HomeMy WebLinkAboutCity Packets - City Council - 07/21/2026 - RegularCITY OF THE COLONY
CITY COUNCIL AGENDA
TUESDAY, JULY 21, 2026
6:30 PM
1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS and PROCLAMATIONS
1.1 Call to Order
1.2 Invocation
1.3 Pledge of Allegiance to the United States Flag
1.4 Salute to the Texas Flag
1.5 Items of Community Interest
1.6 Receive presentation from the Library regarding upcoming events and activities. (Charters)
2.0 CITIZEN INPUT
3.0 WORK SESSION
3.1 Receive presentation, discuss and provide direction to staff regarding a change in scope for the
construction of a precast screening wall at the wastewater plant, the Public Works yard, and the
auxiliary parking lot behind Fire Station 2 from a masonry screening wall to a chain-link fence.
(Whitt)
3.2 Council to provide direction to staff regarding future agenda items. (Council)
4.0 CONSENT AGENDA
4.1 Consider approving City Council Regular Session meeting minutes from July 7, 2026. (Stewart)
TO ALL INTERESTED PERSONS
Notice is hereby given of a REGULAR SESSION of the CITY COUNCIL of the City of The Colony,
Texas to be held at 6:30 PM on TUESDAY, JULY 21, 2026 at CITY HALL, 6053 MAIN STREET ,
at which time the following items will be addressed:
This portion of the meeting is to allow up to five (5) minutes per speaker with a maximum of
thirty (30) minutes for items not posted on the current agenda. The council may not discuss these
items, but may respond with factual data or policy information, or place the item on a future
agenda. Those wishing to speak shall submit a Request Form to the City Secretary.
The Work Session is for the purpose of exchanging information regarding public business or
policy. No action is taken on Work Session items. Citizen input will not be heard during this
portion of the agenda.
The Consent Agenda contains items which are routine in nature and will be acted upon in one
motion. Items may be removed from this agenda for separate discussion by a Council member.
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4.2 Consider approving a resolution authorizing the City Manager to apply for a grant from the
Texas Water Development Board in an amount not to exceed $21 million dollars for the
construction of water well #5. (Miller)
5.0 REGULAR AGENDA ITEMS
5.1 Conduct a public hearing, discuss and consider an ordinance regarding approval of a request for
a Specific Use Permit (SUP) to allow for "DFW Wheels EOM- U-Haul" [Auto Rental] located at
5201 South Colony Blvd containing an approximately 1,500 sqft of retail (indoor),
approximately 1,705 sqft of vehicle storage (outdoor) and approximately 785 sqft of vehicle
transfer area, located within the Shopping Center (SC) Zoning District and Gateway Overlay
District. (Williams)
5.2 Discuss and consider approving a resolution authorizing the City Manager to execute a contract
for services with SPAN Inc. for purposes of providing paratransit and meals on wheels services
to residents of The Colony for FY 2026/27. (Perez)
5.3 Discuss and consider approving a resolution for grant funding in the amount of $8,000.00 to
Next Steps from Opioid Abatement Settlement Funds. (Miller)
5.4 Discuss and consider making a nomination by resolution for a candidate to serve on the Denco
Area 9-1-1 District Board of Managers for a two-year term beginning October 1, 2026.
(Council)
6.0 EXECUTIVE SESSION
6.1 Council shall convene into a closed executive session pursuant to Section 551.071 of the Texas
Government Code to receive legal advice from its attorney regarding pending litigation: TOCA
Colony, LLC v. Blue Sky Sports Center, LP, and the City of The Colony, Texas.
6.2 Council shall convene into a closed executive session pursuant to Sections 551.071 and 551.087
of the Texas Government Code to deliberate regarding commercial or financial information the
Council has received from a business prospect(s), and to deliberate the offer of a financial or
other incentive to a business prospect(s), and to seek legal advice from the city attorney
regarding Beach and Tennis Club matter.
6.3 Council shall convene into a closed executive session pursuant to Sections 551.072 and 551.087
of the Texas Government Code to deliberate regarding purchase, exchange, lease or value of
real property and commercial or financial information the city has received from a business
prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s).
7.0 EXECUTIVE SESSION ACTION
7.1 Any action as a result of executive session regarding pending litigation: TOCA Colony, LLC v.
Blue Sky Sports Center, LP, and the City of The Colony, Texas.
7.2 Any action as a result of executive session regarding Beach and Tennis Club matter.
7.3 Any action as a result of executive session regarding purchase, exchange, lease or value of real
property and commercial or financial information the city has received from a business
prospect(s), and the offer of a financial or other incentive to a business prospect(s).
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_________________________________________
Tina Stewart, TRMC, CMC, City Secretary
EXECUTIVE SESSION NOTICE
Pursuant to the Texas Open Meeting Act, Government Code Chapter 551 one or more of the
above items may be considered in executive session closed to the public, including but not
limited to consultation with attorney pursuant to Texas Government Code Section 551.071
arising out of the attorney's ethical duty to advise the city concerning legal issues arising from
an agenda item. Any decision held on such matter will be taken or conducted in open session
following the conclusion of the executive session.
ADJOURNMENT
If you wish to address the City Council in person, you can do so by attending the meeting at City
Hall. If you wish to have comments added to the council minutes about issues on the Agenda,
you may submit those comments to the City Secretary Office via email or on the city website.
Persons with disabilities who plan to attend this meeting who may need auxiliary aids such as
interpreters for persons who are deaf or hearing impaired, readers or, large print are requested
to contact the City Secretary's Office, at 972-624-3105 at least two (2) working days prior to the
meeting so that appropriate arrangements can be made.
CERTIFICATION
I hereby certify that above notice of meeting was posted outside the front door of City Hall by 5:00 p.m.
on the 15th day of July 2026.
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Agenda Item No: 1.5
CITY COUNCIL Agenda Item Report
Meeting Date: July 21, 2026
Submitted By: Ana Alvarado
Submitting Department: City Secretary
Item Type: Announcement
Agenda Section: routine announcements, recognitions and proclamations
Suggested Action:
Items of Community Interest
Background:
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Agenda Item No: 1.6
CITY COUNCIL Agenda Item Report
Meeting Date: July 21, 2026
Submitted By: Ana Alvarado
Submitting Department: Library
Item Type: Announcement
Agenda Section: routine announcements, recognitions and proclamations
Suggested Action:
Receive presentation from the Library regarding upcoming events and activities. (Charters)
Background:
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Agenda Item No: 3.1
CITY COUNCIL Agenda Item Report
Meeting Date: July 21, 2026
Submitted By: Ana Alvarado
Submitting Department: Public Works/Water Distribution
Item Type: Resolution
Agenda Section: work session
Suggested Action:
Receive presentation, discuss and provide direction to staff regarding a change in scope for the
construction of a precast screening wall at the wastewater plant, the Public Works yard, and the auxiliary
parking lot behind Fire Station 2 from a masonry screening wall to a chain-link fence. (Whitt)
Background:
Requesting to amend the Public Works precast screening wall project to exclude the wastewater plant
and the auxiliary parking lot behind Fire Station 2 and to change material from a masonry screening wall
to an 8' galvanized chain link fence with green slats, the Public Works will have an 8' galvanized chain
link fence with green slats installed. TIPS Vendor # 2501042
Attachments:
Public Works Precast Screening Wall.doc
Titan Fence and Supply.pdf
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City of The Colony - 6800 Main Street - The Colony, Texas 75056 (972) 625-1756
www.TheColonyTX.gov
From: James Whitt, Department of Public Works
Sent: July 9, 2026
Subject: Public Works Precast Screening Wall
Durning the 2025/2026 budget process the Public Works Department requested funding to construct a
precast screening wall for the auxiliary parking lot behind Fire Station 2, the Wastewater Treatment plant
and the Public Works yard. This was to improve site security, block visibility from homes East of the
Public Works yard and to help mitigate odor from the WW Treatment plant, $500,000 was approved in
the final budget.
As the design and construction planning for the wastewater treatment plant progressed, it has become
clear that the newly constructed masonry wall would conflict with the construction process in several
locations and would have to be partially removed.
Therefore, we are requesting to amend the project to exclude the wastewater plant and the auxiliary
parking lot behind Fire Station 2. We are also requesting a change in material from the proposed
masonry screening wall to an 8' galvanized chain link fence with green slats, this is also consistent with
the shared fence between the dog park and the Public Works yard. The Public Works yard will be the
only location to receive new fencing.
Note: $15,000 was transferred to the Wastewater plant expansion project Phase 2A for a blower motor
repair.
If approved, the cost for this project would be reduced from $485,000.00 to $62,603.31, a savings of
$422,396.69
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Terry Tawney
972-624-4438
9GA mesh.
Signature
Print Name
3. Price does not include rock. If rock is encountered a charge of $37.00 per holw would need to be added.
4. Price does not include grounding of fence.
5. Layout included from property corners and fence corners marked by surveyors. Does not include any surveying needs or expenses. To be coordinated
by GC.
6. Price does not include permit fee.
site. A draw will be turned in for stored materials.
TIPS VENDOR # 2501042
Vendor id 11406
NO PERMITS Total $ 62603.31
Terms and Conditions
Customer Acceptance (Sign Below)
1. Due to current market conditions, pricing will need to be evaluated prior to contracting. If contracted, materials will be ordered immediately and stored on
2. All prices are based on posts being set in concrete in compact soil and do not include coring unless otherwise noted.
Total $ 5691.21
Roger Dowell
ttawney@thecolonytx.gov
940 390 4740
rdowell@titanfence.com
All BF 40 frame. 3" corners and gate posts, 2 3/8 line posts, 1 5/8 Top and middle rail, Bottom 9GA wire.
10% contingency
AMOUNT
935' of 8' Galv, Chain link fence. With Green slats.
Posts set in concrete
Total $ 56912.10
Quote
Customer Job Info Titan Rep
301 S Highway 377
Crossroads, TX 76227
Phone : 940-365-9999
Fax: 940-365-9952
www.titanfence.com
The Colony #1 Harris Plazza
One 12' double gate
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Agenda Item No: 3.2
CITY COUNCIL Agenda Item Report
Meeting Date: July 21, 2026
Submitted By: Ana Alvarado
Submitting Department: City Secretary
Item Type: Discussion
Agenda Section: work session
Suggested Action:
Council to provide direction to staff regarding future agenda items. (Council)
Background:
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Agenda Item No: 4.1
CITY COUNCIL Agenda Item Report
Meeting Date: July 21, 2026
Submitted By: Ana Alvarado
Submitting Department: City Secretary
Item Type: Minutes
Agenda Section: consent agenda
Suggested Action:
Consider approving City Council Regular Session meeting minutes from July 7, 2026. (Stewart)
Background:
Attachments:
July 7, 2026 Minutes.docx
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1 These items are strictly public service announcements. Expressions of thanks, congratulations or condolences; information
regarding holiday schedules; honorary recognition of city officials, employees or other citizens; reminders about upcoming
events sponsored by the City or other entity that are scheduled to be attended by a city official or city employee. No action
will be taken and no direction will be given regarding these items.
MINUTES OF CITY COUNCIL REGULAR SESSION
HELD ON
JULY 7, 2026
The Regular Session of the City Council of the City of The Colony, Texas, was called to order
at 6:32 p.m. on the 7th day of July 2026, at City Hall, 6053 Main Street, The Colony, Texas,
with the following roll call:
Richard Boyer, Mayor
Judy Ensweiler, Councilmember
Robyn Holtz, Deputy Mayor Pro Tem
Brian Wade, Councilmember
Dan Rainey, Councilmember
Perry Schrag, Councilmember
Joel Marks, Mayor Pro Tem
Present
Present
Present
Present
Present
Present
Present
And with 7 council members present a quorum was established and the following items were
addressed:
1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS and PROCLAMATIONS
1.1 Call to Order
Mayor Richard Boyer called the meeting to order at 6:32 p.m.
1.2 Invocation
Pastor James Falola with New Covenant Baptist Church delivered the invocation.
1.3 Pledge of Allegiance to the United States Flag
The Pledge of Allegiance to the United States Flag was recited.
1.4 Salute to the Texas Flag
The Salute to the Texas Flag was recited.
1.5 Receive a presentation from Dr. Andrew Oteo regarding The Colony Animal Services, the
expansion project fundraising, and honoring David Terre through naming the expansion in
recognition of his contributions and service to the community.
Dr. Andrew Oteo with Stonebridge Chiropractic presented an update on the fundraising
efforts for the Animal Services expansion project to council.
1.6 Items of Community Interest
Mayor Richard Boyer recognized Parks, Public Safety and all city departments for the
successful 4th of July celebration.
1.7 Receive presentation from Parks and Recreation regarding upcoming events and activities.
Recreation Manager Matthew McCallum provided upcoming events and activities to the
council.
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City Council – Regular Meeting Agenda
July 7, 2026
Page| 2
2.0 CITIZEN INPUT
None
3.0 WORK SESSION
3.1 Council to provide direction to staff regarding future agenda items.
None
4.0 CONSENT AGENDA
Motion to approve all items from the consent agenda with the exception of Item No. 4.7- Joel
Marks, Mayor Pro Tem; second by Perry Schrag, Councilmember, motion carried with all ayes.
4.1 Consider approving City Council Special Session Retreat meeting minutes from June 13,
2026, Regular Session meeting minutes from June 16, 2026, and Special Session meeting
minutes from June 22, 2026.
