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Home My WebLink AboutCity Packets - City Council - 05/19/2026 - RegularCITY OF THE COLONY CITY COUNCIL AGENDA TUESDAY, MAY 19, 2026 6:30 PM 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS and PROCLAMATIONS 1.1 Call to Order 1.2 Invocation 1.3 Pledge of Allegiance to the United States Flag 1.4 Salute to the Texas Flag 1.5 Proclamation recognizing retiring Fire Chief Scott Thompson for his 17 years of exemplary service to the City of The Colony and his 40th year career in the American fire service. (Mayor) 1.6 Recognition of retiring Fire Chief Scott Thompson by Texas State Representative Jared Patterson. (Patterson) 1.7 Items of Community Interest 1.8 Receive presentation from the Library regarding upcoming events and activities. (Charters) 2.0 CITIZEN INPUT 3.0 WORK SESSION 3.1 Council to provide direction to staff regarding future agenda items. (Council) 4.0 CONSENT AGENDA 4.1 Consider approving City Council Regular Session meeting minutes from May 5, 2026. (Stewart) 4.2 Consider approving Council expenditures for March 2026. (Council) TO ALL INTERESTED PERSONS Notice is hereby given of a REGULAR SESSION of the CITY COUNCIL of the City of The Colony, Texas to be held at 6:30 PM on TUESDAY, MAY 19, 2026 at CITY HALL, 6053 MAIN STREET , at which time the following items will be addressed: This portion of the meeting is to allow up to five (5) minutes per speaker with a maximum of thirty (30) minutes for items not posted on the current agenda. The council may not discuss these items, but may respond with factual data or policy information, or place the item on a future agenda. Those wishing to speak shall submit a Request Form to the City Secretary. The Work Session is for the purpose of exchanging information regarding public business or policy. No action is taken on Work Session items. Citizen input will not be heard during this portion of the agenda. The Consent Agenda contains items which are routine in nature and will be acted upon in one motion. Items may be removed from this agenda for separate discussion by a Council member. 1 4.3 Consider approving a resolution authorizing the City Manager to award a contract to Rexel USA Wholesale Electrical Supply in the amount of $382,000.00 for the repair and replacement of various median lighting along FM 423 from SH 121 to the city's northern city limit, utilizing TIPS contract #24060301. (Whitt) 5.0 REGULAR AGENDA ITEMS 5.1 Conduct a public hearing, discuss and consider an ordinance adopting the Standards of Care Policy for day camp programs. (Stansell) 5.2 Discuss and consider approving a resolution authorizing the City Manager to execute a Professional Services Agreement with Parkhill for design services for the Police Department and Court Facilities Renovation in an amount not to exceed $159,500.00. (Lehmann) 5.3 Discuss and consider an ordinance amending the Code of Ordinances Article V related to motor- assisted scooters, electronic bicycles and pocket-bikes. (Foxall) 5.4 Discuss and consider approving a resolution casting the city's vote for a nominee to serve as a member of the Board of Managers for the Denco Area 9-1-1 District. (Council) 6.0 EXECUTIVE SESSION 6.1 Council shall convene into a closed executive session pursuant to Sections 551.072 and 551.087 of the Texas Government Code to deliberate regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s). 6.2 Council shall convene into a closed executive session pursuant to Section 551.071 of the Texas Government Code to receive legal advice from its attorney regarding pending litigation: TOCA Colony, LLC v. Blue Sky Sports Center, LP, and the City of The Colony, Texas. 6.3 Council shall convene into a closed executive session pursuant to Section 551.071 of the Texas Government Code to receive legal advice from its attorney regarding pending litigation: Preston Tighe's property located at 3805 Overlook Court, and the City of The Colony, Texas. 7.0 EXECUTIVE SESSION ACTION 7.1 Any action as a result of executive session regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and the offer of a financial or other incentive to a business prospect(s). 7.2 Any action as a result of executive session regarding pending litigation: TOCA Colony, LLC v. Blue Sky Sports Center, LP, and the City of The Colony, Texas. 7.3 Any action as a result of executive session regarding pending litigation: Preston Tighe's property at 3805 Overlook Court, and the City of The Colony, Texas. EXECUTIVE SESSION NOTICE Pursuant to the Texas Open Meeting Act, Government Code Chapter 551 one or more of the above items may be considered in executive session closed to the public, including but not limited to consultation with attorney pursuant to Texas Government Code Section 551.071 2 _________________________________________ Tina Stewart, TRMC, CMC, City Secretary arising out of the attorney's ethical duty to advise the city concerning legal issues arising from an agenda item. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you wish to address the City Council in person, you can do so by attending the meeting at City Hall. If you wish to have comments added to the council minutes about issues on the Agenda, you may submit those comments to the City Secretary Office via email or on the city website. Persons with disabilities who plan to attend this meeting who may need auxiliary aids such as interpreters for persons who are deaf or hearing impaired, readers or, large print are requested to contact the City Secretary's Office, at 972-624-3105 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. CERTIFICATION I hereby certify that above notice of meeting was posted outside the front door of City Hall by 5:00 p.m. on the 13th day of May 2026. 3 Agenda Item No: 1.5 CITY COUNCIL Agenda Item Report Meeting Date: May 19, 2026 Submitted By: Ana Alvarado Submitting Department: Fire Item Type: Proclamation Agenda Section: routine announcements, recognitions and proclamations Suggested Action: Proclamation recognizing retiring Fire Chief Scott Thompson for his 17 years of exemplary service to the City of The Colony and his 40th year career in the American fire service. (Mayor) Background: 4 Agenda Item No: 1.6 CITY COUNCIL Agenda Item Report Meeting Date: May 19, 2026 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Recognition Agenda Section: routine announcements, recognitions and proclamations Suggested Action: Recognition of retiring Fire Chief Scott Thompson by Texas State Representative Jared Patterson. (Patterson) Background: 5 Agenda Item No: 1.7 CITY COUNCIL Agenda Item Report Meeting Date: May 19, 2026 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Announcement Agenda Section: routine announcements, recognitions and proclamations Suggested Action: Items of Community Interest Background: 6 Agenda Item No: 1.8 CITY COUNCIL Agenda Item Report Meeting Date: May 19, 2026 Submitted By: Ana Alvarado Submitting Department: Library Item Type: Announcement Agenda Section: routine announcements, recognitions and proclamations Suggested Action: Receive presentation from the Library regarding upcoming events and activities. (Charters) Background: 7 Agenda Item No: 3.1 CITY COUNCIL Agenda Item Report Meeting Date: May 19, 2026 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Discussion Agenda Section: work session Suggested Action: Council to provide direction to staff regarding future agenda items. (Council) Background: 8 Agenda Item No: 4.1 CITY COUNCIL Agenda Item Report Meeting Date: May 19, 2026 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Minutes Agenda Section: consent agenda Suggested Action: Consider approving City Council Regular Session meeting minutes from May 5, 2026. (Stewart) Background: Attachments: May 5, 2026 Minutes.docx 9 1 These items are strictly public service announcements. Expressions of thanks, congratulations or condolences; information regarding holiday schedules; honorary recognition of city officials, employees or other citizens; reminders about upcoming events sponsored by the City or other entity that are scheduled to be attended by a city official or city employee. No action will be taken and no direction will be given regarding these items. MINUTES OF THE CITY COUNCIL REGULAR SESSION HELD ON MAY 5, 2026 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 6:31 p.m. on the 5th day of May 2026, at City Hall, 6053 Main Street, The Colony, Texas, with the following roll call: Richard Boyer, Mayor Judy Ensweiler, Councilmember Robyn Holtz, Deputy Mayor Pro Tem Brian Wade, Councilmember Dan Rainey, Councilmember Perry Schrag, Councilmember Joel Marks, Mayor Pro Tem Present Present Present Present Present Present Present And with 7 council members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS and PROCLAMATIONS 1.1 Call to Order Mayor Richard Boyer called the meeting to order at 6:31 p.m. 1.2 Invocation Councilmember Perry Schrag delivered the invocation. 1.3 Pledge of Allegiance to the United States Flag The Pledge of Allegiance to the United States Flag was recited. 1.4 Salute to the Texas Flag The Salute to the Texas Flag was recited. 1.5 Proclamation acknowledging May 3-9, 2026 as Municipal Clerks Week. Mayor Richard Boyer acknowledged May 3-9, 2026 as Municipal Clerks Week. City Secretary Tina Stewart accepted the proclamation. 1.6 Proclamation acknowledging May 4-8, 2026 as Economic Development Week. Mayor Richard Boyer acknowledged May 4-8, 2026 as Economic Development Week. Economic Development Director Keri Samford, Assistant Director Diane Lemmons and Economic Development Coordinator Brendan Brooke accepted the proclamation. 1.7 Proclamation acknowledging May 3-9, 2026 as National Corrections Officer Week. Mayor Richard Boyer acknowledged May 3-9, 2026 as National Corrections Officer Week. Detention Manager Anthony Newsome and team members accepted the proclamation. 10 City Council – Regular Meeting Agenda May 5, 2026 Page| 2 1.8 Proclamation acknowledging the month of May as Mental Health Awareness Month. Mayor Richard Boyer acknowledged the month of May as Mental Health Awareness Month. Officer Carlos Henderson accepted the proclamation. 1.9 Items of Community Interest Councilmember Judy Ensweiler announced the food drive at First Baptist Church on the third Saturday of every month. 1.10 Receive presentation from Parks and Recreation regarding upcoming events and activities. Athletics Supervisor Kacy George provided upcoming events and activities to the council. 2.0 CITIZEN INPUT None 3.0 WORK SESSION 3.1 Council to provide direction to staff regarding future agenda items. (Council) None 4.0 CONSENT AGENDA Motion to approve all items on the Consent Agenda - Judy Ensweiler, Councilmember; second by Brian Wade, Councilmember, motion carried with all ayes. 4.1 Consider approving City Council Regular Session meeting minutes from April 21, 2026. 4.2 Consider approving a resolution authorizing the City Manager to apply for the FY27 Motor Vehicle Crime Prevention Authority Grant through the Texas Department of Motor Vehicles in an amount not to exceed $550,000.00. RESOLUTION NO. 2026-031 5.0 REGULAR AGENDA ITEMS 5.1 CONTINUED: Conduct a public hearing, discuss and consider an ordinance regarding a zoning change from Planned Development 10 (PD-10) to Planned Development 31 (PD- 31) to establish the conceptual layout and development standards for a mixed commercial development. The subject site contains approximately 71.72 acres and is located north of the northwest intersection of Plano Parkway and Windhaven Parkway within the Planned Development-10 (PD-10) zoning district. Planning Director Isaac Williams presented the proposed ordinance to council. Public hearing was opened at 7:10 p.m. Tyler Reik with Hines, 2700 Commerce St. Dallas, TX 75226, provided an overview of the development. Council provided discussion on the item. 11 City Council – Regular Meeting Agenda May 5, 2026 Page| 3 Dan Galleger with Kimley Horn, 2600 N. Central Expressway Richardson, TX answered questions from city council. James Diemer, 2248 Cardinal Blvd Carrollton, TX, spoke against the development. Jordan Salvador, 7425 Waters Edge Ct, The Colony, TX, spoke against the development. Tim Costello, 4532 August St, The Colony, TX, spoke against the development. Henry Billingsley, Billingsley Company, 6701 Turtle Creek Blvd, Dallas, TX, spoke against the development. Citizens registered for this development that did not wish to speak were five for the development and seven against. Public hearing was closed at 8:05 p.m. Executive Session was convened at 8:06 p.m. Regular Session was reconvened at 8:21 p.m. Motion to approve - Brian Wade, Councilmember; second by Perry Schrag, Councilmember, motion failed with Councilmembers Judy Ensweiler, Robyn Holtz, Dan Rainey and Joel Marks voting no. Executive Session was convened at 8:30 p.m. 6.0 EXECUTIVE SESSION 6.1 Council shall convene into a closed executive session pursuant to Sections 551.072 and 551.087 of the Texas Government Code to deliberate regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s). 