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HomeMy WebLinkAboutCity Packets - City Council - 11/05/2025 - RegularCITY OF THE COLONY CITY COUNCIL AGENDA WEDNESDAY, NOVEMBER 5, 2025 6:30 PM 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS and PROCLAMATIONS 1.1 Call to Order 1.2 Invocation 1.3 Pledge of Allegiance to the United States Flag 1.4 Salute to the Texas Flag 1.5 Proclamation recognizing National Animal Shelter Appreciation Week. (Mayor) 1.6 Items of Community Interest 1.7 Receive presentation from Parks and Recreation regarding upcoming events and activities. (Hancock) 2.0 CITIZEN INPUT 3.0 WORK SESSION 3.1 Council to provide direction to staff regarding future agenda items. (Council) 4.0 CONSENT AGENDA 4.1 Consider approving City Council Regular Session meeting minutes from October 21, 2025. (Stewart) 4.2 Consider approving a resolution authorizing the City Manager to apply for the Bullet-Resistant Components for Law Enforcement Vehicles, FY2026 grant through the Texas Public Safety Office in the amount of $130,143.00. (Foxall) TO ALL INTERESTED PERSONS Notice is hereby given of a REGULAR SESSION of the CITY COUNCIL of the City of The Colony, Texas to be held at 6:30 PM o n WEDNESDAY, NOVEMBER 5, 2025 at CITY HALL , at which time the following items will be addressed: This portion of the meeting is to allow up to five (5) minutes per speaker with a maximum of thirty (30) minutes for items not posted on the current agenda. The council may not discuss these items, but may respond with factual data or policy information, or place the item on a future agenda. Those wishing to speak shall submit a Request Form to the City Secretary. The Work Session is for the purpose of exchanging information regarding public business or policy. No action is taken on Work Session items. Citizen input will not be heard during this portion of the agenda. The Consent Agenda contains items which are routine in nature and will be acted upon in one motion. Items may be removed from this agenda for separate discussion by a Council member. 1 4.3 Consider approving a resolution authorizing the City Manager to award a purchase to Angel Armor for rifle rated ballistic plates in the amount of $108,133.90. (Foxall) 4.4 Consider approving an ordinance budget amendment to supplement the approved Fiscal Year 2025-2026 General Fund budget in the amount of $120,000.00 to fulfill the Tod-Co Consultative Services contract for consulting services rendered for the development of a hotel/convention center in Grandscape. (Shallenburger) 4.5 Consider approving a resolution authorizing the City Manager to award a contract to Federal Signal Corporation, in the amount of $149,884.50 for equipment and installation services for three replacement outdoor warning sirens, utilizing the HGAC Contract #HP08-25. (Beene) 4.6 Consider approving a resolution authorizing the City Manager to award a purchase to Rush Truck Center in the amount of $155,360.80 for the purchase of (2) F150 pick-up trucks and (1) F250 pick-up truck, utilizing BuyBoard contract #724-23. (Bonds) 5.0 REGULAR AGENDA ITEMS 5.1 Discuss and consider approving a resolution authorizing the City Manager to award a contract to H & H Concrete on Demand for concrete, flow-fill, and site-mix for sidewalk, alley, street, curb and gutter repairs in the amount of $300,000.00, utilizing the cooperative purchasing interlocal agreement with the City of Fort Worth contract #37343. (Whitt) 5.2 Discuss and consider approving a resolution authorizing the City Manager to award a contract to Camelot Landfill for the disposal of solid waste from the Wastewater Treatment Plant in the amount of $347,463.00. (Whitt). 5.3 Discuss and consider approving a resolution authorizing the City Manager to award a purchase to SNF Polydyne Inc for Clarifloc C-6286 in the amount of $150,000.00, utilizing BuyBoard contract #691-23 exp 03-31-2026 for polymer, a water treatment chemical. (Whitt). 5.4 Discuss and consider approving a resolution authorizing the City Manager to execute a contract with Tyler Technologies to upgrade the Records Management System to the Enterprise Public Safety System in the amount of $455,924.00. (Foxall) 5.5 Conduct a public hearing, discuss and consider approving an ordinance approving a First Supplement to Reinvestment Zone Number One Final Project and Reinvestment Zone Financing Plan, by increasing the TIRZ Number One project costs by $2,200,000.00 to include street repairs, signage, traffic signals and repair, concrete repair work, roadway sealing and re-striping, guardrail work and pedestrian tunnel repair work. (T. Maurina) 5.6 Discuss and consider a resolution approving a Private Transfer Agreement (Grant by Special Warranty Deed) by and between The Colony Local Development Corporation and LMG Ventures, LLC, conveying 1,365,123 square feet or 31.3389-acres of land situated in the B.B.B. & C.R.R. Co. Survey, Abstract No. 174, City of The Colony, Denton County, Texas. (Maurina) 5.7 Discuss and consider approving a resolution casting the city's votes for representatives to serve on the Denton Central Appraisal District Board of Directors for a two-year term beginning January 1, 2026. (Council) 6.0 EXECUTIVE SESSION 2 6.1 A. Council shall convene into a closed executive session pursuant to Sections 551.072 and 551.087 of the Texas Government Code to deliberate regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s). 7.0 EXECUTIVE SESSION ACTION 7.1 A. Any action as a result of executive session regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and the offer of a financial or other incentive to a business prospect(s). _________________________________________ Tina Stewart, TRMC, CMC, City Secretary EXECUTIVE SESSION NOTICE Pursuant to the Texas Open Meeting Act, Government Code Chapter 551 one or more of the above items may be considered in executive session closed to the public, including but not limited to consultation with attorney pursuant to Texas Government Code Section 551.071 arising out of the attorney's ethical duty to advise the city concerning legal issues arising from an agenda item. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT Persons with disabilities who plan to attend this meeting who may need auxiliary aids such as interpreters for persons who are deaf or hearing impaired, readers or, large print are requested to contact the City Secretary's Office, at 972-624-3105 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. CERTIFICATION I hereby certify that above notice of meeting was posted outside the front door of City Hall by 5:00 p.m. on the 29th day of October 2025. 3 Agenda Item No: 1.5 CITY COUNCIL Agenda Item Report Meeting Date: November 5, 2025 Submitted By: Ana Alvarado Submitting Department: Animal Services Item Type: Proclamation Agenda Section: routine announcements, recognitions and proclamations Suggested Action: Proclamation recognizing National Animal Shelter Appreciation Week. (Mayor) Background: Attachments: National Animal Shelter Appreciation Week.docx 4 MAYORAL PROCLAMATION WHEREAS, there are more than 73 million cats and 68 million dogs living in more than 63 million households across the United States; and WHEREAS, the irresponsibility of some pet owners has resulted in animals running loose and unsupervised, causing a threat to public health and safety; and WHEREAS, pet owners who have not had their companion animals spayed or neutered contribute to pet overpopulation; and WHEREAS, animal shelters help both animals and people in many ways: by returning lost pets to their owners, enforcing animal control laws, rescuing injured animals, educating the public, and matching up families with new animal companions. NOW, THEREFORE, I, Richard Boyer, Mayor of the City of The Colony, Texas, do hereby proclaim November 2 - 9, 2025, as a week of celebration and recognition of: NATIONAL ANIMAL SHELTER APPRECIATION WEEK in recognition of The Colony Animal Services for providing compassionate services to animals and people in our community. Signed and Sealed this 5th day of November 2025. Richard Boyer, Mayor City of The Colony 5 Agenda Item No: 1.6 CITY COUNCIL Agenda Item Report Meeting Date: November 5, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Miscellaneous Agenda Section: routine announcements, recognitions and proclamations Suggested Action: Items of Community Interest Background: 6 Agenda Item No: 1.7 CITY COUNCIL Agenda Item Report Meeting Date: November 5, 2025 Submitted By: Ana Alvarado Submitting Department: Parks & Recreation Item Type: Announcement Agenda Section: routine announcements, recognitions and proclamations Suggested Action: Receive presentation from Parks and Recreation regarding upcoming events and activities. (Hancock) Background: 7 Agenda Item No: 3.1 CITY COUNCIL Agenda Item Report Meeting Date: November 5, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Discussion Agenda Section: work session Suggested Action: Council to provide direction to staff regarding future agenda items. (Council) Background: 8 Agenda Item No: 4.1 CITY COUNCIL Agenda Item Report Meeting Date: November 5, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Minutes Agenda Section: consent agenda Suggested Action: Consider approving City Council Regular Session meeting minutes from October 21, 2025. (Stewart) Background: Attachments: October 21, 2025 CC Minutes.docx 9 1 These items are strictly public service announcements. Expressions of thanks, congratulations or condolences; information regarding holiday schedules; honorary recognition of city officials, employees or other citizens; reminders about upcoming events sponsored by the City or other entity that are scheduled to be attended by a city official or city employee. No action will be taken and no direction will be given regarding these items. MINUTES OF CITY COUNCIL REGULAR SESSION HELD ON OCTOBER 21, 2025 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 6:30 p.m. on the 21st day of October, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Richard Boyer, Mayor Judy Ensweiler, Mayor Pro Tem Brian Wade, Councilmember Dan Rainey, Councilmember Perry Schrag, Councilmember Joel Marks, Deputy Mayor Pro Tem Present Present Present Present Present Present Robyn Holtz, Councilmember Absent (Personal) And with 6 council members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS and PROCLAMATIONS 1.1 Call to Order Mayor Richard Boyer called the meeting to order at 6:30 p.m. 1.2 Invocation Councilmember Perry Schrag delivered the invocation. 