fund 134,845 850,000 900,000 1,100,000
from CDC Fund - Five Star Maintenance 165,000 - - -
from Lake Parks Fund 50,000 50,000 75,000 75,000
TOTAL TRANSFERS IN 3,159,845$ 3,410,000$ 3,281,597$ 3,175,000$
REVENUE AND TRANSFERS IN 5,075,802$ 5,205,911$ 4,885,747$ 4,826,400$
206
10 2026-2027 Budget | City of The Colony, Texas
Adopted Proposed
Actual Actual Budget Budget
2023-2024 2024-2025 2025-2026 2026-2027
EXPENDITURES
Administration 3,307,800$ 3,603,198$ 3,994,468$ 1,860,308$
Aquatics Park 535,128 582,431 621,904 585,126
Athletics 81,646 79,609 95,202 243,127
Community Center 273,927 273,676 388,362 343,740
Maintenance 399,200 549,367 562,597 1,940,558
Recreation 155,666 147,324 187,500 543,143
Salary Increases / COLA - - - 67,402
TOTAL EXPENDITURES 4,753,367 5,235,605 5,850,033 5,583,404
EXPENDITURES AND TRANSFERS OUT 4,753,367$ 5,235,605$ 5,850,033$ 5,583,404$
EXCESS / (DEFICIENCY)322,435 (29,694) (964,286) (757,004)
ENDING FUND BALANCE 2,650,133$ 2,620,439$ 1,656,153$ 942,996$
Working Days in Fund Balance 203 183 103 62
207
2026-2027 Budget | City of The Colony, Texas 11
Utility Fund
Adopted Proposed
Actual Actual Budget Budget
2023-2024 2024-2025 2025-2026 2026-2027
BEGINNING FUND BALANCE 12,130,810$ 12,392,582$ 14,501,942$ 10,622,782$
REVENUE
Water Service 17,685,449 17,856,642 18,500,000 17,500,000
Wastewater Service 9,294,773 9,731,892 9,500,000 9,500,000
Solid Waste / Recycling 1,013,119 1,019,183 936,000 1,056,000
Penalties 577,650 580,795 500,000 500,000
Interest Earnings 1,152,181 1,876,621 1,500,000 1,250,000
Tap Connection Fees 231,977 78,650 100,000 75,000
Backflow Inspections 41,257 42,486 30,000 30,000
Other Revenue 60,067 69,489 55,000 54,000
TOTAL REVENUE 30,056,474 31,255,760 31,121,000 29,965,000
TRANSFERS IN
from Stormwater Fund 100,000 100,000 250,000 -
TOTAL TRANSFERS IN 100,000 100,000 250,000 -
REVENUE AND TRANSFERS IN 30,156,474 31,355,760 31,371,000 29,965,000
EXPENDITURES
Water Production 6,137,032 5,466,006 7,175,384 6,547,198
Water Distribution 1,445,994 1,487,517 2,045,254 1,766,153
Wastewater 2,617,760 2,404,452 2,679,008 2,559,815
Stormwater Drainage 142,893 178,477 660,181 -
Stormwater Engineering 32,860 3,403 58,500 -
Streets 3,579,858 3,575,671 4,575,126 3,537,057
Environmental 126,482 105,382 201,214 193,322
Utility Customer Service 1,917,886 2,005,251 2,206,862 2,151,599
Non-Departmental 5,343,936 5,470,241 5,648,630 5,532,284
Salary Increases / COLA - - - 118,063
TOTAL EXPENDITURES 21,344,702$ 20,696,400$ 25,250,160$ 22,405,491$
208
12 2026-2027 Budget | City of The Colony, Texas
Current Proposed
Actual Actual Budget Budget
2023-2024 2024-2025 2025-2026 2026-2027
TRANSFERS OUT
to Utility Debt Service Fund 8,550,000$ 8,550,000$ 10,000,000$ 5,000,000$
TOTAL TRANSFERS OUT 8,550,000 8,550,000 10,000,000 5,000,000
EXPENDITURES AND TRANSFERS OUT 29,894,702 29,246,400 35,250,160 27,405,491
EXCESS / (DEFICIENCY)261,772 2,109,360 (3,879,160) 2,559,509
ENDING FUND BALANCE 12,392,582$ 14,501,942$ 10,622,782$ 13,182,291$
Working Days in Fund Balance 151 181 110 176
209
2026-2027 Budget | City of The Colony, Texas 13
Special Revenue Funds
Special revenue funds are used to account for and report the proceeds of specific revenue sources that are
restricted or committed to expenditure for specified purposes other than debt service or capital projects.
The City budgets the following special revenue funds:
• Pandemic Response Fund
• Lake Parks Fund
• Special Events Fund
• Hotel/Motel Tax Fund
• Public Safety Special Revenue Fund
• Stormwater Utility Fund
• Keep The Colony Beautiful Fund
210
14 2026-2027 Budget | City of The Colony, Texas
Pandemic Response Fund
The Pandemic Response Fund is a special revenue fund used to account for and report the proceeds of the
State and Local Fiscal Recovery Funds (SLFRF) program of the American Rescue Plan Act (ARPA) which are
legally restricted to specific purposes which the City has committed to improvements to its wastewater
system.