6.2 Council shall convene into a closed executive session pursuant to Section 551.071 of the Texas Government Code to receive legal advice or concerning pending or contemplated litigation or settlement offers - Blue Sky soccer training facilities. Regular Session was reconvened at 9:04 p.m. 7.0 EXECUTIVE SESSION ACTION 7.1 Any action as a result of executive session regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and the offer of a financial or other incentive to a business prospect(s). No Action 12 City Council – Regular Meeting Agenda May 5, 2026 Page| 4 7.2 Any action as a result of executive session regarding legal advice or concerning pending or contemplated litigation or settlement offers - Blue Sky soccer training facilities. No Action ADJOURNMENT With there being no further business to discuss, the meeting was adjourned at 9:05 p.m. APPROVED: ________________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ______________________________________________ Tina Stewart, TRMC, CMC, City Secretary 13 Agenda Item No: 4.2 CITY COUNCIL Agenda Item Report Meeting Date: May 19, 2026 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Expenditures Agenda Section: consent agenda Suggested Action: Consider approving Council expenditures for March 2026. (Council) Background: Attachments: Council March Expenditures.pdf 14 15 16 17 18 19 20 21 22 23 24 Agenda Item No: 4.3 CITY COUNCIL Agenda Item Report Meeting Date: May 19, 2026 Submitted By: Ana Alvarado Submitting Department: Public Works/Water Distribution Item Type: Resolution Agenda Section: consent agenda Suggested Action: Consider approving a resolution authorizing the City Manager to award a contract to Rexel USA Wholesale Electrical Supply in the amount of $382,000.00 for the repair and replacement of various median lighting along FM 423 from SH 121 to the city's northern city limit, utilizing TIPS contract #24060301. (Whitt) Background: Consider approving a resolution authorizing the City Manager to award a contract to Rexel USA Wholesale Electrical Supply in the amount of $382,000.00 for the repair and replacement of various median lighting along FM 423 from SH 121 to the city's northern city limit, utilizing TIPS contract number 24060301. Attachments: FM_423_Lighting.doc S145093609-0001 Tips.pdf Res. 2026-xxx Rexel USA Wholesale Electrical Supply.doc 25 City of The Colony - 6800 Main Street - The Colony, Texas 75056 (972) 625-1756 www.TheColonyTX.gov From: James Whitt, Department of Public Works Sent: May 19, 2026 Subject: FM 423 Median Light Repair Project Durning the August 5, 2025, City Council meeting, Tim Miller the Assistant City Manager for the Colony gave the following presentation “Council to receive presentation and provide direction on FM 423 streetlighting condition and repair analysis. (Miller)” Following Tim’s presentation, Public Works was requested to conduct a survey of the median lighting along FM 423 from SH 121 to the north city limit, a distance of 3.75 miles. A total of 43 light fixtures heads were damaged and will require replacement, an additional 15 lights are nonfunctioning due to electrical issues, and additional light fixtures require some level of repair. This project includes new light fixtures, new fixture arms, and new wiring where required. It also includes new electrical conduits, removal and installation, traffic control measures, general repairs, mobilization and logistical costs, and the disposal of materials. This project will repair all 58 light poles and fixtures, and when completed this will restore service to the entire length of FM 423 Due to the distance, scale and complexity of the work, this project is expected to take approximately four to six weeks to complete. The cost for this project is $382,000.00 26 Subtotal S&H Charges Total Printed By: ASILVA on 4/29/2026 2:33:59 PM EST ** Continued on Next Page * Sales Tax PAGE NO.QUOTE DATE QUOTE NUMBER 2965 COMMODORE DR CARROLLTON, TX 75007-4615 972-389-5500 Quotation S14509360904/20/2026 1 of 5 CUSTOMER NUMBER OUTSIDE SALESPERSON INSIDE SALESPERSON SHIP VIA TERMS SHIP DATE FREIGHT ALLOWED Nick Kelly 04/20/2026 Chad Bauer NET 30TH 1428551 ORDER QTY DESCRIPTION UNIT PRICE EXT PRICE QUOTE TO: CITY OF THE COLONY ATTN: ACCOUNTS PAYABLE 6800 MAIN ST THE COLONY, TX 75056-1133 SHIP TO: CITY OF THE COLONY 6800 MAIN ST THE COLONY, TX 75056-1133 No CUST PO#:FM 423 CORRIDOR JOB/REL#:Tips Contract number - 240603 ORDERED BYCUSTOMER PHONE# Gene Gray WRITER Chad Bauer WRITER PHONE#WRITER EMAIL 972 436 8326 Chad.bauer@rexelusa.com 1ea 182600.000/ea 182600.00WHC DIRECT ITEM Tips Contract number - 240603 WHITE ELECTRIC LABOR Regarding the three-week project for the repair of 43 lighting fixtures across multiple locations, each repair has been carefully calculated to ensure full project coverage, safety, and compliance. The unit cost per fixture includes all necessary components of the work, such as removal and installation, traffic control measures, proper disposal of materials, and the installation of new fixtures. This structure also accounts for general repairs at each pole, as well as mobilization and logistical costs. The remaining balance for this project totals $118,000. This amount covers the comprehensive coordination and execution required across multiple job 27 Subtotal S&H Charges Total Printed By: ASILVA on 4/29/2026 2:33:59 PM EST ** Continued on Next Page * Sales Tax PAGE NO.QUOTE DATE QUOTE NUMBER 2965 COMMODORE DR CARROLLTON, TX 75007-4615 972-389-5500 Quotation S14509360904/20/2026 2 of 5 CUSTOMER NUMBER OUTSIDE SALESPERSON INSIDE SALESPERSON SHIP VIA TERMS SHIP DATE FREIGHT ALLOWED Nick Kelly 04/20/2026 Chad Bauer NET 30TH 1428551 ORDER QTY DESCRIPTION UNIT PRICE EXT PRICE QUOTE TO: CITY OF THE COLONY ATTN: ACCOUNTS PAYABLE 6800 MAIN ST THE COLONY, TX 75056-1133 SHIP TO: CITY OF THE COLONY 6800 MAIN ST THE COLONY, TX 75056-1133 No CUST PO#:FM 423 CORRIDOR JOB/REL#:790-26 ORDERED BYCUSTOMER PHONE# Gene Gray WRITER Chad Bauer WRITER PHONE#WRITER EMAIL 972 436 8326 Chad.bauer@rexelusa.com sites, including the use of specialized equipment such as crane trucks and boom trucks to access compromised wiring and safely remove existing light poles. Our team will systematically remove damaged wiring, install new conductors, and set up all necessary equipment for proper system operation. Once installation is complete, we will perform thorough testing to verify performance, safety, and code compliance. Due to the scale and complexity of the work, this phase is expected to take approximately four weeks to complete. This grand total represents the final cost to replace the light fixtures, including bucket truck fees, mobilization, trailer fees, labor, and traffic control for all 28 Subtotal S&H Charges Total Printed By: ASILVA on 4/29/2026 2:33:59 PM EST ** Continued on Next Page * Sales Tax PAGE NO.QUOTE DATE QUOTE NUMBER 2965 COMMODORE DR CARROLLTON, TX 75007-4615 972-389-5500 Quotation S14509360904/20/2026 3 of 5 CUSTOMER NUMBER OUTSIDE SALESPERSON INSIDE SALESPERSON SHIP VIA TERMS SHIP DATE FREIGHT ALLOWED Nick Kelly 04/20/2026 Chad Bauer NET 30TH 1428551 ORDER QTY DESCRIPTION UNIT PRICE EXT PRICE QUOTE TO: CITY OF THE COLONY ATTN: ACCOUNTS PAYABLE 6800 MAIN ST THE COLONY, TX 75056-1133 SHIP TO: CITY OF THE COLONY 6800 MAIN ST THE COLONY, TX 75056-1133 No CUST PO#:FM 423 CORRIDOR JOB/REL#:790-26 ORDERED BYCUSTOMER PHONE# Gene Gray WRITER Chad Bauer WRITER PHONE#WRITER EMAIL 972 436 8326 Chad.bauer@rexelusa.com associated locations. As stated when we had our meeting, we can save you money if you guys are willing to do all the Traffic Control let me know if that's something you want to pursue. Thank you. Our Pn: 529538 WHC DIRECT ITEM1ea 42300.000/ea 42300.00 BORE LABOR 940FT. Our Pn: 529538 EGS DC-10 NEER 1-LB DUCT-SEAL18ea 26.000/EA 468.00 COMPOUND * NO Air Freight * SDS Needed * Our Pn: 12848 UPC: 68785521660 3M WL-QT 7000058273 WIRE PULLING36ea 13.000/EA 468.00 LUBRICANT 1 QUART * NO Air Freight * SDS Needed * Our Pn: 14894 UPC: 05400750622 29 Subtotal S&H Charges Total Printed By: ASILVA on 4/29/2026 2:33:59 PM EST ** Continued on Next Page * Sales Tax PAGE NO.QUOTE DATE QUOTE NUMBER 2965 COMMODORE DR CARROLLTON, TX 75007-4615 972-389-5500 Quotation S14509360904/20/2026 4 of 5 CUSTOMER NUMBER OUTSIDE SALESPERSON INSIDE SALESPERSON SHIP VIA TERMS SHIP DATE FREIGHT ALLOWED Nick Kelly 04/20/2026 Chad Bauer NET 30TH 1428551 ORDER QTY DESCRIPTION UNIT PRICE EXT PRICE QUOTE TO: CITY OF THE COLONY ATTN: ACCOUNTS PAYABLE 6800 MAIN ST THE COLONY, TX 75056-1133 SHIP TO: CITY OF THE COLONY 6800 MAIN ST THE COLONY, TX 75056-1133 No CUST PO#:FM 423 CORRIDOR JOB/REL#:790-26 ORDERED BYCUSTOMER PHONE# Gene Gray WRITER Chad Bauer WRITER PHONE#WRITER EMAIL 972 436 8326 Chad.bauer@rexelusa.com IDE 31-1250-30 PRO-PULL CONDUIT1ea 280.000/EA 280.00 MEASURING PULL TAPE 1250# 3000FT REEL Our Pn: 1828420 UPC: 78325084500 FRZ FEX-11-11-BA MIDGET 2-POLE25ea 346.000/EA 8650.00 IN-LINE BREAKAW Our Pn: 358018 UPC: 78200130122 PVC 300 3-IN-PVC-SCHED-40-CONDUIT1000ea 430.000/C 4300.00 Our Pn: 43163 UPC: 98006006008 CPRL DIRECT ITEM18ea 1053.000/EA 18954.00 ^TLS SA6107-XX 1ea *DOUBLE ARM* Our Pn: 146988 CPRL DIRECT ITEM43ea 246.400/EA 10595.20 ^TLS TI-15-CELL *TRELLIX* Our Pn: 146988 CPRL DIRECT ITEM43ea 29.000/EA 1247.00 ^TLS TI-SAAS-CELL-5YR *TRELLIX 5 YEAR* Our Pn: 146988 30 Subtotal S&H Charges Total 381367.26 0.00 381367.26 Printed By: ASILVA on 4/29/2026 2:33:59 PM EST Prices are subject to change at any time prior to shipment unless agreed to otherwise in writing signed by an authorized Seller representative. Orders related to this quotation must be received, accepted and released by Seller within 48 hours of issuance of the quotation and are subject to availability. Seller reserves the right to pass through any changes in delivery date, price, scope and quantity of supply arising from actions of Seller’s manufacturing partners or vendors and/or resulting from any Force Majeure event including any imposition of new or additional tariffs that occurs after the issuance of the quotation. Delivery dates are estimated only. Seller shall not be liable for failure to meet such dates resulting from product shortages or manufacturing delays. Be advised that Seller considers any changes imposed by its manufacturing partners and other vendors or government agencies outside of Seller’s reasonable control and therefore subject to Force Majeure provisions or similar common law doctrines such as “frustration” or “impossibility”. Seller’s Standard Terms and Conditions of Sale are incorporated by reference into this quotation. A copy of the most current version of Seller’s Standard Terms and Conditions of Sale is available at https://www.rexelusa.com/terms Full phone support at (888) 739-3577 0.00Sales Tax PAGE NO.QUOTE DATE QUOTE NUMBER 2965 COMMODORE DR CARROLLTON, TX 75007-4615 972-389-5500 Quotation S14509360904/20/2026 5 of 5 CUSTOMER NUMBER OUTSIDE SALESPERSON INSIDE SALESPERSON SHIP VIA TERMS SHIP DATE FREIGHT ALLOWED Nick Kelly 04/20/2026 Chad Bauer NET 30TH 1428551 ORDER QTY DESCRIPTION UNIT PRICE EXT PRICE QUOTE TO: CITY OF THE COLONY ATTN: ACCOUNTS PAYABLE 6800 MAIN ST THE COLONY, TX 75056-1133 SHIP TO: CITY OF THE COLONY 6800 MAIN ST THE COLONY, TX 75056-1133 No CUST PO#:FM 423 CORRIDOR JOB/REL#:790-26 ORDERED BYCUSTOMER PHONE# Gene Gray WRITER Chad Bauer WRITER PHONE#WRITER EMAIL 972 436 8326 Chad.bauer@rexelusa.com CPRL DIRECT ITEM43ea 1147.570/EA 49345.51 ^TLS MEM2-HTN-SA-130-740-8-T3-CO-0-CL-G N -20MSP-PR7-PSC *FIXTURE* Our Pn: 146988 CPRL DIRECT ITEM7ea 658.000/EA 4606.00 ^TLS SA6105-XX *SINGLE ARM* Our Pn: 146988 COP THHN10STRBLK2500RL2500ea 640.000/M 1600.00 THHN-10-BLK-19STR-CU-2500S/R Our Pn: 68206 UPC: 98010023002 COP XHHW4STRBLK-CUT WIRE26245ea 2131.970/M 55953.55 XHHW-4-BLK-7STR-CU-CUTTING/RANDOMS Cuts: 1 @ 26245 ea Cut_Group: COIL Our Pn: 682291 UPC: 31 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2026 - ______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO AWARD A CONTRACT TO REXEL USA WHOLESALE ELECTRICAL SUPPLY FOR THE REPAIR AND REPLACEMENT OF VARIOUS MEDIAN LIGHTING ALONG FM 423 FROM SH 121 TO THE CITY’S NORTHERN CITY LIMIT ; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City Council of the City of The Colony, Texas hereby authorizes the City Manager to execute a contract with Rexel USA Wholesale Electrical Supply for the repair and replacement of various median lighting along FM 423 from SH 121 to the city’s northern city limit; and WHEREAS, with this contract, the City of The Colony is agreeing to the services not to exceed the amount of $382,000.