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HomeMy WebLinkAboutResolution No. 02-32 RESOLUTION NO. A RESOLUTION AUTHORIZING THE IMPLEMENTATION OF AN ELECTRONIC SEALED BIDDING PROCEDURE; DESIGNATING A SELECTED PROVIDER OF E-PROCUREMENT SERVICES; AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE INNOVATION GROUP NATIONAL PURCHASING ALLIANCE/AND PROVIDING AN EFFECTIVE DATE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: Section 1 The City Council hereby approves the operating procedures of the Purchasing Division and security measures of the selected provider for the receipt of electronic sealed bids and proposals; Section 2 The City Manager or his representative is hereby authorized to approve award of the City of Garland's RFP #221-02 to RFP Depot as the selected provider of an e-procurement system that includes receipt of electronic sealed bids and proposals; Section 3 The City Council has been presented a proposed Interlocal Agreement by and between the City of The Colony, Texas, and any participating governmental entity in the Innovation Group National Purchasing Alliance (Alliance), establishing a cooperative purchasing program for goods and services, a copy of which is attached hereto as Exhibit "A" and incorporated herein by reference (hereinafter called "Agreement"); The Purchasing Agent of the City of The Colony is hereby designated as the official representative to act for the City in all matters relating to the Alliance Agreement including the designation of specific contracts in which the City desires to participate. Section 4 The City Manager or his representative is hereby authorized to execute the Agreement and all other documents in connection therewith on behalf of the City, substantially according to the terms and conditions set forth in the Agreement as more particularly described in the documents on file with the Purchasing Agent. Section 5 The Purchasing Agent, as directed by the City Manager, shall have the authority to purchase or contract for all goods and services needed by any department of the City or by any using agency, which derives its support wholly or in part from the City. Section 6 That this Resolution shall take effect immediately from and after its adoption. PASSED AND APPROVED this the ~7 day of0~, , 2002. CITY OF THE COLONY, TEXAS Bemetta Henville-Shannon, Mayor Patti A. Hicks, City Secretary Exhibit "A" COOPERATIVE PURCHASING INTERLOCAL AGREEMENT INNOVATION GROUP NATIONAL PURCHASING ALLIANCE This agreement made and entered into this 7~X-day of ~ 2002, by and between the participating governmental entity in the INNOVATION GROUP NATIONAL PURCHASING ALLIANCE (hereinafter called "ALLIANCE") and the CITY OF THE COLONY, TEXAS (hereinafter called "THE COLONY") each acting by and through its duly authorized officials: WHEREAS, ALLIANCE is composed of government entities engaged in the purchase of goods and services, which is a recognized governmental function; and WHEREAS, ALLIANCE participants and THE COLONY wish to enter into an Interlocal Agreement pursuant to Chapter 791 of the Texas Government Code (hereinafter "Interlocal Cooperation Act") to set forth the terms and conditions upon which ALLIANCE participants and THE COLONY may purchase various goods and services commonly utilized by each entity; and WHEREAS, participation in a Cooperative Purchasing Program will be highly beneficial to the taxpayers of ALLIANCE participants and THE COLONY through the anticipated savings to be realized and is of mutual concern to the contracting parties; and WHEREAS, ALLIANCE participants and THE COLONY have current funds available to satisfy any fees owed pursuant to this Agreement. NOW, THEREFORE, in consideration of the foregoing and the mutual promises, covenants and obligations as set forth herein; ALLIANCE participants and THE COLONY agree as follows: 1. ALLIANCE participants and THE COLONY will cooperate to provide a program for the purchase of various goods and services commonly utilized by all participants, where available and applicable, ("Cooperative Purchasing Program") and under such program may purchase goods and services from vendors under present and future contracts. 2. ALLIANCE participants and THE COLONY will enter into individual contracts under the Cooperative Purchasing Program provided for under this Agreement. ALLIANCE participants and THE COLONY shall each be individually responsible for payment directly to the vendor and for the vendor's compliance with all conditions of delivery and quality of purchased items under such individual contracts. ALLIANCE participants and THE COLONY shall each make their respective payments from current revenues available to the paying party. 3. Notwithstanding anything herein to the contrary, participation in this Agreement may be terminated by any party upon thirty (30) days written notice to the other entities at the address set forth below the signatures hereto. 4. The undersigned officer and/or agents of the parties hereto are duly authorized officials and possess the requisite authority to execute this Agreement on behalf of the parties hereto. 5. This Agreement may be executed separately, each of which shall be deemed an original and all of which together shall institute one and the same instrument. 6. Notwithstanding anything herein to the contrary, nothing in this Agreement is intended to create a joint enterprise between or among THE COLONY, the ALLIANCE or any participant in the ALLIANCE. The purpose of this Agreement is to gain the advantage of economies of scale and the reduction of advertising, administrative and overhead expenses relating to the purchasing of goods and services by allowing any participant in the ALLIANCE to enter into individual contracts with participating vendors. The only parties to those contracts will be the respective individual ALLIANCE participant and the vendor. No other ALLIANCE participant has any right of control over that contract. No party to this Agreement and no participant in the ALLIANCE have the authority to enter into contracts or to assume any legal obligation for any other participant, nor to make warranties or representations on behalf of any other participant. EXECUTED hereto on the day and year first above written. CITY OF THE COLONY, TEXAS 6800 Main-~tree~/ The Colony, Texas 75056-1133