Adopted Proposed
Actual Actual Budget Budget
2023-2024 2024-2025 2025-2026 2026-2027
BEGINNING FUND BALANCE 72$ 72$ 72$ -$
REVENUE
Grants 894,976 1,838,954 - 7,531,860
TOTAL REVENUE 894,976 1,838,954 - 7,531,860
REVENUE AND TRANSFERS IN 894,976 1,838,954 - 7,531,860
EXPENDITURES
Wastewater Treatment Plant Expansion 894,976 1,838,954 - -
TOTAL EXPENDITURES 894,976 1,838,954 - -
EXPENDITURES AND TRANSFERS OUT 894,976 1,838,954 - -
EXCESS / (DEFICIENCY)- - - 7,531,860
ENDING FUND BALANCE 72$ 72$ 72$ 7,531,860$
Reserved for previously appropriated capital projects 7,531,860
Unreserved Fund Balance -$
211
2026-2027 Budget | City of The Colony, Texas 15
Lake Parks Fund
Stewart Creek Park is a park owned by the US Army Corps of Engineers located on the eastern shore of
Lake Lewisville leased to and operated by the City. The City leases three additional parks from the Corps
that have been subleased to private entities through public/private partnerships.
The Lake Parks Fund is a special revenue fund used to account for and report the proceeds of fees and
permits to enter and utilize the park and its facilities as well as lease revenues generated through the
partnerships, all of which are legally restricted to expenditure for the administration, maintenance and
upgrade of the Corps owned facilities located within the City’s jurisdiction.
Adopted Proposed
Actual Actual Budget Budget
2023-2024 2024-2025 2025-2026 2026-2027
BEGINNING FUND BALANCE 2,152,267$ 2,759,290$ 2,862,638$ 3,051,038$
REVENUE
Charges for Services 445,815 394,952 415,500 422,500
Lease income 515,108 364,380 222,000 222,000
Interest Earnings 70,171 38,130 - -
Miscellaneous 20,992 40,364 - -
TOTAL REVENUE 1,052,086 837,826 637,500 644,500
REVENUE AND TRANSFERS IN 1,052,086 837,826 637,500 644,500
EXPENDITURES
Parks & Recreation 395,063 684,478 374,100 236,555
TOTAL EXPENDITURES 395,063 684,478 374,100 236,555
TRANSFERS OUT
to Parks Fund 50,000 50,000 75,000 75,000
TOTAL TRANSFERS OUT 50,000 50,000 75,000 75,000
EXPENDITURES AND TRANSFERS OUT 445,063 734,478 449,100 311,555
EXCESS / (DEFICIENCY)607,023 103,348 188,400 332,945
ENDING FUND BALANCE 2,759,290$ 2,862,638$ 3,051,038$ 3,383,983$
Reserved for previously appropriated capital projects 295,388
Unreserved Fund Balance 3,088,595$
212
16 2026-2027 Budget | City of The Colony, Texas
Special Events Fund
The Special Events Fund is a special revenue fund used to account for and report the proceeds of specific
revenue sources that are committed to expenditure for special events and activities. Events include July
4th, Christmas, Veterans Day and other events. The main source of funding comes from the Hotel/Motel tax
revenues, with additional funding provided through the General Fund, donations (sponsorships) and other
miscellaneous revenues.
Adopted Proposed
Actual Actual Budget Budget
2023-2024 2024-2025 2025-2026 2026-2027
BEGINNING FUND BALANCE 43,589$ 101,258$ 176,671$ 130,730$
REVENUE
Charges for Services 36,344 47,092 31,000 50,000
Sponsorships 37,610 30,244 46,800 46,500
TOTAL REVENUE 73,954 77,336 77,800 96,500
TRANSFERS IN
from Hotel/Motel Tax Fund 200,000 700,000 325,000 700,000
from General Fund 444,000 - 200,000 -
TOTAL TRANSFERS IN 644,000 700,000 525,000 700,000
REVENUE AND TRANSFERS IN 717,954 777,336 602,800 796,500
EXPENDITURES
Special Events 660,285 701,923 735,741 746,426
Salary Increases / COLA - - - 2,564
TOTAL EXPENDITURES 660,285 701,923 735,741 748,990
EXPENDITURES AND TRANSFERS OUT 660,285 701,923 735,741 748,990
EXCESS / (DEFICIENCY)57,669 75,413 (132,941) 47,510
ENDING FUND BALANCE 101,258$ 176,671$ 43,730$ 178,240$
213
2026-2027 Budget | City of The Colony, Texas 17
Hotel/Motel Tax Fund
The Hotel/Motel Tax Fund is used to account for the receipt of the City’s hotel/motel occupancy tax and the
operations of the Marketing & Communications Department. The use of this tax is restricted by State
Legislation for directly enhancing and promoting tourism. The hotel occupancy tax rate for the City is 7%.