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THAT: Section 1. The Contract, having been reviewed by the City Council of the City of The Colony, Texas, and found to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all things approved. Section 2. The City Manager is hereby authorized to execute the contract on behalf of the City of The Colony, Texas, with the terms and conditions stated therein. Section 3. This Resolution shall take effect immediately from and after its adoption and it is so resolved. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THIS 19TH DAY OF MAY 2026. ____________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ______________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ____________________________ Jeffrey L. Moore, City Attorney 32 Agenda Item No: 5.1 CITY COUNCIL Agenda Item Report Meeting Date: May 19, 2026 Submitted By: Ana Alvarado Submitting Department: Parks & Recreation Item Type: Ordinance Agenda Section: regular agenda items Suggested Action: Conduct a public hearing, discuss and consider an ordinance adopting the Standards of Care Policy for day camp programs. (Stansell) Background: Attachments: 2026 Standards of Care Memo.pdf 2026 Standards of Care Policy.pdf Ord. 2026-xxxx -2026 Standards of Care and Ordinance.doc 33 1 City of The Colony Parks & Recreation Memo To: Mayor and City Council From: Lindsey Stansell, Recreation Manager CC: Troy Powell, City Manager Date: 4/30/2026 Re: Standards of Care for Kidz Kamp Having a standards of care ordinance allows the City to receive an exemption certificate from the Texas Department of Family Protective Services, which states that we are not a licensed day care facility and as a municipal recreation program are not subject to the same rules and regulations as a licensed day care facility. We put together our own Standards of Care policy in 2012 and update it annually. The policy is attached, along with an ordinance to adopt these Standards of Care. The Standards of Care lay out our minimum operating standards when conducting our Day Camp programs. Currently, Day Camps are conducted 4 times throughout the year (Summer, Spring Break, and during the Thanksgiving and Christmas holidays). Our Standards of Care policy was reviewed by staff in the Child Care Licensing division at the Texas Department of Family and Protective Services. After their review they stated that our Standards of Care contain everything that they require to receive the exemption certificate. As part of the DFPS requirements, the policy must be adopted by City Council on an annual basis in order to maintain our exemption certificate through the Texas Department of Family and Protective Services. If you have any questions, please let me know. 34 City of The Colony Standards of Care for Kidz Kamp Camp Program PURPOSE The following Standards of Care are intended to be minimum standards by which the City of The Colony Parks and Recreation Department will operate the City’s Kidz Kamp day camp program. This program operated by the City of The Colony is recreational in nature and are not licensed by the State of Texas nor operated as day care program. Adoption of these Standards of Care will allow the City to qualify as being exempt from the requirements of the Texas Human Resources Code. General Information/Administration A. Organization 1. The governing body of the City of The Colony Kidz Kamp program is The Colony City Council. 2. Implementation of the Standards of Care for Kidz Kamp is the responsibility of the Community Services Director and Parks and Recreation Department employees. 3. The Standards of Care for Kidz Kamp will apply to any Kidz Kamp program including Holiday Kamp, Spring Break Kamp, and Summer Kamp. 4. The Colony Recreation Center will have available for public review a current copy of the Standards of Care. 5. Parents of participants will be provided access to a current copy of the Standards of Care through the City’s web site. 6. Criminal background checks will be conducted on prospective Kidz Kamp employees, when applicable. If results of that criminal check indicate that an applicant has been convicted of any of the following offenses, he or she will not be considered for employment: a. A felony or misdemeanor classified as an offense against a person or family; b. A felony or misdemeanor classified as public indecency c. A felony or misdemeanor violation of any law intended to control the possession or distribution of any controlled substance; d. Any offense involving moral turpitude; 35 e. Any offense that is deemed to potentially put the City of The Colony or Kidz Kamp participants at risk. B. Definitions 1. City: City of The Colony. 2. City Council: City Council of the City of The Colony. 3. Department: Parks and Recreation Department. 4. Director: City of The Colony Director of Community Services. 5. Kidz Kamp: City of the Colony youth camp programs held during school holidays. 6. Parent Handbook: Booklet of program policies, procedures, required forms and organizational and programming materials relevant to the Kidz Kamp program. 7. Recreation Coordinator: City of The Colony’s full time programmer who has been assigned administrative responsibility for the City of The Colony’s Kidz Kamp program. 8. Recreation Administrative Manager: Recreation Coordinator’s supervisor who will handle administrative responsibility for the City of The Colony’s Kidz Kamp program in the Recreation Coordinator’s absence 9. Employee or Counselor: Someone who has been hired to work for the City of The Colony and has been assigned responsibility for managing, administering, or implementing some portion of the City of The Colony’s Kidz Kamp program. 10. Program Site: The Colony Recreation Center or LISD schools. 11. Participant: A youth whose parent(s) have completed all required registration procedures and who has been determined to be eligible for the City of The Colony’s Kidz Kamp. 12. Parent(s): A parent or guardian who has legal custody and authority to enroll a child in the City of The Colony’s Kidz Kamp. C. Inspection/Monitoring/Enforcement 1. The Recreation Coordinator will make visual inspections of the program based on the following schedule: 36 a. Summer Kidz Kamp will be inspected twice during the summer. b. Holiday Kamp (Thanksgiving and Winter) will be inspected once. c. Spring Break Kamp will be inspected once. 2. Complaints regarding enforcement of the Standards of Care will be directed to the Recreation Coordinator. The Recreation Coordinator will be responsible for taking the necessary steps to resolve the problems. Complaints regarding enforcement of the Standards of Care and their resolution will be recorded by the Coordinator. Serious complaints regarding enforcement of the Standards of Care will be addressed by the Recreation Administrative Manager and the complaint and resolution will be noted. D. Enrollment 1. Before a child can be enrolled, a parent/guardian must sign registration forms that contain the child’s: a. Name, address, home telephone number b. Parent/Guardian’s name, address and telephone numbers during program hours c. Emergency contacts including names and phone number during program hours d. Names and drivers license numbers of people to whom the child may be released e. A statement of the child’s special problems, needs or medical conditions f. Emergency medical authorization g. Permission for field trips h. Liability Waiver E. Suspected Abuse Program employees will report suspected child abuse or neglect in accordance with the Texas Family Code. In the case where a City employee is involved in an incident with a child that could be construed as child abuse, the incident must be reported immediately to the Recreation Coordinator and Recreation Administrative Manager. The Recreation Administrative Manager will 37 immediately notify the Police Department and any other agency as may be appropriate. Texas state law requires the staff of these youth programs to report any suspected abuse or neglect of a child to the Texas Department of Protective and Regulatory Services or a law enforcement agency. Failure to report suspected abuse is punishable by fine up to $1,000 and/or confinement up to 180 days. Confidential reports may be made by calling 1-800-252-5400. F. Staffing – Responsibilities and Training 1. Recreation Coordinator and Recreation Administrative Manager a. Recreation Coordinator and Recreation Administrative Manager are full- time, professional employees of the City of The Colony Parks and Recreation Department and will be required to have all the same qualifications as outlined in Section F2 b. Recreation Coordinator and Recreation Administrative Manager must meet the minimum education/experience requirements for employment with the City of The Colony to plan and implement recreation activities. c. Recreation Coordinator and Recreation Administrative Manager must be able to pass a background investigation including a test for illegal substances. d. Recreation Coordinator and Recreation Administrative Manager must have a current certification in First Aid, Cardio Pulmonary Resuscitation (CPR) and AED. All certifications must be current during the camp operation. e. Recreation Coordinator is responsible for administering the programs’ daily operations in compliance with the adopted Standards of Care. f. Recreation Coordinator is responsible for hiring, supervising, and evaluating the Kidz Kamp Director, Kidz Kamp Assistant Directors and Kidz Kamp Counselors. g. Recreation Coordinator is responsible for planning, implementing, and evaluating programs. 2. Kidz Kamp Staff a. Program employees include Kidz Kamp Director, Kidz Kamp Assistant Director, and Kidz Kamp Counselors. 38 b. Program employees may be full-time, part-time, or temporary employees of the Parks and Recreation Department. c. Program employees shall be age 15 or older. However, each site will have at least one employee age 18 or older on site at all times. d. Program employees should consistently exhibit competency, good judgment and self control when working with participants. e. Program employees must relate to participants with courtesy, respect, tolerance and patience. f. Program employees must have a current certification in First Aid, Cardio Pulmonary Resuscitation (CPR) and AED. All certifications must be current during the camp operation. g. Program employees must pass a background investigation when applicable, including testing for illegal substances. h. Program employees will be responsible for providing participants with an environment in which they can feel safe, enjoy wholesome recreation activities, and participate in appropriate social opportunities with their peers. i. Program employees will be responsible to know and adhere to all City, Departmental, and youth program standards as well as policies and procedures that apply to the youth programs. j. Program employees must ensure that participants are only released to a parent or authorized person, designated by the parent or guardian. If a parent wishes their child to sign himself in or out the parent must provide specific, written authorization. 3. Training and Orientation a. The department is responsible for providing training and orientation to program employees in working with children and for specific job responsibilities. b. Program employees will be provided with a staff manual. c. Program employees must be familiar with the Standards of Care for Kidz Kamp program as adopted by the City Council. 