4.2 Consider approving a resolution authorizing the City Manager to execute Construction
Services Contract Amendment No. 2 in the amount of $178,484.09 with CGC General
Contractors, Inc. for the Bill Allen Memorial Park Stream Bank Erosion Stabilization and
Repair Project.
RESOLUTION NO. 2026-042
4.3 Consider approving a resolution authorizing the City Manager to execute a
Communications Facility License Agreement with New Cingular Wireless PCS, LLC
(AT&T Mobility Corporation).
RESOLUTION NO. 2026-043
4.4 Consider approving an ordinance budget amendment to supplement the approved Fiscal
Year 2025-2026 General Fund Budget by $12,868.57 to reimburse the Police Department
with funds received from the Motor Vehicle Crime Prevention Authority Grant.
ORDINANCE NO. 2026-2652
4.5 Consider approving a resolution authorizing the City Manager to submit an application for
the Texas Parks and Wildlife Department (TPWD) Local Park Grant Program for the
Indoor Recreation Center at 4431 Augusta St, The Colony, TX.
RESOLUTION NO. 2026-044
4.6 Consider approving a resolution authorizing the City Manager to award a 1-year purchase
agreement to PVS Technologies for the purchase of Ferric Chloride used for wastewater
treatment in an amount not to exceed $150,000.00.
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City Council – Regular Meeting Agenda
July 7, 2026
Page| 3
RESOLUTION NO. 2026-045
*** Item No. 4.7 was pulled from the consent agenda for separate discussion. ***
4.7 Consider approving a resolution adopting the 2024 Water Conservation Plan for the 2025
plan year.
Assistant City Manager Tim Miller presented the proposed resolution to council.
Council provided discussion on the item.
Motion to approve as amended- Judy Ensweiler, Councilmember; second by Joel Marks, Mayor
Pro Tem, motion carried with all ayes.
RESOLUTION NO. 2026-046
5.0 REGULAR AGENDA ITEMS
5.1 Discuss and consider approving a resolution authorizing the City Manager to execute a
construction services contract in the amount $453,619.24 with Structured Construction
LLC for the North Colony Blvd Storm Drainage Upgrade Project.
Engineering Director Ron Hartline presented to proposed resolution to council.
Council provided discussion on the item.
Motion to approve - Judy Ensweiler, Councilmember; second by Joel Marks, Mayor Pro Tem,
motion carried with all ayes.
RESOLUTION NO. 2026-047
5.2 Discuss and consider approving a resolution authorizing the City Manager to approve an
amendment to the City's Finance Policy Number 100.07 - Purchasing.
Purchasing Manager Joe Oerum presented the proposed resolution to council.
Council provided discussion on the item.
Motion to approve - Perry Schrag, Councilmember; second by Joel Marks, Mayor Pro Tem,
motion carried with all ayes.
RESOLUTION NO. 2026-048
*** Item No. 5.3 was pulled from the regular agenda with no discussion.***
5.3 Discuss and consider the appointment, evaluation, reassignment, or duties of board
members from various advisory boards.
Councilmember Brian Wade arrived at 6:56 p.m.
Executive Session was convened at 6:57 p.m.
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City Council – Regular Meeting Agenda
July 7, 2026
Page| 4
6.0 EXECUTIVE SESSION
*** Item No. 6.1 was pulled from executive session with no discussion. ***
6.1 Council shall convene into a closed executive session pursuant to Section 551.071 of the
Texas Government Code to receive legal advice from its attorney regarding pending
litigation: TOCA Colony, LLC v. Blue Sky Sports Center, LP, and the City of The Colony,
Texas.
6.2 Council shall convene into a closed executive session pursuant to Section 551.071 of the
Texas Government Code to seek legal advice from the city attorney regarding pending or
contemplated litigation or settlement offer: Lewisville ISD v. Deirdre A. Furtado, City of
The Colony, Texas, Cause No. 25-12207-467, 467th Judicial District Court, Denton
County, Texas.
6.3 A. Council shall convene into a closed executive session pursuant to Sections 551.072 and
551.087 of the Texas Government Code to deliberate regarding purchase, exchange, lease
or value of real property and commercial or financial information the city has received
from a business prospect(s), and to deliberate the offer of a financial or other incentive to
a business prospect(s).
Regular Session was reconvened at 7:40 p.m.
7.0 EXECUTIVE SESSION ACTION
7.1 Any action as a result of executive session regarding pending litigation: TOCA Colony,
LLC v. Blue Sky Sports Center, LP, and the City of The Colony, Texas.
No Action
7.2 Any action as a result of executive session regarding pending litigation: Lewisville ISD v.
Deirdre A. Furtado, City of The Colony, Texas, Cause No. 25-12207-467, 467th Judicial
District Court, Denton County, Texas.
Motion to authorize the City Attorney's Office to file an answer in the Lewisville ISD v. Deirdre
A. Furtado Lawsuit on the terms as discussed in executive session – Brian Wade,
Councilmember; second by Joel Marks, Mayor Pro Tem, motion carried with all ayes.
7.3 A. Any action as a result of executive session regarding purchase, exchange, lease or value
of real property and commercial or financial information the city has received from a
business prospect(s), and the offer of a financial or other incentive to a business prospect(s).
Motion to approve the Letter of Intent on the terms as discussed in executive session – Brian
Wade, Councilmember; second by Dan Rainey, Councilmember, motion carried with all ayes.
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City Council – Regular Meeting Agenda
July 7, 2026
Page| 5
ADJOURNMENT
With there being no further business to discuss, the meeting adjourned at 7:42 p.m.
APPROVED:
________________________________
Richard Boyer, Mayor
City of The Colony, Texas
ATTEST:
______________________________________________
Tina Stewart, TRMC, CMC, City Secretary
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Agenda Item No: 4.2
CITY COUNCIL Agenda Item Report
Meeting Date: July 21, 2026
Submitted By: Ana Alvarado
Submitting Department: General Admin
Item Type: Resolution
Agenda Section: consent agenda
Suggested Action:
Consider approving a resolution authorizing the City Manager to apply for a grant from the Texas Water
Development Board in an amount not to exceed $21 million dollars for the construction of water well #5.
(Miller)
Background:
House Bill 500, passed during the 89th Legislative Session, appropriated $1.038 billion in funds for water
supply and infrastructure projects to the Texas Water Development Board. This is a one-time opportunity
for a limited number of Texas communities to receive grant funding to implement water supply/water
infrastructure projects. Once this initial appropriation is provided to communities by August 31, 2027, the
TWDB will no longer have these grant funds available to provide financial assistance. Recommend
approval to submit application.
Attachments:
TWDB-0201 Application Affidavit (1).pdf
TWDB-0201A Application Resolution.pdf
TWDB-0201B Certificate of Secretary (1).pdf
WSIG-Implementation-Plan (1).pdf
Res. 2026-xxx Grant Application- Texas Water Development Board.doc
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Application Affidavit
THE STATE OF TEXAS §
TWDB-0201
Rev 2/23
COUNTY OF §
APPLICANT §
BEFORE ME, the undersigned, a Notary Public in and for the State of Texas, on this day
personally appeared as the Authorized Representative of the
, who being by me duly sworn, upon oath says that:
1. The decision by the (authority, city, county,
corporation, district) to request financial assistance from the Texas Water Development Board ("TWDB") was
made in a public meeting held in accordance with the Open Meetings Act (Government Code, §551.001, et seq,)
and after providing such notice as required by such Act as is applicable to the (authority,
city, county, corporation, district).
2.The information submitted in the application is true and correct according to my best knowledge and
belief.
3. The (authority, city, county, corporation, district) has
no litigation or other proceedings pending or threatened against it that would materially adversely affect its
financial condition or ability to issue debt.
4.The (authority, city, county, corporation, district) has no
pending, threatened, or outstanding judgments, orders, fines, penalties, taxes, assessment or other enforcement or
compliance issue of any kind or nature by the Environmental Protection Agency, Texas Commission on
Environmental Quality, Texas Comptroller, Texas Secretary of State, or any other federal, state or local government,
except for the following (if no such outstanding compliance issues, write in "none"):
.
5. The (authority, city, county, corporation, district)
warrants compliance with the representations made in the application in the event that the TWDB provides the
financial assistance.
6. The (authority, city, county, corporation, district)
is or will become in compliance with all of its material contracts.
18
7. The (authority, city, county, corporation, district) will
comply with all applicable federal laws, rules, and regulations as well as the laws of this state and the rules and
regulations of the TWDB.
Official Representative
Title:
SWORN TO AND SUBSCRIBED BEFORE ME, by ,
on this day of , 20 .
(NOTARY’S SEAL)
Notary Public, State of Texas
19
TWDB-0201A
Rev 11/16
Application Filing and Authorized Representative Resolution
A RESOLUTION by the ___________________________________________________________ of the
_____________________________________________ requesting financial assistance from the Texas Water
Development Board; authorizing the filing of an application for assistance; and making certain findings in
connection therewith.
BE IT RESOLVED BY THE _________________________________________________________ OF
THE________________________________________________________________________:
SECTION 1: That an application is hereby approved and authorized to be filed with the Texas Water
Development Board seeking financial assistance in an amount not to exceed $____________________ to provide
for the costs of ________________________________________________________________________________.
SECTION 2: That ____________________________________________________ be and is hereby
designated the authorized representative of the _____________________________________________ for purposes
of furnishing such information and executing such documents as may be required in connection with the preparation
and filing of such application for financial assistance and the rules of the Texas Water Development Board.
SECTION 3: That the following firms and individuals are hereby authorized and directed to aid and assist
in the preparation and submission of such application and appear on behalf of and represent the
________________________________________________________ before any hearing held by the Texas Water
Development Board on such application, to wit:
Financial Advisor: ____________________________________________________
____________________________________________________
Engineer: ____________________________________________________
____________________________________________________
Bond Counsel: ____________________________________________________
____________________________________________________
PASSED AND APPROVED, this the _______ day of_____________________, 20_____.
ATTEST: ________________________________ By:_____________________________
(Seal)
20
TWDB-0201B
Rev 11/16
Application Resolution - Certificate of Secretary
THE STATE OF TEXAS §
COUNTY OF ______________________ §
APPLICANT ______________________ §
I, the undersigned, Secretary of the __________________________________________________ Texas,
DO HEREBY CERTIFY as follows:
1. That on the _______day of___________________, 20_____, a regular/special meeting of the
________________________________________________ was held; the duly constituted members of the
__________________________________________________ being as follows:
__________________________________________________________________________________________
all of whom were present at the meeting, except the following:
__________________________________________________________________________________________
Among other business considered at the meeting, the attached resolution entitled:
"A RESOLUTION by the ______________________ of the ___________________________ requesting
financial participation from the Texas Water Development Board; authorizing the filing of an application
for financial participation; and making certain findings in connection therewith."
was introduced and submitted to the _______________________________ for passage and adoption. After
presentation and consideration of the resolution, and upon a motion made by __________________________ and
seconded by_______________________________________, the resolution was passed and adopted by the
____________________________ by the following vote:
_____voted "For" _____voted "Against" _____ abstained
all as shown in the official minutes of the ________________________for this meeting.
2. That the attached resolution is a true and correct copy of the original on file in the official records
of the____________________________; the qualified and acting members of the _______________________ on
the date of this meeting are those persons shown above and, according to the records of my office, advance notice of
the time, place, and purpose of meeting was given to each member of the ________________________; and that the
meeting, and the deliberations of the public business described above, was open to the public and written notice of
the meeting, including the subject of the resolution described above, was posted and given in advance of the meeting
in compliance with the provisions of Chapter 551 of the Texas Government Code.
IN WITNESS WHEREOF, I have signed my name and affixed the seal of
the_____________________________________, this the_____ day of____________________, 20_____.
Secretary
(SEAL)
21
P.O. Box 13231, 1700 N. Congress Ave.
Austin, TX 78711-3231, www.twdb.texas.gov
Phone (512) 463-7847, Fax (512) 475-2053
Our Mission
Leading the state’s efforts
in ensuring a secure
water future for Texas
. . . . . . . . . . . .
Board Members
L’Oreal Stepney, P.E., Chairwoman | W. Brady Franks, Board Member | Ashley Morgan, Board Member
Bryan McMath, Executive Administrator
AGENDA ITEM MEMO
BOARD MEETING DATE: March 31, 2026
TO: Board Members
THROUGH: Bryan McMath, Executive Administrator
FROM: Jessica Peña, Deputy Executive Administrator, Water Supply and
Infrastructure
SUBJECT: House Bill 500 Implementation Plan – Water Supply and Infrastructure Grants
ACTION REQUESTED
This item is a briefing and discussion on the Executive Administrator’s implementation of
House Bill 500 relating to Water Supply and Infrastructure Grants (WSIG). No action is
requested.
BACKGROUND
This is a one-time opportunity for a limited number of Texas communities to receive grant
funding to implement water supply or water infrastructure projects. Once this initial
appropriation is provided to communities by August 31, 2027, the Texas Water
Development Board (TWDB) will no longer have these grant funds available to provide as
financial assistance.
House Bill (HB) 500 from the 89th Texas Legislative Session appropriated $1,038,000,000
from the general revenue fund to the TWDB but did not specify that the money was
appropriated to a specific fund, which resulted as a deposit of the appropriated money into
TWDB’s general revenue fund. Additionally, the appropriation language did not provide
authority for the TWDB to transfer that money into another TWDB fund or account.
Therefore, the money must be provided for the stated purposes directly from TWDB’s
general revenue fund and not through an established financial assistance program.