Adopted Proposed
Actual Actual Budget Budget
2023-2024 2024-2025 2025-2026 2026-2027
BEGINNING FUND BALANCE 2,022,554$ 3,868,961$ 3,902,888$ 3,325,222$
REVENUE
Hotel Occupancy Taxes 2,538,160 2,332,854 2,290,500 2,000,000
Miscellaneous 5,173 339,836 100,000 -
TOTAL REVENUE 2,543,333 2,672,690 2,390,500 2,000,000
TRANSFERS IN
from General Fund 800,000 - - -
TOTAL TRANSFERS IN 800,000 - - -
REVENUE AND TRANSFERS IN 3,343,333 2,672,690 2,390,500 2,000,000
EXPENDITURES
Convention & Visitor’s Bureau 1,146,210 1,838,268 1,375,151 1,106,152
Communications 150,716 100,495 68,015 241,986
Salary Increases / COLA - - - 6,560
TOTAL EXPENDITURES 1,296,927 1,938,763 1,443,166 1,348,138
TRANSFERS OUT
to General Fund - - 1,200,000 -
to Special Events Fund 200,000 700,000 325,000 700,000
TOTAL TRANSFERS OUT 200,000 700,000 1,525,000 700,000
EXPENDITURES AND TRANSFERS OUT 1,496,927 2,638,763 2,968,166 2,048,138
EXCESS / (DEFICIENCY)1,846,406 33,927 (577,666) (48,138)
ENDING FUND BALANCE 3,868,961$ 3,902,888$ 3,325,222$ 3,277,084$
214
18 2026-2027 Budget | City of The Colony, Texas
Keep The Colony Beautiful Fund
Adopted Proposed
Actual Actual Budget Budget
2023-2024 2024-2025 2025-2026 2026-2027
BEGINNING FUND BALANCE 12,849$ 13,925$ 10,799$ 4,742$
REVENUE
Donations - - - 200
Miscellaneous Income - 275 - -
TOTAL REVENUE - 275 - 200
TRANSFERS IN
from General Fund 10,000 10,000 10,000 10,000
TOTAL TRANSFERS IN 10,000 10,000 10,000 10,000
REVENUE AND TRANSFERS IN 10,000 10,275 10,000 10,200
EXPENDITURES
Contractual Services 666 851 1,776 1,776
Materials and Supplies 8,258 12,551 14,281 11,514
TOTAL EXPENDITURES 8,924 13,402 16,057 13,290
EXPENDITURES AND TRANSFERS OUT 8,924 13,402 16,057 13,290
EXCESS / (DEFICIENCY)1,076 (3,127) (6,057) (3,090)
ENDING FUND BALANCE 13,925$ 10,799$ 4,742$ 1,652$
215
2026-2027 Budget | City of The Colony, Texas 19
Stormwater Utility Fund
Adopted Proposed
Actual Actual Budget Budget
2023-2024 2024-2025 2025-2026 2026-2027
BEGINNING FUND BALANCE 2,274,809$ 3,464,732$ 1,648,371$ 1,674,371$
REVENUE
Charges for Services 1,339,923 1,340,173 1,300,000 1,348,000
TOTAL REVENUE 1,339,923 1,340,173 1,300,000 1,348,000
REVENUE AND TRANSFERS IN 1,339,923 1,340,173 1,300,000 1,348,000
EXPENDITURES
Engineering - - 712,000 699,539
Stormwater - - 62,000 360,010
Salary Increases / COLA - - - 2,535
TOTAL EXPENDITURES - - 774,000 1,062,084
TRANSFER OUT
to General Fund 50,000 50,000 250,000 50,000
to Capital Projects Fund - 3,006,534 - -
to Utility Fund 100,000 100,000 250,000 -
TOTAL TRANSFER OUT 150,000 3,156,534 500,000 50,000
EXPENDITURES AND TRANSFERS OUT 150,000 3,156,534 1,274,000 1,112,084
EXCESS / (DEFICIENCY)1,189,923 (1,816,361) 26,000 235,916
ENDING FUND BALANCE 3,464,732$ 1,648,371$ 1,674,371$ 1,910,287$
216
20 2026-2027 Budget | City of The Colony, Texas
Public Safety Special Revenue Fund
The Public Safety Special Revenue Fund is used to account for and report the proceeds from the following
specific revenue sources that are restricted or committed to expenditure for the following specified
purposes:
• Municipal Court Building Security and Technology funds help municipalities cover the costs of
security and technology for court facilities. The security funds may be used for personnel,
equipment, and services that enhance courthouse safety, while the technology funds support
technological upgrades like computer systems and electronic ticket writers for municipal courts.
• Juvenile Case Manager fees are used to finance the salary, benefits, training, travel expenses,
office supplies, and other necessary expenses of the juvenile case manager.
• Court Time Payment fees are applied when someone does not pay their court fines immediately
and instead pays in installments or takes more than 31 days after judgment. These fees are used to
improve court operations and fund the collection of outstanding fines and court costs.
• Municipal Jury fees are used to fund juror reimbursements and finance other direct jury services
for the city’s municipal court.
• Child Safety fees are used to fund school crossing guard services, child passenger safety
programs, and health or nutrition education.
• Commercial Vehicle Enforcement (CVE) fines apply to commercial motor vehicles for overweight,
safety, and regulatory violations. The revenue derived from the fine is used to fund enforcement
expenses.