39 d. Program employees must be familiar with the program policies including discipline, guidance, and release of participants as outlined in the staff manual. e. Program employees will be trained in appropriate procedures to handle emergencies. f. Program employees will be trained in areas including city departmental program policies, procedures, leading activities, safety issues and organization. g. Program employees will be required to sign an acknowledgement that they have received the required training. G. Operations 1. Staff to Participant Ratio a. The standard ratio of participants to staff is 1:15 based on average daily attendance. In the event a program employee is unable to report to the program site, the coordinator will assign a replacement. b. Program employees are responsible for being aware of the participants’ habits, interests, and special needs as identified by the participants’ parent/guardian during the registration process. 2. Discipline a. Program employees will implement discipline and guidance in a consistent manner based on the best interest of program participants. b. There will be no cruel treatment or harsh punishment. c. Program employees may use brief, supervised separation from the group if necessary. d. As necessary, program employees will initiate behavior reports to the parents of participants. Parents will be asked to the sign the behavior reports to indicate they have been advised about specific problems or incidents. e. A sufficient number and/or severe nature of a discipline report(s) as indicated in the program manual may result in a participant being suspended from the program. 40 f. In instances where there is a danger to other participants or staff, offending participants will be removed from the program site as soon as possible. 3. Programming a. Program employees will attempt to provide activities for each group according to participants’ age, interests and abilities. The activities will be appropriate to participants’ health, safety and well being. The activities must be flexible and promote the participants emotional, social and mental growth. b. Program employees will attempt to provide indoor and outdoor time periods to include: - Alternating active and passive activities; - Opportunity for individual, small and large group activities, and - Outdoor time each day as weather permits c. Program employees will be attentive and considerate of the participants’ safety on field trips and during any transportation provided by the program. - During trips, program employees must have access to emergency medical forms and emergency contact information for each participant - Program employees must have a written list of participants in the group and must check the roll frequently, specifically before departure to and from location - Program employees must have first aid supplies and emergency care available on field trips. 4. Communications a. Each program site will have access to a telephone for use in contacting Department staff or making emergency calls. b. The Recreation Coordinator will make available the following telephone numbers to all employees at each site: - Emergency services - The Colony Police Department dispatch - Parks and Recreation Department - Poison Control - Numbers at which parents/guardians may be reached 41 - Recreation Coordinator - Telephone and address for the program site itself - Field trip destinations 5. Transportation a. Before a participant can be transported to and from city-sponsored activities, the field trip release statement must be marked by the parent/guardian on the registration form. b. First aid supplies will be available in all program vehicles that transport children. c. All program vehicles used for transporting participants must have available a portable fire extinguisher and must be accessible to the adult occupants. d. Seatbelts must be worn when provided. H. Facility Standards 1. Safety a. Program employees will inspect the program site daily to detect sanitation and safety concerns that might affect the health and safety of the participants. A weekly inspection report will be completed by the program employees and kept on file by the Supervisor. b. Buildings, grounds, and equipment on the program site will be inspected, cleaned, repaired, and maintained to protect the health of the participants. c. Program equipment and supplies should be safe for the participants’ use. d. Program must have first aid supplies readily available at each site, during transportation to an off-site activity, and for the duration of the off-site activity. e. Air conditioners, electric fans, and heaters must be mounted out of participants reach or have safeguards that keep participants from being injured. 2. Fire a. In case of fire, danger or fire, explosion or other emergency, program employees’ first priority is to evacuate the participants to a designated safe area. 42 b. Each program site must have at least one fire extinguisher approved by the fire marshal readily available to all program employees. c. All program employees will be trained in proper use of fire extinguishers as well as locations of fire extinguishers through the program site. 3. Illness or Injury a. A participant who is considered to be a health or safety concern to other participants or employees will not be admitted to the program. b. Illnesses or injuries will be handled in a manner to protect the health of all participants and employees. c. Program employees will follow plans to provide emergency care for injured participants with symptoms of an acute illness as specified in the program manual. d. Program employees will follow the recommendation of the Texas Department of Health concerning the admission or readmission of any participant after a communicable disease. 4. Medication a. Parent/guardian must complete and sign a medication release that provides authorization for program staff to dispense medication with details as to times and dosages. The release will include a hold harmless clause to protect the City. b. Prescription medications must be in the original containers labeled with the participants’ name, a date, directions and the physician’s name. The prescribing physician must provide written guidelines. Program employees will administer medication only as stated on the label. Program employees will not administer medication after the expiration date. c. Non-prescription medications are labeled with the participant’s name and the date the medication was brought to the youth program. Non- prescription medication must be in the original container. The program employees will administer medication only according to the label directions and with written parental permission. d. Medications dispensed will be limited to those not requiring special knowledge or skills on the part of the program employees. 43 e. Program employees will ensure medications are inaccessible to participants. If necessary, medication will be kept in the refrigerator. 5. Special Needs a. Every reasonable accommodation will be made to address special needs participants. b. For health and safety reasons, special needs participants must provide a personal attendant for assistance in feeding, changing of clothes, and using the restroom if needed. 6. Toilet Facilities a. The program site will have toilets located inside and equipped so participants can use them independently and program employees can monitor as needed. b. There must be one flush toilet for every 30 participants. Urinals may be counted in the ratio of toilets to participants, but must not exceed 50% of the total number of toilets. c. An appropriate and adequate number of lavatories will be provided. 7. Sanitation a. Program sites must have adequate light, ventilation, air conditioning and heat. b. The program must have an adequate supply of water meeting the standards of the Texas Department of Health for drinking water and ensure that it will be supplied in a safe and sanitary matter. c. Employees must see that garbage is removed from buildings daily. 44 CITY OF THE COLONY, TEXAS ORDINANCE NO. 2026- ______ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, ADOPTING DAY CAMP STANDARDS OF CARE, A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT “A”; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE. WHEREAS, Section 42.041 of the Texas Human Resources Code provides generally that no person may operate a child-care facility or child-placing agency without a license issued by the Texas Department of Family and Protective Services. Moreover, Section 42.041(b)(14) of the Texas Human Resources Code provides this statutory requirement does not apply in pertinent part to an elementary-age (ages 5-13) recreation program operated by a municipality provided the governing body of the municipality annually adopts standards of care by ordinance after a public hearing for such programs, that such standards are provided to the parents of each program participant, and that the ordinances shall include, at a minimum, staffing ratios, minimum staff qualifications, minimum facility, health, and safety standards, and mechanisms for monitoring and enforcing the adopted local standards; and further provided that parents be informed that the program is not licensed by the state and the program may not be advertised as a child-care facility; and WHEREAS, the City Council of the City of The Colony, Texas, has determined that the following regulation is necessary in order to protect public health, safety, and welfare of the citizens of the City of The Colony, Texas. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: SECTION 1. The findings set forth above are incorporated into the body of this Ordinance as if fully set forth herein. SECTION 2. That the City Council hereby adopts day camp Standards of Care to be conducted by the Parks and Recreation Department, a copy of which is attached hereto as Exhibit “A.” SECTION 3. If any section, article paragraph, sentence, clause, phrase or word in this Ordinance, or application thereto any persons or circumstances is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance; and the City Council hereby declares it would have passed such remaining portions of this Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. SECTION 4. This Ordinance shall become effective from and after its date of passage in 45 accordance with law. DULY PASSED AND APPROVED by the City Council of the City of The Colony, Texas, on this the 19th day of May 2026. APPROVED: ___________________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: _______________________________ Jeffrey L. Moore, City Attorney 46 Exhibit “A” 47 City of The Colony Standards of Care for Kidz Kamp Camp Program PURPOSE The following Standards of Care are intended to be minimum standards by which the City of The Colony Parks and Recreation Department will operate the City’s Kidz Kamp day camp program. This program operated by the City of The Colony is recreational in nature and are not licensed by the State of Texas nor operated as day care program. Adoption of these Standards of Care will allow the City to qualify as being exempt from the requirements of the Texas Human Resources Code. General Information/Administration A. Organization 1. The governing body of the City of The Colony Kidz Kamp program is The Colony City Council. 2. Implementation of the Standards of Care for Kidz Kamp is the responsibility of the Community Services Director and Parks and Recreation Department employees. 3. The Standards of Care for Kidz Kamp will apply to any Kidz Kamp program including Holiday Kamp, Spring Break Kamp, and Summer Kamp. 4. The Colony Recreation Center will have available for public review a current copy of the Standards of Care. 5. Parents of participants will be provided access to a current copy of the Standards of Care through the City’s web site. 6. Criminal background checks will be conducted on prospective Kidz Kamp employees, when applicable. If results of that criminal check indicate that an applicant has been convicted of any of the following offenses, he or she will not be considered for employment: a. A felony or misdemeanor classified as an offense against a person or family; b. A felony or misdemeanor classified as public indecency c. A felony or misdemeanor violation of any law intended to control the possession or distribution of any controlled substance; 48 d. Any offense involving moral turpitude; e. Any offense that is deemed to potentially put the City of The Colony or Kidz Kamp participants at risk. B. Definitions 1. City: City of The Colony. 2. City Council: City Council of the City of The Colony. 3. Department: Parks and Recreation Department. 4. Director: City of The Colony Director of Community Services. 