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Home My WebLink AboutCity Packets - City Council - 10/21/2025 - RegularCITY OF THE COLONY CITY COUNCIL AGENDA TUESDAY, OCTOBER 21, 2025 6:30 PM 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS and PROCLAMATIONS 1.1 Call to Order 1.2 Invocation 1.3 Pledge of Allegiance to the United States Flag 1.4 Salute to the Texas Flag 1.5 Items of Community Interest 1.6 Receive presentation from the Library regarding upcoming events and activities. (Charters) 2.0 CITIZEN INPUT 3.0 WORK SESSION 3.1 Council to provide direction to staff regarding future agenda items. (Council) 4.0 CONSENT AGENDA 4.1 Consider approving City Council Regular Session meeting minutes from October 8, 2025. (Stewart) 4.2 Consider approving a resolution authorizing the Mayor to execute an Interlocal Agreement with Denton County for Library Services. (Charters) 4.3 Consider approving a resolution authorizing the City Manager to award a purchase to Galls of Carrollton, Texas for police uniforms for FY 25-26 in the amount not to exceed $100,000.00. (Winnett) TO ALL INTERESTED PERSONS Notice is hereby given of a REGULAR SESSION of the CITY COUNCIL of the City of The Colony, Texas to be held at 6:30 PM on TUESDAY, OCTOBER 21, 2025 at CITY HALL, at which time the following items will be addressed: This portion of the meeting is to allow up to five (5) minutes per speaker with a maximum of thirty (30) minutes for items not posted on the current agenda. The council may not discuss these items, but may respond with factual data or policy information, or place the item on a future agenda. Those wishing to speak shall submit a Request Form to the City Secretary. The Work Session is for the purpose of exchanging information regarding public business or policy. No action is taken on Work Session items. Citizen input will not be heard during this portion of the agenda. The Consent Agenda contains items which are routine in nature and will be acted upon in one motion. Items may be removed from this agenda for separate discussion by a Council member. 1 4.4 Consider approving a resolution authorizing the City Manager to award a purchase to Metro Fire Apparatus Specialists, Inc. in the amount of $147,130.00 for the purchase of emergency rescue struts and stabilization equipment for the Fire Department. (Bonds) 4.5 Consider approving a resolution authorizing the City Manager to execute an Independent Contractor Agreement with Tod-Co Consultative Services for economic development services in the amount of $120,000.00. (Shallenburger) 5.0 REGULAR AGENDA ITEMS 5.1 Discuss and consider approving a resolution authorizing the City Manager to award a contract to CI Pavement in the amount of $702,447.08 for the reconstruction of approximately 2,383 Linear Feet of alleys. (Whitt) 5.2 Discuss and consider approving a resolution authorizing the City Manager to award a contract to PAVECON Ltd., in the amount of $2,203,460.36 for the reconstruction of approximately 6,054 Linear Feet of alleys. (Whitt) 5.3 Discuss and consider approving a resolution authorizing the City Manager to award a purchase to Motorola Solutions for the replacement of mobile radios in the amount of $181,262.08. (Winnett) 5.4 Discuss and consider appointing members to the Capital Improvement Advisory Board. (Council) 6.0 EXECUTIVE SESSION 6.1 A. Council shall convene into a closed executive session pursuant to Sections 551.072 and 551.087 of the Texas Government Code to deliberate regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s). 7.0 EXECUTIVE SESSION ACTION 7.1 A. Any action as a result of executive session regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and the offer of a financial or other incentive to a business prospect(s). EXECUTIVE SESSION NOTICE Pursuant to the Texas Open Meeting Act, Government Code Chapter 551 one or more of the above items may be considered in executive session closed to the public, including but not limited to consultation with attorney pursuant to Texas Government Code Section 551.071 arising out of the attorney's ethical duty to advise the city concerning legal issues arising from an agenda item. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT Persons with disabilities who plan to attend this meeting who may need auxiliary aids such as interpreters for persons who are deaf or hearing impaired, readers or, large print are requested to contact the City Secretary's Office, at 972-624-3105 at least two (2) working days prior to the 2 _________________________________________ Tina Stewart, TRMC, CMC, City Secretary meeting so that appropriate arrangements can be made. CERTIFICATION I hereby certify that above notice of meeting was posted outside the front door of City Hall by 5:00 p.m. on the 15th day of October 2025. 