• LEOSE (Law Enforcement Officer Standards and Education) funds are statutory state grants
allocated to law enforcement agencies. Funded by court costs, they are exclusively used to cover
the costs of continuing education, training, and professional certification for licensed peace
officers and full-time, fully paid support personnel.
• Forfeited and Seized funds, confiscated by law enforcement, primarily through civil asset
forfeiture, are strictly earmarked for specific law enforcement and community purposes.
217
2026-2027 Budget | City of The Colony, Texas 21
Adopted Proposed
Actual Actual Budget Budget
2023-2024 2024-2025 2025-2026 2026-2027
BEGINNING FUND BALANCE 756,943$ 728,663$ 847,449$ 900,000$
REVENUE
Fines & Forfeitures 85,553 140,409 74,500 98,500
Intergovernmental 50,000 55,020 53,760 65,440
Miscellaneous 7,852 19,180 - -
TOTAL REVENUE 143,405 214,609 128,260 163,940
REVENUE AND TRANSFERS IN 143,405 214,609 128,260 163,940
EXPENDITURES
Fire - - - 500
Municipal Court 14,058 15,009 25,786 27,477
Police 147,627 70,813 60,060 72,240
TOTAL EXPENDITURES 161,685 85,822 85,846 100,217
TRANSFERS OUT
to General Fund 10,000 10,000 10,000 10,000
TOTAL TRANSFERS OUT 10,000 10,000 10,000 10,000
EXPENDITURES AND TRANSFERS OUT 171,685 95,822 95,846 110,217
EXCESS / (DEFICIENCY)(28,280) 118,787 32,414 53,723
ENDING FUND BALANCE 728,663$ 847,449$ 879,863$ 953,723$
218
22 2026-2027 Budget | City of The Colony, Texas
General Capital Projects Fund
Adopted Proposed
Actual Actual Budget Budget
2023-2024 2024-2025 2025-2026 2026-2027
BEGINNING FUND BALANCE 20,237,887$ 809,585$ 51,968,224$ 49,222,244$
REVENUE
Licenses & Permits
Impact Fees 62,966 23,715 - -
Park Dedication Fees - 812,561 - -
Total Licenses & Permits 62,966 836,276 - -
Grants and Contributions
Tribute Ponding 58,013 18,640 - -
Other 510,823 - - 195,585
State Grant 400,000 - - -
Total Grants and Contributions 968,837 18,640 - 195,585
Other Revenue
Bond Proceeds - 73,630,000 9,245,690 6,000,000
Bond Premium - 5,260,833 - -
Miscellaneous - 2,010 4,020 -
Tree Mitigation - 1,000 - -
Lebanon Rd Project Refunding 750,969 - - -
Stewart Peninsula Drainage 26,500 - - -
Total Other Revenue 777,469 78,893,843 9,249,710 6,000,000
TOTAL REVENUE 1,809,271 79,748,759 9,249,710 6,195,585
TRANSFERS IN
from Trinity North Fund - 157,687 - -
from General Fund - 31,384 - -
from CDC 4,000,000 3,500,000 3,500,000 4,264,321
from Stormater Fund - 3,006,534 - -
TOTAL TRANSFERS IN 4,000,000 6,695,605 3,500,000 4,264,321
REVENUE AND TRANSFERS IN 5,809,271$ 86,444,364$ 12,749,710$ 10,459,906$
219
2026-2027 Budget | City of The Colony, Texas 23
Adopted Proposed
Actual Actual Budget Budget
2023-2024 2024-2025 2025-2026 2026-2027
EXPENDITURES
Contractual Services 266,755$ 527,993$ -$ -$
Materials and Supplies 569,466 38,145 - -
Maintenance and Repairs 5,939,110 6,119,730 7,000,000 -
Capital Outlay 17,733,725 26,837,898 8,495,690 -
New Funding - Capital Projects - - - 4,000,000
New Funding - Other - - - 2,150,286
Debt Service - Principal 666,111 672,773 - 4,222,100
Debt Service - Interest 62,405 55,744 - 42,221
Bond Issuance Costs - 827,374 - -
TOTAL EXPENDITURES 25,237,573 35,079,656 15,495,690 10,414,607
TRANSFERS OUT
to General Fund - 206,068 - -
TOTAL TRANSFERS OUT - 206,068 - -
EXPENDITURES AND TRANSFERS OUT 25,237,573 35,285,724 15,495,690 10,414,607
EXCESS / (DEFICIENCY)(19,428,301) 51,158,639 (2,745,980) 45,299
ENDING FUND BALANCE 809,585$ 51,968,224$ 49,222,244$ 49,267,543$
Reserved for previously appropriated capital projects 36,693,125
Unreserved Fund Balance 12,574,418$
220