5. Kidz Kamp: City of the Colony youth camp programs held during school holidays. 6. Parent Handbook: Booklet of program policies, procedures, required forms and organizational and programming materials relevant to the Kidz Kamp program. 7. Recreation Coordinator: City of The Colony’s full time programmer who has been assigned administrative responsibility for the City of The Colony’s Kidz Kamp program. 8. Recreation Administrative Manager: Recreation Coordiantor’s supervisor who will handle administrative responsibility for the City of The Colony’s Kidz Kamp program in the Recreation Coordinator’s absence 9. Employee or Counselor: Someone who has been hired to work for the City of The Colony and has been assigned responsibility for managing, administering, or implementing some portion of the City of The Colony’s Kidz Kamp program. 10. Program Site: The Colony Recreation Center or LISD schools. 11. Participant: A youth whose parent(s) have completed all required registration procedures and who has been determined to be eligible for the City of The Colony’s Kidz Kamp. 12. Parent(s): A parent or guardian who has legal custody and authority to enroll a child in the City of The Colony’s Kidz Kamp. C. Inspection/Monitoring/Enforcement 49 1. The Recreation Coordinator will make visual inspections of the program based on the following schedule: a. Summer Kidz Kamp will be inspected twice during the summer. b. Holiday Kamp (Thanksgiving and Winter) will be inspected once. c. Spring Break Kamp will be inspected once. 2. Complaints regarding enforcement of the Standards of Care will be directed to the Recreation Coordinator. The Recreation Coordinator will be responsible for taking the necessary steps to resolve the problems. Complaints regarding enforcement of the Standards of Care and their resolution will be recorded by the Coordinator. Serious complaints regarding enforcement of the Standards of Care will be addressed by the Recreation Administrative Manager and the complaint and resolution will be noted. D. Enrollment 1. Before a child can be enrolled, a parent/guardian must sign registration forms that contain the child’s: a. Name, address, home telephone number b. Parent/Guardian’s name, address and telephone numbers during program hours c. Emergency contacts including names and phone number during program hours d. Names and drivers license numbers of people to whom the child may be released e. A statement of the child’s special problems, needs or medical conditions f. Emergency medical authorization g. Permission for field trips h. Liability Waiver E. Suspected Abuse Program employees will report suspected child abuse or neglect in accordance with the Texas Family Code. In the case where a City employee is involved in an incident with a child that could be construed as child abuse, the incident must be reported immediately to the Recreation Coordinator and Recreation Administrative Manager. The Recreation 50 Administrative Manager will immediately notify the Police Department and any other agency as may be appropriate. Texas state law requires the staff of these youth programs to report any suspected abuse or neglect of a child to the Texas Department of Protective and Regulatory Services or a law enforcement agency. Failure to report suspected abuse is punishable by fine up to $1,000 and/or confinement up to 180 days. Confidential reports may be made by calling 1-800-252-5400. F. Staffing – Responsibilities and Training 1. Recreation Coordinator and Recreation Administrative Manager a. Recreation Coordinator and Recreation Administrative Manager are full-time, professional employees of the City of The Colony Parks and Recreation Department and will be required to have all the same qualifications as outlined in Section F2 b. Recreation Coordinator and Recreation Administrative Manager must meet the minimum education/experience requirements for employment with the City of The Colony to plan and implement recreation activities. c. Recreation Coordinator and Recreation Administrative Manager must be able to pass a background investigation including a test for illegal substances. d. Recreation Coordinator and Recreation Administrative Manager must have a current certification in First Aid, Cardio Pulmonary Resuscitation (CPR) and AED. All certifications must be current during the camp operation. e. Recreation Coordinator is responsible for administering the programs’ daily operations in compliance with the adopted Standards of Care. f. Recreation Coordinator is responsible for hiring, supervising, and evaluating the Kidz Kamp Director, Kidz Kamp Assistant Directors and Kidz Kamp Counselors. g. Recreation Coordinator is responsible for planning, implementing, and evaluating programs. 2. Kidz Kamp Staff a. Program employees include Kidz Kamp Director, Kidz Kamp Assistant Director, and Kidz Kamp Counselors. 51 b. Program employees may be full-time, part-time, or temporary employees of the Parks and Recreation Department. c. Program employees shall be age 15 or older. However, each site will have at least one employee age 18 or older on site at all times. d. Program employees should consistently exhibit competency, good judgment and self control when working with participants. e. Program employees must relate to participants with courtesy, respect, tolerance and patience. f. Program employees must have a current certification in First Aid, Cardio Pulmonary Resuscitation (CPR) and AED. All certifications must be current during the camp operation. g. Program employees must pass a background investigation when applicable, including testing for illegal substances. h. Program employees will be responsible for providing participants with an environment in which they can feel safe, enjoy wholesome recreation activities, and participate in appropriate social opportunities with their peers. i. Program employees will be responsible to know and adhere to all City, Departmental, and youth program standards as well as policies and procedures that apply to the youth programs. j. Program employees must ensure that participants are only released to a parent or authorized person, designated by the parent or guardian. If a parent wishes their child to sign himself in or out the parent must provide specific, written authorization. 3. Training and Orientation a. The department is responsible for providing training and orientation to program employees in working with children and for specific job responsibilities. b. Program employees will be provided with a staff manual. c. Program employees must be familiar with the Standards of Care for Kidz Kamp program as adopted by the City Council. 52 d. Program employees must be familiar with the program policies including discipline, guidance, and release of participants as outlined in the staff manual. e. Program employees will be trained in appropriate procedures to handle emergencies. f. Program employees will be trained in areas including city departmental program policies, procedures, leading activities, safety issues and organization. g. Program employees will be required to sign an acknowledgement that they have received the required training. G. Operations 1. Staff to Participant Ratio a. The standard ratio of participants to staff is 1:15 based on average daily attendance. In the event a program employee is unable to report to the program site, the coordinator will assign a replacement. b. Program employees are responsible for being aware of the participants’ habits, interests, and special needs as identified by the participants’ parent/guardian during the registration process. 2. Discipline a. Program employees will implement discipline and guidance in a consistent manner based on the best interest of program participants. b. There will be no cruel treatment or harsh punishment. c. Program employees may use brief, supervised separation from the group if necessary. d. As necessary, program employees will initiate behavior reports to the parents of participants. Parents will be asked to the sign the behavior reports to indicate they have been advised about specific problems or incidents. e. A sufficient number and/or severe nature of a discipline report(s) as indicated in the program manual may result in a participant being suspended from the program. 53 f. In instances where there is a danger to other participants or staff, offending participants will be removed from the program site as soon as possible. 3. Programming a. Program employees will attempt to provide activities for each group according to participants’ age, interests and abilities. The activities will be appropriate to participants’ health, safety and well being. The activities must be flexible and promote the participants emotional, social and mental growth. b. Program employees will attempt to provide indoor and outdoor time periods to include: - Alternating active and passive activities; - Opportunity for individual, small and large group activities, and - Outdoor time each day as weather permits c. Program employees will be attentive and considerate of the participants’ safety on field trips and during any transportation provided by the program. - During trips, program employees must have access to emergency medical forms and emergency contact information for each participant - Program employees must have a written list of participants in the group and must check the roll frequently, specifically before departure to and from location - Program employees must have first aid supplies and emergency care available on field trips. 4. Communications a. Each program site will have access to a telephone for use in contacting Department staff or making emergency calls. b. The Recreation Coordinator will make available the following telephone numbers to all employees at each site: - Emergency services - The Colony Police Department dispatch - Parks and Recreation Department - Poison Control - Numbers at which parents/guardians may be reached - Recreation Coordinator 54 - Telephone and address for the program site itself - Field trip destinations 5. Transportation a. Before a participant can be transported to and from city-sponsored activities, the field trip release statement must be marked by the parent/guardian on the registration form. b. First aid supplies will be available in all program vehicles that transport children. c. All program vehicles used for transporting participants must have available a portable fire extinguisher and must be accessible to the adult occupants. d. Seatbelts must be worn when provided. H. Facility Standards 1. Safety a. Program employees will inspect the program site daily to detect sanitation and safety concerns that might affect the health and safety of the participants. A weekly inspection report will be completed by the program employees and kept on file by the Supervisor. b. Buildings, grounds, and equipment on the program site will be inspected, cleaned, repaired, and maintained to protect the health of the participants. c. Program equipment and supplies should be safe for the participants’ use. d. Program must have first aid supplies readily available at each site, during transportation to an off-site activity, and for the duration of the off-site activity. e. Air conditioners, electric fans, and heaters must be mounted out of participants reach or have safeguards that keep participants from being injured. 2. Fire a. In case of fire, danger or fire, explosion or other emergency, program employees’ first priority is to evacuate the participants to a designated safe area. b. Each program site must have at least one fire extinguisher approved by the fire marshal readily available to all program employees. 55 c. All program employees will be trained in proper use of fire extinguishers as well as locations of fire extinguishers through the program site. 3. Illness or Injury a. A participant who is considered to be a health or safety concern to other participants or employees will not be admitted to the program. b. Illnesses or injuries will be handled in a manner to protect the health of all participants and employees. c. Program employees will follow plans to provide emergency care for injured participants with symptoms of an acute illness as specified in the program manual. d. Program employees will follow the recommendation of the Texas Department of Health concerning the admission or readmission of any participant after a communicable disease. 