HomeMy WebLinkAboutMinutes - Library Board - 10/23/2025 - Regular�&CQ��Y CITY OF THE COLONY
LIBRARY BOARD MINUTES
c;ry b`' taw Lake THURSDAY, OCTOBER 23, 2025
7:00 PM
The Regular Session of the Library Board of the City of The Colony, Texas, was called to order at 7:01
p.m. on the 23rd day of October 2025 at City Hall, 6800 Main Street, The Colony, Texas, with the
following roll call:
Sandi Gehrke, Vice Chair
Cynthia Worthen
Margaret Heermans
Kathleen Linch
Joanna Krueger
Jarrett Davis
Maria Joseph, Chair
Judy Ensweiler
Megan Charters
Karla Storm
Place 1
Present
Place 2
Present
Place 3
Present
Place 4
Absent
Place 5
Present
Place 6
Present
Place 7
Present
Council Liaison
Absent
Staff Liaison
Present
Recording Secretary
Present
1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS
Director Charters reminded Board Members that the next meeting will be Thursday, December 4.
2.0 CITIZENINPUT
This portion of the meeting is to allow up to five (5) minutes per speaker with a maximum of
thirty (30) minutes for items not posted on the current agenda. The board may not discuss these
items, but may respond with factual data or policy information, or place the item on a future
agenda. Those wishing to speak shall submit a Request Form to the board secretary.
No report.
3.0 CONSENT AGENDA
The Consent Agenda contains items which are routine in nature and will be acted upon in one
motion. Items may be removed from this agenda for separate discussion by a board member.
3.1 Consider approval of minutes of Library Board meeting held September 25, 2025.
The Board reviewed the minutes. Motion to approve, the above consent agenda item — Heermans;
second by Krueger; motion passed with all ayes.
4.0 REGULAR AGENDA ITEMS
4.1 Discuss and receive reports regarding the progress on Library Board Goals and Projects for 2025:
REGULAR SESSION of the LIBRARY BOARD Minutes
Meeting Date: 10/23/2025
Page - 2
A. Continue to maintain legislative awareness of pertinent library issues.
Director Charters reported that one of our community partners, Legal Aid of North West
Texas, has lost their federal funding and may not be able to partner with us any longer.
B. Continue to assist in representing TCPL at library, school, and community activities.
TCPL participated in the Teen Outreach program at Griffin Middle School, handed out
candy and library information at National Night Out, and participated in the Camey
Elementary Trick -or -Treat night.
C. Initiate contact and work to form partnerships in the community to introduce TCPL's
services and resources and to serve as an information source for the community.
A representative from the National Alliance on Mental Illness (NAMI) of North Texas
came and gave a presentation to the TCPL staff during Staff Development Training on
October 17; they will partner with TCPL in the spring. Other spring partners will be
Sewcial Creations teaching sewing classes and the United Way Volunteer Income Tax
Assistance (VITA) will help patrons with their taxes.
D. Compile input and receive approval from Library Board on Strategic Plan revisions.
Board Chair Jospeh shared her observations of the responses we received from the 2026
— 2030 Strategic Planning Survey. The highlights were the positive comments on the
TCPL staff; the importance of the library's role in the community; the activities at the
library; the hours, space and availability of current books and online resources; youth
activities; the need for programming for children with special needs; and involving
citizens of The Colony to give training and presentations in areas of their professional
fields.
4.2 Receive a presentation and discuss staff updates regarding recent library software migration.
TCPL is winding up a six-month process of migration to a new Integrated Library System. The
final data migration was October 17 to 20. Director Charters gave a tour of the new catalog to
the Board.
4.3 Receive a presentation and discuss staff updates regarding public relations events, programs,
services, and community partnerships.
Director Charters reviewed September's program and event statistics with the Board.
Upcoming Early Literacy Activities: Weekly Early Literacy Story Times on Tuesdays and
Thursdays; Little Nugget Story Time at Chick-fil-A; Baby Rave dance party for young children;
Little Artists, a program for messy art projects designed to develop children's fine motor skills.
REGULAR SESSION of the LIBRARY BOARD Minutes
Meeting Date: 10/23/2025
Page - 3
Upcoming Family Activities: Spice Club Pop -Up: Homemade Holiday Gifts; Art Club Kits: Eric
Carle; Interactive Book Boxes for Adults, Young Adults, Tweens, and Children.
Adult Activities: Virtual Author Talks; Social Safety and Support; Legal Aid of North West Texas;
and Medicare Seminar.
4.4 Receive a presentation and discuss updates regarding Friends of The Colony Public Library
activities.
Friends of The Colony Public Library meet November 13 at 6 p. m. in the Library Conference
Room.
FOTCPL Fall Book Sale and Vendor Fair is Saturday, November 15 from 10:00 a.m. to 4:00
p.m.
5.0 ADJOURNMENT
And with no further business to discuss the meeting was adjourned at 7:51 p.m.
APP VED:
Maria Joseph, Chair
City of The Colony Library Board
ATTEST:
Karla SlWrnRerding Secretary
City of The Colony Library Board