1.3 Pledge of Allegiance to the United States Flag The Pledge of Allegiance to the United States Flag was recited. 1.4 Salute to the Texas Flag Salute to the Texas Flag was recited. 1.5 Items of Community Interest Mayor Richard Boyer announced that the next City Council meeting will be moved to Wednesday, November 5th due to Election Day. 1.6 Receive presentation from the Library regarding upcoming events and activities. Library Director Megan Charters provided upcoming events and activities to the Council. 2.0 CITIZEN INPUT None 10 City Council – Regular Meeting Agenda October 21, 2025 Page| 2 3.0 WORK SESSION 3.1 Council to provide direction to staff regarding future agenda items. None 4.0 CONSENT AGENDA Motion to approve all items from the Consent Agenda with the exception of Item No. 4.3- Perry Schrag, Councilmember; second by Judy Ensweiler, Mayor Pro Tem, motion carried with all ayes. 4.1 Consider approving City Council Regular Session meeting minutes from October 8, 2025. 4.2 Consider approving a resolution authorizing the Mayor to execute an Interlocal Agreement with Denton County for Library Services. RESOLUTION NO. 2025-115 ***Item No. 4.3 was pulled from the Consent Agenda for separate discussion. *** 4.3 Consider approving a resolution authorizing the City Manager to award a purchase to Galls of Carrollton, Texas for police uniforms for FY 25-26 in the amount not to exceed $100,000.00. Assistant Chief Matthew Winnett presented the proposed resolution to council. Council provided discussion on the item. Motion to approve - Judy Ensweiler, Mayor Pro Tem; second by Brian Wade, Councilmember, motion carried with all ayes. RESOLUTION NO. 2025-116 4.4 Consider approving a resolution authorizing the City Manager to award a purchase to Metro Fire Apparatus Specialists, Inc. in the amount of $147,130.00 for the purchase of emergency rescue struts and stabilization equipment for the Fire Department. RESOLUTION NO. 2025-117 4.5 Consider approving a resolution authorizing the City Manager to execute an Independent Contractor Agreement with Tod-Co Consultative Services for economic development services in the amount of $120,000.00. RESOLUTION NO. 2025-118 11 City Council – Regular Meeting Agenda October 21, 2025 Page| 3 5.0 REGULAR AGENDA ITEMS 5.1 Discuss and consider approving a resolution authorizing the City Manager to award a contract to CI Pavement in the amount of $702,447.08 for the reconstruction of approximately 2,383 Linear Feet of alleys. Public Works Director James Whitt presented the proposed resolution to council. Council provided discussion on the item. Motion to approve - Joel Marks, Deputy Mayor Pro Tem; second by Perry Schrag, Councilmember, motion carried with all ayes. RESOLUTION NO. 2025-119 5.2 Discuss and consider approving a resolution authorizing the City Manager to award a contract to PAVECON Ltd., in the amount of $2,203,460.36 for the reconstruction of approximately 6,054 Linear Feet of alleys. Public Works Director James Whitt presented the proposed resolution to council. Council provided discussion on the item. Motion to approve - Perry Schrag, Councilmember; second by Brian Wade, Councilmember, motion carried with all ayes. RESOLUTION NO. 2025-120 5.3 Discuss and consider approving a resolution authorizing the City Manager to award a purchase to Motorola Solutions for the replacement of mobile radios in the amount of $181,262.08. Assistant Chief Matthew Winnett presented the proposed resolution to council. Council provided discussion on the item. Motion to approve - Brian Wade, Councilmember; second by Dan Rainey, Councilmember, motion carried with all ayes. RESOLUTION NO. 2025-121 5.4 Discuss and consider appointing members to the Capital Improvement Advisory Board. Mayor Richard Boyer and Planning Director Isaac Williams presented the item to council. Council provided discussion on the item. Motion to approve as amended to Capital Improvement Advisory Committee, nomination of the following individuals: Cesar Molina, Miller Sylvan, Doug Mims, Kirk Mikulec, Brenda Patton- 12 City Council – Regular Meeting Agenda October 21, 2025 Page| 4 Judy Ensweiler, Mayor Pro Tem; second by Brian Wade, Councilmember, motion carried with all ayes. Executive Session was convened at 7:00 p.m. 6.0 EXECUTIVE SESSION 6.1 A. Council shall convene into a closed executive session pursuant to Sections 551.072 and 551.087 of the Texas Government Code to deliberate regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s). Regular Session was reconvened at 8:15 p.m. 7.0 EXECUTIVE SESSION ACTION 7.1 A. Any action as a result of executive session regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and the offer of a financial or other incentive to a business prospect(s). No Action ADJOURNMENT With there being no further business to discuss, the meeting was adjourned at 8:15 p.m. APPROVED: ________________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: _______________________________________________ Tina Stewart, TRMC, CMC, City Secretary 13 Agenda Item No: 4.2 CITY COUNCIL Agenda Item Report Meeting Date: November 5, 2025 Submitted By: Ana Alvarado Submitting Department: Police Item Type: Resolution Agenda Section: consent agenda Suggested Action: Consider approving a resolution authorizing the City Manager to apply for the Bullet-Resistant Components for Law Enforcement Vehicles, FY2026 grant through the Texas Public Safety Office in the amount of $130,143.00. (Foxall) Background: The Texas 89th legislative session passed HB 2217 funding a grant to provide law enforcement agencies to purchase bullet-resistant vehicle components including ballistic glass and ballistic door panels. The police department would submit a grant request for $130,143.00 to purchase ballistic windshields for every marked patrol vehicle. The grant is a reimbursement grant meaning the City of The Colony would have to pay to vendor the $130,143.00 up front through general fund money and then that money would be reimbursed by the State of Texas. This grant does not require an city match. Attachments: Bullet-Resistant Components for Law Enforcement Vehicles, FY2026 Announcement Res. 2025-xxx Bullet-Resistant Components for Law Enforcement Grant App.docx 14 Name:Bullet-Resistant Components for Law Enforcement Vehicles, FY2026 Available 10/15/2025 Due Date 11/20/2025 Purpose: The purpose of this announcement is to solicit applications from law enforcement agencies to equip motor vehicles used by peace officers with certain bullet-resistant components. Available Funding: State funds for these projects are authorized by H.B. 2217 Section 772.013 passed during the 89 Regular Session and appropriated under H.B. 500 Section 1.34 for Trusteed Programs within the Office of the Governor. All awards are subject to the availability of appropriated federal funds and any modifications or additional requirements that may be imposed by law. The Public Safety Office (PSO) expects to make $5M for FY2026. Eligible Organizations: Applications may be submitted by state agencies, units of local government and educational institutions that operate law enforcement agencies employing peace officers under Article 2A.001, Texas Code of Criminal Procedure; including municipalities, counties, independent school districts, universities, federally recognized Native American tribes, and community colleges. All applications submitted by local law enforcement agencies/offices must be submitted by a unit of government affiliated with the agency, including an authorizing resolution from that unit of government. For example, police departments must apply under their municipal government, and community supervision and corrections departments, district attorneys, and judicial districts must apply through their affiliated county government (or one of the counties, in the case of agencies that serve more than one county). Application Process: Applicants must access the PSO’s eGrants grant management website at https://eGrants.gov.texas.gov to register and apply for funding. th 15 Key Dates: Action Date Funding Anouncemtent Release 10/15/2025 Online System Opening Date 10/15/2025 Final Date to Submit and Certify an Application 11/20/2025 at 5:00PM CST Earliest Project Star t Date 03/01/2026 Project Period: Projects must begin on or after 03/01/2026 and may not exceed a 12-month project period. Funding Levels Minimum: None Maximum: None Match Requirement: None Standards Grantees must comply with standards applicable to this fund source cited in the Texas Grant Management Standards (TxGMS), Federal Uniform Grant Guidance, and all statutes, requirements, and guidelines applicable to this funding. Eligible Activities and Costs Funds may only be used for obtaining and installing bullet-resistant windshields, side windows, rear windows, and door panels compliant with the National Institute of Justice (NIJ) Level IIIA or higher into motor vehicles used by peace officers. Program-Specific Requirements Grant funds may only be used to equip motor vehicles used by peace officers (as defined by Article 2A.001, Texas Code of Criminal Procedure) directly employed by a law enforcement agency operated by the applicant in discharging the officers’ official duties. Eligibility Requirements 1. Local units of governments must comply with the Cybersecurity Training requirements described in Section 772.012 and Section 2054.5191 of the Texas Government Code. Local governments determined to not be in compliance with the cybersecurity requirements required by Section 2054.5191 of the Texas Government Code are ineligible for OOG grant funds until the 16 second anniversary of the date the local government is determined ineligible. Government entities must annually certify their compliance with the training requirements using the Cybersecurity Training Certification for State and Local Governments. A copy of the Training Certification must be uploaded to your eGrants application. For more information or to access available training programs, visit the Texas Department of Information Resources Statewide Cybersecurity Awareness Training page. 2. Entities receiving funds from PSO must be located in a county that has an average of 90% or above on both adult and juvenile dispositions entered into the computerized criminal history database maintained by the Texas Department of Public Safety (DPS) as directed in the Texas Code of Criminal Procedure, Chapter 66. The disposition completeness percentage is defined as the percentage of arrest charges a county reports to DPS for which a disposition has been subsequently reported and entered into the computerized criminal history system. Counties applying for grant awards from the Office of the Governor must commit that the county will report at least 90% of convictions within five business days to the Criminal Justice Information System at the Department of Public Safety.  