Further, the purpose for the appropriation was stated in the HB 500 legislation as “water
infrastructure and supply projects and grants as determined by the board.” As the language
is specific to water infrastructure and supply, the plan excludes wastewater and flood
projects.
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Board Members
March 31, 2026
Page 2
Additionally, water supply corporations (WSCs) will not be eligible for funding as the Texas
Constitution prohibits granting public funds (1) for private purposes and (2) to “individuals”
when the grant is not provided for in pre-existing law (Tex. Const., Art. III, §§ 51 and 44).
Art. III, § 51 can be met for all of TWDB’s usual customers even when money is
appropriated for general revenue grants that do not flow through an existing program, but
Art. III, § 44 prevents TWDB’s private entity customers, such as (water supply corporations
(WSCs) and investor-owned utilities, from receiving a general revenue grant. Section 51’s
public purpose test is met by the typical projects funded by TWDB to typical governmental
entities because (1) the grant is designed to accomplish a public purpose, not to benefit
private parties; (2) TWDB will retain control over the funds to ensure the public purpose is
accomplished and to protect the public’s investment; and (3) the state receives a return
benefit. Section 44’s prohibition on grants to individuals without preexisting law would
prohibit the use of these funds to provide a grant to WSCs because they are considered
“individuals” under the provisions and no preexisting law authorizes the grant of these funds
to WSCs. TWDB’s existing financial assistance programs are governed by statutes that
clearly provide financial assistance to non-profit WSCs (see e.g., Tex. Water Code
§ 15.001(5)). Section 44 would not prohibit general revenue grants to cities, counties, or
other governmental entities because they are not “individuals” within the meaning of that
section of the Constitution.
Additionally, the TWDB will provide this funding in the form of a 100 percent grant because
HB 500 does not provide authorization for the TWDB to use the funding to leverage bonds;
therefore, the appropriation does not create a benefit to providing the funding in the form of
a loan. The Constitution generally prohibits all state debt, except as otherwise authorized by
the Constitution (Tex. Const., Art. III, § 49). More specifically, the TWDB’s authority to issue
bonds must be “authorized by constitutional amendment or a debt proposition” (Tex. Const.,
Art. III, § 49-c). The TWDB’s authority to issue both revenue and general obligation bonds is
specifically authorized in the Constitution. Constitutional provisions applicable to the TWDB
can be found at Tex. Const., Art. III, §§ 49-c – 49-d-16. Each of those authorizations is
specific to particular programs or accounts of the TWDB. The Constitution and statute
provide clear and prescriptive language on where bond proceeds may be deposited and
transferred, and how money may be deposited and transferred to pay debt service on those
bonds. The TWDB does not have any applicable language in the appropriation from HB
500, existing statute, or existing constitutional provisions to leverage this appropriation with
bonds or use this appropriation to pay debt service.
Because these funds were deposited into the TWDB’s general revenue fund, they may not
be transferred into an existing account to be used to leverage additional funding through
TWDB-issued bonds in an existing program. Without statutory direction otherwise, loan
repayments must be deposited into the account from which they originated. If loan
repayments were deposited back into the general revenue fund, the TWDB would not have
authority to then use those funds again without additional appropriation from the Texas
Legislature, and they would revert to the State Treasury. From the TWDB’s perspective, any
loans provided from this funding would effectively be “grants that require repayment” and
would lack the benefit of a revolving corpus to justify the extra level of financial review
necessary to confirm a borrower’s ability to repay a loan. Based on these circumstances,
there would be no benefit to the TWDB or the local entities receiving funding to provide this
funding in the form of a loan. The money could not be leveraged to provide more funding to
additional borrowers and there would be no interest repayments to use for future benefit.
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Additionally, the language of HB 500 only speaks to grants, thereby not providing clear legal
authority to require repayment.
On January 5, 2026, the TWDB posted to its website the draft implementation plan for
public comment. The period of public review and comment ended on February 4, 2026. In
total, 244 comments and general questions were received. A public meeting was also held
via webinar on January 20, 2026.
SUMMARY OF CHANGES
The following changes were made in response to public comments:
• Addition of a funding allocation for entities that serve a population size of 1,000 or
less.
• Funding caps per project were increased to more closely reflect project costs of
projects in the 75th percentile of the 2026 Drinking Water State Revolving Fund
Project Information Forms.
• The $131 million in unallocated funds was reduced to $50 million to add an
allocation for entities with populations under 1,000 and increase the allocation for
entities with populations between 150,001 – 1 million.
• $50 million remains unallocated pending receipt of applications at which time the
Board could review submitted need and allocate at that time. The eligibility
requirements applicable to applicant and project type as described above would
apply.
Additional clarifications have been incorporated into the Frequently Asked Questions
document found on the agency website and throughout relevant sections of this
implementation plan.
KEY ISSUES
• Funds cannot be transferred to existing TWDB funding program accounts.
• Only political subdivisions, namely local governments, are eligible; therefore, Water
Supply Corporations and Investor-Owned Utilities are not eligible entities.
• Funds must be committed and closed prior to August 31, 2027.
• Funding is designated for water infrastructure and supply projects only, including reuse,
(e.g., addresses real or apparent water loss, or TCEQ violations, or upgrading or
replacing water systems).
• Drainage, flood control, and wastewater projects are not eligible.
• Direct and indirect potable reuse are eligible through WSIG. Given the restriction of not
using WSIG funds for wastewater projects, funding for reuse projects will be limited to
the tertiary treatment of wastewater effluent and any applicable components thereafter
to convey the water for potable usage.
• Implementation is subject to the Tex. Gov’t Code, §783, Texas Grant Management
Standards.
• Projects must be consistent with the 2027 State Water Plan and 2026 Regional Water
Plans.
• Applicants must be current in their audited financial statements. For a funding
application to be considered complete and eligible, it must include a 2025 fiscal year-
end financial audit that has been adopted by the applicant’s governing body.
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• The WSIG funding will not flow through any of TWDB’s existing funding programs;
therefore, most policies and requirements that apply per statute or rule to the existing
programs will not apply to this funding.
• Similar to General Revenue Grants, the TWDB will not issue environmental findings for
these projects. However, TWDB will require an affidavit certifying compliance with all
applicable local, state, and federal regulations and completion of any coordination
and/or permitting required to ensure compliance with the Endangered Species Act of
1973, as amended; Section 404 of the Clean Water Act; Section 10 of the Rivers and
Harbors Act of 1899; the Migratory Bird Treaty Act; Texas Antiquities Code; Texas Parks
and Wildlife Code; Edwards Aquifer Rules; and any other applicable state, federal, and
local regulations.
o For ready-to-proceed projects, TWDB will require an affidavit of self-
certification that any permitting or coordination required by applicable local,
state, or federal regulations has been completed.
o For projects receiving planning, acquisition, and design funding, TWDB will
require the affidavit of self-certification along with the backup documentation
during the planning phase.
• US Iron & Steel provisions apply. Tex. Gov’t Code § 2252, Subchapter G
• Conveyance coordination requirements apply only if land acquisition is a part of
the project. Tex. Water Code § 6, Subchapter H.
• All applicants are subject to requirements for:
• Water conservation plan (Tex. Water Code §§ 16.402 and 16.4021; 31 Tex. Admin.
Code (TAC) § 363.15)
• Water use survey (Tex. Water Code § 16.012(m); 31 TAC § 358.5)
• Water loss audit (Tex. Water Code § 16.0121; 31 TAC § 358.6) and
• Water loss validation (Tex. Water Code §§ 16.0121 and 16.0122; 31 TAC § 358.6)
RECOMMENDATION
The Executive Administrator recommends the following WSIG plan. This plan is intended to
be flexible and is subject to change.
1. Limiting one application per entity to expedite the review process and encourage
entities to prioritize system needs.
2. Limiting funding eligibility.
Entities with population of 150,000 or less
a. May request planning, acquisition, design, or construction.
b. If only construction is requested, the project must be ready to proceed: all
environmental coordination, acquisition of 100 percent of all required water
rights, land and easements, design (plans and specifications with design
report), and permitting must be completed.
c. Reimbursement of previously incurred costs for the project will only be
considered if they were incurred on or after June 22, 2025.
Entities with population of 150,001 or greater
a. May only request construction funding.
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b. The project must be ready to proceed: all environmental coordination,
acquisition of 100 percent of all required land and easements, design (plans
and specifications with design report), and all permitting must be completed.
c. Reimbursement of previously incurred costs for the project will not be eligible.
3. If a project previously received a funding commitment from a TWDB funding program
(except for unclosed SWIFT commitments slated to close in 2027 or later), these
grant funds may not be used for the same activities that previously received funding
commitments. However, if a project previously received funding commitments for
only planning, acquisition, or design, the project is eligible to receive funding from
these grants for construction.
4. If a project has an active application with the TWDB, the processing of those non-
Water Supply and Infrastructure Grant applications may be postponed, allowing
entities to pursue the most advantageous funding opportunity.
5. Allocation of the available funding. This allocation is based on the average requested
funding within the State Fiscal Year 2026 Drinking Water State Revolving Fund
Intended Use Plan.
Service area
population size
Less than
1,000
1,001-
10,000
10,001-
150,000
150,001-
1 million
Greater than
1 million Total
Funding Cap per
project $6 Million $10 Million $21 Million $35 Million $55 Million
Total funding
target $42 Million $71 Million $142 Million $220 Million $400 Million $875 Million
Canal
lining/conversion
projects
Up to $100 Million for match funding for North American
Development Bank projects $975 Million
• To address canal lining and conversion projects, an amount not to exceed $100
million is proposed to be allocated for joint funding efforts with the North
American Development Bank’s Water Resiliency Program, which is geared at
expediting water needs along the border. Water Supply and Infrastructure grants
funds would be 50 percent of the proposed project costs for eligible projects.
Additional information regarding the Water Resiliency Program can be found at
https://nadbank.org/solutions-and-services/water-resiliency-fund
• $50 million remains unallocated pending receipt of applications at which time the
Board could review submitted need and allocate at that time. The eligibility
requirements applicable to applicant and project type as described above would
apply.
• $13 million is reserved for administrative costs as authorized in Senate Bill 1.
6. A simplified project prioritization for allocating available funding. This criteria list is
intended to simplify and expedite the ranking process.
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Criteria Points Calculation Points
Retail Water Providers: Service Area’s Annual
Median Household Income (AMHI) (if using a
TWDB-approved socioeconomic survey; the
AMHI will be inflation adjusted)
(76,292 ÷ AMHI) x 10 Result
Wholesale Water Providers: Total population
(POP) served by Retail Water Providers that
purchase wholesale from applicant as listed in
TCEQ’s Drinking Water Viewer.
(100,000 ÷ POP) x 10 Result
For projects with populations under 150,000: Projects that are deemed
ready to proceed. 10 points
Tiebreaker: Preference given to the community that has never or has the greater amount of
time since it last received financial assistance from the TWDB.
7. Land/easements acquisition to be limited to small entities requesting pre-design
funding. All required land and easements must already be acquired for a project to
qualify as ready to proceed.
8. For ready-to-proceed projects, TWDB will not review planning documents.
9. Entities must have submitted their applicable water use survey, water loss audit, and
water conservation plan and annual report by their respective deadlines or before
the application deadline to be eligible.
10. TWDB will rely on TCEQ design approval for ready-to-proceed projects. TWDB will
need to review Plans and Specifications to ensure these requirements are met:
a. US Iron & Steel
b. Performance bonds
c. Retainage
11. The TWDB will issue a Certificate of Approval prior to authorization of release of final
retainage ensuring the funds have been utilized in accordance with the committed
project.
12. The TWDB will not accept or process requests for water loss or state water plan
consistency waivers due to the limited timeframes.
13. Funds will be disbursed to applicants through an entity-established escrow account.
All commitments, grant agreements, and closings to escrow should be completed by
May 1, 2027.
14. All Water Supply Infrastructure Grant recipients with funds closed to escrow by May
1, 2027, will have until August 31, 2031, to expend their escrowed funds. Under no
circumstances will funds be released from project escrow accounts after August 31,
2031.
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15.Construction contracts must not have an end date past January 31, 2031.
Construction closeout documents must be submitted by February 28, 2031, including
completion of a final site visit by TWDB staff.
16.Each escrow account will need to be interest bearing. Furthermore, all remaining
escrow account funds plus escrow account interest earnings shall be returned to the
TWDB no later than September 1, 2031.
Failure to submit any of the required information at the time the application is
submitted will disqualify the application from the selection process. Questions can be
directed to the TWDB, and two pre-application webinars will be held and posted to the
TWDB website. Applications may be submitted prior to the July 30, 2026, deadline, but the
TWDB will not initiate review until the deadline has passed. Entities may withdraw and
resubmit an early application, provided the revised submission is a fully completed package.
IMPLEMENTATION TIMELINE
March 31, 2026 Board briefing on the implementation plan
April 1, 2026 Solicitation of applications opens for 120 days
April 23, 2026 First Pre-Application Webinar
May 13, 2026 Second Pre-Application Webinar
July 30, 2026 Applications due
Fall 2026 Commitments
Winter 2026 – May 1, 2027 Closings
LEGAL/SPECIAL CONDITIONS
•Entities must submit, with their financial assistance application, a resolution from
their governing body requesting financial assistance.
•Entities must submit with their financial assistance application, an application
affidavit.
