HomeMy WebLinkAboutMinutes - Library Board - 09/25/2025 - RegularCTHF CITY OF THE COLONY
OLONY LIBRARY BOARD MINUTES
City by the Lake THURSDAY, SEPTEMBER 25, 2025
7:00 PM
The Regular Session of the Library Board of the City of The Colony, Texas, was called to order at 7:01
p.m. on the 25th day of September 2025 at City Hall, 6800 Main Street, The Colony, Texas, with the
following roll call:
Sandi Gehrke, Vice Chair
Cynthia Worthen
Margaret Heermans
Kathleen Linch
Joanna Krueger
Jarrett Davis
Maria Joseph, Chair
Judy Ensweiler
Megan Charters
Karla Storm
Place 1
Present
Place 2
Present
Place 3
Present
Place 4
Present
Place 5
Present
Place 6
Absent
Place 7
Absent
Council Liaison
Present
Staff Liaison
Present
Recording Secretary
Present
1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS
No report.
2.0 CITIZEN INPUT
This portion of the meeting is to allow up to five (5) minutes per speaker with a maximum of
thirty (30) minutes for items not posted on the current agenda. The board may not discuss these
items, but may respond with factual data or policy information, or place the item on a future
agenda. Those wishing to speak shall submit a Request Form to the board secretary.
No report.
3.0 CONSENT AGENDA
The Consent Agenda contains items which are routine in nature and will be acted upon in one
motion. Items may be removed from this agenda for separate discussion by a board member.
3.1 Consider approval of minutes of Library Board meeting held August 28, 2025.
The Board reviewed the minutes. Motion to approve the above consent agenda item — Heermans;
second by Worthen; motion passed with all ayes.
4.0 REGULAR AGENDA ITEMS
4.1 Discuss and receive reports regarding the progress on Library Board Goals and Projects for 2025:
REGULAR SESSION of the LIBRARY BOARD Minutes
Meeting Date: 09/25/2025
Page - 2
A. Continue to maintain legislative awareness of pertinent library issues.
No report.
B. Continue to assist in representing TCPL at library, school, and community activities.
TCPL participated in Ethridge Elementary's Curriculum Night on Thursday, September
18 and will participate in the Senior Center Health Fair on Friday, September 26 and at
National Night Out on Tuesday, October 7.
C. Initiate contact and work to form partnerships in the community to introduce TCPL's
services and resources and to serve as an information source for the community.
TCPL has been invited to participate in The Colony Animal Shelter's Howl -o -Ween on
October 11. Director Charters asked if any Library Board members would like to
volunteer.
D. Compile input and receive approval from Library Board on Strategic Plan revisions.
TCPL received 173 responses to the 2026-2030 Strategic Planning Survey. Last month,
Board members received copies of the compiled survey responses to review. Director
Charters is encouraging Board members to prepare possible Strategic Plan objectives
from the survey responses and to be prepared to discuss them at the next meeting.
4.2 Receive a presentation and discuss staff updates regarding upcoming library software migration.
TCPL has been in a six-month process of migration to a new Integrated Library System (ILS).
The current ILS was migrated in August 2009 with an annual cost of $10,000. The renewal date
for this ILS is November 11, 2025, with the renewal cost of more than $10, 000. There are many
issues with the use of the interface, relevancy of results, report accuracy, self-checkfunctionality,
compatibility with third party software, no mobile app availability, extra charges for upgrades,
and more.
TCPL librarians considered five vendors to replace the current ILS and chose one based on
price, usage, and recommendations from libraries in the Dallas area.
The timeline of migration to the new ILS has been a six-month timeline including migration of
data, staff training, and launching. The Library will close for the final weekend before launching
fully migrated data on Monday, October 20, 2025. This will save the cost of relaunching with
our current ILS and save more than $10, 000.
Director Charters gave a virtual tour and demonstrated the features and their uses of the new
ILS to the Library Board.
REGULAR SESSION of the LIBRARY BOARD Minutes
Meeting Date: 09/25/2025
Page - 3
4.3 Receive a presentation and discuss staff updates regarding public relations events, programs,
services, and community partnerships.
Director Charters reviewed August's program and event statistics with the Board.
4.4 Receive a presentation and discuss updates regarding Friends of The Colony Public Library
activities.
The Friends of The Colony Public Library will not meet in October,
FOTCPL Junior Book Sale is Saturday, September 27 from 10:00 a.m. to 4: 00 p. m. Local author
Hester J. Moore will read her latest book at 1: 30 p.m.
5.0 ADJOURNMENT
And with no further business to discuss the meeting was adjourned at 7:54 p.m.
APPROVED:
Sandi Gehrke, Acting Chair
City of The Colony Library Board
ATTEST:
Karla St Recording Secretary
City of The Colony Library Board