HomeMy WebLinkAboutMinutes - Planning and Zoning Commission - 04/29/2026 - RegularMINUTES
CITY OF THE COLONY
PLANNING AND ZONING COMMISSION
WEDNESDAY, APRIL 29, 2026
After determining that a quorum was present, the Planning and Zoning Commission of the City of The
Colony, Texas convened into Regular Session which was held on Tuesday, April 29, 2026 at 6:30 p.m. in the
City Council Chambers located at City Hall, 6053 Main Street, The Colony, Texas, at which time the
following items were addressed:
Board Members Present: Kirk Varga, DeWayne Snider, Jeff Baran, Karen Hames and Robert Cox
Board Members Absent: Kenneth Flo and Brenda Armour
Staff Present: Isaac Williams, Planning Director; Melissa Devin, Planning Technician; Keyl Groff, Senior
Planner, and Alan Lathrom, Attorney
11.0 1 CALL REGULAR SESSION TO ORDER
Chair Hames called the regular session of the Planning and Zoning Commission meeting to order at 6:30
p.m.
2.0 CITIZEN INPUT
3.0 1 CONSENT AGENDA
3.11 Consider the approval of the minutes of the March 24'h, 2026 Regular Session
Chair Hames read Consent Agenda Item 3.1 into record.
Commissioner Snider made a motion to approve item 3.1, seconded by Commissioner Cox.
The motion carried (5-0).
Chair Hames stated she would be moving the Discussion Items up because of the nature of the Public
Hearing.
4.0 PUBLIC HEARING ITEMS
4.1 SUP26-0001- DFW Wheels OEM-Uhaul (Auto Rental)- Specific Use Permit
Conduct a public hearing, discuss and consider an ordinance regarding the approval of
a request for a Specific Use Permit (SUP) to allow for "DFW Wheels EOM-Uhaul"
[Auto Rental] located at 5201 South Colony Blvd containing approximately 1,695 sqft
of vehicle storage and an approximately 1,500 sqft suite [110], located within the
Shopping Center (SC) Zoning District and Gateway Overlay District.
Chair Hames read Discussion Item 4.1 into record.
Mr. Groff presented the staff report.
Commissioner Snider asked about the egress.
Mr. Groff clarified the egress details in response to Commissioner Snider's concern.
Mr. Williams added that the building official would receive an official floor plan at the certificate of
occupancy stage. He also stated that the area in question wasn't subject to the SUP and served as more of an
evaluation of the overall area of the suite.
Chair Hames opened the public hearing at 6:41pm.
Audra Stamp, a representative of the project, stepped forward.
Mrs. Stamp stated that there were several representatives of the case present to answer any questions and
added that they've received a lot of positive support from people and that the community is excited to have
this type of business here because there is currently none.
John Dickerson, another representative of the case, stepped forward.
Mr. Dickerson stated that he represented the ownership of the property and was in full support of the
applicant and the business.
Kevin Flanagan, a representative of both the case and U -Haul stepped forward.
Mr. Flanagan briefly explained the U -Haul operations and offered to answer any questions the
Commissioners may have.
Chair Hames read a letter of opposition from resident Dave Hicinbothem into record.
Mr. Dickerson approached the mic.
He stated that while it was appreciated that Mr. Hicinbothem praised their management of the property, they
were in full support of the applicant.
Chair Hames closed the public hearing at 6:47pm.
Commissioner Cox asked about the storage of the U -Haul vehicles.
Mr. Groff verified some information about the storage of the vehicles but directed the question to the
applicant for a clearer explanation.
Commissioner Cox asked about the drop-off process of the U -Haul and propane storage at this location.
Mr. Williams clarified that the use or storage of propane is not prohibited and would be regulated by the fire
department and is not necessarily a zoning issue but if the Commission decided, they could vote to place
certain conditions upon approval.
Mr. Flanagan approached the mic and addressed Commissioner Cox's questions.
He explained the process of drop-off and added that there are no night boxes which allow for better control
of the return process. He also stated that there will not be propane at this location.
Commissioner Cox asked for further clarification on the process.
Mr. Flanagan explained the process with additional details and added that if they needed to place signs on the
property to direct the customers, they would do so.
Commissioner Cox asked about a staging area to make it easier on the customers.
Mr. Groff stated that the staging area was something they had discussed previously but ultimately decided
against it due to the trucks always being in view of the street.
Commissioner Cox stated that he was still concerned with the parking and drop-off of the operation as well
as the distance from the office to the actual drop-off location.
Commissioner Varga asked for a representative of the project to explain to him again how drop-off would
happen; from start to finish.
Mr. Flanagan stepped forward and explained the process again.
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Commissioner Baran asked about the survivability of the SUP and asked what would occur if another
business decided to move into the facility.
Mr. Groff explained that the SUP was for a vehicle rental business and if any new tenants were to move in,
the SUP could only be used for that purpose.
Commissioner Cox asked about where the business owner would clean the vehicle and dispose of the trash
produced by the customers.
Mr. Groff responded that the applicant had stated there would be no vehicle maintenance on site but added
that he would allow the applicant to respond to those concerns.
Juan Frias, the applicant, stepped forward.
He explained that they clean the rentals by sweeping and use a dustpan to collect the debris. Additionally,
any boxes left behind by the customer would get charged to their account. He added that in his experience,
he's never had anyone bring back trash or leave anything in the vehicle upon return.
Chair Hames asked about how Mr. Frias would handle disposing of larger materials (such as construction
materials) left in their rentals.
Mr. Frias stated that he would simply ship the trucks off to his Frisco location and take care of them there.
Chair Hames asked about staffing.
Mr. Frias stated that he had 3 staff members including himself.
Commissioner Cox reiterated that he was concerned about the flow of the traffic once customers came in for
drop-off.
Commissioner Cox made a motion to table item 4.1 to give the applicant an opportunity to solve for
the flow upon customer returns, seconded by Commissioner Snider.
The motion carried (5-0).
There being no further business to come before the Commission, Chair Hames adjourned the Regular
Session of the Planning and Zoning Commission at 7:13 p.m.
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