4. Medication a. Parent/guardian must complete and sign a medication release that provides authorization for program staff to dispense medication with details as to times and dosages. The release will include a hold harmless clause to protect the City. b. Prescription medications must be in the original containers labeled with the participants’ name, a date, directions and the physician’s name. The prescribing physician must provide written guidelines. Program employees will administer medication only as stated on the label. Program employees will not administer medication after the expiration date. c. Non-prescription medications are labeled with the participant’s name and the date the medication was brought to the youth program. Non-prescription medication must be in the original container. The program employees will administer medication only according to the label directions and with written parental permission. d. Medications dispensed will be limited to those not requiring special knowledge or skills on the part of the program employees. e. Program employees will ensure medications are inaccessible to participants. If necessary, medication will be kept in the refrigerator. 56 5. Special Needs a. Every reasonable accommodation will be made to address special needs participants. b. For health and safety reasons, special needs participants must provide a personal attendant for assistance in feeding, changing of clothes, and using the restroom if needed. 6. Toilet Facilities a. The program site will have toilets located inside and equipped so participants can use them independently and program employees can monitor as needed. b. There must be one flush toilet for every 30 participants. Urinals may be counted in the ratio of toilets to participants, but must not exceed 50% of the total number of toilets. c. An appropriate and adequate number of lavatories will be provided. 7. Sanitation a. Program sites must have adequate light, ventilation, air conditioning and heat. b. The program must have an adequate supply of water meeting the standards of the Texas Department of Health for drinking water and ensure that it will be supplied in a safe and sanitary matter. c. Employees must see that garbage is removed from buildings daily. 57 Agenda Item No: 5.2 CITY COUNCIL Agenda Item Report Meeting Date: May 19, 2026 Submitted By: Ana Alvarado Submitting Department: Parks & Recreation Item Type: Resolution Agenda Section: regular agenda items Suggested Action: Discuss and consider approving a resolution authorizing the City Manager to execute a Professional Services Agreement with Parkhill for design services for the Police Department and Court Facilities Renovation in an amount not to exceed $159,500.00. (Lehmann) Background: Parkhill was selected from the pool of qualified consultants previously awarded under RFP 69-25-05, which established multiple professional service contracts for future City projects. Staff determined Parkhill to be the most qualified firm for this project based on their relevant experience, project approach, and familiarity with the City's facility needs. Funds are currently allocated in prior budget years for the remodel of the Police Station design in the amount of $259,380.00. Parkhill's scope of work will give us a good understanding of potential costs for the full construction of the building to help us make informed decisions. Attachments: CITY_MEMO_PARKHILL_PD_Courts Renovation.pdf Colony_Police_Proposal-PH Signed.pdf Res. 2026-xxx Parkhill.doc 58 AGENDA ITEM TO: Mayor, City Council, City Manager DATE SUBMITTED: 05/08/2026 MEETING DATE: 05/19/2026 SUMMARY OF REQUEST: Consider approval of a Professional Services Agreement with Parkhill for Design Documents for the Police AGENDA ITEM Parkhill Fee: April 15, 2026 Calvin Lehmann Construction Project Manager City of The Colony, TX 6800 Main Street The Colony, Texas 75056 Re: Proposal for Architectural and Engineering Services City of The Colony Police Department and Courts Building Renovation 5151 N Colony Blvd., The Colony, TX 75056 Dear Mr. Lehmann: Parkhill is pleased to have the opportunity to provide this Proposal for Architectural and Engineering Services to City of The Colony (CLIENT) for the Police Department and Courts Building Renovation (Project). PROJECT DESCRIPTION The Project is located at 5151 N Colony Blvd., The Colony, TX 75056 (Site) and consists of Professional Architectural and Engineering Design Services for the renovation and potential expansion of the existing buildings including the Police/Courts Building (13,279 sq ft) and the Recreation Center Building (14,091 sq ft). A key component of this effort will be evaluating how both buildings function together as a cohesive campus, including operational adjacencies, security zoning, and long-term flexibility, and evaluate phasing strategies to support continued Police and Court operations throughout implementation. The Preliminary Program and Client objectives, as discussed during the building walk-through on January 21, 2026 and the follow-up meeting on February 23, 2026, are for interior demolition and remodeling in both buildings to allow for Police CID and Patrol Divisions to remain in the current Police/Courts Building and for the Police Warrants Division and the Municipal Court to move to the current Recreation Center Building. Site improvements include adding a secure parking lot for the Police Department (approx. 10,000 sq ft) to the Police/Courts Building. The Project construction budget is not yet known and will be determined during the Pre-Design Phase of our Services. Our understanding is that the intended method of delivery is Construction Manager at Risk. Building plans defining the extent of the work are attached as Exhibit C – Site Aerial Exhibit, Exhibit D – Existing Police/Courts Building Layout, and Exhibit E – Existing Recreation Center Layout. SCOPE OF SERVICES Parkhill proposes to provide Professional Services for the Project as detailed in Exhibit A – Scope of Services. SCHEDULE Based on the proposed Scope of Services, we anticipate an approximately three (3) month duration for the Pre-Design Phase. Tasks may occur concurrently to support efficient delivery. The Pre-Design Phase will determine the anticipated durations of the future Design and Construction Phases of work. 61 Mr. Lehmann Page 2 April 15, 2026 City of The Colony COMPENSATION Our fee for the Scope of Services described in Exhibit A will be based on a lump sum amount and will be billed monthly on a percentage complete method as follows: Phase 1 – Pre-Design Services Task % Fee Fee Existing Building Scan 11% $17,500 Structural Assessment 27% $43,700 Space Program 14% $22,500 Concept Design 35% $56,300 Project Budget 13% $19,500 Total 100% $159,500 Phase 2 – Design Services Compensation for Phase 2 – Design Services, including Schematic Design, Design Development, Construction Documents, and Bidding and Permitting, will be negotiated and added to the Agreement by Amendment upon Client authorization. Phase 3 – Construction Phase Services Compensation for Phase 3 – Construction Phase Services will be negotiated and added to the Agreement by Amendment upon Client authorization. Reimbursable expenses for the Phase 1 – Pre-Design Services are in addition to the compensation above and will be billed at invoice cost plus a 15% markup for handling and include, but are not limited to, travel, postage/shipping, reproductions/copies, and color plots/prints. We estimate these expenses to be approximately $500. If this Proposal meets your expectations, you may indicate your acceptance by returning one signed copy to our office. Upon receipt, we will wait to receive your contract for our execution and return it to you. We will not proceed until an agreement has been executed by both parties. We appreciate the opportunity to provide Professional Services to you and look forward to the successful completion of your Project. If you have any questions, please do not hesitate to call us. Sincerely, PARKHILL By Michael Howard, AIA, AICP Director of Community | Partner Enclosures Exhibit A – Scope of Services Exhibit B – Hourly Rates Exhibit C – Site Aerial Exhibit D – Existing Police/Courts Building Layout Exhibit E – Existing Recreation Center Layout “The Texas Board of Architectural Examiners, P.O. Box 12337, Austin, Texas 78711-2337, (512) 305-9000, www.tbae.state.tx.us has jurisdiction over complaints regarding the professional practices of persons registered as architects, interior designers, landscape architects in Texas.” 62 Exhibit A │ Scope of Services Page 1 of 2 EXHIBIT A SCOPE OF SERVICES Parkhill proposes to provide the following Professional Services to City of The Colony, TX (CLIENT) for the Project’s Scope of Services:  Architecture  Interior Design  Structural Engineering  Mechanical Engineering  Electrical Engineering  Civil Engineering  Landscape Architecture  Technology Design (AV/IT/Security) PHASE 1 | PRE-DESIGN SERVICES A. EXISTING BUILDING SCAN Parkhill will perform a LIDAR scan to verify locations and sizes of building elements and prepare as-built drawings documenting existing conditions. Deliverables  As-built Floor Plan Drawings B. Structural Assessment Study will assess the condition of the following components by observing, measuring, and evaluating conditions that are exposed to view and readily accessible. The scope of services will include the following key tasks: document review, interior and exterior observations, floor elevation survey, structural assessment, data evaluation, and a written report. Deliverables:  Structural Assessment Report C. SPACE PROGRAM Parkhill will work with CLIENT to begin determining and defining programmatic elements for the site and building facilities as well as develop Project goals, needs, and assumptions. Parkhill will facilitate meetings with staff to define operational workflows, space needs, and adjacencies. Deliverables  Architectural Space Program D. CONCEPT DESIGN Concept Design will begin with an integrated design workshop to develop multiple design concepts. Parkhill will develop a Conceptual Design Package consisting of drawings and other documents illustrating the scale and relationship of the Project components. Deliverables:  Site Master Plan  Conceptual Floor Plan  Rendered Elevations  Phasing Strategy 63 Exhibit A │ Scope of Services Page 2 of 2 E. Budgeting Based on the Pre-Design Phase deliverables, prepare an opinion of probable cost and project budget including order-of-magnitude construction costs and anticipated soft costs. Deliverables:  Opinion of Probable Construction Cost and Project Budget PHASE 2 | DESIGN SERVICES (BY FUTURE AMENDMENT) Compensation for Phase 2 – Design Services, including Schematic Design, Design Development, Construction Documents, and Bidding and Permitting, will be negotiated and added to the Agreement by Amendment upon Client authorization. PHASE 3 | CONSTRUCTION PHASE SERVICES (BY FUTURE AMENDMENT) Compensation for Phase 3 – Construction Phase Services will be negotiated and added to the Agreement by Amendment upon Client authorization. A. SUPPLEMENTAL SERVICES Services below are not included in Basic Services but may be required for the Project.  N/A B. SERVICES BY CLIENT CLIENT will provide Parkhill with the following:  CLIENT will provide Parkhill with CAD files or PDFs of the existing facility floor plans so that Parkhill can input the existing facilities into Building Information Modeling Software (Revit Format) which is required for the Scope of Work, Plan Review, and Permitting processes.  CLIENT will provide access to Work site, obtain applicable permits, provide appropriate legal services in connection with the Project, and provide environmental impact reports and energy assessments, unless specifically included in Parkhill’s Scope of Work.  