24 2026-2027 Budget | City of The Colony, Texas
Utility Capital Projects Fund
Adopted Proposed
Actual Actual Budget Budget
2023-2024 2024-2025 2025-2026 2026-2027
BEGINNING FUND BALANCE 11,714,201$ 10,338,739$ 14,384,274$ 12,522,768$
REVENUE
Licenses & Permits
Sewer Impact Fees 2,301,397 397,493 300,000 200,000
Water Impact Fees 421,387 65,009 200,000 130,000
Total Licenses & Permits 2,722,784 462,502 500,000 330,000
Other Revenue
Bond Proceeds - 7,030,000 - -
Bond Premium - 516,080 - -
Total Other Revenue - 7,546,080 - -
TOTAL REVENUE 2,722,784 8,008,582 500,000 330,000
REVENUE AND TRANSFERS IN 2,722,784$ 8,008,582$ 500,000$ 330,000$
221
2026-2027 Budget | City of The Colony, Texas 25
Adopted Proposed
Actual Actual Budget Budget
2023-2024 2024-2025 2025-2026 2026-2027
EXPENDITURES
Contractual Services 65,356$ 85,570$ 164,430$ -$
Materials and Supplies 4,950 - - -
Maintenance and Repairs 1,161,701 519,660 353,188 -
Capital Outlay 2,116,238 2,527,913 1,093,888 -
Bond Issuance Costs - 79,904 - -
TOTAL EXPENDITURES 3,348,246 3,213,047 1,611,506 -
TRANSFERS OUT
to Utility Debt Service Fund 750,000 750,000 750,000 750,000
TOTAL TRANSFERS OUT 750,000 750,000 750,000 750,000
EXPENDITURES AND TRANSFERS OUT 4,098,246 3,963,047 2,361,506 750,000
EXCESS / (DEFICIENCY)(1,375,462) 4,045,534 (1,861,506) (420,000)
ENDING FUND BALANCE 10,338,739$ 14,384,274$ 12,522,768$ 12,102,768$
Reserved for previously appropriated capital projects 8,831,551
Unreserved Fund Balance 3,271,217$
222
26 2026-2027 Budget | City of The Colony, Texas
General Debt Service Fund
Adopted Proposed
Actual Actual Budget Budget
2023-2024 2024-2025 2025-2026 2026-2027
BEGINNING FUND BALANCE 5,593,829$ 7,124,761$ 5,544,847$ 3,800,000$
REVENUE
Property Taxes
Current Property Taxes 7,971,586 10,436,260 11,452,628 10,500,000
Delinquent Property Taxes 37,396 (47,355) 25,000 15,000
Penalties & Interest 44,777 34,367 25,000 25,000
Total Property Taxes 8,053,759 10,423,272 11,502,628 10,540,000
Interest Earnings
Interest on Cash and Investments 635,302 546,430 500,000 500,000
Total Interest Earnings 635,302 546,430 500,000 500,000
TOTAL REVENUE 8,689,061 10,969,701 12,002,628 11,040,000
REVENUE AND TRANSFERS IN 8,689,061 10,969,701 12,002,628 11,040,000
EXPENDITURES
Debt Service - Principal 4,792,498 7,512,791 6,138,696 7,380,920
Debt Service - Interest 2,365,632 3,436,825 5,917,636 5,454,053
Cost of Issuance - - 700,000 -
Arbitrage Rebate - - 51,000 60,000
Paying Agent Fees - - 4,000 5,443
Debt Service (Pending Future Issuance)- - - 450,000
TOTAL EXPENDITURES 7,158,130 10,949,616 12,811,332 13,350,416
TRANSFERS OUT
to General Fund - 1,600,000 - -
TOTAL TRANSFERS OUT - 1,600,000 - -
EXPENDITURES AND TRANSFERS OUT 7,158,130 12,549,616 12,811,332 13,350,416
EXCESS / (DEFICIENCY)1,530,931 (1,579,914) (808,704) (2,310,416)
ENDING FUND BALANCE 7,124,761$ 5,544,847$ 4,736,143$ 1,489,584$
223
2026-2027 Budget | City of The Colony, Texas 27
Utility Debt Service Fund
Adopted Proposed
Actual Actual Budget Budget
2023-2024 2024-2025 2025-2026 2026-2027
BEGINNING FUND BALANCE 1,821,249$ 8,759,471$ 12,620,439$ 13,737,216$
REVENUE
Interest Earnings 588,352 570,963 500,000 500,000
Utility Fee 494,142 498,745 450,000 500,000
Other 1,045 (22,077) 400,000 -
TOTAL REVENUE 1,083,538 1,047,632 1,350,000 1,000,000
TRANSFERS IN
from Utility Fund 8,550,000 8,550,000 10,000,000 5,000,000
from Impact Fee Fund 750,000 750,000 750,000 750,000
from EDC 305,849 306,073 305,451 -
from General Fund 4,300,000 - - -
TOTAL TRANSFERS IN 13,905,849 9,606,073 11,055,451 5,750,000
REVENUE AND TRANSFERS IN 14,989,387 10,653,705 12,405,451 6,750,000