•Entities must have submitted their Water Use Surveys, Water Loss Audits, and
Water Conservation Plans, as applicable, by their respective deadlines prior to
submitting an application.
IMPLEMENTATION PLAN
Attachments:
1.Water Supply and Infrastructure Grants Public Comments Executive Summary
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Water Supply and Infrastructure Grants
Public Comments Summary
Executive Summary
The Texas Water Development Board received nearly 250 comments and questions on the
Water Supply Innovation Grant (WSIG) opportunity. Comments were reviewed in the order
received and reflect strong statewide engagement from water supply corporations, political
subdivisions, regional entities, and the public. Several themes appeared consistently across
submissions.
The most frequent area of inquiry involved eligibility, seeking clarification on how nonprofit
water supply corporations qualify for the opportunity. Many commenters requested clear,
consistent guidance on eligibility pathways and documentation expectations.
A significant number of comments focused on the funding structure, particularly the role of
the North American Development Bank (NADBank) and how its financing interacts with
WSIG requirements and other funding sources.
Stakeholders also emphasized equitable prioritization, addressing how disadvantaged,
rural, or small population communities would be considered in the evaluation process and
whether prioritization criteria would meaningfully reflect community need. There was also a
request to include scoring criteria for innovative projects and regionalization projects.
Stakeholders asked for separate funding categories for source water protection projects,
very small systems serving populations fewer than 1,000, and using the WSIG as a match
for any federally funded project, not just those funded through the NADBank.
Several commenters sought clarity on project types, specifically how innovative or emerging
projects should demonstrate consistency with the State Water Plan when not explicitly listed
in regional plans. Also, there were comments that addressed administrative conditions,
including questions about the applicability of U.S. Iron & Steel requirements.
Additional recommendations included support for rural systems, with requests for simplified
requirements, technical assistance, and funding structures that reflect limited administrative
capacity.
The comments reflected broad and substantive support for the WSIG opportunity, with
stakeholders consistently emphasizing the expectation for transparent eligibility criteria,
predictable funding structures, and equitable access for communities of all sizes, especially
rural and disadvantaged communities. To aid in maintaining the integrity and context of
each submission, comments are presented in the order received and any screenshots,
hyperlinks, or embedded items appear as originally submitted. When an official letter was
provided, the accompanying email content is included first, followed by the full letter to
preserve the submitter’s intent. In response to the volume and consistency of these
inquiries, the TWDB has developed, and continues to develop, targeted FAQs to address
the questions and concerns raised. These resources will support and guide applicants as
the opportunity is further defined and implemented, ensuring clarity, consistency, and
accessibility throughout the process.
Attachment 1
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CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2026 - ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, REQUESTING FINANCIAL ASSISTANCE FROM THE
TEXAS WATER DEVELOPMENT BOARD; AUTHORIZING THE FILING
OF AN APPLICATION FOR ASSISTANCE; AND MAKING CERTAIN
FINDINGS IN CONNECTION THEREWITH.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF THE COLONY, TEXAS:
Section 1. That an application is hereby approved and authorized to be filed with the Texas
Water Development Board seeking financial assistance in an amount not to exceed $21,000,000.00 to
provide for the costs of Tribute Water Well.
Section 2. That the Assistant City Manager be and is hereby designated the authorized
representative of the City of The Colony for purposes of furnishing such information and executing
such documents as may be required in connection with the preparation and filing of such application
for financial assistance and the rules of the Texas Water Development Board.
Section 3. That the following firms and individuals are hereby authorized and directed to
aid and assist in the preparation and submission of such application and appear on behalf of and
represent the City of The Colony before any hearing held by the Texas Water Development Board
on such application, to wit:
Financial Advisor: Hilltop Securities
Engineer: Freese and Nichols
Bond Counsel: Norton Rose Fulbright
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS THIS THE 21st DAY OF JULY 2026.
____________________________
Richard Boyer, Mayor
City of The Colony, Texas
ATTEST:
______________________________________
Tina Stewart, TRMC, CMC, City Secretary
APPROVED AS TO FORM:
___________________________
Jeffrey L. Moore, City Attorney
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Agenda Item No: 5.1
CITY COUNCIL Agenda Item Report
Meeting Date: July 21, 2026
Submitted By: Ana Alvarado
Submitting Department: Planning
Item Type: Ordinance
Agenda Section: regular agenda items
Suggested Action:
Conduct a public hearing, discuss and consider an ordinance regarding approval of a request for a
Specific Use Permit (SUP) to allow for "DFW Wheels EOM- U-Haul" [Auto Rental] located at 5201 South
Colony Blvd containing an approximately 1,500 sqft of retail (indoor), approximately 1,705 sqft of vehicle
storage (outdoor) and approximately 785 sqft of vehicle transfer area, located within the Shopping
Center (SC) Zoning District and Gateway Overlay District. (Williams)
Background:
Please see the attached staff report, drawings, maps and illustrations for detailed land use, site layout
and staff recommendations
Attachments:
SUP26-0001_-_DFW_Wheels_OEM-Uhaul_-_5200_Main_Street_-_cc_Staff_Report_-_draft (2).pdf
Final Exhibits 7-21 CC.pdf
SUP26-0001_-DFW_Wheels_OEM_-_U-Haul_-_Specific_Use_Permit_Ordinance_-_final (1).pdf
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1
CITY COUNCIL REPORT
AGENDA DATE: July 21, 2026
DEPARTMENT: Planning and Development Department
SUBJECT: 5201 South Colony Blvd – DFW Wheels OEM- U-Haul (Auto Rental)-
Specific Use Permit
Conduct a public hearing, discuss and consider an ordinance regarding approval of a request for a
Specific Use Permit (SUP) to allow for “DFW Wheels EOM- U-Haul” [Auto Rental] located at
5201 South Colony Blvd containing an approximately 1,500 sqft of retail (indoor), approximately
1,705 sqft of vehicle storage (outdoor) and approximately 785 sqft of vehicle transfer area,
located within the Shopping Center (SC) Zoning District and Gateway Overlay District.
OWNER/APPLICANT
Owner: DW Colony LLC Dallas, TX
Applicant: Juan Frias McKinney, TX
EXISTING CONDITION OF PROPERTY
The subject property known as the “Colony Square Shopping Center” is an existing strip-center
development consisting of three building, forming two L-shaped building forms that frame the
perimeter of the site. Customer parking is primarily located in the central interior of the
development, providing convenient access to tenant storefronts. Constructed following City
Council approval in March of 1978, the “Colony Square Shopping Center”, is recognized as the
first shopping center developed in The Colony. The applicant’s submittal materials include
correspondence from the property owner, Dogwood Commercial, noting an intent to reinvest in
and improve the property through building and site enhancements.
ADJACENT ZONING
North - Single-Family 4 (SF-4)
South - Shopping Center (SC)
East- General Retail (GR)
West- Single-Family 4 (SF-4)
PROPOSED DEVELOPMENT
The applicant requests Specific Use Permit (SUP) approval to allow the proposed “Auto Rental
(U-haul)” to be developed with a 1,500 sqft of Suite 110, 5201 South Colony Blvd, include a
dedicated 1,705 sqft area of Auto Rental vehicle storage, 785 sqft of vehicle transfer area. The
request intends to offer vehicle rental services associated with U-Haul.
The applicant will also operate an Auto Accessories (indoor only) use within the same suite 110.
Auto Accessories (indoor only) is a retail use permitted by-right in the Shopping Center District.
PRIOR ACTION
On April 28, 2026 the Planning and Zoning Commission recommended (5-0) to table the request
for a Specific Use Permit (SUP) to allow for “DFW Wheels EOM-Uhaul” [Auto Rental] located
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at 5201 South Colony Blvd containing an approximately 1,695 sqft of vehicle storage and
approximately 1,500 sqft suite [110], located within the Shopping Center (SC) Zoning District
and Gateway Overlay District.
On June 30, 2026 the Planning and Zoning Commission recommended (4-0) to recommend
approval of a request for a Specific Use Permit (SUP) to allow for “DFW Wheels EOM-Uhaul”
[Auto Rental] located at 5201 South Colony Blvd containing an approximately 1,705 sqft of
vehicle storage, 785 sqft of vehicle transfer area and approximately 1,500 sqft suite [110],1,
located within the Shopping Center (SC) Zoning District and Gateway Overlay District.
DEVELOPMENT REVIEW COMMITTEE (DRC) REVIEW
The Development Review Committee (DRC) recommends approval to the proposed Specific Use
Permit request to allow an Auto Rental (U-Haul) use within Suite 100 at 5201 South Colony
Boulevard, including the associated 1,705-square-foot area designated for auto rental vehicle
storage and 785 sqft of vehicle transfer area.
ATTACHMENTS
1. Staff Analysis
2. Location Map
3. Narrative
4. Development Plan
ATTACHMENT 1
Staff Analysis
LAND USE ANALYSIS
An “Auto Rental” use may be considered in the Shopping Center (SC) Zoning District by Specific
Use Permit. The Shopping Center Zoning District is intended to accommodate modern shopping
center development, emphasizing screening and off-street parking and additionally notes a
sensitivity adjacent to residential uses.
In consideration of Shopping Center Zoning District provisions, the applicant and property owner
propose to locate the Auto Rental vehicle storage within the building’s rear truck court, screened
by the existing masonry wall along the perimeter of the center. The storage area appears to be
approximately 80 linear feet from the rear of the closet adjacent single-family dwelling. The
storage area will occupy approximately 1,705 square feet and is positioned adjacent to the
existing Metro Relief bus storage and the United States Parcel Service vehicle parking area. By
utilizing the truck court area, the proposal avoids encroaching upon customer parking spaces and
separates rental vehicle storage from areas used by traditional shopping center patrons. The
center is generally parked at 1 space per 250 square feet of lease space, which does not suggest a
surplus of parking.
An approximately 785 square feet of transfer area is proposed to facilitate customer pickup and
drop-off. The transfer area is located directly to the west of suite 110 and enclosed on two sides
by the existing building and includes a proposed screen wall on the south end. Customers are
directed to the transfer area by instructions in the U-Haul app and additional site directional
signage including a QR code for each bay in the transfer area. Vehicles are similarly picked up
by customers from the transfer area. The transfer area is a limited transition area and will not
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increase the number of vehicles permitted on site nor is a location where storage occurs. The
transfer area is not for storage, open (visual screen), meaning no outdoor storage is proposed in
the transfer area, nor is an open storage of equipment permitted on-site beyond the 1,705.
The request also includes an “Auto Accessories” (indoor only) use within Suite 110, which will
also serve as the storefront for the Auto Rental business. The Auto Accessories use is a permitted
use in the SC district and does not require a separate SUP. Operations within the suite will focus
on retail of custom powder coating for vehicle rims. The applicant’s floor plan indicates a small
area where customer rims may be removed or installed; however, no powder coating, welding,
mechanical work, or tire sales or storage will occur on-site. All Auto Accessories business
activities, storage, and customer interactions will take place entirely within the enclosed suite.
SPECIFIC USE PERMIT (SUP) CRITERIA
In accordance with Section 10-905 (Special Use Permits - Approval Criteria) of the Zoning
Ordinance, the Planning and Zoning Commission and City Council shall review and evaluate a
Specific Use Permit application using the following criteria:
1. Conformance with the City of The Colony’s Comprehensive Plan;
The Future Land Use Vision Map designates the subject property as Neighborhood
Centers. The proposed auto rental use is a service that aligns with the daily goods and
services envisioned for Neighborhood Centers. The Strategic Focus for the Paige and
South Colony Neighborhood Center emphasizes pedestrian access and multimodal
connectivity; the proposed truck-rental operations are located away and screened from
pedestrian areas and are limited in a manner that does not conflict with those objectives.
In addition, the limited SUP-permitted locations for truck staging and storage are
sufficiently small in scale that they should not undermine the long-term vision for a
farmer’s market and food truck uses within the center.
2. Conformance with applicable regulations and standards established by the zoning
regulations;
With the approval of the SUP and conditions thereof, the proposed land use finds
conformance with the zoning ordinance.
3. Compatibility with existing or permitted uses on abutting sites, in terms of building
height, build and scale, setbacks on open spaces, landscaping and site development,
access and circulation features, architectural compatibility;
The proposed Auto Rental business is generally compatible with existing site development
and circulation as proposed.
4. Safety and convenience of vehicular and pedestrian circulation in the vicinity,
including traffic reasonably expected to be generated by the proposed us e and other
uses reasonable and anticipated in the area, existing zoning and land uses in the area;
The site layout for the subject site has been reviewed and has been previously approved by
the City, which meets traffic circulation and associated requirements.
5. Protection of persons and property from erosion, flood, or water damage, fire, noise,
glare, air quality, generation of dust and odors, and similar hazards and impacts;
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The subject site is constructed in accordance with applicable regulations at the time of
construction.
6. Location, lighting and type of signs; the relation of signs to traffic control and
adverse effect of signs on adjacent properties;
All existing lighting will remain as previously approved at the time of this request. The
property ownership has indicated a future renewal of lighting site-wide. The applicant
suggest signage is limited to directional signs and a sign located on the interior of the
suite window.
7. Adequacy and convenience of off-street parking and loading facilities;
The subject site meets the Zoning Ordinance requirements for off-street parking. The site
generally provides one parking space per 250 square feet of gross-leasable space.
Placing large trucks in the customer parking lot would appear inharmonious and contrary
to required parking with the shopping center, thus all auto rental (trucks) will be located in
the rear truck court or limited to temporary placement in the designated transfer area.