3 Agenda Item No: 1.5 CITY COUNCIL Agenda Item Report Meeting Date: October 21, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Miscellaneous Agenda Section: routine announcements, recognitions and proclamations Suggested Action: Items of Community Interest Background: 4 Agenda Item No: 1.6 CITY COUNCIL Agenda Item Report Meeting Date: October 21, 2025 Submitted By: Ana Alvarado Submitting Department: Library Item Type: Announcement Agenda Section: routine announcements, recognitions and proclamations Suggested Action: Receive presentation from the Library regarding upcoming events and activities. (Charters) Background: 5 Agenda Item No: 3.1 CITY COUNCIL Agenda Item Report Meeting Date: October 21, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Discussion Agenda Section: work session Suggested Action: Council to provide direction to staff regarding future agenda items. (Council) Background: 6 Agenda Item No: 4.1 CITY COUNCIL Agenda Item Report Meeting Date: October 21, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Minutes Agenda Section: consent agenda Suggested Action: Consider approving City Council Regular Session meeting minutes from October 8, 2025. (Stewart) Background: Attachments: October 8, 2025 CC Minutes.docx 7 1 These items are strictly public service announcements. Expressions of thanks, congratulations or condolences; information regarding holiday schedules; honorary recognition of city officials, employees or other citizens; reminders about upcoming events sponsored by the City or other entity that are scheduled to be attended by a city official or city employee. No action will be taken and no direction will be given regarding these items. MINUTES OF THE CITY COUNCIL REGULAR SESSION HELD ON October 8, 2025 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 6:32 p.m. on the 8th day of October 2025, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Richard Boyer, Mayor Judy Ensweiler, Mayor Pro Tem Robyn Holtz, Councilmember Brian Wade, Councilmember Dan Rainey, Councilmember Perry Schrag, Councilmember Joel Marks, Deputy Mayor Pro Tem Present Present Present Present Present Present Present And with 7 council members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS and PROCLAMATIONS 1.1 Call to Order Mayor Richard Boyer called the meeting to order at 6:32 p.m. 1.2 Invocation Pastor Jess Allen with One Creation Church delivered the invocation. 1.3 Pledge of Allegiance to the United States Flag The Pledge of Allegiance to the United States Flag was recited. 1.4 Salute to the Texas Flag Salute to the Texas Flag was recited. 1.5 Proclamation recognizing National Chiropractic Health Month. Mayor proclaimed the month of October 2025 as National Chiropractic Health Month. On behalf of Stonebridge Chiropractic, Dr. Andrew Oteo accepted the proclamation. Councilmember Wade arrived at 6:38 p.m. 1.6 Proclamation recognizing National Community Planning Month. Mayor proclaimed the month of October 2025 as National Community Planning Month. Planning Director Isaac Williams accepted the proclamation. 1.7 Receive a presentation from the Police Department regarding Scout the new facility dog. Sergeant D. Kyle provided an overview on Patriot Paws organization and introduced Scout, the police department facility dog. 8 City Council – Regular Meeting Agenda October 8, 2025 Page| 2 1.8 Items of Community Interest 1.9 Receive presentation from Parks and Recreation regarding upcoming events and activities. Special Events Supervisor, Chloe Hancock provided upcoming events and activities to the Council. 2.0 CITIZEN INPUT 1.) Phil Collens with Friends of The Colony Animal Services Center announced the Howl- O-Ween event happening on Saturday, October 11, 2025, at 4 p.m. 2.) Derek Sanchez spoke concerning the need for a crosswalk at John Yates Drive and Thompson Drive and inquired on how to get a digital marquee sign for the school. 3.0 WORK SESSION 3.1 Discuss using a portion of the roll-off allocation from Republic to dedicate towards use at the monthly food blessing event conducted by Tarrant Area Food Bank and sponsored by the City of The Colony, The Colony Chamber of Commerce and Friendship Baptist Church. City Manager Troy Powell provided an overview on the item. Council provided discussion. 3.2 Council to provide direction to staff regarding future agenda items. None 4.0 CONSENT AGENDA Motion to approve all items from the Consent Agenda with the exception of Agenda Item Nos. 4.6 and 4.11 - Schrag; second by Ensweiler, motion carried with all ayes. 4.1 Consider approving City Council Regular Session meeting minutes from September 16, 2025. 