CLIENT shall pay the costs of inspection fees, zoning application fees, soils engineering fees, testing fees, surveying fees, and all other fees, permits, bond premiums, and all other charges not specifically covered by this Proposal. C. EXCLUDED SERVICES Services specifically excluded from Parkhill’s Scope of Services include, but are not limited to, the following:  Topographic, Boundary, and Tree Surveys  Site Entitlement and Platting Services  Subsurface Utility Engineering (SUE)  Geotechnical Surveys and Reports  Off-site Utility Design  Asbestos and Hazardous Materials Studies  Third-party Independent Construction Inspection Services  Full-time Construction Observation Services  Preparation of Construction Documents for more than one bid package  Phased Construction  Fast-track Construction  Construction Material Testing  Texas Department of Health Demolition Notification  Commissioning and Special Inspections  Traffic Impact Analysis  Furniture, Fixtures, and Equipment Planning and Documentation END OF EXHIBIT 64 Client:Project: Agreement Date: Location: CLASSIFICATION HOURLY RATE CLASSIFICATION HOURLY RATE CLASSIFICATION HOURLY RATE $84.00 Architect $210.00 Architect $327.00 $97.00 Civil Engineer $254.00 Civil Engineer $352.00 Electrical Engineer $244.00 Electrical Engineer $346.00 $134.00 Interior Designer $182.00 Interior Designer $259.00 Landscape Architect $196.00 Landscape Architect $277.00 $142.00 Mechanical Engineer $237.00 Mechanical Engineer $335.00 Structural Engineer $244.00 Structural Engineer $314.00 $157.00 Survey Tech $190.00 Professional Land Surveyor $293.00 Other Professional $180.00 Other Professional $270.00 $171.00 Architect $256.00 Architect $417.00 Architect $171.00 Civil Engineer $296.00 Civil Engineer $425.00 Civil Engineer $184.00 Electrical Engineer $285.00 Electrical Engineer $412.00 Electrical Engineer $185.00 Interior Designer $200.00 Interior Designer $356.00 Interior Designer $158.00 Landscape Architect $213.00 Landscape Architect $356.00 Landscape Architect $158.00 Mechanical Engineer $277.00 Mechanical Engineer $396.00 Mechanical Engineer $177.00 Structural Engineer $282.00 Structural Engineer $415.00 Structural Engineer $176.00 Survey Tech $231.00 Professional Land Surveyor $355.00 Survey Tech $149.00 Other Professional $213.00 Other Professional $341.00 Other Professional $155.00 Architect $310.00 Architect $185.00 Civil Engineer $351.00 Civil Engineer $207.00 Electrical Engineer $344.00 Electrical Engineer $210.00 Interior Designer $239.00 Interior Designer $166.00 Landscape Architect $259.00 Landscape Architect $166.00 Mechanical Engineer $332.00 Mechanical Engineer $203.00 Structural Engineer $310.00 Structural Engineer $200.00 Professional Land Surveyor $262.00 Survey Tech $163.00 Other Professional $237.00 Other Professional $164.00 The Schedule of Charges is incorporated into the Agreement for Services provided, effective January 1, 2026 through December 31, 2026. After December 31, 2026, invoices will reflect the Schedule of Charges currently in effect. SUPPORT STAFF V Parkhill Hourly Rate Schedule January 1, 2026 through December 31, 2026 SUPPORT STAFF I PROFESSIONAL LEVEL III PROFESSIONAL LEVEL VI SUPPORT STAFF II SUPPORT STAFF III SUPPORT STAFF IV PROFESSIONAL LEVEL V PROFESSIONAL LEVEL II SUPPORT STAFF VI PROFESSIONAL LEVEL IV PROFESSIONAL LEVEL VII PROFESSIONAL LEVEL I Exhibit B City of The Colony The Colony Police Station 5151 N. Colony Blvd., The Colony, TX 75056 65 Exhibit C - Site Aerial OPTION TO ENCLOSE THE EXISTING BREEZEWAY EXISTING POLICE/COURTS BUILDING WILL BE REMODELED TO HOUSE CID & PATROL DIVISIONS AND DISPATCH EXISTING REC CENTER BUILDING WILL BE REMODELED TO HOUSE WARRANTS DIVISION AND THE MUNICIPAL COURT RELOCATE DUMPSTERS PROPOSED FENCE AND SLIDING GATE TO ENCLOSE NEW 10,087.61 sf PROPOSED POLICE PARKING LOT ADDITION (~10,000 SF) BUILDING ADDITION FOR PUBLIC RESTROOM (400 SF) 66 Exhibit D - Existing Police-Courts Building Plan EXISTING BREEZEWAY 12,973.38 sf NO WORK AREA MECHANICAL ROOM EXISTING POLICE/COURTS BUILDING 306.24 sf EXPAND THE EVIDENCE PROCESSING ROOM AND REDO MILLWORK (306 SF) BUILDING ADDITION FOR PUBLIC RESTROOM (400 SF) EXTENTS OF BUILDING REMODEL 67 Exhibit E - Existing Rec. Center Building Plan EXISTING BREEZEWAY DANCE ROOM 41'-4"NO WORK IN MECH ROOM AND JAN ROOM 14,090.52 sf EXISTING RECREATION CENTER BUILDING 68 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2026 - ____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH PARKHILL FOR DESIGN SERVICES FOR THE POLICE DEPARTMENT AND COURT FACILITIES RENOVATION; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of The Colony, Texas (the “City”), desires to obtain the services of Parkhill for design services for the Police Department and Court Facilities Renovation; and WHEREAS, with said Professional Services Agreement, the City is agreeing to pay the sum not to exceed $159,500.00 for such work. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: Section 1. The Professional Services Contract, is found to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all things approved. Section 2. The City Manager is hereby authorized to execute said Professional Services Agreement on behalf of the City of The Colony, Texas. Section 3. That this resolution shall take effect immediately from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THIS 19th DAY OF MAY 2026. ____________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ______________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ____________________________ Jeffrey L. Moore, City Attorney 69 Agenda Item No: 5.3 CITY COUNCIL Agenda Item Report Meeting Date: May 19, 2026 Submitted By: Ana Alvarado Submitting Department: Police Item Type: Ordinance Agenda Section: regular agenda items Suggested Action: Discuss and consider an ordinance amending the Code of Ordinances Article V related to motor-assisted scooters, electronic bicycles and pocket-bikes. (Foxall) Background: The updated city ordinance would replace Section 18-91 and 18-92 with a more comprehensive ordinance restricting the location and use of motor assisted scooters, e-bikes and pocket-bikes. The updated ordinance would require certain users to wear helmets and would also add penalties for parents allowing certain children to violate the ordinance. Attachments: Ord. 2026-xxxx E-Bikes-Scooters Ordinance.docx 70 CITY OF THE COLONY, TEXAS ORDINANCE NO. 2026- _____ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, REPEALING CHAPTER 18, SECTIONS 18-91 AND 18- 92 OF THE CODE OF ORDINANCES ENTITLED “SKATEBOARDS, ROLLERBLADES, ROLLER SKATES, INLINE SKATES, AND MOTORIZED AND NONMOTORIZED SCOOTERS” AND REPLACING IT WITH A NEW CHAPTER 18, SECTIONS 18-91 TO 18-96, ENTITLED “SKATEBOARDS, ROLLERBLADES, ROLLER SKATES, INLINE SKATES, AND MOTORIZED AND NONMOTORIZED SCOOTERS” BY ESTABLISHING REGULATIONS FOR SKATEBOARDS, ROLLERBLADES, ROLLER SKATES, INLINE SKATES, AND MOTORIZED AND NONMOTORIZED SCOOTERS; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF A FINE NOT TO EXCEED FIVE HUNDRED DOLLARS ($500) FOR EACH AND EVERY OFFENSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council has discussed and considered such revisions and has determined that it is in the best interest of the City to repeal the current Chapter 18, Section 18-91 and 18-92 and replace with a new Chapter 18, Section 18-91 to 18-96 to regulate Skateboards, Rollerblades, Roller Skates, Inline Skates, Motorized and Nonmotorized scooters within the City in accordance with State law. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: SECTION 1. The findings set forth above are incorporated into the body of this Ordinance as if fully set forth herein. SECTION 2. That the Code of Ordinances of the City of The Colony, Texas, is hereby amended by repealing Sections 18-91 and 18-92 of the Code of Ordinances and replacing it with new Section 18-91 to 18-96, entitled “Skateboards, rollerblades, roller skates, inline skates, and motorized and nonmotorized scooters”, which shall read as follows: “Sec. 18-91. Definitions. The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Adult means any individual 18 years of age or older. 71 Bicycle equipped with GPS means a device that a person may ride and that is propelled by human power and has two tandem wheels at least one of which is more than 14 inches in diameter, which has a global positioning system (GPS) to determine the geographic location of the bicycle. Child means any individual under 18 years of age, but does not include a licensed minor, as defined below. Electric Bicycle (E-Bike) shall have the same meaning assigned by V.T.C.A., Transportation Code sec. 664.001, as it exists or may be amended, and includes a bicycle equipped with fully operable pedals and an electric motor of fewer than 750 watts and with a top pedal assisted speed of 28 miles per hour or less. Helmet means properly fitted protective headgear that is not structurally dama ged and that conforms to the standards of the American National Standards Institute, the American Society for Testing and Materials, the Snell Memorial Foundation or any federal agency having regulatory jurisdiction over bicycle helmets, as applicable, at the time of the manufacture of the helmet. Licensed minor means any individual who is 16 or 17 years of age and has in his possession a valid license issued to him by the state, or the state of the licensed minor's residence, for the operation of a motorcycle or motor vehicle on public streets and highways. Motor assisted scooter shall have the same meaning assigned by V.T.C.A., Transportation Code sec. 551.351, as it exists or may be amended, and includes a self-propelled device with at least two wheels in contact with the ground during operation; a braking system capable of stopping the device under typical operating conditions; a gas or electric motor 40 cubic centimeters or less; a deck designed to allow a person to stand or sit while operating the device; and the ability to be propelled by human power alone. Operator means a corporation, firm, joint venture, limited liability company, partnership, person or other organized entity that operates a shared mobility service, whether for profit or not-for- profit. Parent means the natural or adoptive parent or court-appointed guardian or conservator of a child. Pocket bike or mini-motorbike shall have the same meaning assigned by the V.T.C.A., Transportation Code sec. 551.351, as it exists or may be amended, and includes a self-propelled vehicle that is equipped with an electric motorscooter or internal combustion engine having a piston displacement of less than 50 cubic centimeters, is designed to propel itself with not more than two wheels in contact with the ground, has a seat or saddle for the use of the opera tor, is not designed for use on a highway, and is ineligible for a certificate of title under V.T.C.A., Transportation Code ch. 501, as it exists or may be amended; but does not include a moped, motorcycle, electric bicycle, motor-driven cycle, motorized mobility device, electric personal assistive mobility device or a neighborhood electric vehicle as those are defined in the Texas Transportation Code, as it exists or may be amended. 72 Public way or public property means real property owned, leased or controlled by a political subdivision of the state, a governmental entity or agency, or similar entity, or any property that is publicly-owned or publicly-maintained or dedicated to public use, including, but not limited to, a path, trail, walkway, sidewalk, alley, street or highway, and a public park facility. Shared mobility service means any service that displays, offers, or places for rent on a public way or public property one or more bicycles equipped with GPS, electric bicycles, motor-assisted scooters or other similar personal transportation devices that may be locked and unlocked with or without a docking station. Wearing a helmet means that the person has a helmet fastened securely to his head with the straps of the helmet securely tightened in the manner intended by the manufacturer to provide maximum protection. Sec. 18-92. Skateboards, rollerblades, roller skates and inline skates. (a) It shall be unlawful for any person to operate, ride or propel skateboards, rollerblades, roller skates, or inline skates on or in any city owned property, improvements, and facilities including city owned parking lots. However, this section does not apply to city hike and bike trails, the skateboard park or to streets, sidewalks, and alleys. Sec. 18-93. Motor assisted scooter, mini-motorbike and pocket bike limitations. (a) Restrictions and prohibitions on locations of use. (1) It is unlawful for any child to operate or ride a motor assisted scooter on any public way or public property within the city, except on paths and trails set aside for the exclusive operation of bicycles. It is unlawful for any adult or licensed minor to operate or ride a motor assisted scooter on any path, trail, walkway, alley, sidewalk or public park facility within the city, except on paths and trails set aside for the exclusive operation of bicycles. (2) It is unlawful for any adult or licensed minor to operate or ride a motor assisted