3. Eligible applicants operating a law enforcement agency must be current on reporting complete UCR data and the Texas specific reporting mandated by 411.042 TGC, to the Texas Department of Public Safety (DPS) for inclusion in the annual Crime in Texas (CIT) publication. To be considered eligible for funding, applicants must have submitted a full twelve months of accurate data to DPS for the most recent calendar year by the deadline(s) established by DPS. Due to the importance of timely reporting, applicants are required to submit complete and accurate UCR data, as well as the Texas-mandated reporting, on a no less than monthly basis and respond promptly to requests from DPS related to the data submitted. 4. Local units of government, including cities, counties and other general purpose political subdivisions, as appropriate, and institutions of higher education that operate a law enforcement agency, must comply with all aspects of the programs and procedures utilized by the U.S. Department of Homeland Security (“DHS”) to: (1) notify DHS of all information requested by DHS related to illegal aliens in Agency’s custody; and (2) detain such illegal aliens in accordance with requests by DHS. Additionally, counties and municipalities may NOT have in effect, purport to have in effect, or make themselves subject to or bound by, any law, rule, policy, or practice (written or unwritten) that would: (1) require or authorize the public disclosure of federal law enforcement information in order to conceal, harbor, or shield from detection fugitives from justice or aliens illegally in the United States; or (2) impede federal officers from exercising authority under 8 U.S.C. § 1226(a), § 1226(c), § 1231(a), § 1357(a), § 1366(1), or § 1366(3). Lastly, eligible applicants must comply with all provisions, policies, and penalties found in Chapter 752, Subchapter C of the Texas Government Code. 17 Each local unit of government, and institution of higher education that operates a law enforcement agency, must download, complete and then upload into eGrants the CEO/Law Enforcement Certifications and Assurances Form certifying compliance with federal and state immigration enforcement requirements. This Form is required for each application submitted to OOG and is active until August 31, 2026 or the end of the grant period, whichever is later. 5. In accordance with Texas Government Code, Section 420.034, any facility or entity that collects evidence for sexual assault or other sex offenses or investigates or prosecutes a sexual assault or other sex offense for which evidence has been collected, must participate in the statewide electronic tracking system developed and implemented by the Texas Department of Public Safety. Visit DPS’s Sexual Assault Evidence Tracking Program website for more information or to set up an account to begin participating. Additionally, per Section 420.042 "A law enforcement agency that receives evidence of a sexual assault or other sex offense...shall submit that evidence to a public accredited crime laboratory for analysis no later than the 30th day after the date on which that evidence was received." A law enforcement agency in possession of a significant number of Sexual Assault Evidence Kits (SAEK) where the 30-day window has passed may be considered noncompliant. 6. Eligible applicants must be registered in the federal System for Award Management (SAM) database and have an UEI (Unique Entity ID) number assigned to its agency (to get registered in the SAM database and request an UEI number, go to https://sam.gov/). Failure to comply with program eligibility requirements may cause funds to be withheld and/or suspension or termination of grant funds. Prohibitions Grant funds may not be used to support the unallowable costs listed in the Guide to Grants or any of the following unallowable costs: 1. Any costs ancillary to the purchase of eligible bullet-resistant windshields, side and rear windows, and door panels, such as policy development, training costs, weapons (including weapon accessories) and staff; and 2. Any other prohibition imposed by federal, state or local law or regulation. Selection Process PSO will screen all applications to ensure that they meet the requirements included in the funding announcement. 18 Applications will then be reviewed by PSO staff members or a review group selected by the executive director. PSO will make all final funding decisions based on eligibility, reasonableness, availability of funding, and cost-effectiveness. The Office of the Governor may not fund all applications or may only award part of the amount requested. In the event that funding requests exceed available funds, the Office of the Governor may revise projects to address a more limited focus. Contact Information For more information, contact the eGrants help desk at eGrants@gov.texas.gov or (512) 463-1919. Total Funds $5 Million 19 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025- _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO APPLY FOR THE BULLET-RESISTANT COMPONENTS FOR LAW ENFORCEMENT VEHICLES FY2026 GRANT THROUGH THE TEXAS PUBLIC SAFETY OFFICE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council finds and determines it is in the best interest of the citizens of the City of The Colony, Texas, to apply for the Bullet-Resistant Components for Law Enforcement Vehicles FY2026 Grant; and WHEREAS, the City Council agrees that in the event of loss or misuse of the Texas Public Safety Office funds, the City Council assures that the funds will be returned to the Office of Texas Public Safety in full. WHEREAS, the City Council designates the City Manager and/or a designee as the grantee’s authorized official. The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THAT; Section 1. The findings set forth above are incorporated into the body of this Resolution as if fully set forth herein. Section 2. The City Council of the City of The Colony, Texas, approves the submission of the grant application for the Bullet-Resistant Components for Law Enforcement Vehicles FY2026 Grant through the Texas Public Safety Office. Section 4. This Resolution shall take effect immediately from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THIS 5th DAY OF NOVEMBER 2025. _____________________________ Richard Boyer, Mayor City of The Colony, Texas 20 ATTEST: ____________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ____________________________________ Jeffrey L. Moore, City Attorney 21 Agenda Item No: 4.3 CITY COUNCIL Agenda Item Report Meeting Date: November 5, 2025 Submitted By: Ana Alvarado Submitting Department: Police Item Type: Resolution Agenda Section: consent agenda Suggested Action: Consider approving a resolution authorizing the City Manager to award a purchase to Angel Armor for rifle rated ballistic plates in the amount of $108,133.90. (Foxall) Background: During the February 4, 2025 council meeting, City Council approved resolution #2025-017 authorizing the City Manager to apply for the FY26 Rifle-Resistant Body Armor Grant from the Office of the Governor. The police department applied for and received $95,000.00 in grant funding to purchase rifle rated plates for officers. These plates will be used in conjunction with their soft body armor to provide officers protection against rifle round penetration. Fiscal Impact: The total cost to outfit our current staff with these rifle plates is $108,133.90. The grant is a reimbursement grant so the purchase will be made from the Police Department general fund account for tactical supplies, and the $95,000.00 will reimbursed by the State of Texas. This would leave the city with a project cost of $13,133.90. Recommended Action: Approve the purchase of a rifle rated ballistic plates from Angel Armor in the amount of $108,133.90. Attachments: QUOTE 84717-BB.pdf Res. 2025-xxx Angel Armor.docx 22 Customer Quote Date 10/2/2025 Quote #QUO84717-BB Bill To The Colony Police Department 5151 North Colony Boulevard The Colony TX 75056 United States Ship To The Colony Police Department 5151 North Colony Boulevard The Colony TX 75056 United States I authorize the purchase above and acknowledge that I have read and accepted the Angel Armor, LLC Terms and Conditions of Sale and the Angel Armor, LLC Product Sample Disclaimer located at angelarmor.com/terms-and-conditions/ Signature:__________________________ Date:_______________________ Accounts Payable Email:________________________________ Phone Number:_________________________ Shipping Co... JVC - Jay Compton Expires:11/1/2025 Quote Date 10/2/2025 SB-12 Grant Buyboard 698-23 Part Number 01-00554 01-00553 01-00552 01-00551 01-00550 01-00549 Description Truth SNAP, 308 Ultra, AAU301, 8x10“, SC, III Truth SNAP, 308 Ultra, AAU301, 8x10”, FC, III Truth SNAP, 308 Ultra, AAU301, 9x11“, SC, III Truth SNAP, 308 Ultra, AAU301 9x11”, FC, III Truth SNAP, 308 Ultra, AAU301,10x12“, SC, III Truth SNAP, 308 Ultra, AAU301, 10x12”, FC, III Qty 23 11 36 30 20 38 Unit Price 561.00 561.00 663.00 663.00 765.00 765.00 Amount 12,903.00 6,171.00 23,868.00 19,890.00 15,300.00 29,070.00 Subtotal Shipping Cost (UPS® Ground) Total 107,202.00 931.90 $108,133.90 23 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025 - _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO AWARD A PURCHASE TO ANGEL ARMOR FOR RIFLE RATED BALLISTIC PLATES; AND PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THAT: Section 1. That the City Council of the City of The Colony, Texas hereby authorizes the City Manager to award a purchase to Angel Armor in the amount of $108,133.90 for rifle rated ballistic plates. Section 2. That the City Manager and/or his designee are authorized to award said purchase. Section 3. This resolution shall take effect immediately from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THIS THE 5th DAY OF NOVEMBER 