4.2 Consider approving Council expenditures for July and August 2025. (Council) 4.3 Consider approving a resolution authorizing the Mayor to execute a Joint Election Agreement for election services with Denton County Elections for the November 4, 2025 General and Special Elections. RESOLUTION NO. 2025-103 4.4 Consider approving a resolution authorizing the City Manager to accept the 2026 Selective Traffic Enforcement Program (STEP) Grant provided by the State of Texas through the Texas Department of Transportation in the amount of $14,950.00 9 City Council – Regular Meeting Agenda October 8, 2025 Page| 3 RESOLUTION NO. 2025-104 4.5 Consider approving an ordinance budget amendment to increase the approved Fiscal Year 2025-2026 General Fund budget by $11,538.38 for additional crossing guard costs to be performed by All City Management. ORDINANCE NO. 2025-2624 *** Item No. 4.6 was pulled from the consent agenda for separate discussion. *** 4.6 Consider approving a resolution authorizing the City Manager to execute Construction Services Contract Amendment No. 2 with Capko Concrete Structures, LLC. for the Arbor Glen Road Concrete Pavement Repair Project in the amount of $92,256.00. Motion to approve - Marks; second by Ensweiler, motion carried with all ayes. RESOLUTION NO. 2025-105 4.7 Consider approving a resolution authorizing the Mayor to execute Amendment No. 1 to the Interlocal Cooperation Agreement with Denton County for engineering and construction services for the widening of Memorial Drive to a six-lane roadway between Standridge Drive and the eastern City limits. RESOLUTION NO. 2025-106 4.8 Consider approving a resolution authorizing the Mayor to amend the authorized representatives to TexPool to include the Finance Director, Ryan Bredehoeft. RESOLUTION NO. 2025-107 4.9 Consider approving a resolution authorizing the City Manager to execute a Second Amendment to an agreement between the City of The Colony and the City of Plano for providing potable water service to a portion of The Colony. RESOLUTION NO. 2025-108 4.10 Consider approving a resolution authorizing the City Manager to deny Oncor Electric Delivery Company LLC's requested rate change. RESOLUTION NO. 2025-109 10 City Council – Regular Meeting Agenda October 8, 2025 Page| 4 *** Item No. 4.11 was pulled from the consent agenda for separate discussion. *** 4.11 Consider approving an ordinance budget amendment for the Fiscal Year 2025-2026 General Fund Budget by $111,795.00 for the TCFD Fitness Incentive Program. Motion to approve amended amount of $60,000.00 - Marks; second by Ensweiler, motion carried with all ayes. ORDINANCE NO. 2025-2625 4.12 Consider approving an ordinance updating the Code of Ordinances by amending Chapter 19, Section 19-11(c), entitled "Same - In School Traffic Zones", by eliminating two streets no longer requiring a school zone. ORDINANCE NO. 2025-2626 4.13 Consider approving an ordinance amending the Code of Ordinances by repealing in its entirety Chapter 6, Article VI, Sections 6- 131 to Section 6-170, entitled " Food and Food Establishments", and replacing it with a new Chapter 6, Article VI, Sections 6-131 to 6-160, entitled "Food and Food Establishments" by establishing rules and regulations for food establishments. ORDINANCE NO. 2025-2627 5.0 REGULAR AGENDA ITEMS 5.1 Conduct a public hearing, discuss, and consider ordinance amendments to Appendix A, Section 10 of the Code of Ordinances of the City of The Colony, Texas, amending Section 10-200, entitled "Schedule of Uses by District," by removing "Mobile Food Vendor" and replacing it with a new land use entitled "Mobile Food Units" amending Appendix A, Section 10-300, entitled "definitions and explanations applicable to use schedule" by removing subsection (205), definition for "Mobile Food Vendor" and adding a new definition entitled "Mobile Food Units"; and amending Appendix A, Section 10D-700 entitled "Temporary Use Definitions," by removing the definition for "Mobile Food Truck" and adding a new definition for "Mobile Food Units." Planning Director Isaac Williams presented proposed ordinance to council. Public hearing opened and closed at 7:13 p.m. Council provided discussion on the item. Motion to approve - Ensweiler; second by Marks, motion carried with all ayes. 11 City Council – Regular Meeting Agenda October 8, 2025 Page| 5 ORDINANCE NO. 2025-2628 5.2 Discuss and consider approving a resolution authorizing the City Manager to execute a Professional Services Agreement with Olsson for the design of the Fire Department Auxiliary Bay in the amount of $111,000.00. Parks Development Manager Calvin Lehmann presented proposed resolution to council. Council provided discussion on the item. Motion to approve - Marks; second by Holtz, motion carried with all ayes. RESOLUTION NO. 2025-110 5.3 Discuss and consider approving a resolution authorizing the City Manager to award a purchase to Holiday Chevrolet in the amount of $249,474.75 for the purchase of five Chevrolet Tahoe patrol vehicles. Police Chief Phillip Foxall presented proposed resolution to council. Council