8. Determination that the proposed use and site development, together with any
modifications applicable thereto, will be compatible with existing or permitted uses in
the vicinity;
The proposed Auto Rental (U-Haul) use is considered compatible with the surrounding
directly similar storage of Metro Relief busses and United States Postal Service vehicle
storage.
9. Determination that any conditions applicable to approval are the minimum necessary
to minimize potentially unfavorable impacts on nearby uses in the same district and
surrounding area
Placing the Auto Rental storage area in the truck court is intended to ensure the use
remains compatible with the existing shopping center layout, maintains existing screening,
and avoids adverse effects on circulation, parking, and adjacent development.
10. Determination that the proposed use, together with the conditions applicable thereto,
will not be detrimental to the public health, safety, or welfare of materially injurious
to properties or improvements in the vicinity.
There is no anticipation of detrimental effects to public health, safety or welfare.
Infrastructure Improvements
No specific public infrastructure improvements are planned for this area.
Notification
The Zoning Ordinance requires newspaper notification a minimum of fifteen (15) days prior to
the Planning and Zoning Commission meeting. Notice for this SUP Public Hearing was
published in The Dallas Morning News readvertised on July 2, 2026. In addition, the Zoning
Ordinance requires notification of property owners located within 200 feet of the subject property
a minimum of fifteen days (15) days prior to the public hearing. Public Hearing notices were
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mailed on July 2, 2026 to property owners within 200 feet. One comment in opposition to the
request was received as of printing this packet.
DEVELOPMENT REVIEW COMMITTEE (DRC) REVIEW
The Development Review Committee (DRC) recommends approval of the proposed Specific Use
Permit request to allow an Auto Rental (U-Haul) use of approximately 1,500 sqft within Suite
110, at 5201 South Colony Boulevard, including the associated 1,705-square-foot area designated
for auto rental vehicle storage, and approximately 895 square foot transfer area.
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Exhibit A – Suite 110, Interior Dimensions and Retail Service Area Set Up
Notes:
Red X = This wall will be removed so there is direct egress to the outside facing
door.
Red Circle = This door will be reviewed before receiving Certificate of Occupancy.
Per building permitting for life safety review, if door needs to swing in the
opposite direction, then tenant/landlord will address the door so that it meets all
necessary code standards.
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Exhibit B - Masonry Separation Wall
Below is an example of what a 20 FT truck looks like behind the current 7 FT tall wall.
Below is a mockup of the new, proposed wall, 7 FT tall by 28 FT long:
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Exhibit C – New Dumpster Location
39
Exhibit D – Auto Rental Storage Area
The Storage Area located in the back northwest corner of the center will be 37’ 8” by 45 Ft. The
entire rectangle will be painted, there will be 3 numbered lanes, and “UHAUL PARKING ONLY”
painted in the space to prevent others from parking in that area. Please see dimensions and
mock up below.
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Exhibit F – Transfer Area
The Transfer Area will consist of 2 stripped lanes, each individually numbered. The Transfer
Area is limited to active transfer such as drop off and pickup. No Storage, open (visual screen)
use is proposed in the Transfer Area or any of the usable space.
The entire usable space behind the wall will be 28 FT X 51 FT. The area dedicated to the Transfer
Area will be dedicated to the front section, shown in red, behind the wall, 28 FT X 28 FT.
Allowing the additional space for vehicles of DFW wheels to pull in and out of the bay door as
needed.
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Exhibit G – Signage and Directional Markings
The Transfer Area will have a directional permanent pole sign at the end of the wall showing
where to return the vehicles. The signs will be made up of a permanent metal post and metal
signs. The standard metal UHaul signs are 24” X 36”. The signs will be 7 FT tall to match the walls
height, and will also allow for the best view for those in trucks. Please see mock up below.
Once the customer has parked in spot 1 or 2, they will see a permanent pole sign (one in front
of spot 1 and one in front of spot 2), that will give them directions on how to finish the return in
the app. Below is the sign, along with a mock-up of what they will look like in the Transfer Area.
43
UHaul signage for the suite 110 will be in the window, sign example below. The
sign will be 18” X 24”.
44
The tenant applicant doesn’t intend on having any signage on the building, just in
the windows. Ownership has confirmed window signage is allowed in the lease
and the center.
Tenant will also be designing a sign for DFW Wheels that will go in the window
that will be the same sign size ad U-Haul, 18” X 24”.
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Exhibit H – UHaul App and Return Instructions
The App will ask the customer to share their location in the app so it can confirm they’ve parked in the
right location.
When the customer is ready to start the return process, they’ll click “Self Return” and it will pull up the
location return information as to where you’re supposed to return the rental.
46
Finally, once the vehicle/trailer is parked, customer will take final return photos. A staff member will be
able to assist during the return process when customer is on-site. Once completed, they staff member
will take their key and they will have finished the return.
***Please note, these are screenshots of another location as they cannot create specific instructions for
The Colony location until the store is opened up and functioning in the system. Once the store is open,
they will create specific pictures, directions for this location for the app.
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SUP Narrative – Suite 110 | The Colony, TX
Tenant Name: DFW Wheels
The proposed business, DFW Wheels, will oer accesso ry parts retail sales and
installation, while also operating as a U-Haul Neighborhood Dealer providing truck and
trailer rentals. All activities will be conducted by the same tenant under the DFW Wheels
business name and will not involve a separate tenant or business occupancy.
1. DFW Wheels
Business Description
DFW Wheels operates as an accessory parts retail business specializing in the sale of
custom wheels, rims, and related accessories. The business functions as a retail
showroom and sales location open to the public during standard business hours.
All sales activities—including walk-in transactions, online orders (website and eBay), and
product display—occur entirely within the tenant suite.
Auto Parts & Accessory Sales
· All buying and selling of rims, wheels, and accessories occurs entirely inside the
tenant suite.
· No auto parts, accessories, tires, rims, or equipment are stored, displayed, sold, or
handled outside the suite at any time.
· The business primarily sells new rims sourced from distributors. A limited portion of
inventory may consist of resale items, all of which are stored indoors and sold
through the interior point-of-sale.”
· Sales come from our website and our eBay store. Walk in sales are also welcome.
· Limited wheels to be stored for purchase on-site. Any wheels that are in our
inventory will only be stored at ground level storage.
Indoor Operations Requirement
All operations associated with DFW Wheels will be conducted strictly inside the enclosed
warehouse portion of Suite 110.
· No work or activity will occur outside the building at any time
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· No outdoor storage, display, installation, or servicing is permitted
· All inventory is stored indoors at ground level
Vehicle Service Limitation
DFW Wheels will only service vehicles that can fully fit within the existing bay door and
warehouse space.
· Any vehicles that exceed the size capacity of the bay door will not be serviced at this
location
· The tenant maintains a separate o-site facility outside of The Colony where larger
vehicles can be accommodated
No On-Site Mechanical, Maintenance, or Industrial Activity
All machine work, power coating, refinishing, fabrication, and mechanical services
associated with DFW Wheels are performed entirely o-site at a separate facility.
No Mechanical or industrial activity will occur on the subject property.
Specifically, the following activities are prohibits on-site:
· Power coating or refinishing
· Machining, welding, grinding, sanding, or fabrication
· Automotive repair or maintenance
· Tire mounting, balancing, or servicing
· Use or storage of industrial equipment or hazardous processes
This site will operate strictly as a retail showroom and customer service location,
consistent with standard commercial retail uses.
Retail Showroom and Product Display
The interior of the building is configured as a showroom displaying wheels and related
accessories in a retail environment.
· All inventory is stored indoors at ground level
· No materials are stored or displayed outside
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· Sales occur through walk-in customers and online platforms
The showroom may also include:
· U-Haul towing accessories (hitches, wiring kits, etc.)
· Moving and packing supplies
All items are retail sales only, with no installation or servicing conducted on-site.
Scope of Work (Indoor Only)
Limited installation work may occur indoors and is restricted to light accessory-related
activity only.
· Tools utilized include battery-powered impact and torque wrenches
· No high-noise or industrial equipment will be used
· All work is performed inside the retail services area only
Prohibited Activities
The following activities are strictly prohibited on-site:
· Outdoor work of any kind
· Automotive repair or mechanical servicing
· Tire mounting, balancing, or full-service automotive work
· Fabrication, welding, grinding, sanding, or machining
· Powder coating or refinishing
· Storage or use of industrial equipment
All such activities, if required, are performed o-s ite at a separate facility.
Warehouse Building Improvements
Upon approval of the Special Use Permit (SUP), the Landlord has authorized the Tenant to
remove a portion of the rear wall within the warehouse to provide direct access to an
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existing exterior door. This modification will allow the door to function as a compliant
secondary means of egress in accordance with applicable building and safety codes.
Please refer to Exhibit A for layout and intended tenant usage areas:
Condition Acknowledgement
The applicant acknowledges and agrees that no mechanical work, vehicle maintenance,
fabrication, or industrial activity shall occur on the subject property at any time, and that all
operations associated with DFW Wheels will remain fully enclosed within the building.
2. U-Haul Operations – Authorized U-Haul Neighborhood Dealer
Overview
The tenant will also operate as an authorized U-Haul Neighborhood Dealer, operating
within Suite 110. The U-Haul operation is limited in scale and designed to operate in a
controlled and orderly manner consistent with surrounding commercial development and
the standards of the Gateway Overlay District.
The U-Haul Neighborhood Dealer is a small-scale, neighborhood-serving business that
provides one-way and in-town truck rentals, trailer rentals, towing equipment, and moving
supplies. This location will not oer full-service U-Haul operations such as U-Box storage,
hitch installations, or propane sales.
All U-Haul vehicle storage shall remain confined to a designated rear Auto Rental Storage
Area located behind the building. Customer pick-up and return activity will occur within a
designated Transfer Area located on the front southwest side of the building adjacent to the
bay door area. This transfer area is intended solely for short-duration customer vehicle
exchange and shall not function as vehicle storage, overflow parking, or fleet staging.
Decorative Screening Improvements
To reduce visibility of U-Haul vehicles from the adjacent roadway, the applicant proposes
construction of a decorative masonry screening wall extending westward from the existing
dumpster enclosure area. The wall will be designed to complement the architectural
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character and materials of the existing development and comply with applicable Gateway
Overlay District requirements.
The tenant will work with ownership and vendor to construct and install a new masonry
privacy wall designed to match the existing wall currently onsite. The new wall will measure
approximately 28 linear feet in length and 7 feet in height (matching the height of the
current wall) above finished grade. Wall construction will consist of a reinforced CMU block
structure securely anchored into the existing parking lot surface with rebar dowels installed
approximately every 32 inches for structural stability. CMU cells will be reinforced with
vertical rebar and concrete fill as required for strength and durability. Final Structural
requirements to be submitted by building permit. The exterior face of the wall will be
finished with brick veneer to closely match the appearance and style of the existing
adjacent wall. Upon completion, the wall will be prepped and painted white to match the
existing onsite wall color and overall property aesthetics.
Please see Exhibit B for wall examples and renderings.
Dumpster Location Moved
Due to the construction of a required separation wall in the area where the existing
dumpster is currently located (on the southwest corner of the center near suite 110), the
dumpster will be relocated to a new position within the enclosed wall area. The relocated
dumpster area is not expected to interfere with adjacent businesses, required exits, traic
circulation, or the designated fire lane, and will maintain safe and functional site access
throughout the property. Both ownership and Republic Services have approved the new
location. Please see Exhibit C for reference to new dumpster location. On Exhibit C, the
blue square indicates the new location of the dumpster.
Auto Rental Storage Area
All U-Haul trucks and trailers shall be stored exclusively within the designated rear Auto
Rental Storage Area. See Exhibit D for up close Site Map view of storage area.
• Dimensions: Approximately 45 feet x 37 feet 8 inches
• Total Area: Approximately 1,705 square feet
• Designated striped and numbered parking stalls
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• U-Haul parking signage painted on ground identifying approved parking locations
• Approximately nine (9) total mixed vehicle units maximum
• No overflow vehicle storage permitted outside the designated area
• Employee-managed parking and vehicle repositioning only
• No customer access to the rear storage area
Fleet composition may vary periodically based on operational demand; however, total on-
site vehicle count shall remain limited to the approved designated storage spaces
illustrated in the associated site exhibits.
Typical fleet composition may include (please Exhibit E for Fleet Vehicles & Trailers):
• Cargo vans
• 10’, 15’, and 20’ box trucks
• Utility and cargo trailers
Typical fleet quantities may include:
• Trucks: 8 units Max
• Trailers: 3 units Max
• The numbers listed above are maximum total amounts for those specific units. Examples
include:
· 8 trucks and 1 trailer (9 total)
· 3 trailers and 6 trucks (9 total)
• The total number of units will not exceed 9 pieces of equipment, all to remain inside the
designated Storage Area only. No vehicles will remain in the Transfer Area for storage.
• The operational exhibits and site layouts submitted with the application are intended to
reflect the anticipated typical fleet configuration for this location. The current operational
plan primarily focuses on cargo vans, 10’, 15’, and 20’ rental trucks, along with limited
trailer inventory, in order to maintain compatibility with the site layout, designated storage
area, and proposed screening improvements intended to minimize vehicle visibility from
adjacent roadways and surrounding properties.
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Transfer Area
A designated Transfer Area shall be located on the front southwest side of the building near
the bay door area for suite 110. This area is intended solely for customer vehicle transfer
activity and is not intended for long-term parking or storage. This area will not be used as
storage, open (screen) use only.