EXPENDITURES
Debt Service - Principal 5,935,763 4,742,209 4,856,304 3,789,080
Debt Service - Interest 2,112,083 2,047,534 2,128,370 1,870,726
Fees / Cost of Issuance 3,319 2,993 4,000 3,012
TOTAL EXPENDITURES 8,051,165 6,792,737 6,988,674 5,662,818
TRANSFERS OUT
to General Fund - - 4,300,000 -
TOTAL TRANSFERS OUT - - 4,300,000 -
EXPENDITURES AND TRANSFERS OUT 8,051,165 6,792,737 11,288,674 5,662,818
EXCESS / (DEFICIENCY)6,938,222 3,860,968 1,116,777 1,087,182
ENDING FUND BALANCE 8,759,471$ 12,620,439$ 13,737,216$ 14,824,398$
224
28 2026-2027 Budget | City of The Colony, Texas
Economic Development Fund
Adopted Proposed
Actual Actual Budget Budget
2023-2024 2024-2025 2025-2026 2026-2027
BEGINNING FUND BALANCE 18,971,301$ 22,529,488$ 25,554,929$ 16,436,487$
REVENUE
Sales Taxes 5,800,202 11,842,187 9,063,664 9,582,000
(LESS) Sales Tax Rebates - (1,982,612) (40,000) (290,000)
Interest Income 1,013,956 1,113,776 1,000,000 900,000
Miscellaneous 161,170 777,318 - -
TOTAL REVENUE 6,975,328 11,750,669 10,023,664 10,192,000
REVENUE AND TRANSFERS IN 6,975,328 11,750,669 10,023,664 10,192,000
EXPENDITURES
Economic Development 2,665,773 8,021,942 18,439,139 11,366,429
Salary Increases / COLA - - - 5,250
TOTAL EXPENDITURES 2,665,773 8,021,942 18,439,139 11,371,679
TRANSFERS OUT
to General Debt Service Fund 49,985 - - -
to General Fund 395,534 397,213 397,516 153,931
to Utility Debt Service Fund 305,849 306,073 305,451 -
TOTAL TRANSFERS OUT 751,368 703,286 702,967 153,931
EXPENDITURES AND TRANSFERS OUT 3,417,141 8,725,228 19,142,106 11,525,610
EXCESS / (DEFICIENCY)3,558,187 3,025,441 (9,118,442) (1,333,610)
ENDING FUND BALANCE 22,529,488$ 25,554,929$ 16,436,487$ 15,102,877$
225
2026-2027 Budget | City of The Colony, Texas 29
Community Development Fund
Adopted Proposed
Actual Actual Budget Budget
2023-2024 2024-2025 2025-2026 2026-2027
BEGINNING FUND BALANCE 8,168,936$ 10,023,161$ 11,646,901$ 46,000,000$
REVENUE
Sales Taxes 5,800,202 11,842,187 9,063,664 9,582,000
(LESS) Sales Tax Rebates - (1,982,612) - (290,000)
Interest Income 742,961 742,476 700,000 600,000
Miscellaneous - 778,421 - -
TOTAL REVENUE 6,543,163 11,380,472 9,763,664 9,892,000
REVENUE AND TRANSFERS IN 6,543,163 11,380,472 9,763,664 9,892,000
EXPENDITURES
Parks & Recreation 389,093 5,406,731 8,289,971 32,929,366
TOTAL EXPENDITURES 389,093 5,406,731 8,289,971 32,929,366
TRANSFERS OUT
to General Capital Projects Fund 4,165,000 3,500,000 4,228,516 4,264,321
to Parks Fund 134,845 850,000 900,000 1,100,000
TOTAL TRANSFERS OUT 4,299,845 4,350,000 5,128,516 5,364,321
EXPENDITURES AND TRANSFERS OUT 4,688,938 9,756,731 13,418,487 38,293,687
EXCESS / (DEFICIENCY)1,854,225 1,623,741 (3,654,823) (28,401,687)
ENDING FUND BALANCE 10,023,161$ 11,646,901$ 7,992,078$ 17,598,313$
Reserved for capital projects identified in 5-year CIP 12,647,902
Unreserved Fund Balance 4,950,411$
226
30 2026-2027 Budget | City of The Colony, Texas
Capital Improvement Plan (CIP)
City Management works with departments to provide management a five-year Capital Improvement Plan
(CIP) for capital projects. This is an integral part of the City’s strategic planning process. Future needs are
identified to aid the development of operating and capital budgets. Operating budgets are funded by
current revenues, while the capital budgets are funded as one-time uses of surplus fund balance or from
debt proceeds. Debt service payments for the retirement of debts are built into the operating budgets by
allocating property taxes and transfers from other sources. The following pages outline the projected needs
for the departments.
FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
General Capital Projects Fund
Bill Allen Stream Bank Stabalization 549,554$ -$ -$ -$ -$
Carr Street Reconstruction 888,600 - - - -
Lebanon Road Street Repair 2,063,572 - - - -
Memorial Drive Widening 4,570,547 10,000,000 4,500,000 - -
Mill & Asphalt Overlay (Cougar Alley )1,000,000 - - - -
Mill Overlay Nash / Newton 1,498,931 - - - -
Misc Drainage & Erosion Control 372,531 - - - -
Misc Drainage & Erosion Repair 271,369 - - - -
North Colony & Reagan Drainage Impv 750,000 - - - -
North Colony Flooding 105,920 - - - -
Paige Road Channel Stabilization 485,433 - - - -
Phase 14 Street Reconstruction 4,953,035 - - - -
Phase 15 Street Reconstruction 9,464,890 - - - -
Phase 16 Street Reconstruction 397,000 5,300,000 - - -
Sanitary Sewer Manhole Replacement 250,000 750,000 - - -
Strickland Storm Sewer Repairs 605,136 - - - -
Sutton Branch Streambank Stabilization 1,280,099 - - - -
Animal Shelter Expansion 317,175 - - - -
Court Records Building Remodel 355,020 3,500,000 227,710 - -
Fire Station 3 Aux Building 436,952 - - - -
Library/CVB Remodel 1,477,500 8,000,000 7,513,750 - -
Public Saftey Admin Remodel 259,380 2,000,000 226,345 - -
Remodel Police Station 321,675 4,000,000 492,280 - -
Trinity North Remodel 788,199 - - - -
Expansion Fire Training Facility 400,000 - - - -
Medic 14 Replacement 435,756 - - - -
Squad 18 Wet Rescue Apparatus 1,505,140 - - - -
Incode 10 Migration 9,629 - - - -
Park Loop Trail 53,905 - - - -
Athletic Facility Upgrades 1,350,300 - - - -
Aquatic Park Upgrades 678,575 - - - -
Recreation Center 2,688,213 - - - -
Pickleball Courts 109,090 - - - -
40,693,125$ 33,550,000$ 12,960,085$ -$ -$
227
2026-2027 Budget | City of The Colony, Texas 31
The schedule shown above presents planned capital spending by year. Much of the spending planned for
the budget year, fiscal year 2027, represents spending of prior year appropriations. Specifically, of the
$83,141,436 of spending planned in fiscal year 2027, $53,351,925 was appropriated in prior years, leaving
$29,789,511 in new appropriations included in this budget in the following funds:
• General Capital Projects Fund $4,000,000
• Community Development Fund $25,789,511
FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
Utility Capital Projects Fund
Austin Ranch Lift Station 1,650,648$ -$ -$ -$ -$
Backup Generator Equipment Well #4 1,008,000 - - - -
Public Works Restroom Expansion 336,332 - - - -
Pump Station #2 Electric Rehab 2,197,985 - - - -
Replace Left Side MCC At Office Creek 566,770 - - - -
Replace Right Side MCC at Office Creek 475,000 475,000 - - -
Tribute Water Well 1,735,320 10,000,000 3,000,000 - -
Variable Frequency Drive Pump 178,500 - - - -
Wastewater Plant Precast Screening Wall 485,000 - - - -
Wastewater Treatment Plant Phase 2A 197,995 - - - -
8,831,551 10,475,000 3,000,000 - -
Pandemic Response Fund
Wastewater Treatment Plant Phase 2B 7,531,860 - - - -
Community Development Fund
Recreation Center 18,000,000 6,000,000 - - -
Pickleball Courts 1,300,000 - - - -
Aquatic Park Office Renovation 120,000 1,380,000 - - -
Splash Pad Replacement - 821,425 - - -
Turner Soccer Complex 2,029,237 470,763 - - -
Baseball / Softball Complex - - - - -
BB Owen Complex 3,690,274 243,705 - - -
Bridges Park 200,000 2,101,054 - - -
Camey Park 150,000 880,955 - - -
Rec Center Outdoor Amenities 300,000 - - - -
Rec Center Outdoor Restroom - 750,000 - - -
25,789,511 12,647,902 - - -
Lake Parks Fund
Kayak Trail at West Shore Park 141,460 - - - -
Shoreline Erosion Repair 153,928 - - - -
295,388 - - - -
TOTAL 83,141,436$ 56,672,902$ 15,960,085$ -$ -$
228
32 2026-2027 Budget | City of The Colony, Texas
Other Non-Project Related Components of the CIP
FY 2027
General Capital Projects Fund
Turner Street Bridge Repair 500,000$
Electrical Efficiency Upgrades 500,000
Catalytic Converter Etching (Grant)226,702
Mobile Radio Replacment 172,053
Fire Chief Vehicle 96,000
Patrol Unit 804 Replacement 87,359
Patrol Unit 823 Replacement 87,359
Patrol Unit 824 Replacement 87,359
Patrol Unit 826 Replacement 87,359
Weather Station & Outdoor Weather Alerting 68,000
Extrication Tools (Truck 14)45,421
Chevy Colorado 43,000
Library RFID Equipment Replacement 36,627
Replace Vehicle 6421 34,987
Replace Vehicle 6811 34,987
City Fiber Network Tester 15,000
Library EasyPay Unit for Copy/Print/Fax 11,073
Supervisor Computers (5x)9,000
Laser Etchers (Grant)8,000
2,150,286$
229
Agenda Item No: 5.3
CITY COUNCIL Agenda Item Report
Meeting Date: August 18, 2026
Submitted By: Ana Alvarado
Submitting Department: Finance
Item Type: Discussion
Agenda Section: regular agenda items
Suggested Action:
Conduct a public hearing on the proposed budget for the City of The Colony for the fiscal year beginning
October 1, 2026 and ending September 30, 2027, and set the date for adoption of the budget for
September 1, 2026. (Bredehoeft)
Background:
The notice for the public hearing on the budget was published in the Dallas Morning News on August 7,
2026, in accordance with Section 102.0065(c) of Texas Local Government Code which requires notice
be published not earlier than the 30th or later than the 10th day before the date of the hearing. In
accordance with Section 102.006(a) of Texas Local Government Code, conduct a public hearing on the
proposed budget. Section 102.007 of Texas Local Government Code states that at the conclusion of the
public hearing, the governing body of the municipality shall take action on the proposed budget. Make a
motion to set the date for adoption of the budget for the next meeting of the City Council on September
1, 2026, at 6:30 p.m. at The Colony City Hall, 6053 Main Street, The Colony, Texas, 75056.