provided discussion on the item. Motion to approve - Ensweiler; second by Holtz, motion carried with all ayes. RESOLUTION NO. 2025-111 5.4 Discuss and consider approving a resolution authorizing the City Manager to award a purchase to Defender Supply in the amount of $167,229.25 to provide marked police vehicle upfitting services for five police vehicles. Police Chief Phillip Foxall presented proposed resolution to council. Council provided discussion on the item. Motion to approve - Holtz; second by Ensweiler, motion carried with all ayes. RESOLUTION NO. 2025-112 5.5 Discuss and consider approving a resolution authorizing the City Manager to execute a five-year contract with Axon Enterprise Inc. for TASER's in the amount of $555,549.20. Police Chief Phillip Foxall presented proposed resolution to council. Council provided discussion on the item. 12 City Council – Regular Meeting Agenda October 8, 2025 Page| 6 Motion to approve - Ensweiler; second by Holtz, motion carried with all ayes. RESOLUTION NO. 2025-113 5.6 Discuss and consider approving a resolution of the City Council of the City of The Colony, TX declaring an expectation to reimburse capital expenditures with proceeds of future debt. Assistant City Manager Tim Miller presented proposed resolution to council. Council provided discussion on the item. Motion to approve - Rainey; second by Wade, motion carried with all ayes. RESOLUTION NO. 2025-114 Executive Session was convened at 7:39 p.m. 6.0 EXECUTIVE SESSION 6.1 A. Council shall convene into a closed executive session pursuant to Sections 551.072 and 551.087 of the Texas Government Code to deliberate regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s). Regular Session was reconvened at 8:17 p.m. 7.0 EXECUTIVE SESSION ACTION 7.1 A. Any action as a result of executive session regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and the offer of a financial or other incentive to a business prospect(s). No Action ADJOURNMENT With there being no further business to discuss, the meeting adjourned at 8:17 p.m. APPROVED: __________________________________ Richard Boyer, Mayor City of The Colony, Texas 13 City Council – Regular Meeting Agenda October 8, 2025 Page| 7 ATTEST: _____________________________________ Tina Stewart, TRMC, CMC, City Secretary 14 Agenda Item No: 4.2 CITY COUNCIL Agenda Item Report Meeting Date: October 21, 2025 Submitted By: Ana Alvarado Submitting Department: Library Item Type: Resolution Agenda Section: consent agenda Suggested Action: Consider approving a resolution authorizing the Mayor to execute an Interlocal Agreement with Denton County for Library Services. (Charters) Background: The Interlocal Agreement with Denton County for Library Services is an annual agreement negotiated between Denton County and the Denton County Library Advisory Board, on which a The Colony Public Library employee is a member. Allotted funds from the County are divided between participating Denton County libraries based on population (Exhibit A); the City will receive $43,000 and, upon providing a copy of the approved City budget, an additional $10,000 in matching funds. In accordance with the agreement, the Library has technology protection measures (commonly referred to as "filters") on its computer workstations and provides free cards to all Denton County residents. Attachments: 2025-2026 ICA Library Services - The Colony.pdf EXHIBIT A -DCLAB FUNDING FY2026.pdf Res. 2025-xxx Library Services Interlocal Agreement with Denton County.doc 15 2025-2026 ICA-Library Agreement – The Colony Public Library Page 1 of 6 THE STATE OF TEXAS § § THE COLONY PUBLIC LIBRARY COUNTY OF DENTON § INTERLOCAL COOPERATION AGREEMENT FOR LIBRARY SERVICES THIS AGREEMENT is made and entered into by and between Denton County, Texas ("the COUNTY"), and the City of The Colony, Texas ("the MUNICIPALITY"), and has an effective date of October 1, 2025. WHEREAS, the COUNTY is a duly organized political subdivision of the State of Texas engaged in the administration of county government and related services for the benefit of the citizens of the COUNTY; and WHEREAS, the MUNICIPALITY is a duly organized municipality in Denton County, Texas, engaged in the provision of library and related services for the benefit of the citizens of the MUNICIPALITY; and WHEREAS, the COUNTY has requested, and the MUNICIPALITY has agreed to provide library services for all residents of the COUNTY; and WHEREAS, the COUNTY and the MUNICIPALITY mutually desire to be subject to the provisions of Chapter 791 of the Texas Government Code, the Interlocal Cooperation Act, and Chapter 323 of the Texas Local Government Code, regarding County Libraries. NOW, THEREFORE, the COUNTY and the MUNICIPALITY, for the mutual consideration hereinafter stated, agree and understand as follows: I. The term of this Agreement shall be for the period from October 1, 2025, through September 30, 2026. II. For the purposes and consideration herein stated and contemplated, the MUNICIPALITY shall provide library services for the residents of the COUNTY without regard to race, religion, color, age, disability or national origin. Upon proper proof of residence, by an individual in the COUNTY, the individual shall be entitled issuance of a library card, at no cost, to be used in connection with said library services. 