Transfer Area Controls
• Maximum of one (1) to two (2) vehicles at any time
• Designated striped and numbered transfer spaces. The entire usable space behind the
wall will be 28 FT X 51 FT. The area dedicated to the Transfer Area will be dedicated to the
front section, shown in red, behind the wall, 28 FT X 28 FT. Allowing the additional space for
vehicles of DFW wheels to pull in and out of the bay door as needed. Please refer to Exhibit
F for dimensions and aerial.
• Short-duration occupancy only associated with active customer pickup or return
• Vehicles within the Transfer Area are intended to remain only for the duration necessary to
complete active customer transfer activity, generally not exceeding approximately 10–20
minutes
• Vehicles are not staged, stored, or parked in the Transfer Area outside of active customer
pickup or return operations. During non-operational hours, no vehicles will remain in the
Transfer Area.
• No overnight parking or storage permitted
• No overnight trailer storage permitted
• Employee-managed vehicle movement and circulation
• No customer queueing or stacking permitted
• This area shall not allow for any open storage of materials, unnecessary displays, or
debris/trash.
Customer Flow and Circulation
All rentals are processed inside the tenant suite prior to vehicle access. Customer
circulation has been intentionally designed to provide a safe, organized, and customer-
54
friendly experience while minimizing operational impacts and reducing unnecessary
vehicle visibility from the roadway.
Customer Directional Signage and Circulation
The site will incorporate directional signage and pavement markings intended to provide
clear and orderly customer circulation throughout the property. Improvements may
include:
• Designated customer pickup/return signage
• Directional pavement arrows
• Numbered transfer stalls
• Designated U-Haul parking signage
• Clearly striped parking and transfer locations
These improvements are intended to assist customer navigation, reduce confusion, and
maintain orderly vehicle circulation throughout the site. Please refer to Exhibit G for
examples and mock-up of signage in the area.
Customer Communication
U-Haul utilizes multiple customer communication tools and operational systems intended
to provide clear instructions, reduce customer confusion, and maintain orderly vehicle
circulation throughout the site.
Customers receive reservation confirmations and operational instructions through the U-
Haul mobile application, online reservation platform, email communications, and on-site
signage. These systems assist customers with confirming pickup times, return procedures,
and designated parking locations.
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Vehicle Pickup Process
• Customers reserve vehicles in advance through U-Haul’s reservation system and select
a designated pickup time during normal operating hours
· Customers enter exclusively through the primary storefront entrance, Suite 110, facing
South Colony Boulevard. Customer access is not provided through the warehouse bay
door
• U-Haul employees will coordinate vehicle movement to minimize the amount of time
vehicles remain within the Transfer Area
• Prior to the customer’s scheduled arrival, a U-Haul employee may retrieve the assigned
vehicle from the rear Auto Rental Storage Area and position it within the Transfer Area
shortly before the customer’s scheduled pickup time
• Alternatively, if the customer arrives prior to the vehicle being parked in the Transfer Area,
the employee will retrieve the assigned vehicle immediately following customer check-in
• Customer check-in and rental processing occur inside the tenant suite
• Customer completes vehicle orientation and departs the site
Vehicle Return Process
• Customers return vehicles to the designated Transfer Area during business hours.
Instructions given to them in the app on where to return. Please see Exhibit H for more
information on the App instructions/screenshots. When a customer is ready to begin the
return process, they will log into their app and follow instructions for the return. Once
onsite, the app will pick up their location and confirm they are parked in the correct
location as it’s based on GPS. They will then answer some questions in the app and take
some final pictures. A sta member will be able to assist during this process and will take
their keys once they complete the in-app return.
• The Transfer Area will contain designated striped and numbered parking spaces to clearly
identify where vehicles should be parked during customer transfer activity. There will also
be a directional sign next to the wall for easy visibility of returns. Once parked, each
number spot has a sign with QR code customer can scan to take them to the return
directions in the app.
• U-Haul employees process returned vehicles promptly upon arrival
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• Following completion of the return process, employees reposition vehicles into the
designated rear Auto Rental Storage Area as soon as reasonably practicable to prevent
unnecessary occupancy within the Transfer Area
• Customer returns are scheduled through U-Haul’s reservation system, which assists in
minimizing excessive overlap of pickups and returns.
• In using the app, customers should have step-by-step instruction for the return process.
Customers are informed, as well as stating it in the rental contract, they can face additional
charges for a wrong drop o time or location, up to double their rate. With these securities
in place, this significantly discourages customers from an incorrect drop o.
• If there are any unauthorized drop offs during operational hours, the U-Haul team will
direct them to the correct property drop off location. No unscheduled drop-offs will be
allowed during operational hours at this location.
Customer Communication on Return Guidance
While this location is intended to primarily operate during normal business hours with
employee-managed vehicle transfers, the U-Haul platform provides customers with tools
to communicate rental status, request extensions when necessary, and receive return
guidance and location information.
Customer guidance tools may include:
• Mobile application instructions and notifications
• Reservation confirmation details
• Return instructions and site maps
• Designated pickup and return signage
• Directional pavement markings and arrows
• Numbered and striped parking locations
• Vehicle return reference photos identifying designated return locations
When returning vehicles, customers are provided location guidance identifying where
vehicles should be parked within the designated Transfer Area. These communication tools
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are intended to improve customer clarity, reduce unnecessary circulation throughout the
property, and assist in maintaining organized site operations.
After-Hours Controls
• This location is intended to operate during normal business hours only
• No public after-hours key drop will be provided.
• After-hours mobile return functionality will not be enabled for standard operations at this
location
• Customers who anticipate being unable to return a vehicle prior to closing may request a
rental extension through the U-Haul mobile application or customer service platform,
allowing return during the following business day
• Any unauthorized after-hours return will be addressed by sta during the next business
day
• No overnight transfer-area staging permitted
• Signage will be created for this location that will be on the window and on the retail
counter when customers pick up keys that will state that no after-hour returns are allowed.
It will also include verbiage about absolutely no parking in the main lot or fire lanes upon
returning. This verbiage will also be stated in their contract and will be on the app for their
reservation.
• There is a number to the Regional Call Center, customers can call 24/7, so if someone
happened to have an afterhours return/issue, they can call this number and U-Haul can
direct them to the best course of action (such as either drop o at another nearby location,
or to hold overnight until the next day drop o dur ing operating hours). This number is on
their contract, and it can also be added to the signage in the window and on the retail desk
counter.
• Opening staff members will do a sweep of the main parking lot each morning when they
open to make sure no U-Hauls were dropped off after hours in unauthorized locations. If
there are any, they will be promptly moved back to the storage area.
• Unauthorized after-hours returns are considered exceptions and not standard operations
Vehicle Maintenance and Washing
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No vehicle repair, maintenance, fueling, cleaning, or washing shall occur on-site.
All maintenance-related activities including:
• Vehicle washing
• Mechanical repair
• Fueling
• Cleaning
• Fleet servicing
shall be conducted entirely o-site at authorized U-H aul service facilities.
Waste Handling Procedures
Returned vehicles are visually inspected by employees upon return.
Standard trash generated by customers will be disposed of using normal commercial
waste procedures. To minimize any noise when discarding of trash, employees will be
restricted from using any power tools like blowers to assist with clean up. Employees are
also instructed to avoid breaking any items when placing trash in dumpster.
Any oversized or abandoned materials that cannot be accommodated within the on-site
dumpster facilities shall be promptly removed from the site and disposed of at an
authorized o-site disposal facility.
Lighting and Site Improvements
· The rear of the property currently has existing lighting, which the tenant has
determined is suicient for operations
· The landlord is currently implementing capital improvements, which include:
· Installation of additional lighting at the rear of the center
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· Enhancements to overall site visibility and safety
All new lighting improvements will be:
· Installed by the landlord
· Coordinated with the City of The Colony
· Designed to meet all applicable ordinances and standards
Hours of Operation
• Monday–Saturday: 8:00 AM – 6:00 PM
• Sunday: 10:00 AM – 4:00 PM
• Seven (7) days per week
Operational Limitations
The following activities are prohibited on-site:
• Outdoor vehicle maintenance or servicing
• Vehicle washing or detailing
• Overflow fleet storage
• Overnight vehicle staging within the Transfer Area
• Customer access to the rear storage area
• Outdoor storage outside approved designated areas
• Trailer storage within the Transfer Area
Conclusion
The proposed DFW Wheels uses have been designed to operate in a controlled, low-
intensity manner compatible with the surrounding commercial development and Gateway
Overlay District standards.
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The operational plan incorporates designated storage areas, employee-managed vehicle
circulation, customer transfer controls, decorative visibility screening, and strict
operational limitations intended to minimize visual and operational impacts on
surrounding properties. The proposed configuration provides an organized and
professionally managed operation that supports customer convenience while maintaining
compatibility with the intent of the zoning district and the City of The Colony
Comprehensive Plan.
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62
1
CITY OF THE COLONY, TEXAS
ORDINANCE NO. 2026-_____
SPECIFIC USE PERMIT (SUP) – DFW WHEELS OEM – U-HAUL
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, APPROVING A SPECIFIC USE PERMIT (SUP) TO
ALLOW AN “AUTOMOBILE RENTAL” KNOWN AS DFW WHEELS
OEM– U-HAUL, TO BE LOCATED AT 5201 SOUTH COLONY
BOULEVARD, SUITE 110, CONTAINING A TOTAL AREA OF
APPROXIMATELY 1,500 SQUARE FEET OF SUITE SPACE,
APPROXIMATELY 1,705 SQUARE FEET OF VEHICLE STORAGE
SPACE, AND APPROXIMATELY 785 SQUARE FEET OF TRANSFER
AREA SPACE, AND IS WITHIN THE SHOPPING CENTER (SC) ZONING
DISTRICT AND THE GATEWAY OVERLAY DISTRICT; PROVIDING A
REPEALER CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Planning and Zoning Commission and the City Council of the City of The
Colony, Texas, in compliance with the laws of the State of Texas, and the Code of Ordinances of the
City of The Colony, Texas, have given any requisite notices by publication and otherwise, and have
held due public hearings, and afforded a full and fair hearing to all property owners generally, and to
all persons interested, and is of the opinion and finds that Specific Use Permit No. SUP26-0001 to
allow an “Automobile Rental” known as DFW Wheels OEM – U-Haul, to be located at 5201 South
Colony Boulevard, Suite 110, and is within the Shopping Center (SC) Zoning District and the
Gateway Overlay District should be approved.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF THE COLONY, TEXAS:
SECTION 1. That the findings set forth above are incorporated into the body of this
Ordinance as if fully set forth herein.
SECTION 2. That the Code of Ordinances, Appendix A, Comprehensive Zoning
Ordinance, of the City of The Colony should be amended by approving Specific Use Permit No.
SUP26-0001, to permit a Specific Use Permit for an Automobile Rental use known as “DFW
Wheels OEM – U-Haul” at 5201 South Colony Boulevard, Suite 110, The Colony, Texas, and
within the Shopping Center (SC) Zoning District and Gateway Overlay District.
SECTION 3. That it is hereby declared to be the intention of the City Council of the City
of The Colony, Texas, that the phrases, clauses, sentences, paragraphs and sections of this
Ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance
shall be declared unconstitutional by the valid judgment or decree of any court of competent
jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses,
sentences, paragraphs and sections of this Ordinance, since the same would have been enacted by
the City Council without the incorporation of this Ordinance of any such unconstitutional phrase,
63
2
clause, sentence, paragraph or section.
SECTION 4. That any provision of any prior ordinance of the City whether codified or
uncodified, which are in conflict with any provision of this Ordinance, are hereby repealed to the
extent of the conflict, but all other provisions of the ordinances of the City whether codified or
uncodified, which are not in conflict with the provisions of this Ordinance, shall remain in full
force and effect.
SECTION 5. That this Ordinance shall become effective immediately upon its passage.
DULY PASSED by the City Council of the City of The Colony, Texas, this 21st day of
July, 2026.
Richard Boyer, Mayor
ATTEST:
Tina Stewart, City Secretary
APPROVED AS TO FORM:
Jeff Moore, City Attorney
64
3
Exhibit A
65
Agenda Item No: 5.2
CITY COUNCIL Agenda Item Report
Meeting Date: July 21, 2026
Submitted By: Ana Alvarado
Submitting Department: General Admin
Item Type: Resolution
Agenda Section: regular agenda items
Suggested Action:
Discuss and consider approving a resolution authorizing the City Manager to execute a contract for
services with SPAN Inc. for purposes of providing paratransit and meals on wheels services to residents
of The Colony for FY 2026/27. (Perez)
Background:
Attachments:
FY27 The Colony ILA - Revised 7-13-2026 (2) SPAN Contract.docx
Res 2026-xxx SPAN Contract for Svcs.doc
66
INTERLOCAL AGREEMENT FOR SERVICES Page 1 of 12 INTERLOCAL AGREEMENT FOR SERVICES Page 1 of 12
STATE OF TEXAS §
COUNTY OF DENTON §
INTERLOCAL AGREEMENT FOR SERVICES
THIS SERVICE AGREEMENT ("Agreement") is entered into by and between The
Colony, Texas ("CITY"), acting by and through its duly authorized designee and Span, Inc.,
("SPAN”), a Texas non-profit corporation operating in Denton County, Texas, as an
organization described in Section 501(c)(3) of the Internal Revenue Code, acting by and through
its duly authorized Chief Executive Officer. The CITY or SPAN may hereinafter be referred to
individually as a “Party” or collectively as “Parties.”