2025. ____________________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ___________________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ___________________________________________ Jeffrey L. Moore, City Attorney 24 Agenda Item No: 4.4 CITY COUNCIL Agenda Item Report Meeting Date: November 5, 2025 Submitted By: Ana Alvarado Submitting Department: General Admin Item Type: Resolution Agenda Section: consent agenda Suggested Action: Consider approving an ordinance budget amendment to supplement the approved Fiscal Year 2025- 2026 General Fund budget in the amount of $120,000.00 to fulfill the Tod-Co Consultative Services contract for consulting services rendered for the development of a hotel/convention center in Grandscape. (Shallenburger) Background: Fiscal Impact: This is an unbudgeted item. If approved, the funding will come from general fund balance. Recommended Action: Consider approving an ordinance budget amendment to supplement the approved Fiscal Year 2025-2026 General Fund budget in the amount of $120,000.00 to fulfill the Tod-Co Consultative Services contract for consulting services rendered for the development of a hotel/convention center in Grandscape. Attachments: 0113_001.pdf Ord. 2025-xxxx - Budget Amendment General Administration.docx 25 26 CITY OF THE COLONY, TEXAS ORDINANCE NO. 2025 - ____ AMENDING THE FISCAL YEAR 2025-2026 BUDGET AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AMENDING ORDINANCE 2025-2619, ADOPTING THE FISCAL YEAR 2025-2026 BUDGET OF CITY OF THE COLONY, TEXAS BY PROVIDING FOR AN AMENDMENT TO THE FISCAL YEAR 2025- 2026 BUDGET BY TRANSFERRING $120,000.00 FROM THE CITY’S GENERAL FUND TO THE GENERAL ADMINISTRATION FUND TO FULFILL THE TOD-CO CONSULTATIVE SERVICES CONTRACT FOR CONSULTING SERVICES RENDERED FOR THE DEVELOPMENT OF A HOTEL/CONVENTION CENTER IN GRANDSCAPE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A SAVINGS CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Council of the City of The Colony is conducting business pursuant to a budget for fiscal year 2025-2026, heretofore previously adopted by Ordinance No. 2025-2619 on September 2, 2025; and WHEREAS, Section 102.010 of the Texas Local Government Code authorizes the governing body of a municipality to make changes in the budget for municipal purposes; and WHEREAS, the City Council of the City of The Colony, Texas, finds it in the best interest of the City to transfer $120,000.00 from the City’s General Fund to the General Administration Fund to fulfill the Tod-Co Consultative Services contract for consulting services rendered for the development of a hotel/convention center in Grandscape; and WHEREAS, the City Council of the City of The Colony, Texas, has reviewed the budget and has determined that a valid municipal purpose is served by such budget amendment. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: SECTION 1. INCORPORATION OF PREMISES. That the above and foregoing premises are incorporated into the body of this Ordinance as if copied herein in their entirety. SECTION 2. AMENDMENT AND ADOPTION. That the General Administration Fund budget for the fiscal year ending September 30, 2026, heretofore previously adopted by Ordinance No. 2025-2619 duly enacted by the City Council of the City of The Colony, Texas, on September 2, 2025, be and is hereby amended as set forth herein, 27 2 which amendment is hereby, in all respects, finally approved and adopted as so changed; and the same shall be hereby filed with the City Secretary of the City of The Colony. SECTION 3. BUDGET AMENDMENT. That the City Council of the City of The Colony, Texas, finds and determines that $120,000.00 shall be transferred from the City’s General Fund to the General Administration Fund to fulfill the Tod-Co Consultative Services contract for consulting services rendered for the development of a hotel/convention center in Grandscape. SECTION 4. SEVERABILITY CLAUSE. It is hereby declared to be the intention of the City Council of The City of The Colony, Texas, that the phrases, clauses, sentences, paragraphs, and sections of this Ordinance are severable, and if any phrase, clause, sentence, paragraph, or section of this Ordinance should be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, or sections of this Ordinance, since the same would have been enacted by the City Council without incorporation in this Ordinance of any such unconstitutional phrase, clause, sentence, paragraph, or section. SECTION 5. SAVINGS CLAUSE. All rights and remedies of the City of The Colony, Texas, are expressly saved as to any and all violations of the provisions of any Ordinances affecting budgets, budget approval or adoption, which have accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such Ordinances, same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. SECTION 6. EFFECTIVE DATE This Ordinance shall be in full force and effect from and after its date of passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THIS 5th DAY NOVEMBER 2025. __________________________________ Richard Boyer, Mayor City of The Colony, Texas 28 3 ATTEST: ____________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: Jeffrey L. Moore, City Attorney 29 Agenda Item No: 4.5 CITY COUNCIL Agenda Item Report Meeting Date: November 5, 2025 Submitted By: Ana Alvarado Submitting Department: General Admin Item Type: Resolution Agenda Section: consent agenda Suggested Action: Consider approving a resolution authorizing the City Manager to award a contract to Federal Signal Corporation, in the amount of $149,884.50 for equipment and installation services for three replacement outdoor warning sirens, utilizing the HGAC Contract #HP08-25. (Beene) Background: Fiscal Impact: This is a pre-budgeted capital project that was budgeted at $160,000. The remaining balance will be left for additional items such as batteries and other unforeseen expenditures. Recommended Action: Consider approving a resolution authorizing the City Manager to issue a purchase order to Federal Signal for equipment and installation services for three replacement outdoor warning sirens in the amount of $149,884.50 Attachments: Quotient quote_ Quote #1115 - The Colony, Texas - 2026 Outdoor Warning System Upgrade.pdf Res. 2025-xxx Federal Signal Corporation.docx 30 Quote #1115 - The Colony, Texas - 2026 Outdoor Warning System Upgrade HGAC Contract #HP08-25 FS-CV-HGAC - Federal Signal Cooperative Pricing Equipment - 10% Trade Net Discount Services - 5% Discount Command and Control -Move the "CommanderOne" control point from FS3 to Bretts office -Install SS2000+C Desktop at FS3 and configure as 3rd backup SS2000+ SS2000+ Desktop Encoder The SS2000+ controller is the most advanced stand-alone control unit. The SS2000+ interfaces to an analog or digital radio system to provide control of sirens or giant voice systems. The SS2000+ has 24 programmable activation hotkeys and 20 contact closure inputs for interfacing with remote control systems. The hotkeys can provide specific types of warnings or test activations. Hotkeys are now accessible from a new web interface commonly used in dispatch centers. The new web interface can provide improved redundancy allowing multiple points of access to a single SS2000+ unit. Available in a desktop and rack mount console. 4,596.00 x 1 10% discount 4,136.40 X-PCS1 (TK-IO-CUSTINS) Base Station Kit ByteSpeed Performance B660T Server with Windows OS. Standalone rack equipment for control point Kenwood 1700 radio Radio mount plate with power supply Server/IoT modem mounting plate Base antenna Side of tower or non-penetrating roof mount Antenna grounding kit 100ft of LMR400 coax 6,812.00 x 1 10% discount 6,130.80 Outdoor Warning Sirens -Install (2) new 508-128 on new steel poles -Install (1) new 508-128 on existing steel pole -Customer to supply their own batteries (Total of 12) FROM Ryan Dean OmniWarn, CRO - Vice President 1-833-360-9276 Ext. 102 Federal Signal 2645 Federal Signal Dr. University Park, IL 60484 www.omni-warn.com PHONE 1-833-360-9276 FOR The Colony, Texas TO Brett Beene EMAIL bbeene@thecolonytx.gov COPY TO Katelyn Wight QUOTE NUMBER 1115 DATE October 17, 2025 EXPIRY DATE January 15, 2026 Download PDF 31 508-128-C 508-128 High Powered Outdoor Siren The Federal Signal 508-128 siren is a high power outdoor warning siren. The high-decibel output provides maximum coverage with minimum installation cost. The siren produces 128dB(C) at 100ft & rotates at 3 RPM. Three distinct warning signals available: steady, wail and fast wail. ELECTRO-MECHANICAL ROTATING SIREN, 128 DB(C), 500HZ 13,540.00 x 3 10% discount 36,558.00 DCFCTBDH Two Way Siren Controller (DC Siren) (VHF) Two-way siren controller for 48VDC Sirens. Two-way radio control and status monitoring. Simultaneous two-tone sequential, DTMF, EAS, POCSAG, and digital AFSK decoding for security. Able to utilize multiple communication paths for redundancy. Controls mechanical sirens, including models 2001-130, Equinox, 508-128 and Eclipse8. UL Listed for general signaling. DNV Certified DIGITAL CONTROLLER, HIGH BAND 9,853.00 x 3 10% discount 26,603.10 OMNI-BVH-35 Antenna Kit: 150-174MHZ VHF • Federal Signal high gain antenna kit with grounding plane. • High quality, corrosion-resistant components • Light weight, easy to ship and install • Compatible with (AMB-P) pole mount and (AMB-W) wall mount • 35ft LMR400 Coax, Type N male 500.00 x 3 10% discount 1,350.00 AMB-P Antenna Mounting Bracket - Pole • Antenna bracket, pole mount 166.00 x 3 10% discount 448.20 PVS240W-48 (TK-IO-CUSTINS) Solar Power Kit - 48VDC Sunwize solar panel set Solar charge controller Side of pole mounting bracket 4,260.00 x 3 10% discount 11,502.00 32 TK-PO-CUSPOLE-STEEL 50ft Galvanized Steel Pole with Installation Material 50ft Direct Bury Galvanized Steel Pole Custom Built for Federal Signal Sirens Conduit Wire Grounding Hardware Pole Foam Includes additional installation material for 3rd site Due to fluctuating costs of steel, this line item may require a deposit upon placement of order to lock in current pricing 11,550.00 x 2 20% discount 18,480.00 Installation Services Federal Signal authorized installer will leverage the expertise of their skilled crew for the construction and installation of the warning sirens. Provide installation crew as quoted Provide installation equipment as quoted Provide additional materials and supplies for turn-key installation Provide removal and disposal of old sirens Work with customer to determine location for new