16 2025-2026 ICA-Library Agreement – The Colony Public Library Page 2 of 6 The MUNICIPALITY shall develop and maintain through the Library one or more of the following programs of service: 1. Educational and reading incentive programs and materials for youth. 2.Functional literacy materials and/or tutoring programs for adults. 3.Job training/career development programs and/or materials for all ages. 4.Outreach services to eliminate barriers to library services. 5.Educational programs designed to enhance quality of life for adults. III. The COUNTY designates the County Judge to act on behalf of the COUNTY and serve as liaison officer for the COUNTY with and between the COUNTY and the MUNICIPALITY. The County Judge or his designated substitute shall insure the performance of all duties and obligations of the COUNTY herein stated and shall devote sufficient time and attention to the execution of said duties on behalf of the COUNTY in full compliance with the terms and conditions of this Agreement. The County Judge shall provide immediate and direct supervision of the COUNTY'S employees, agents, contractors, sub-contractors, or laborers, if any, in the furtherance of the purposes, terms and conditions of this Agreement for the mutual benefit of the COUNTY and the MUNICIPALITY. IV. The MUNICIPALITY shall designate Daniel Watkins to act on behalf of the MUNICIPALITY and to serve as liaison officer for the MUNICIPALITY with and between the MUNICIPALITY and the COUNTY to insure the performance of all duties and obligations of the MUNICIPALITY as herein stated and shall devote sufficient time and attention to the execution of said duties on behalf of the MUNICIPALITY in full compliance with the terms and conditions of this Agreement. _Megan Charters_ shall provide management of the MUNICIPALITY'S employees, agents, contractors, sub-contractors, or laborers, if any, in the furtherance of the purposes, terms and conditions of this Agreement for the mutual benefit of the MUNICIPALITY and the COUNTY. The MUNICIPALITY shall provide the COUNTY with a copy of the annual report submitted to the Texas State Library and shall respond to the COUNTY'S annual questionnaire as documentation of the MUNICIPALITY’S expenditures and provision of service. 17 2025-2026 ICA-Library Agreement – The Colony Public Library Page 3 of 6 V. The MUNICIPALITY shall be solely responsible for all techniques, sequences, procedures and coordination of all work performed under the terms and conditions of this Agreement. The MUNICIPALITY shall insure, dedicate and devote the full time and attention of those employees necessary for the proper execution and completion of the duties and obligations of the MUNICIPALITY as stated in this Agreement and shall give all attention required for proper supervision and direction of their employees. VI. The MUNICIPALITY agrees that its established library shall assume the functions of a county library within Denton County, Texas, and to provide a librarian who meets the requirements of the MUNICIPALITY’S job description. VII. The COUNTY and the MUNICIPALITY agree and acknowledge that each entity is not an agent of the other entity and that each entity is responsible for its own acts, forbearance, negligence and deeds and for those of its agents or employees. This Agreement does not and shall not be construed to entitle either party or any of their respective employees, if applicable, to any benefit, privilege or other amenities of employment applicable to the other party. The MUNICIPALITY understands and agrees that the MUNICIPALITY, its employees, servants, agents and representatives shall not represent themselves to be employees, servants, agents or representatives of the COUNTY. To the fullest extent permitted by law, the MUNICIPALITY agrees to hold harmless and indemnify the COUNTY from and against any and all claims and for all liability arising out of, resulting from or occurring in connection with the performance of the work hereunder, including but not limited to, any negligent act or omission of the MUNICIPALITY, its officers, agents or employees. The COUNTY and the MUNICIPALITY acknowledge and agree that the COUNTY does not waive any sovereign or governmental immunity available to the COUNTY under Texas law and does not waive any available defenses under Texas law. Nothing in this paragraph shall be construed to create or grant any rights, contractual or otherwise, in or to any third persons or entities. 