scooter on any public way or public property for which the posted speed limit is more than 35 miles per hour. The motor assisted scooter may cross a road or a street at an intersection where the road or street to be crossed has a posted speed of more than 35 miles per hour. (3) It is unlawful for a parent to allow or permit a child to operate or ride a motor assisted scooter on any public way or public property within the city, except on paths and trails set aside for the exclusive operation of bicycles. (4) It is unlawful for any child, licensed minor or adult to operate or ride a minimotorbike or pocketbike on any public way or public property within the city. 73 (5) It is unlawful for a parent to allow or permit a child or licensed minor to operate or ride a mini-motorbike or pocketbike on any public way or public property within the city. (6) It is presumed that a parent allowed a child or licensed minor to operate or ride a motor assisted scooter, mini-motorbike or pocketbike in a restricted or prohibited area. (7) It is a defense to prosecution that the motor assisted scooter, mini-motorbike or pocketbike was not being operated upon public property or a public way at the time of the alleged offense. (b) Penalty. (1) A person who violates any provision of subsection (a), above, shall be guilty of a Class C misdemeanor and upon conviction shall be fined an amount not exceeding $500.00. (2) The purpose of this section is to promote safety and discourage the use of motor assisted scooters, mini-motorbikes and pocketbikes in unsafe areas. The courts may consider deferred dispositions under the Texas Code of Criminal Procedure, as it exists or may be amended, whenever the circumstances warrant deferred dispositions. (c) Exception and findings. (1) This section does not apply to a moped or motorcycle; a motorized mobility device, as defined in V.T.C.A., Transportation Code § 542.009, as amended; an electric personal assistive mobility device, as defined in V.T.C.A., Transportation Code § 551.201, as amended; or a neighborhood electric vehicle, as defined in V.T.C.A., Transportation Code § 551.301, as amended. (2) The city council finds and determines that these prohibition on any street, highway, or sidewalk within the city is necessary in the interest of safety. Sec. 18-94. Helmets required, penalty for failure to wear helmet. (a) Helmet required. (1) It is unlawful for any child or licensed minor to operate or ride a motor assisted scooter unless the child or licensed minor is wearing a helmet. (2) It is unlawful for a parent to allow or permit a child or licensed minor to operate or ride a motor assisted scooter unless the child or licensed minor is wearing a helmet. 74 (3) It is presumed that a parent allowed a child or licensed minor to operate or ride a motor assisted scooter without wearing a helmet. (4) It is a defense to prosecution that the motor assisted scooter was not being operated upon public property or a public way at the time of the alleged offense. (b) Penalty. (1) A person who violates any provision of subsection (a), above, requiring helmets, shall be guilty of a Class C misdemeanor and upon conviction shall be fined an amount not exceeding $50.00 upon the first conviction and an amount not exceeding $100.00 upon the second and each subsequent conviction. (2) The municipal court shall dismiss a charge against a child, licensed minor and/or parent for a first offense under subsection (a) upon receiving proof that: (A) The defendant acquired a helmet for the child or licensed minor who was operating or riding the motor assisted scooter in violation of subsection (a); and (B) The defendant acquired the helmet on or before the tenth day after receiving the citation of the violation. (3) If the charge against a person is dismissed under subsection (b)(2), a later conviction for a violation of subsection (a) shall be considered a second or subsequent conviction for purposes of subsection (b)(1). (4) The purpose of this section is to promote safety and encourage the use of helmets. The courts may consider deferred dispositions under the Texas Code of Criminal Procedure, as it exists or may be amended, whenever the circumstances warrant deferred dispositions. Sec. 18-95. Electric Bicycles. (a) Electric bicycle classes (1) Class 1 – Top speed of 20MPH or less and the motor only engages when the rider is pedaling. (2) Class 2 – Top speed of 20MPH and the motor may be used to propel the bicycle when the rider is not pedaling. (3) Class 3 – Top assisted speed of more than 20MPH and less than 28MPH. (b) Restrictions and prohibitions. 75 (1) Class 3 electric bicycles may not be operated by anyone under 15 years of age. (2) The rider of any electric bicycle shall yield to the right of way of pedestrians on sidewalks. Sec. 18-96. Bicycles equipped with GPS. (a) Offense and penalty. (1) It shall be unlawful for any person or operator to operate a shared mobility service within the city. (2) It shall be unlawful for any person or operator to park or place a bicycle equipped with GPS, electric bicycle, motor-assisted scooter or other similar personal transportation device on a public way, public property or other public area or in a manner that impedes access or ingress to, egress from or use of a public way, public property or other public area. (3) The penalty for a violation of this section shall be a fine not to exceed the sum of $500.00 for each offense. (b) Removal, impoundment, impoundment fee and disposition. (1) The city may remove and impound any bicycle equipped with GPS, electric bicycle, motor-assisted scooter or other similar personal transportation device owned or controlled by a shared mobility services operator that is found in any public way, public property or other public area within city. (2) After impoundment, the city shall send a notice of impoundment via email or U.S. mail to the owner of the impounded property, if known or clearly ascertainable from external markings. The owner of the impounded property shall satisfy any and all conditions or policies related to such impoundment prior to retrieval of the property. (3) The owner of the impounded property shall be subject to an impoundment fee of $50.00 per bicycle equipped with GPS, electric bicycle, motor-assisted scooter or other similar personal transportation device. The impoundment fee shall be assessed against and collected from the owner of the impounded property as a condition of retrieval. (4) The city may dispose of an impounded bicycle equipped with GPS, electric bicycle, motor-assisted scooter or other similar personal transportation device in a manner consistent with state law if the owner does not satisfy any and all conditions or policies related to such impoundment after 30 calendar days from the date of its impoundment. The city may determine the manner of disposal in its sole discretion, including public auction, sealed bids, donation or destruction.” 76 SECTION 3. If any section, article paragraph, sentence, clause, phrase or word in this Ordinance, or application thereto any persons or circumstances is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance; and the City Council hereby declares it would have passed such remaining portions of this Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. SECTION 4. That all provisions of the Ordinances of the City of The Colony, Texas, in conflict with the provisions of this Ordinance be, and the same are hereby amended, repealed, and all other provisions of the Ordinances of the City not in conflict with the provisions of this Ordinance shall remain in full force and effect. SECTION 5. Any person, firm, or corporation violating any of the provisions of this Ordinance shall be deemed guilty of a misdemeanor and, upon conviction in the municipal court of the City of The Colony, Texas, shall be punished by a fine not to exceed the sum of Five Hundred Dollars ($500.00) for each offense. Every day a violation occurs shall constitute a separate offense. SECTION 6. This Ordinance shall become effective immediately upon its passage and publication as required by law. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THIS 19th DAY OF MAY 2026. Richard Boyer, Mayor City of The Colony, Texas ATTEST: Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: Jeffrey L. Moore, City Attorney 77 Agenda Item No: 5.4 CITY COUNCIL Agenda Item Report Meeting Date: May 19, 2026 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Resolution Agenda Section: regular agenda items Suggested Action: Discuss and consider approving a resolution casting the city's vote for a nominee to serve as a member of the Board of Managers for the Denco Area 9-1-1 District. (Council) Background: Attachments: Res. 2026-xxx Denco 911 Board Nomination.doc 78 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2026 - _______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, NOMINATING ONE MEMBER TO THE BOARD OF MANAGERS OF THE DENCO AREA 9-1-1 EMERGENCY COMMUNICATION DISTRICT AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE. WHEREAS, Chapter 772, Health and Safety Code, provides that two voting members of the Board of Managers of an Emergency Communications District shall be appointed jointly by all cities and towns lying wholly or partly within the District; and WHEREAS, one member representing participating municipalities is appointed each year. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF THE COLONY, TEXAS: SECTION 1. That the City of The Colony hereby nominates _____________ as a member of the Board of Managers for the Denco Area 9-1-1 Emergency Communication District. SECTION 2. That this Resolution shall become effective immediately upon its passage and approval. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THIS 19th DAY OF MAY 2026. Richard Boyer, Mayor City of The Colony, Texas ATTEST: Tina Stewart, TRMC, CMC City Secretary APPROVED AS TO FORM: Jeffrey L. Moore, City Attorney 79 Agenda Item No: 6.1 CITY COUNCIL Agenda Item Report Meeting Date: May 19, 2026 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Discussion Agenda Section: executive session Suggested Action: Council shall convene into a closed executive session pursuant to Sections 551.072 and 551.087 of the Texas Government Code to deliberate regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s). Background: 80 Agenda Item No: 6.2 CITY COUNCIL Agenda Item Report Meeting Date: May 19, 2026 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Discussion Agenda Section: executive session Suggested Action: Council shall convene into a closed executive session pursuant to Section 551.071 of the Texas Government Code to receive legal advice from its attorney regarding pending litigation: TOCA Colony, LLC v. Blue Sky Sports Center, LP, and the City of The Colony, Texas. Background: 81 Agenda Item No: 6.3 CITY COUNCIL Agenda Item Report Meeting Date: May 19, 2026 Submitted By: Ana Alvarado Submitting Department: General Admin Item Type: Discussion Agenda Section: executive session Suggested Action: Council shall convene into a closed executive session pursuant to Section 551.071 of the Texas Government Code to receive legal advice from its attorney regarding pending litigation: Preston Tighe's property located at 3805 Overlook Court, and the City of The Colony, Texas. Background: 82 Agenda Item No: 7.1 CITY COUNCIL Agenda Item Report Meeting Date: May 19, 2026 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Discussion Agenda Section: executive session action Suggested Action: Any action as a result of executive session regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and the offer of a financial or other incentive to a business prospect(s). Background: 83 Agenda Item No: 7.2 CITY COUNCIL Agenda Item Report Meeting Date: May 19, 2026 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Discussion Agenda Section: executive session action Suggested Action: Any action as a result of executive session regarding pending litigation: TOCA Colony, LLC v. Blue Sky Sports Center, LP, and the City of The Colony, Texas. Background: 84 Agenda Item No: 7.3 CITY COUNCIL Agenda Item Report Meeting Date: May 19, 2026 Submitted By: Ana Alvarado Submitting Department: General Admin Item Type: Discussion Agenda Section: executive session action Suggested Action: Any action as a result of executive session regarding pending litigation: Preston Tighe's property at 3805 Overlook Court, and the City of The Colony, Texas. Background: 85