siren(s) Perform site surveys and 811 locates for project planning Customer to inform installer of any lines not covered by 811 Installation crew to build and erect utility pole using industry-standard installation techniques Program and commission warning siren(s) into warning system *TK-IO-CUSTINS (DIGGER DERRICK) Install: Digger Derrick with Operator (Per Hour) • (1) Digger Derrick • (1) Operator 290.00 x 35 5% discount 9,642.50 *TK-IO-CUSTINS (BUCKET TRUCK) Install: Large Bucket Truck with Operator (Per Hour) • (1) Large Bucket Truck • (1) Operator 265.00 x 35 5% discount 8,811.25 *TK-IO-CUSTINS (ADDITIONAL LABORER) Install: Additional Laborer (1) Additional Laborer 165.00 x 35 5% discount 5,486.25 *TK-IO-CUSTINS (STANDARD BUCKET TRUCK) Install: Standard Bucket Truck with Operator (Per Hour) • (1) Standard Bucket Truck • (1) Operator 237.00 x 40 5% discount 9,006.00 *TK-IO-CUSTINS (RADIO MASTER) Install: Siren Tech I (Radio Master) (Per Hour) Federal Signal factory trained and certified technician. Per hour. (1) Siren Tech Radio Master 195.00 x 40 5% discount 7,410.00 FREIGHT2 Shipping & Handling Shipping from University Park, IL to Customer location. FOB - University Park, IL (Factory) 4,320.00 x 1 4,320.00 33 Discount -16,380.50 Subtotal 149,884.50 Total $149,884.50 Funding Options for Outdoor Warning Sirens Grant Funding with Nimbus Resilience Solutions Save Money: Some grants cover nearly all costs. Expert Assistance: Work with our partners to find and apply for the right grants. Smart Planning: Ideal for communities with 6-12 months for planning. Boost Resilience: Grants build long-term public safety infrastructure. Contact your OmniWarn representative or Daniel Piltz directly - (918) 855-7675 - daniel.piltz@nimbusready.com Lease-to-Own with NCL Government Capital Get your entire system today: Deploy your new siren system with no upfront capital. Flexible Terms: Choose repayment periods from 3 to 10 years. Deferred Payments: First payment can be delayed up to 12 months. Preserve Emergency Funds: Keep local budgets intact while improving public safety. Fast Turnaround: Funding approval in just days, not months. Own Your System: You own the equipment at the end of the lease. Must include a service agreement for the duration of the lease. Contact your OmniWarn representative for assistance Purchasing Cooperative Options OmniWarn and Federal Signal are members of multiple purchasing cooperatives. Please let us know if utilizing one of these options would make your purchasing decision easier! Download PDF Quote You may download a PDF copy of this quote using the download PDF option found on the right side of this digital quote. 34 Completing Your Purchase In order to ensure a smooth purchasing process, we ask that you follow the following steps. Acceptance of Quote Accepting and signing this quote will allow us to begin the order process. All purchase orders must be emailed to orders@omni-warn.com All purchase orders must be made out to Federal Signal Corporation per instructions below. Completing the Customer Profile Form If you are a new customer, if you haven't ordered from us in over a year, or if any of your shipping or purchasing information has changed, please fill out the attached customer profile form and send it to orders@omni-warn.com. Completing this form early will ensure a quicker ordering process. Government agencies may use the "municipal" form. All others please use the standard form. Shipping Information When choosing a location for delivery of equipment, please keep in mind that much of our product is large, palletized freight. All quotes are FOB origin. If your agency requires FOD destination, additional freight fees must be added. Lead Times Standard lead times for equipment are 10 to 12 weeks from when you receive the order acknowledgement email from Federal Signal. Lead times for installation (if quoted) vary depending on the size of your project. If installation is quoted, please inform us of any permits, engineering stamps, easements, etc. that may be required before installation begins to allow for plenty of time to complete these tasks. Customer Profile - Standard Customer Profile - Municipal Purchase Order & Freight Terms Information All purchase orders must be emailed to orders@omni-warn.com Please ensure that every purchase order is made out to: Federal Signal Corporation Alerting & Notification Systems 2645 Federal Signal Drive University Park, IL 60484 All purchase orders are required to be FOB Origin. Buyers requiring FOB destination will incur additional freight fees. Remittance Instructions Please find our W9 and remittance information attached for your convenience. Checks may be mailed to: PO BOX 200217 Dallas, Texas 75320-0217 Remittance Instructions Federal Signal W9 2025 Sales Tax All quotes exclude sales tax. If your organization qualifies for sales tax exemption in your area, we kindly request that you provide the necessary details by submitting a Sales Tax Exemption Form with your order. Credit Card Purchases Please indicate upon acceptance whether you will be paying by credit card as a customer. Our internal sales team will contact you via phone to process the credit card payment. 35 Federal Signal Terms & Conditions Prices are firm for 30 days from the date of quotation unless shown otherwise. Upon acceptance, prices are firm for 6 months. This quotation is expressly subject to acceptance by Buyer of all Terms stated in the Terms document, available for download on this quote. Any exception to or modification of such Terms shall not be binding on Seller unless expressly accepted in writing by an authorized agent or Officer of Seller. Any order submitted to Seller on the basis set forth above, in whole or in part, shall constitute an acceptance by Buyer of the Terms. Any such order shall be subject to acceptance by Seller in its discretion. If the total price for the items set forth above exceeds $50,000 then this quotation IS ONLY VALID if countersigned below by a Regional Manager of the Safety & Security Systems Group, Federal Signal Corporation. Download full terms and conditions here: Terms Conditions Warranty 36 Installation Terms & Conditions In those circumstances where Seller has agreed to install Goods for Buyer, the following provisions shall control: Responsibility. Installation shall be by Buyer unless otherwise specifically agreed to in writing by Seller in this quote. Receiving Product and Staging Location. Buyer is responsible to receive, store and protect all Goods intended for installation purposes, including, but not exclusively, siren equipment, poles, batteries, and installation materials. Materials received in cardboard containers must be protected from all forms of precipitation. Additionally, Buyer is to provide a staging area of an appropriate size for installation contractors to work from and to store equipment overnight. Installation Methods & Materials. Installation is based on methods and specifications intended to meet applicable safety and installation codes and regulations. Design changes required by Buyer may result in additional charges. Radio Frequency Interference. Seller is not responsible for RF transmission and reception affected by system interference beyond its control. Installation Site Approval. Buyer must provide signed documentation to Seller, such as the “WARNING SITE SURVEY FORM” or a document with the equivalent information, that Seller is authorized to commence installation at the site designated by Buyer before Seller will commence installation. Once installation has started at an approved site, Buyer is responsible for all additional costs incurred by Seller for redeployment of resources if the work is stopped by Buyer or its agents, property owners, or as the result of any governmental authority or court order, or if it is determined that installation is not possible at the intended location, or the site is changed for any reason by the Buyer. AC Power Hookup. Buyer is responsible to coordinate and pay for all costs to bring proper AC power to the electrical service disconnect installed adjacent to the controller cabinet, unless these services are quoted by Seller. Permits & Easements. Seller will obtain and pay for electrical and right of-way work permits as necessary for installations. Buyer is responsible for obtaining and payment of all other required easements, permits, or other fees required for installation, unless specifically quoted. Soil Conditions Clause. In the event of poor site conditions including, but not limited to rock, cave-ins, high water levels, or inability of soil to provide stable installation to meet specifications, Seller will direct installation contractors to attempt pole installation for a maximum of 2 hours. Buyer approval will be sought when pole installation exceeds 2 hours and abandoned if Seller cannot obtain approval in a timely manner. Circumstances which result in more than 2 hours to install a pole will result in additional charges at the current hourly rate for equipment and labor. Contaminated Sites. Seller is not responsible for cleanup and restoration of any installation sites or installer equipment where contaminated soil is encountered. Seller will not knowingly approve installation at any site containing contaminates. Buyer must inform Seller when known or suspected soil contaminates exist at any intended installation site. Site Cleanup. Basic installation site cleanup includes installation debris removal, general site cleanup, and general leveling of affected soil within 30’ of the pole. Additional site restoration quotes are available. Waste Disposal. Buyer is responsible for providing disposal of all packing materials including shipping skids and containers. Work Hours. All installation quotes are based on the ability to work outdoors during daylight hours and indoors from 7 AM to 7 PM Monday through Saturday. Work restrictions or limitations imposed by Buyer or its agents may result in additional charges being assessed to Buyer for services. Project Reporting. Installation & Service Progress Reports will be provided on a regular basis, normally every week during active installation, unless pre-arranged otherwise by mutual agreement. Safety Requirements & Compliance. Seller requires that all subcontractors and their employees follow applicable laws and regulations pertaining to all work performed, equipment utilized and personal protective gear common to electrical and construction site work performed in the installation of Seller equipment. Additional safety compliance requirements by Buyer may result in additional charges assessed to Buyer for the time and expenses required to comply with the additional requirements. Buyers requiring an engineering stamp for poles will be required to pay an additional engineering fee Installs requiring traffic control beyond standard cones (flaggers, additional signage, etc.) will be billed at the current standard rate. Questions & Answers 37 Quote #1115 - The Colony, Texas - 2026 Outdoor Warning System Upgrade Total $149,884.50 Optional Optional Signature Draw Type Sign from a touch device Accept Quote Additional comments Your order/reference number Draw here By clicking Accept Quote, I Katelyn Wight agree to and accept this quote, on October 20, 2025 at 8:37 AM. Decline this quote… 38 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025 - _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO AWARD A CONTRACT TO FEDERAL SIGNAL CORPORATION FOR EQUIPMENT AND INSTALLATION SERVICES FOR THREE REPLACEMENT OUTDOOR WARNING SIRENS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, That the City Council of the City of The Colony, Texas hereby authorizes the City Manager to execute a contract with Federal Signal Corporation for purchase of equipment and installation services for three replacement outdoor warning sirens; and WHEREAS, with this contract, the City of The Colony is agreeing to the services not to exceed the amount of $149,884.50. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THAT: Section 1. That the City Council of the City of The Colony, Texas hereby authorizes the City Manager to award a contract to Federal Signal Corporation in the amount of $149,884.50 for the purchase of equipment and installation services for three replacement outdoor warning sirens. Section 2. That the City Manager and/or his designee are authorized to award said contract. Section 3. This resolution shall take effect immediately from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THIS 5th DAY OF NOVEMBER 2025. ____________________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ___________________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ___________________________________________ Jeffrey L. Moore, City Attorney 39 Agenda Item No: 4.6 CITY COUNCIL Agenda Item Report Meeting Date: November 5, 2025 Submitted By: Ana Alvarado Submitting Department: Fire Item Type: Resolution Agenda Section: consent agenda Suggested Action: Consider approving a resolution authorizing the City Manager to award a purchase to Rush Truck Center in the amount of $155,360.80 for the purchase of (2) F150 pick-up trucks and (1) F250 pick-up truck, utilizing BuyBoard contract #724-23. (Bonds) Background: (1) F150 will be replacing the 2017 Chevy Silverado. The 2017 Silverado will be placed into reserve status for the Fire Marshal's office. (1) F150 will be used for the newly created Fire Inspector's position within the Fire Marshal's office. (1) F250 will be replacing the 1997 Ford utility truck used within the Fire Department. The 1997 Ford will be placed into the city auction for disposal. Fiscal Impact: These items have already been approved in general fund for fire department FY26. Recommended Action: Approve purchase Attachments: F150(2) F250 Res. 2025-xxx Rush Truck Center.docx 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025 - _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO AWARD A PURCHASE TO RUSH TRUCK CENTER FOR (2) F150 PICK-UP TRUCKS AND (1) F250 PICK-UP TRUCK; AND PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THAT: Section 1. That the City Council of the City of The Colony, Texas hereby authorizes the City Manager to award a purchase to Rush Truck Center in the amount of $155,360.80 for the purchase of (2) F150 pick-up trucks and (1) F250 pick-up truck. Section 2. That the City Manager and/or his designee are authorized to award said purchase. Section 3. This resolution shall take effect immediately from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THIS 5th DAY OF NOVEMBER 2025. ____________________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ___________________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ___________________________________________ Jeffrey L. Moore, City Attorney 57 Agenda Item No: 5.1 CITY COUNCIL Agenda Item Report Meeting Date: November 5, 2025 Submitted By: Ana Alvarado Submitting Department: Public Works/Water Distribution Item Type: Resolution Agenda Section: regular agenda items Suggested Action: Discuss and consider approving a resolution authorizing the City Manager to award a contract to H & H Concrete on Demand for concrete, flow-fill, and site-mix for sidewalk, alley, street, curb and gutter repairs in the amount of $300,000.00, utilizing the cooperative purchasing interlocal agreement with the City of Fort Worth contract #37343. (Whitt) Background: Fiscal Impact: Funds have been appropriated in account numbers 200-667-6419 for $70,000.00, account number 200-667-6420 for $453,500.00, and account number 200-667-6424 for $202,500.00 during the fiscal year 2026 budget process. Recommended Action: Approve the resolution to award a purchase to H & H Concrete on Demand for concrete, flow-fill, and site-mix for sidewalk, alley, street, curb and gutter repairs in the amount of $300,000.00, utilizing the cooperative purchasing interlocal agreement with the City of Fort Worth contract #37343. Attachments: H & H Concrete PO Memo.pdf Res. 2025-xxx H&H Concrete on Demand.docx 58 City of The Colony - 6800 Main Street - The Colony, Texas 75056 (972) 625-1756 www.TheColonyTX.gov From: James Whitt, Department of Public Works Sent: October 23, 2025 Subject: Purchase Order for Concrete Mix Requesting a resolution authorizing the City Manager to authorize a purchase order to H & H Concrete in the amount of $300,000 for the purchase of concrete mix for the reconstruction of streets, alleys, sidewalks, drainage structures, curb and gutter. This work will be completed in- house by our Streets and Drainage crews in response to customer requests and work orders. 59 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025 - _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO AWARD A CONTRACT TO H & H CONCRETE ON DEMAND FOR CONCRETE, FLOW-FILL, AND SITE-MIX FOR SIDEWALK, ALLEY, STREET, CURB AND GUTTER REPAIRS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, That the City Council of the City of The Colony, Texas hereby authorizes the City Manager to execute a contract with H & H Concrete on Demand for concrete, flow-fill, and site-mix for sidewalk, alley, street, curb and gutter repairs; and WHEREAS, with this contract, the City of The Colony is agreeing to the services not to exceed the amount of $300,000.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THAT: Section 1. That the City Council of the City of The Colony, Texas hereby authorizes the City Manager to award a contract to H & H Concrete on Demand in the amount of $300,000.00 for concrete, flow-fill, and site-mix for sidewalk, alley, street, curb and gutter repairs. Section 2. That the City Manager and/or his designee are authorized to award said contract. Section 3. This resolution shall take effect immediately from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THIS 5th DAY OF NOVEMBER 2025. ____________________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ___________________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ___________________________________________ Jeffrey L. Moore, City Attorney 60 Agenda Item No: 5.2 CITY COUNCIL Agenda Item Report Meeting Date: November 5, 2025 Submitted By: Ana Alvarado Submitting Department: Public Works/Water Distribution Item Type: Resolution Agenda Section: regular agenda items Suggested Action: Discuss and consider approving a resolution authorizing the City Manager to award a contract to Camelot Landfill for the disposal of solid waste from the Wastewater Treatment Plant in the amount of $347,463.00. (Whitt). Background: The Camelot Landfill is the approved landfill for the City of the Colony's solid waste disposal per a permit issued by the Texas Commission for Environmental Quality (TCEQ). It is also the closest and least expensive. With an average haulage of 550 tons per month, this is an average increase of 50 tons per month over last year's expected volume, and the same rate of $47.86 per ton. The city expects to spend $347,463 annually, this includes a contingency reserve of 10% due to usage fluctuations in flow amount. This is a significant reduction from the original cost that was over 3x as much in prior years. The reduction is due to major efficiencies gained by utilizing our own equipment and staffing versus third- party contracts. Fiscal Impact: Funds have been appropriated in account number 200-662-6213 for $350,000.00 during the fiscal year 2026 budget process. Recommended Action: Approve resolution Attachments: Sludge Hauling PO Memo.pdf Current Disposal Rate.pdf Res. 2025-xxx Camelot Landfill.docx 61 City of The Colony - 6800 Main Street - The Colony, Texas 75056 (972) 625-1756 www.TheColonyTX.gov From: James Whitt, Department of Public Works Sent: October 23, 2025 Subject: Purchase Order for Sludge Hauling Requesting a resolution authorizing the City Manager to authorize a purchase order to the Camelot Landfill in the amount of $347,463 for the disposal of solid waste from the Wastewater Treatment Plant. 