18 2025-2026 ICA-Library Agreement – The Colony Public Library Page 4 of 6 VIII. This Agreement is not intended to extend the liability of the parties beyond that provided by law. Neither the MUNICIPALITY nor the COUNTY waives any immunity or defense that would otherwise be available to it against claims by third parties. IX. Any notice required by this Agreement shall be delivered, in writing, by either the COUNTY or the MUNICIPALITY to the following addresses: The address of the COUNTY is: Denton County Judge 1 Courthouse Drive, Suite 3100 Denton, Texas 76208 Telephone: 940-349-2820 The address of the MUNICIPALITY is: The Colony Public Library c/o City of The Colony, Texas 6800 Main Street The Colony, Texas 75056 Attention: City Manger Telephone: 972-624-3184 X. For the full performance of the services above stated, the COUNTY agrees to pay the MUNICIPALITY fees as described herein from current revenues available for such payment. The COUNTY shall pay the MUNICIPALITY fees in the amount of FORTY THREE THOUSAND AND NO/100 DOLLARS ($43,000.00), based upon North Central Texas Council of Governments service population allocation figures provided to the COUNTY by the Library Advisory Board, payable annually to the MUNICIPALITY commencing on or about October 1, 2025. The Allocation chart setting forth said figures is attached hereto and incorporated herein for all intents and purposes as Exhibit “A.” In addition, the COUNTY agrees to pay the MUNICIPALITY an amount not to exceed TEN THOUSAND AND NO/100 DOLLARS ($10,000.00) in matching funds upon the following conditions: 1. The MUNICIPALITY shall attempt to secure funding from sources other than the COUNTY. 2. Upon receipt of additional funding, the MUNICIPALITY shall provide proof of the receipt of such funds to the Denton County Auditor on an annual basis. 3. The COUNTY shall match the MUNICIPALITY'S additional funding in an amount not to exceed $10,000.00. 19 2025-2026 ICA-Library Agreement – The Colony Public Library Page 5 of 6 4. Payment by the COUNTY to the MUNICIPALITY shall be made in accordance with the normal and customary processes and business procedures of the COUNTY and payment shall be satisfied from current revenues of the COUNTY. All funding by the COUNTY to the MUNICIPALITY is subject to the condition that the MUNICIPALITY shall have in place technology protection measures (commonly referred to as “filters”) with respect to any computers used by the public that have Internet access which are designed to block access through such computers to visual depictions that are (1) obscene, as defined by Section 43.21 of the Texas Penal Code, or (2) contain pornography. The technology protection measures shall be in compliance with the Children’s Internet Protection Act. The MUNICIPALITY hereby certifies that its libraries have either installed and are using the required technology protection measures during use of its computers that have Internet access by the public at the present time or will have such protection measures in place and operational by October 1, 2025. XI. This Agreement may be terminated, at any time, by either party by giving sixty (60) days advance written notice to the other party. In the event of such termination by either party, the MUNICIPALITY shall be compensated pro rata for all services performed to the termination date, together with reimbursable expenses then due and as authorized by this Agreement. In the event of such termination, should the MUNICIPALITY be overcompensated on a pro rata basis for all services performed to the termination date or be overcompensated for reimbursable expenses as authorized by this Agreement, the COUNTY shall be reimbursed pro rata for all such overcompensation. Acceptance of such reimbursement shall not constitute a waiver of any claim that may otherwise arise out of this Agreement. XII. This Agreement represents the entire integrated Agreement between the MUNICIPALITY and the COUNTY and supersedes all prior negotiations, representations and/or Agreements, either oral or written. This Agreement may be amended only by written instrument signed by both the MUNICIPALITY and the COUNTY. 