RECITALS:
WHEREAS, SPAN enables people to live as fully and independently as
possible by providing nutrition, transportation and social services
to older persons, persons with disabilities, veterans, and the
general public; and
WHEREAS, the success or failure of SPAN's purposes and goals relates to
the health and welfare of the citizens of the CITY; and
WHEREAS, the CITY is charged with the responsibility of promoting and
preserving the health, safety, peace, good government, and
welfare of its citizens; and
WHEREAS, the CITY recognizes that it needs transportation alternatives
for its elderly and disabled citizens to seek routine medical
care and to deal with daily routine matters, and the CITY
desires to assist and provide public transportation to said
citizens; and
WHEREAS, CITY desires to engage SPAN as an independent contractor,
and not as a joint venture, partnership, or employee, to
provide the transportation services described herein; and
WHEREAS, SPAN is a nonprofit corporation authorized under the Texas
Transportation Code to provide this type of transportation to
municipalities found in whole or in part within Denton County,
Texas; and
WHEREAS, SPAN desires to provide transportation services for CITY on
the terms and conditions set forth in this Agreement.
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INTERLOCAL AGREEMENT FOR SERVICES Page 2 of 12 INTERLOCAL AGREEMENT FOR SERVICES Page 2 of 12
NOW THEREFORE, in exchange for the mutual covenants set forth herein, and other
valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the Parties
agree as follows:
Article I
Term
1.01. This Agreement shall commence on October 1, 2026 ("Effective Date") and
continue until September 30, 2027.
1.02. Notwithstanding anything herein to the contrary, either Party may terminate this
Agreement by giving thirty (30) days prior written notice to the other Party, subject to federal
requirements related to public transportation.
Article II
Service
2.01. In accordance with this Agreement, SPAN shall provide door-to-door demand
response transit services to the CITY’s residents who have documented disabilities and/or are
sixty-five (65) years of age or older.
2.02. Riders shall be picked up within the Service Area and taken anywhere in the
SPAN/CITY transit service destination area shown on Exhibit "A" hereto (“Service Area”), at a
cost to the Riders of Three Dollars ($3.00). The Riders shall remit the total fare recited in this
section at or prior to the time the service is rendered. SPAN's Transportation Policies and
Procedures are attached hereto and incorporated herein as Exhibit "B" ("the Policies").
2.03. Situations may arise when Riders call and request service that is not identified as a
part of the Service Area. SPAN may make a request to the CITY’s appointed representative to
accommodate the Rider by temporarily transporting outside of the Service Area. The Service Area
may be more permanently amended at the request of either Party if both Parties mutually agree to
such amendment of Exhibit A in writing.
2.04. Riders may call at least two (2) days in advance, but no more than two (2) weeks
in advance, to set up appointments for pick-up and drop-off. A Rider may schedule a ride by
calling SPAN's Transportation Office at 940-382-1900, weekdays between the hours of 8:00 a.m.
and 2:00 p.m.
2.05. While SPAN will try to accommodate all ride requests, situations may arise where
trips cannot be completed due to capacity constraints or other operational reasons. SPAN will do
its best to accommodate all requests but does not guarantee that every request will be fulfilled.
2.06. Demand response transit service is available between the hours of 6:00 a.m. and
6:00 p.m., Monday through Friday, excluding Saturday, Sunday, and major holidays, and is subject
to capacity constraints and availability.
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INTERLOCAL AGREEMENT FOR SERVICES Page 3 of 12 INTERLOCAL AGREEMENT FOR SERVICES Page 3 of 12
Article III
Schedule of Work
3.01. SPAN shall provide all equipment, facilities, qualified employees, training, and
insurance necessary to establish a demand response transit service for the Riders. SPAN shall
further establish, operate, and maintain an accounting system for this program that will allow for
a tracking of services provided to Riders and a review of the financial status of the program. SPAN
shall also track and break down the information regarding the number of one-way trips it provides
to Riders.
3.02. SPAN will be responsible for verifying and documenting the eligibility of Riders.
SPAN reserves the right to determine on an individual basis whether SPAN has the capability to
safely transport a Rider, based on the information provided. If SPAN determines that a Rider
cannot safely be transported, SPAN shall decline transportation and shall provide documentation
as to the reason why service was declined.
3.03. The CITY shall have the right to review the activities and financial records kept
incident to the services provided to the Riders by SPAN under this Agreement. In addition, SPAN
shall provide monthly ridership information to the CITY-appointed designee specifically
identifying the number of Rider trips including rider origination, destination, and purpose.
3.04. SPAN will inform riders that their trips to the doctor or dentist’s office, drug store
or other location may qualify as a Medicaid-eligible trip. SPAN will direct potential Medicaid-
eligible riders to call Texas Health and Human Services to schedule free transportation through
Medicaid by calling toll-free 1-877-633-8747 (TTY: 1-800-735-2989) or 1-877-MED-TRIP,
Monday through Friday between 8:00 a.m. and 5:00 p.m., at least two days before their
appointment or trip.
3.05. The services provided under this Agreement may be, in part, eligible for
reimbursement from the Community Development Block Grant (CDBG) program. SPAN shall
comply with all necessary requirements of the CDBG program as set forth in Exhibit “C.” The
CITY shall assume all responsibility for CDBG submittals and required reporting, unless otherwise
requested in writing to and agreed to by SPAN. SPAN shall provide all information necessary for
the CITY to comply with CDBG requirements.
Article IV
Compensation and Method of Payment
4.01. SPAN shall seek payment for its services from two sources:
(a) CITY – the CITY agrees to pay Twenty-Three Dollars and Sixty-Five Cents
($23.65) per one-way trip. SPAN will invoice the CITY monthly based on actual
rides performed. The projected trip count for the contract term is Five Thousand
Two Hundred (5,200) one-way trips. Based on this estimate, the CITY can expect
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INTERLOCAL AGREEMENT FOR SERVICES Page 4 of 12 INTERLOCAL AGREEMENT FOR SERVICES Page 4 of 12
to pay a total of One Hundred Twenty-Two Thousand Nine Hundred Eighty
and No/100 Dollars ($122,980.00). While SPAN uses historical data to project
future activity, this is only an estimate. If the actual rides exceed the estimate, the
CITY will be invoiced for those rides and agrees to pay accordingly. Each month a
trip summary will be sent to the CITY along with the invoice so the CITY is
apprised of trip volume and can gauge overall demand.
(b) Riders – each rider shall pay SPAN a p rice of Three Dollars ($3.00) per one-way
trip, to be collected by SPAN at the time of such trip.
4.02. The CITY will only be billed for trips taken per month.
4.03. It is further understood and agreed that the service provided hereunder shall be sec-
ondary to and not in lieu of or as a substitute for transportation services available through or funded
by Medicare and/or Medicaid or any other program, insurance, or provider.
4.04. If an otherwise eligible Rider contacts SPAN for service and the Rider’s trip does
not qualify for payment by the CITY under this Agreement and/or there are no remaining trips or
funding available under this Agreement for such trip, SPAN may offer its service to such Rider in
the Service Area at the total cost of Twenty-Three Dollars and Sixty-Five Cents ($23.65) per one-
way trip, which is to be collected by SPAN at the time of such trip.
Article V
Meal Reimbursement for Congregate and Home-Delivered Meals
5.01. SPAN provides Federal Administration on Aging Title III food and educational nu-
trition programs by serving meals at senior centers (congregate meals) and delivering meals to
homebound seniors. SPAN agrees to provide such services to eligible CITY residents.
5.02. For the operation and provision of the services described in this Article V, the CITY
shall pay SPAN the sum of Thirty-One Thousand Five Hundred Sixty-Nine and No/100 Dol-
lars ($31,569.00) upon execution of this Agreement.
Article VI
Devotion of Time, Personnel, and Equipment
6.01. SPAN shall devote such time as reasonably necessary for the satisfactory perfor-
mance of the services under this Agreement. Should CITY require additional services not included
under this Agreement, SPAN shall make a reasonable effort to provide such additional services
within the time schedule without decreasing the effectiveness of the performance of services re-
quired under this Agreement and shall be compensated for such additional services on a time and
materials basis, in accordance with SPAN's standard hourly rate schedule, or as otherwise agreed
between the Parties.
6.02. To the extent reasonably necessary for SPAN to perform the services under this
Agreement, SPAN shall be authorized to engage the services of any agents, assistants, persons, or
70
INTERLOCAL AGREEMENT FOR SERVICES Page 5 of 12 INTERLOCAL AGREEMENT FOR SERVICES Page 5 of 12
corporations that SPAN may deem proper to aid or assist in the performance of the services under
this Agreement. The cost of such personnel and assistance shall be included as part of the total
compensation to be paid SPAN hereunder and shall not otherwise be reimbursed by CITY unless
otherwise agreed to in writing.
6.03. The CITY shall not be required to furnish any facilities, equipment, or personnel
necessary to perform the services required under this Agreement unless otherwise provided herein.
The services provided under this Agreement are based on availability.
6.04. SPAN reserves the right to suspend or terminate Riders who violate SPAN’s policies
and procedures.
Article VII
Miscellaneous
7.01. Entire Agreement. This Agreement constitutes the sole and only agreement between
the Parties and supersedes any prior understandings, written or oral agreements, between the Par-
ties with respect to this subject matter.
7.02. Assignment. Neither Party may assign this Agreement without the prior written con-
sent of the other Party.
7.03. Successors and Assigns. Subject to the provisions regarding assignment, this Agree-
ment shall be binding on and inure to the benefit of the Parties to it and their respective heirs,
executors, administrators, legal representatives, successors, and assigns.
7.04. Governing Law. The laws of the State of Texas shall govern this Agreement without
regard to any conflict of law rules; and venue for any action concerning this Agreement shall be
in Denton County, Texas or the federal courts having jurisdiction over claims arising in Denton
County, Texas. The Parties agree to submit to the personal and subject matter jurisdiction of said
court.
7.05. Amendments. This Agreement may be amended by the mutual written agreement of
the Parties.
7.06. Payments. SPAN shall invoice CITY based on actual rides performed. Every effort
will be made to submit payments within 60 days of receiving the invoice. All payments will be
considered unrestricted donations to the organization. Discrepancies in the invoice, if any, will be
communicated timely to SPAN and adjustments made if necessary.
7.07. Severability. In the event any one or more of the provisions contained in this Agree-
ment shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such
invalidity, illegality, or unenforceability shall not affect any other provisions, and the Agreement
shall be construed as if such invalid, illegal, or unenforceable provision had never been contained
in it.
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INTERLOCAL AGREEMENT FOR SERVICES Page 6 of 12 INTERLOCAL AGREEMENT FOR SERVICES Page 6 of 12
7.08. Independent Contractor. It is understood and agreed by and between the Parties that
SPAN, in satisfying the conditions of this Agreement, is acting independently. All services to be
performed by SPAN pursuant to this Agreement shall be in the capacity of an independent con-
tractor, and not as an agent or employee of CITY. SPAN shall supervise the performance of its
services and shall be entitled to control the manner and means by which its services are to be
performed, subject to the terms of this Agreement. Nothing contained herein shall constitute or
provide for a waiver of the CITY’s immunity under state or federal law.
7.09. Notice. Any notice required or permitted to be delivered hereunder may be sent by
electronic mail, first-class mail, overnight courier, or by confirmed telefax or facsimile to the
address specified below, or to such other Party or address as either Party may designate in writ-
ing, and shall be deemed received three (3) days after delivery as set forth herein:
If intended for CITY:
CITY Designee
The Colony, Texas
6800 Main Street
The Colony, Texas 75056
972-624-3152
If intended for SPAN:
Michelle McMahon
Chief Executive Officer
Span, Inc.
1800 Malone Street
Denton, Texas 76201
940-382-2224 - Office
7.10. Insurance.
(a) SPAN shall during the term hereof maintain in full force and effect the following
insurance:
(1) A comprehensive commercial general liability policy of insurance for bod-
ily injury, death, and property damage insuring against all claims, demands, or ac-
tions relating to SPAN’s performance of services pursuant to this Agreement, with
a minimum combined single limit of not less than $1,000,000.00 per occurrence for
injury to persons, including death, and for property damage, with an aggregate of
$2,000,000.00.
(2) A policy of automobile liability insurance covering any vehicles owned
and/or operated by SPAN, its officers, agents, and employees and used in the per-
formance of this Agreement, with policy limits of not less than $5,000,000.00 com-
bined single limit and aggregate for bodily injury and property damage.
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INTERLOCAL AGREEMENT FOR SERVICES Page 7 of 12 INTERLOCAL AGREEMENT FOR SERVICES Page 7 of 12
(3) Statutory Workers’ Compensation Insurance at the statutory limits and Em-
ployers’ Liability covering all of SPAN’s employees involved in the provision of
services under this Agreement, with a policy limit of not less than $500,000.00; and
(b) All policies of insurance shall be endorsed and contain the following provisions:
(1) Provide CITY, its officers, and employees with indemnification under all
applicable coverage, with the exception of Workers’ Compensation Insurance;
(2) Provide for at least thirty (30) days’ prior written notice to CITY for can-
cellation of the insurance; and
(3) Provide for a waiver of subrogation against CITY for injuries, including
death, property damage, or any other loss to the extent the same is covered by the
proceeds of insurance. SPAN shall provide written notice to CITY of any material
change to the insurance required herein.