62 From: Thornburg, David <DThornburg@republicservices.com> Sent: Tuesday, September 30, 2025 12:13:31 PM To: Robert Chesney <rchesney@thecolonytx.gov> Subject: RE: Updated Quote EXTERNAL EMAIL - This email was sent by a person from outside your organization. Exercise caution when clicking links, opening attachments or taking further action, before validating its authenticity. Robert, Your current disposal rate for the Wastewater Treatment Sludge is the following: $47.86 per ton plus fees* *Fees Environmental - $19.71 per load Fuel Recovery – Percentage varies monthly. Currently at 9% Please contact me if you have any questions or need anything else at this time. Thank you, David Thornburg Special Waste Executive North Texas Landfills 911 E Hwy 121 Business, Suite 201 Lewisville, TX 75057 e dthornburg@republicservices.com o 214-505-4714 c 214-505-4714 f 480-718-4120 w RepublicServices.com From: Robert Chesney <rchesney@thecolonytx.gov> Sent: Tuesday, September 30, 2025 12:03 PM To: Thornburg, David <DThornburg@republicservices.com> Subject: Updated Quote Good after noon David, since we are in Oct ober tomorrow can you please send us an updated quote on the cost of our Sludge hauling contact. Thank you and have a great day. Robert Chesney City of The Colony Lead Operator/ Supervisor Stewart Creek ZjQcmQRYFpfptBannerStart 63 This Message Is From an External Sender This message came from outside your organization. Report Suspicious ZjQcmQRYFpfptBanner End Good afternoon David, since we are in October tomorrow can you please send us an updated quote on the cost of our Sludge hauling contact. Thank you and have a great day. Robert Chesney City of The Colony Lead Operator/ Supervisor Stewart Creek WWTP 7500 Forrest Dr The Colony TX 75056 972-624-2253 ( Main Plant ) 972-639-8841 ( Cell ) WWW.THECOLONYTX.GOV 64 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025 - _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO AWARD A CONTRACT TO CAMELOT LANDFILL FOR THE DISPOSAL OF SOLID WASTE FROM THE WASTEWATER TREATMENT PLANT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, That the City Council of the City of The Colony, Texas hereby authorizes the City Manager to execute a contract with Camelot Landfill for the disposal of solid waste from the Wastewater Treatment Plant; and WHEREAS, with this contract, the City of The Colony is agreeing to the services not to exceed the amount of $347,463.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THAT: Section 1. That the City Council of the City of The Colony, Texas hereby authorizes the City Manager to award a contract to Camelot Landfill in the amount of $347,463.00 for disposal of solid waste from the Wastewater Treatment Plant. Section 2. That the City Manager and/or his designee are authorized to award said contract. Section 3. This resolution shall take effect immediately from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THIS 5th DAY OF NOVEMBER 2025. ____________________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ___________________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ___________________________________________ Jeffrey L. Moore, City Attorney 65 Agenda Item No: 5.3 CITY COUNCIL Agenda Item Report Meeting Date: November 5, 2025 Submitted By: Ana Alvarado Submitting Department: Public Works/Water Distribution Item Type: Resolution Agenda Section: regular agenda items Suggested Action: Discuss and consider approving a resolution authorizing the City Manager to award a purchase to SNF Polydyne Inc for Clarifloc C-6286 in the amount of $150,000.00, utilizing BuyBoard contract #691-23 exp 03-31-2026 for polymer, a water treatment chemical. (Whitt). Background: Award a purchase order to SNF Polydyne Inc. in the amount of $150,000, Polymers are used for the separation of solids-liquids in the treatment of solid waste at the Wastewater Treatment Plant Fiscal Impact: Recommended Action: Award a purchase order to SNF Polydyne Inc. Attachments: 2458_001.pdf SNF Polydyne Memo.pdf Res. 2025-xxx SNF Polydyne Inc.docx 66 67 City of The Colony - 6800 Main Street - The Colony, Texas 75056 (972) 625-1756 www.TheColonyTX.gov From: James Whitt, Department of Public Works Sent: October 23, 2025 Subject: Purchase Order for Clarifloc Polymer The Wastewater Plant is requesting a purchase order be issued to SNF Polydyne Inc in the amount of $150,000.00 for the purchase of Clarifloc C-6286. Clarifloc is a polymer used in both drinking water treatment and wastewater treatment. Polymers cause flocculation in untreated water by a process in which suspended particles come out of suspension and into sediment thereby removing organic material from the water. This process generates most of the solid waste that is hauled to the landfill. 68 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025 - _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO AWARD A PURCHASE TO SNF POLYDYNE INC FOR CLARIFLOC C-6286; AND PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THAT: Section 1. That the City Council of the City of The Colony, Texas hereby authorizes the City Manager to award a purchase to SNF Polydyne Inc. in the amount of $150,000.00 for the purchase of Clarifloc C-6286. Section 2. That the City Manager and/or his designee are authorized to award said purchase. Section 3. This resolution shall take effect immediately from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THIS 5th DAY OF NOVEMBER 2025. ____________________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ___________________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ___________________________________________ Jeffrey L. Moore, City Attorney 69 Agenda Item No: 5.4 CITY COUNCIL Agenda Item Report Meeting Date: November 5, 2025 Submitted By: Ana Alvarado Submitting Department: Police Item Type: Resolution Agenda Section: regular agenda items Suggested Action: Discuss and consider approving a resolution authorizing the City Manager to execute a contract with Tyler Technologies to upgrade the Records Management System to the Enterprise Public Safety System in the amount of $455,924.00. (Foxall) Background: Currently, the Police Department along with the Fire Department and our Dispatch Department, utilize Tyler Technologies for Computer Aided Dispatch (CAD) and our Records Management System (RMS). Tyler Technologies is phasing out our current RMS program and this contract is needed to move our outdated system to the Enterprise version. The project will take approximately one year and was budgeted for in the FY 25-26 approved budget. The contract is a long-term contract with no expiration date and annual renewals. The cost of the contract is broken down into on-time purchases and annual maintenance fees. The one time expense will be $148,750.00 which includes migration of our current system and data to the Enterprise RMS version. The recurring maintenance fees for FY 25-26 will be $307,174.00 and that cost is split between the Police Department, the Fire Department and Dispatch. Annual recurring fees past FY 25-26 are subject to Tyler Technologies annual rates. Fiscal Impact: The FY 25-26 fiscal impact is $455,924.00 which includes a one time fee of $148,750.00 and recurring maintenance costs of $307,174.00. FY26-27 and beyond include a likely 5% increase in the annual maintenance costs. Recommended Action: Consider approve a contract with Tyler Technologies to upgrade our Records Management System to the Enterprise Public Safety System in the amount of $455,924.00. Attachments: Res. 2025-xxx Tyler Technolgies-Enterprise Public Safety System.docx 70 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025- ____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER EXECUTE A CONTRACT WITH TYLER TECHNOLOGIES INC. TO UPGRADE THE RECORDS MANAGEMENT SYSTEM TO THE ENTERPRISE PUBLIC SAFETY SYSTEM; AND PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: Section 1. That the City Council of the City of The Colony, Texas hereby authorizes the City Manager to execute a contract with Tyler Technologies Inc. in the amount of $455,924.00 to upgrade the Records Management System to the Enterprise Public Safety System. Section 2. That the City Manager or his designee is authorized to execute such contract. Section 3. That this resolution shall take effect immediately from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THIS 5th DAY OF NOVEMBER 2025. ____________________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ____________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ____________________________________ Jeffrey L. Moore, City Attorney 71 Agenda Item No: 5.5 CITY COUNCIL Agenda Item Report Meeting Date: November 5, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Ordinance Agenda Section: regular agenda items Suggested Action: Conduct a public hearing, discuss and consider approving an ordinance approving a First Supplement to Reinvestment Zone Number One Final Project and Reinvestment Zone Financing Plan, by increasing the TIRZ Number One project costs by $2,200,000.00 to include street repairs, signage, traffic signals and repair, concrete repair work, roadway sealing and re-striping, guardrail work and pedestrian tunnel repair work. (T. Maurina) Background: 72 Agenda Item No: 5.6 CITY COUNCIL Agenda Item Report Meeting Date: November 5, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Discussion Agenda Section: regular agenda items Suggested Action: Discuss and consider a resolution approving a Private Transfer Agreement (Grant by Special Warranty Deed) by and between The Colony Local Development Corporation and LMG Ventures, LLC, conveying 1,365,123 square feet or 31.3389-acres of land situated in the B.B.B. & C.R.R. Co. Survey, Abstract No. 174, City of The Colony, Denton County, Texas. (Maurina) Background: Fiscal Impact: No fiscal impact on the City. This property is owned by the Local Development Corporation Recommended Action: Approve a Private Transfer Agreement (Grant by Special Warranty Deed) by and between The Colony Local Development Corporation and LMG Ventures, LLC, conveying 1,365,123 square feet or 31.3389-acres of land situated in the B.B.B. & C.R.R. Co. Survey, Abstract No. 174, City of The Colony, Denton County, Texas. Attachments: Res. 2025-xxx Private Transfer Agreement - Grant by Special Warranty Deed - LMG Ventures LLC - Costco - 102725.docx 73 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025 - _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING AND APPROVING THE EXECUTION OF A PRIVATE TRANSFER AGREEMENT (GRANT BY SPECIAL WARRANTY DEED) BY AND BETWEEN THE COLONY LOCAL DEVELOPMENT CORPORATION AND LMG VENTURES, LLC, A TEXAS LIMITED LIABILITY COMPANY, CONCERNING THE CONVEYANCE OF APPROXIMATELY 1,365,123 SQUARE FEET OR 31.3389-ACRES OF LAND SITUATED IN THE B.B.B. & C.R.R. CO. SURVEY, ABSTRACT NO. 174, CITY OF THE COLONY, DENTON COUNTY, TEXAS; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE. WHEREAS, The Colony Local Development Corporation (hereinafter referred to as the “LDC”) has been created and organized as a public, nonprofit local government corporation incorporated pursuant to Subchapter D of Chapter 431, Texas Transportation Code, as amended to aid, assist and act on behalf of the City of The Colony, Texas (hereinafter referred to as the “City”) in the performance of the City’s governmental functions; and WHEREAS, LDC is the sole owner of approximately 1,365,123 square feet or 31.3389- acres of land situated in the B.B.B. & C.R.R. Co. Survey, Abstract No. 174, City of The Colony, Denton County, Texas, subject to the Private Transfer Agreement (Grant by Special Warranty Deed), a copy of which is attached hereto as Exhibit A, pursuant to Instrument Numbers 2014- 30675, 2014-30676, and 2014-30677 filed and recorded in the Real Property Records of Denton County, Texas; and WHEREAS, on or about November 5, 2025, the Board of Directors of the LDC approved the Private Transfer Agreement (Grant by Special Warranty Deed) a copy of which is attached hereto as Exhibit A, conveying approximately 1,365,123 square feet or 31.3389-acres of land situated in the B.B.B. & C.R.R. Co. Survey, Abstract No. 174, City of The Colony, Denton County, Texas, to LMG Ventures, LLC; and WHEREAS, the form of the Private Transfer Agreement (Grant by Special Warranty Deed) was approved as part of the bond validation suit styled Ex parte The Colony, in the 53rd Judicial District Court, Travis County, Texas, Cause No. 0-1-GV-11-001995, decided January 18, 2012, Trial Exhibit No. 38; and WHEREAS, the City Council for the City of The Colony, Texas, finds and determines it is in the best interest of the City of The Colony, Texas, to approve the Private Transfer Agreement (Grant by Special Warranty Deed) by and between the LDC and LMG Ventures, LLC, a copy of which is attached hereto as Exhibit A. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 74 Page 2 OF THE COLONY, TEXAS, THAT: SECTION 1. The findings set forth above are hereby found to be true and correct findings of the City and are incorporated into the body of this Resolution as if fully set forth herein. SECTION 2. The City Council of the City of The Colony, Texas, does hereby approve and authorize the President of the LDC to execute the Private Transfer Agreement (Grant by Special Warranty Deed) by and between the LDC and LMG Ventures, LLC, a copy of which is attached hereto as Exhibit A, and is incorporated herein for all purposes. SECTION 3. If any section, article paragraph, sentence, clause, phrase or word in this Resolution, or application thereto to any persons or circumstances, is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Resolution; and the City Council hereby declares it would have passed such remaining portions of this Resolution despite such invalidity, which remaining portions shall remain in full force and effect. SECTION 4. This Resolution shall become effective immediately upon passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THIS 5th DAY OF NOVEMBER 2025. Richard Boyer, Mayor City of The Colony, Texas ATTEST: Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ___________________________________ Jeffrey L. Moore, City Attorney 75 Exhibit A Private Transfer Agreement (Grant by Special Warranty Deed) [1,365,123 square feet or 31.3389-acres of land situated in the B.B.B. & C.R.R. Co. Survey, Abstract No. 174, City of The Colony, Denton County, Texas] 76 Agenda Item No: 5.7 CITY COUNCIL Agenda Item Report Meeting Date: November 5, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Resolution Agenda Section: regular agenda items Suggested Action: Discuss and consider approving a resolution casting the city's votes for representatives to serve on the Denton Central Appraisal District Board of Directors for a two-year term beginning January 1, 2026. (Council) Background: Attachments: October 2025 Ballot Delivery for BOD-Except large units.pdf 2025 Votes - DIST OF VOTES.pdf Res. 2025-xxx DCAD Board of Directors Vote.doc 77 TO: Denton County Taxing Units FROM: Don Spencer, Chief Appraiser DATE: October 22, 2025 SUBJECT: Candidates to the Denton CAD Board of Directors Candidates to the Denton Central Appraisal District Board of Directors are listed below. Each voting unit must cast its vote by written resolution and submit it to the Chief Appraiser before Monday, December 15th. The Distribution of Votes for each voting unit is included with this letter. The unit may cast all its votes for one candidate or may distribute the votes among any number of candidates. When a voting unit casts its votes, it must cast the votes for a person that was nominated and is named on the ballot. There is no provision for write-in candidates. The Tax Code does not permit the Chief Appraiser to count votes cast for someone not listed on the official ballot. The two nominees receiving the most votes will be seated as Place 4 & 7 on the Denton CAD Board of Directors in January of 2026. The candidates nominated by the taxing units are: Candidate Nominating Unit 1. Mike Hennefer City of Carrollton, C-FB ISD, City of The Colony, Denton County, City of Frisco, City of Highland Village, Lewisville ISD, City of Lewisville, Northwest ISD, City of Plano, Town of Shady Shores, City of Southlake 2. Ann Pomykal City of Carrollton, City of The Colony, Denton County, City of Highland Village, City of Lewisville, Lewisville ISD, Northwest ISD, City of Plano Town of Shady Shores, City of Southlake 3. Jordan Villareal Frisco ISD, City of Frisco 4. DeVon English Little Elm ISD Bio sheets on each candidate have been requested and are being gathered. If you would like further information on one(or more) of the candidates, please contact Misty Baptiste she will forward those information sheets to you as soon as they are available. Since some of you may not be familiar with the process of selecting the Board, please do not hesitate to contact Misty Baptiste at (940) 349-3977 or misty.baptiste@dentoncad.com for clarification and/or information. Thank you, Don Spencer Chief Appraiser Denton Central Appraisal District 78 DENTON CENTRAL APPRAISAL DISTRICT 2025 DISTRIBUTION OF VOTES %OF TOTAL NUMBER JURISDICTIONS 2024 LEVY LEVIES OF VOTES SCHOOL DISTRICTS: S01 ARGYLE ISD 65,674,321.88 2.1939%44 S02 AUBREY ISD 39,352,904.49 1.3146%25 S03 CARROLLTON-FB ISD 57,743,916.14 1.9290%39 S04 CELINA ISD 3,833,678.65 0.1281%3 S05 DENTON ISD 378,411,405.76 12.6413%252 S15 ERA ISD 1,363.08 0.0000%1 S06 FRISCO ISD 194,933,962.10 6.5120%129 S07 KRUM ISD 23,764,217.83 0.7939%16 S08 LAKE DALLAS ISD 39,650,352.26 1.3246%25 S09 LEWISVILLE ISD 638,403,213.58 21.3267%426 S10 LITTLE ELM ISD 97,843,078.39 3.2686%64 S11 NORTHWEST ISD 228,547,521.30 7.6349%152 S12 PILOT POINT ISD 12,948,005.21 0.4325%9 S13 PONDER ISD 14,152,080.10 0.4728%9 S17 PROSPER ISD 54,811,672.58 1.8311%37 S14 SANGER ISD 25,375,386.78 0.8477%17 S16 SLIDELL ISD 667,895.55 0.0223%1 SCHOOL DISTRICTS TOTALS $1,876,114,975.68)62.674%1248 G01 DENTON COUNTY $355,813,572.94)11.89%238 CITIES: C26 TOWN OF ARGYLE 5,243,027.85 0.1752%4 C01 CITY OF AUBREY 5,417,579.06 0.1810%4 C31 TOWN OF BARTONVILLE 1,230,886.43 0.0411%1 C02 CITY OF CARROLLTON 67,706,583.01 2.2618%45 C49 CITY OF CELINA 7,844,726.08 0.2621%5 C03 CITY OF THE COLONY 51,299,340.21 1.7137%34 C21 TOWN OF COPPELL 1,146,465.63 0.0383%1 C27 TOWN OF COPPER CANYON 1,799,333.55 0.0601%1 C04 CITY OF CORINTH 18,804,366.34 0.6282%13 C20 CITY OF DALLAS 16,959,752.07 0.5666%10 C05 CITY OF DENTON 121,511,703.72 4.0593%80 C42 CITY OF DISH 229,802.25 0.0077%1 C30 TOWN OF DOUBLE OAK 1,303,943.09 0.0436%1 C47 TOWN OF CORRAL CITY 29,938.96 0.0010%1 C07 TOWN OF FLOWER MOUND 63,454,826.24 2.1198%42 C36 CITY OF FORT WORTH 51,610,843.95 1.7241%34 C32 CITY OF FRISCO 81,844,800.22 2.7341%54 C39 CITY OF GRAPEVINE 306.38 0.0000%1 C22 TOWN OF HACKBERRY 228,478.68 0.0076%1 C38 CITY OF HASLET 3,218.15 0.0001%1 C19 TOWN OF HICKORY CREEK 2,634,384.89 0.0880%2 C08 CITY OF HIGHLAND VILLAGE 16,892,013.38 0.5643%10 C09 CITY OF JUSTIN 6,546,518.74 0.2187%4 C18 CITY OF KRUGERVILLE 1,475,331.88 0.0493%1 C10 CITY OF KRUM 4,868,975.64 0.1627%3 C11 CITY OF LAKE DALLAS 4,339,853.40 0.1450%3 C25 CITY OF LAKEWOOD VILLAGE 723,384.86 0.0242%1 C12 CITY OF LEWISVILLE 93,286,509.19 3.1164%61 C13 TOWN OF LITTLE ELM 47,202,830.20 1.5769%32 C45 CITY OF NEW FAIRVIEW 164,216.87 0.0055%1 C33 TOWN OF NORTHLAKE 9,669,065.95 0.3230%6 C24 CITY OF OAK POINT 5,031,372.81 0.1681%3 C14 CITY OF PILOT POINT 4,795,191.43 0.1602%3 C29 CITY OF PLANO 7,234,194.18 0.2417%5 C15 TOWN OF PONDER 2,371,697.72 0.3114%6 C48 CITY OF PROSPER 14,637,192.29 0.4890%10 C51 TOWN OF PROVIDENCE VILLAGE 5,894,070.34 0.1969%4 C17 CITY OF ROANOKE 11,798,191.28 0.3941%8 C16 CITY OF SANGER 9,473,036.62 0.3165%6 C34 TOWN OF SHADY SHORES 1,671,648.80 0.0558%1 C37 CITY OF SOUTHLAKE 830,182.93 0.0277%1 C28 CITY OF TROPHY CLUB 12,005,186.50 0.4010%8 C44 TOWN OF WESTLAKE 305,951.53 0.0102%1 CITY TOTAL $761,520,923.30)25.67%514 TOTAL ALL JURISDICTIONS $2,993,449,471.92)100.00%2000 79 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025 - ________ WHEREAS, the City of The Colony has joined in the formation of a Denton Central Appraisal District; and WHEREAS, the Denton County Chief Appraiser has notified each taxing entity that voting is in order for establishing a new five member Board of Directors in accordance with 6.03 of the Texas Property Tax Code; and WHEREAS, the Denton County Chief Appraiser has notified the City of its voting entitlement of 34 votes. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: That the City of The Colony votes are hereby cast for ___________________________ to serve on the Denton Central Appraisal District Board of Directors for a one-year or three-year term beginning January 1, 2026. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THIS 5TH DAY OF NOVEMBER, 2025. Richard Boyer, Mayor City of The Colony, Texas ATTEST: Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ____________________________________ Jeffrey L. Moore, City Attorney 80 Agenda Item No: 6.1 CITY COUNCIL Agenda Item Report Meeting Date: November 5, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Discussion Agenda Section: executive session Suggested Action: A. Council shall convene into a closed executive session pursuant to Sections 551.072 and 551.087 of the Texas Government Code to deliberate regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s). Background: 81 Agenda Item No: 7.1 CITY COUNCIL Agenda Item Report Meeting Date: November 5, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Discussion Agenda Section: executive session action Suggested Action: A. Any action as a result of executive session regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and the offer of a financial or other incentive to a business prospect(s). Background: 82