20 2025-2026 ICA-Library Agreement – The Colony Public Library Page 6 of 6 XIII. The validity of this Agreement and any of its terms or provisions, as well as the rights and duties of the parties hereto, shall be governed by the laws of the State of Texas. Further, this Agreement shall be performable and all compensation payable in Denton County, Texas. XIV. In the event any portion of this Agreement shall be found to be contrary to law it is the intent of the parties hereto that the remaining portions shall remain valid and in full force and effect to the fullest extent possible. XV. The undersigned officers and/or agents of the parties hereto are the properly authorized officials and have the necessary authority to execute this Agreement on behalf of the parties hereto and each party hereby certifies to the other that any necessary orders or resolutions extending said authority have been duly passed and are now in full force and effect. EXECUTED this __________ day of __________, 20____. DENTON COUNTY, TEXAS CITY OF THE COLONY, TEXAS By: ____________________________ By: Andy Eads, County Judge Name: Denton County, Texas Title: ATTEST: ATTEST: By: By: Denton County Clerk City Secretary AUDITOR’S CERTIFICATE I hereby certify that funds are available in the amount of $ to accomplish and pay the obligation of Denton County under this Agreement. Denton County Auditor 21 PER CAPITA: 0.338302$ MATCHING: 10,000.00$ DENTON COUNTY POPULATION: 1,068,355 POPULATION OF CITIES WITH LIBRARIES 397,677 REMAINING POPULATION 670,678 TOTAL CITY COUNTY PER CAPITA MATCHING TOTAL ROUNDEDLIBRARY POP POP allocation ALLOCATION FUNDS AUBREY 64,965 24,182 40,783 21,978$ 10,000$ 31,978$ 32,000$ FLOWER MOUND 216,236 80,490 135,746 73,153$ -$ 73,153$ 73,200$ JUSTIN 20,248 7,537 12,711 6,850$ 10,000$ 16,850$ 16,900$ KRUM 17,956 6,684 11,272 6,075$ 10,000$ 16,075$ 16,100$ LEWISVILLE 374,956 139,571 235,385 126,848$ -$ 126,848$ 126,900$ LITTLE ELM 164,797 61,343 103,454 55,751$ 10,000$ 65,751$ 65,800$ PILOT POINT 19,300 7,184 12,116 6,529$ 10,000$ 16,529$ 16,600$ PONDER 8,196 3,051 5,145 2,773$ 10,000$ 12,773$ 12,800$ ROANOKE 27,297 10,161 17,136 9,235$ 10,000$ 19,235$ 19,300$ SANGER 27,311 10,166 17,145 9,239$ 10,000$ 19,239$ 19,300$ THE COLONY 127,092 47,308 79,784 42,996$ 10,000$ 52,996$ 53,000$ TOTAL 1,068,355 397,677 670,678 361,427$ 90,000$ 451,427$ 451,900$ Aubrey Population:Aubrey 9,801 Crossroads 2,000 Krugerville 2,023 Providence 10,358 Total 24,182 Ponder Population: 2,851 Dish (Interlocal Agreement)200 Total 3,051 DENTON COUNTY LIBRARY'S FUNDING (FY 2026) 22 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025 -________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE MAYOR TO EXECUTE AN INTERLOCAL COOPERATION AGREEMENT BETWEEN THE CITY OF THE COLONY AND DENTON COUNTY FOR THE PROVISION OF LIBRARY SERVICES TO THE RESIDENTS OF DENTON COUNTY AS PROVIDED IN ATTACHMENT “A”, WHICH IS ATTACHED HERETO AND INCORPORATED HEREIN; AND PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: Section 1. That the Mayor is hereby authorized and empowered to execute an Interlocal Cooperation Agreement with Denton County for the provision of Library Services to the residents of Denton County as defined in the Agreement, which is attached hereto and incorporated herein by reference as Attachment “A”. Section 2. That a true and correct copy of the Interlocal Cooperation Agreement is attached hereto and incorporated herein. Section 3. That this resolution shall take effect immediately from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THIS THE 21ST DAY OF OCTOBER 2025. __________________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: __________________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: __________________________________________ Jeffrey L. Moore, City Attorney 23 Agenda Item No: 4.3 CITY COUNCIL Agenda Item Report Meeting Date: October 21, 2025 Submitted By: Ana Alvarado Submitting Department: Police Item Type: Resolution Agenda Section: consent agenda Suggested Action: Consider approving a resolution authorizing the City Manager to award a purchase to Galls of Carrollton, Texas for police uniforms for FY 25-26 in the amount not to exceed $100,000.00. (Winnett) Background: The police department uses Galls in Carrollton to supply our department with uniforms and equipment. This Purchase Order will be used throughout the fiscal year to purchase those uniforms and equipment. This is within the approved FY25-26 budget for this line item. Attachments: Galls PO Requistion 25-26 Res. 2025-xxx Galls of Carrollton Texas.docx 24 Vendor 1 Vendor 2 Vendor 3 $100,000.00 FUND/DEPT/ACCT/PROJ DETAILED DESCRIPTION NUMBER PLEASE BE VERY SPECIFIC 100-675-6118 Open Galls Uniform PO N/A $100,000.00 $100,000.00 BuyBoard: 698-23 $ - $ - $ - $ - $ - $ - $ - $ - Sub-Total:$100,000.00 Freight:$0.00 Total:$100,000.00 Print & Sign Name Justification: Uniforms for police department 1 CAPITAL OUTLAY, CIP OR SPECIAL MAINTENANCE REQUEST - YES OR NO = **NO** Required Documentation at Time of Submission:I hereby certify by signing the requisition the above materials or supplies are necessary for this department, and there are sufficient funds available for this purchase. Quotes - Written - INCLUDE ONE HUB (Must be attached) Contract - Including Cooperative/Inter-Local? - Information & Documentation (Must be attached) Annual