230
Agenda Item No: 5.4
CITY COUNCIL Agenda Item Report
Meeting Date: August 18, 2026
Submitted By: Ana Alvarado
Submitting Department: Finance
Item Type: Discussion
Agenda Section: regular agenda items
Suggested Action:
Discuss and consider the proposed tax rate for tax year 2026 / fiscal year 2027 in an amount not to
exceed $0.63000 per $100 of taxable value and set the date of adoption of the tax rate for September 1,
2026. (Bredehoeft)
Background:
Vote on the proposed tax rate for tax year 2026 / fiscal year 2027 in an amount not to exceed $0.63000
per $100 of taxable value on the real and personal property located within the City of The Colony, and
set the date of adoption of the tax rate and levying of the taxes for the next meeting of the City Council
on September 1, 2026, at 6:30 p.m. at The Colony City Hall, 6053 Main Street, The Colony, Texas,
75056.
231
Agenda Item No: 6.1
CITY COUNCIL Agenda Item Report
Meeting Date: August 18, 2026
Submitted By: Ana Alvarado
Submitting Department: City Secretary
Item Type: Discussion
Agenda Section: executive session
Suggested Action:
Council shall convene into a closed executive session pursuant to Section 551.071 of the Texas
Government Code to receive legal advice from its attorney regarding pending litigation: TOCA Colony,
LLC v. Blue Sky Sports Center, LP, and the City of The Colony, Texas.
Background:
232
Agenda Item No: 6.2
CITY COUNCIL Agenda Item Report
Meeting Date: August 18, 2026
Submitted By: Ana Alvarado
Submitting Department: City Secretary
Item Type: Discussion
Agenda Section: executive session
Suggested Action:
Council shall convene into a closed executive session pursuant to Sections 551.072 and 551.087 of the
Texas Government Code to deliberate regarding purchase, exchange, lease or value of real property
and commercial or financial information the city has received from a business prospect(s), and to
deliberate the offer of a financial or other incentive to a business prospect(s).
Background:
233
Agenda Item No: 6.3
CITY COUNCIL Agenda Item Report
Meeting Date: August 18, 2026
Submitted By: Ana Alvarado
Submitting Department: City Secretary
Item Type: Discussion
Agenda Section: executive session
Suggested Action:
Council shall convene into a closed executive session pursuant to Section 551.074 of the Texas
Government Code to deliberate the evaluation, reassignment, duties, discipline, or dismissal of the
Municipal Judge.
Background:
234
Agenda Item No: 6.4
CITY COUNCIL Agenda Item Report
Meeting Date: August 18, 2026
Submitted By: Ana Alvarado
Submitting Department: City Secretary
Item Type: Discussion
Agenda Section: executive session
Suggested Action:
Council shall convene into a closed executive session pursuant to Section 551.074 of the Texas
Government Code to deliberate the evaluation, reassignment, duties, discipline, or dismissal of the City
Manager.
Background:
235
Agenda Item No: 7.1
CITY COUNCIL Agenda Item Report
Meeting Date: August 18, 2026
Submitted By: Ana Alvarado
Submitting Department: City Secretary
Item Type: Discussion
Agenda Section: executive session action
Suggested Action:
Any action as a result of executive session regarding pending litigation: TOCA Colony, LLC v. Blue Sky
Sports Center, LP, and the City of The Colony, Texas.
Background:
236
Agenda Item No: 7.2
CITY COUNCIL Agenda Item Report
Meeting Date: August 18, 2026
Submitted By: Ana Alvarado
Submitting Department: City Secretary
Item Type: Discussion
Agenda Section: executive session action
Suggested Action:
Any action as a result of executive session regarding purchase, exchange, lease or value of real property
and commercial or financial information the city has received from a business prospect(s), and the offer
of a financial or other incentive to a business prospect(s).
Background:
237
Agenda Item No: 7.3
CITY COUNCIL Agenda Item Report
Meeting Date: August 18, 2026
Submitted By: Ana Alvarado
Submitting Department: City Secretary
Item Type: Discussion
Agenda Section: executive session action
Suggested Action:
Any action as a result of executive session regarding the evaluation, reassignment, duties, discipline, or
dismissal of the Municipal Judge.
Background:
238
Agenda Item No: 7.4
CITY COUNCIL Agenda Item Report
Meeting Date: August 18, 2026
Submitted By: Ana Alvarado
Submitting Department: City Secretary
Item Type: Discussion
Agenda Section: executive session action
Suggested Action:
Any action as a result of executive session regarding the evaluation, reassignment, duties, discipline, or
dismissal of the City Manager.
Background:
239