(c) All insurance companies providing the required insurance shall be authorized to
transact business in Texas.
(d) A certificate of insurance and copies of the policy endorsements evidencing the required
insurance shall be submitted prior to commencement of services and upon request by
CITY.
7.11. In performing services under this Agreement, the relationship between the CITY and
SPAN is that of an independent contractor. No term or provision of this Agreement or act of
SPAN in the performance of this Agreement shall be construed as making SPAN the agent, serv-
ant, or employee of the CITY. It is expressly understood that the CITY assumes no operational
supervision, control, or oversight of the services provided under this Agreement. CITY does not
have any ownership or beneficial interest in the business and does not share any profits or losses
generated from the business.
7.12. Indemnification. CITY SHALL NOT BE LIABLE FOR ANY LOSS, DAMAGE, OR INJURY OF
ANY KIND OR CHARACTER TO ANY PERSON OR PROPERTY ARISING FROM THE SERVICES OF SPAN
PURSUANT TO THIS AGREEMENT. SPAN HEREBY WAIVES ALL CLAIMS AGAINST CITY, ITS OFFIC-
ERS, AGENTS, AND EMPLOYEES (COLLECTIVELY REFERRED TO IN THIS SECTION AS "CITY") FOR
DAMAGE TO ANY PROPERTY OR INJURY TO, OR DEATH OF, ANY PERSON ARISING AT ANY TIME
AND FROM ANY CAUSE OTHER THAN THE NEGLIGENCE OR WILLFUL MISCONDUCT OF CITY OR
BREACH OF CITY’S OBLIGATIONS HEREUNDER. SPAN AGREES TO INDEMNIFY AND SAVE HARM-
LESS CITY FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES, CLAIMS, SUITS, COSTS (IN-
CLUDING COURT COSTS, REASONABLE ATTORNEYS' FEES AND COSTS OF INVESTIGATION) AND
ACTIONS OF ANY KIND BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR DAMAGE TO OR
LOSS OF PROPERTY TO THE EXTENT CAUSED BY SPAN'S NEGLIGENT PERFORMANCE OF SERVICES
UNDER THIS AGREEMENT OR BY REASON OF ANY NEGLIGENT ACT, OMISSION, OR INTENTIONAL
ACT ON THE PART OF SPAN, ITS OFFICERS, DIRECTORS, SERVANTS, EMPLOYEES, REPRESENTA-
TIVES, CONSULTANTS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS. SPAN'S OBLIGATIONS
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INTERLOCAL AGREEMENT FOR SERVICES Page 8 of 12 INTERLOCAL AGREEMENT FOR SERVICES Page 8 of 12
UNDER THIS SECTION SHALL NOT BE LIMITED TO THE LIMITS OF COVERAGE OF INSURANCE MAIN-
TAINED OR REQUIRED TO BE MAINTAINED BY SPAN UNDER THIS AGREEMENT. THIS PROVISION
SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT.
7.13. Confidentiality Clause. Subject to the requirements of the Texas Public Information
Act or as required by court order, both Parties agree to endeavor to take all reasonable measures
to keep in confidence the execution, terms and conditions, as well as performance of this Agree-
ment, and the confidential data and information of any Party that another Party may know or access
during performance of this Agreement (“Confidential Information”), and shall not disclose, make
available, or assign such Confidential Information to any third party without the prior written con-
sent of the Party providing the information, except as required by the Texas Public Information
Act or court order.
7.14. Exhibits. The exhibits attached hereto are incorporated herein and made a part hereof
for all purposes.
7.15. Survival of Covenants. Any of the representations, warranties, covenants, and obli-
gations of the Parties, as well as any rights and benefits of the Parties, pertaining to a period of
time following the termination of this Agreement shall survive termination.
[Signature Page to Follow]
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INTERLOCAL AGREEMENT FOR SERVICES Page 9 of 12 INTERLOCAL AGREEMENT FOR SERVICES Page 9 of 12
EXECUTED this the day of 2026
CITY OF THE COLONY, TEXAS
By:
Troy Powell, City Manager
ATTEST:
By:
Tina Stewart, Secretary
EXECUTED this day of ,2026
SPAN, INC
By:
Michelle McMahon, Chief Executive Officer
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Page 10 of 12 INTERLOCAL AGREEMENT FOR SERVICES Page 10 of 12 INTERLOCAL AGREEMENT FOR SERVICES
EXHIBIT A
SERVICE AREA
All of Denton County.
76
Page 11 of 12 INTERLOCAL AGREEMENT FOR SERVICES Page 11 of 12 INTERLOCAL AGREEMENT FOR SERVICES
EXHIBIT B
TRANSPORTATION POLICIES AND PROCEDURES
Attached as separate document, which may be amended from time to time.
77
CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2026-_____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER
TO EXECUTE A CONTRACT FOR SERVICES BY AND
BETWEEN THE CITY OF THE COLONY AND SPAN, INC.;
PROVIDING AN EFFECTIVE DATE
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF THE COLONY, TEXAS:
Section 1. That the City Council of the City of The Colony, Texas, has duly
reviewed and considered the Contract for Services by and between the City of The
Colony and SPAN, INC. for the purpose of providing nutrition, transportation and
social services to older persons, persons with disabilities, and veterans.
Section 2. That this Contract for Services attached hereto as “Agreement”, is
found to be acceptable and in the best interest of the City and its citizens, and the City
Manager is hereby authorized to execute the Contract on behalf of the City of The Colony,
Texas, with the terms and conditions as stated therein.
Section 3. That this resolution shall take effect immediately from and after
its passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
THE COLONY, TEXAS, THIS 21ST DAY OF JULY 2026.
__________________________
Richard Boyer, Mayor
City of The Colony, Texas
ATTEST:
________________________________
Tina Stewart, TRMC,CMC, City Secretary
APPROVED AS TO FORM:
__________________________________
Jeffrey L. Moore, City Attorney
78
Agenda Item No: 5.3
CITY COUNCIL Agenda Item Report
Meeting Date: July 21, 2026
Submitted By: Ana Alvarado
Submitting Department: General Admin
Item Type: Resolution
Agenda Section: regular agenda items
Suggested Action:
Discuss and consider approving a resolution for grant funding in the amount of $8,000.00 to Next Steps
from Opioid Abatement Settlement Funds. (Miller)
Background:
Attachments:
City of the Colony Opiod Funds Request June 2026.docx
Res 2026-xxx - Next Steps Grant Funding _$8000.docx
79
June 26, 2026
The Honorable Mayor Richard Boyer and Members of the City Council
Dear Mayor Boyer and Council Members,
On behalf of Next Steps The Colony, I respectfully submit this request for $8,000 in opioid abatement
funding to support recovery housing and recovery support services for individuals overcoming opioid and
other substance use disorders.
The period immediately following treatment is one of the highest-risk times for relapse and overdose.
Stable recovery housing, coupled with structured support and access to ongoing treatment, provides
individuals with the accountability and resources necessary to achieve lasting recovery.
Next Steps operates structured transitional recovery homes for both men and women, providing safe
housing, case management, peer support, life-skills development, employment assistance, and
connections to evidence-based treatment providers. These services help individuals move from crisis to
stability while reducing the likelihood of emergency medical intervention, incarceration, and overdose.
Funding provided through this request would be used to support opioid abatement activities including:
Recovery housing that promotes long-term recovery and reduces relapse risk
Case management and individualized recovery planning
Recovery support supplies, medication safety measures, random drug screening, and monitored
safety systems
Transportation and recovery support services that improve access to treatment, employment, and
community resources
By investing in recovery housing and supportive services, the City of The Colony has an opportunity to
address the opioid crisis through prevention, recovery, and long-term stabilization. These efforts not only
improve individual outcomes but also reduce the strain on emergency medical services, law enforcement,
and the criminal justice system.
While modest in size, this investment will directly strengthen recovery services for residents
during one of the most vulnerable stages of recovery and help ensure that individua ls have the
support needed to achieve lasting stability.
As additional opioid abatement funding opportunities become available, we hope Next Steps The Colony
will be considered as a continued community partner in expanding recovery services for local resid ents.
We are committed to responsibly stewarding these resources and demonstrating measurable outcomes
that improve the health and well-being of our community.
Sincerely,
Pamela De Santiago
Executive Director
Next Steps The Colony
80
CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2026 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO
EXECUTE THE SUPPLEMENTAL ALLOCATION FOR NEXT STEPS
THE COLONY; AND PROVIDING FOR AN EFFECTIVE DATE.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF THE COLONY, TEXAS THAT:
Section 1. That the City Council of the City of The Colony, Texas, hereby authorizes the
City Manager to execute the supplemental allocation for Next Steps The Colony in the amount
of $8,000.00.
Section 2. That the City Manager or his designees are authorized to disburse said
grant funds.
Section 3. That this resolution shall take effect immediately from and after its passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, THIS 21ST DAY OF JULY 2026.
Richard Boyer, Mayor
City of The Colony, Texas
ATTEST:
Tina Stewart, TRMC, CMC, City Secretary
APPROVED AS TO FORM:
Jeffrey L. Moore, City Attorney
81
Agenda Item No: 5.4
CITY COUNCIL Agenda Item Report
Meeting Date: July 21, 2026
Submitted By: Ana Alvarado
Submitting Department: City Secretary
Item Type: Resolution
Agenda Section: regular agenda items
Suggested Action:
Discuss and consider making a nomination by resolution for a candidate to serve on the Denco Area 9-1-
1 District Board of Managers for a two-year term beginning October 1, 2026. (Council)
Background:
Attachments:
Res. 2026-xxx Denco 911 Board Appointment.doc
82
CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2026 - _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, APPOINTING ONE MEMBER TO THE BOARD OF
MANAGERS OF THE DENCO AREA 9-1-1 DISTRICT AND PROVIDING
FOR AN IMMEDIATE EFFECTIVE DATE.
WHEREAS, Chapter 772, Health and Safety Code, provides that two voting members of the
Board of Managers of an Emergency Communications District shall be appointed jointly by all cities
and towns lying wholly or partly within the District; and
WHEREAS, each member representing participating municipalities is appointed each year.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
THE COLONY, TEXAS:
SECTION 1. That the City of The Colony hereby votes for ___________________ as a
member of the Board of Managers for the Denco Area 9-1-1 Emergency Communication District.
SECTION 2. That this Resolution shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS THIS 21st DAY OF JULY, 2026.
Richard Boyer, Mayor
City of The Colony, Texas
ATTEST:
Tina Stewart, TRMC, CMC City Secretary
APPROVED AS TO FORM:
Jeffrey L. Moore, City Attorney
83
Agenda Item No: 6.1
CITY COUNCIL Agenda Item Report
Meeting Date: July 21, 2026
Submitted By: Ana Alvarado
Submitting Department: City Secretary
Item Type: Discussion
Agenda Section: executive session
Suggested Action:
Council shall convene into a closed executive session pursuant to Section 551.071 of the Texas
Government Code to receive legal advice from its attorney regarding pending litigation: TOCA Colony,
LLC v. Blue Sky Sports Center, LP, and the City of The Colony, Texas.
Background:
84
Agenda Item No: 6.2
CITY COUNCIL Agenda Item Report
Meeting Date: July 21, 2026
Submitted By: Ana Alvarado
Submitting Department: General Admin
Item Type: Discussion
Agenda Section: executive session
Suggested Action:
Council shall convene into a closed executive session pursuant to Sections 551.071 and 551.087 of the
Texas Government Code to deliberate regarding commercial or financial information the Council has
received from a business prospect(s), and to deliberate the offer of a financial or other incentive to a
business prospect(s), and to seek legal advice from the city attorney regarding Beach and Tennis Club
matter.
Background:
85
Agenda Item No: 6.3
CITY COUNCIL Agenda Item Report
Meeting Date: July 21, 2026
Submitted By: Ana Alvarado
Submitting Department: City Secretary
Item Type: Discussion
Agenda Section: executive session
Suggested Action:
Council shall convene into a closed executive session pursuant to Sections 551.072 and 551.087 of the
Texas Government Code to deliberate regarding purchase, exchange, lease or value of real property
and commercial or financial information the city has received from a business prospect(s), and to
deliberate the offer of a financial or other incentive to a business prospect(s).
Background:
86
Agenda Item No: 7.1
CITY COUNCIL Agenda Item Report
Meeting Date: July 21, 2026
Submitted By: Ana Alvarado
Submitting Department: City Secretary
Item Type: Discussion
Agenda Section: executive session action
Suggested Action:
Any action as a result of executive session regarding pending litigation: TOCA Colony, LLC v. Blue Sky
Sports Center, LP, and the City of The Colony, Texas.
Background:
87
Agenda Item No: 7.2
CITY COUNCIL Agenda Item Report
Meeting Date: July 21, 2026
Submitted By: Ana Alvarado
Submitting Department: General Admin
Item Type: Miscellaneous
Agenda Section: executive session action
Suggested Action:
Any action as a result of executive session regarding Beach and Tennis Club matter.
Background:
88
Agenda Item No: 7.3
CITY COUNCIL Agenda Item Report
Meeting Date: July 21, 2026
Submitted By: Ana Alvarado
Submitting Department: City Secretary
Item Type: Discussion
Agenda Section: executive session action
Suggested Action:
Any action as a result of executive session regarding purchase, exchange, lease or value of real property
and commercial or financial information the city has received from a business prospect(s), and the offer
of a financial or other incentive to a business prospect(s).
Background:
89