Renewal? - Bid No., Contract Information, Etc. (Must be attached) City Council Approved? - Date of Approval - **Yes 10/21/2025** PREPARED BY:APPROVED BY: Authorized Signature ITEM#QUANTITY UNIT PRICE TOTAL REQUISITION FOR PURCHASE ORDER PURCHASES OVER $5,000.00 INCLUDE COPY OF EACH QUOTEVENDOR NAME: Galls LLC Address: 1340 Russell Cave Road Lexington, Kentucky 40505 25 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025 - _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO AWARD A PURCHASE TO GALLS OF CARROLLTON, TEXAS FOR POLICE UNIFORMS; AND PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THAT: Section 1. That the City Council of the City of The Colony, Texas hereby authorizes the City Manager to award a purchase to Galls of Carrollton, Texas in the amount not to exceed $100,000.00 for the purchase of police uniforms for Fiscal Year 2025-26. Section 2. That the City Manager and/or his designee are authorized to award said purchase. Section 3. This resolution shall take effect immediately from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THIS THE 21st DAY OF OCTOBER 2025. ____________________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ___________________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ___________________________________________ Jeffrey L. Moore, City Attorney 26 Agenda Item No: 4.4 CITY COUNCIL Agenda Item Report Meeting Date: October 21, 2025 Submitted By: Ana Alvarado Submitting Department: Fire Item Type: Resolution Agenda Section: consent agenda Suggested Action: Consider approving a resolution authorizing the City Manager to award a purchase to Metro Fire Apparatus Specialists, Inc. in the amount of $147,130.00 for the purchase of emergency rescue struts and stabilization equipment for the Fire Department. (Bonds) Background: This equipment will be added to the new Tractor Drawn Aerial (TDA), slated to go in service in January 2026 and the new Wet Rescue, slated to go in service in Spring of 2026. Attachments: Quote_QT110449_1759938399968.pdf Res. 2025-xxx Metro Fire Apparatus Specialists, Inc..docx 27 17350 State Hwy 249 Ste. 250 Houston TX 77064 (713) 692-0911 Phone (713) 692-1591 Fax Quote #110449 Quote Date: Expires Date 10/7/202511/6/2025 QT110449 1 of 2 Bill To:COLONY FIRE DEPTATTN ACCOUNTS PAYABLE4900 BLAIR OAKSTHE COLONY TX 75056 Ship To:THE COLONY FIRE DEPARTMENT4900 BLAIR OAKSTHE COLONY TX 75056 Ordered By Sales Rep Entered By Terms GARRIT RICE SCOTT GIBBS SCOTT GIBBS NET 30 FOB Shipping Method Contract Source PREPAY & ADD BEST WAY BUYBOARD 698-23 Loc Ord UM Item Price Ext. Price 4 EA PAR-22-79HA10KHYDRAFUSION STRUT 10 KIT INCLUDES STRUT, HAND PUMP AND 10 FT HOSE $4,843.00 $19,372.00 4 EA PAR-22-796035EXTENSION CONVERTERS $264.00 $1,056.00 4 EA PAR-22-790019HFS LONG SHORE SCREW ADAPTER $331.00 $1,324.00 8 EA PAR-22-796720LONG SHORE STRUT 304 $1,390.00 $11,120.00 8 EA PAR-22-796730LONG SHORE 48-73" MODEL 406 $1,671.00 $13,368.00 8 EA PAR-22-796342RAKER EXTENSION 235 24"$596.00 $4,768.00 8 EA PAR-22-796356RAKER EXTENSION 435 48"$844.00 $6,752.00 8 EA PAR-22-796025MULTI BASE $284.00 $2,272.00 8 EA PAR-22-796090V-BASE $222.00 $1,776.00 16 EA PAR-22-7961344" X 4" STRUT CHANNEL BASE $180.00 $2,880.00 16 EA PAR-22-796060SWIVEL BASE 6" X 6"$393.00 $6,288.00 8 EA PAR-22-796180C12" X 12" HINGED BASE INCLUDES ANCHOR RING $692.00 $5,536.00 8 EA PAR-22-796150HINGED BASE 6 WITH ANCHOR RING $521.00 $4,168.00 24 EA PAR-22-796P14DOUBLE HEADED PICKET 1" X 40"$46.00 $1,104.00 2 EA PAR-22-890300G2-150AIR LIFTING BAG G2 MASTER CONTROL KIT, 150 PSI $4,531.00 $9,062.00 2 EA PAR-22-88D025BKMULTI FORCE BAG BASIC W/ SADDLEBAG CONTROL KIT $11,014.00 $22,028.00 28 17350 State Hwy 249 Ste. 250 Houston TX 77064 (713) 692-0911 Phone (713) 692-1591 Fax Quote #110449 Quote Date: Expires Date 10/7/202511/6/2025 QT110449 2 of 2 Loc Ord UM Item Price Ext. Price 4 EA PAR-22-888160G2KPI-22 22 TON KEVLAR AIRBAG G2 20" X 20" 150PSI WORK PRESSURE GENERATION 2 $1,556.00 $6,224.00 4 EA PAR-22-888140G3KPI-12 12 TON KEVLAR AIRBAG G3 15" X 15" 180PSI WORK PRESSURE GENERATION 3 $1,166.00 $4,664.00 4 EA PAR-22-888170G2KPI-32 32 TON KEVLAR AIRBAG G2 24" X 24" 150PSI WORK PRESSURE GENERATION 2 $1,743.00 $6,972.00 4 EA PAR-22-796C1HGRADE 100 CHAIN 20FT (6.09M)$495.00 $1,980.00 4 EA PAR-22-796979RACHET LOAD BINDER, CHAIN $64.00 $256.00 8 EA PAR-22-89055327' RATCHET BELT W/FINGER HOOKS $164.00 $1,312.00 8 EA PAR-22-796161TIE DOWN KEYS W/ "J" HOOK $57.00 $456.00 4 EA PAR-22-796360LONG SHORE 72-116" MODEL 610 $2,034.00 $8,136.00 4 EA PAR-22-796376RAKER EXTENSION 635 67"$1,064.00 $4,256.00 Subtotal $147,130.00 Shipping Cost $0.00 Tax Total (%)$0.00 Total $147,130.00 29 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025 - _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO AWARD A PURCHASE TO METRO FIRE APPARATUS SPECIALISTS, INC FOR THE PURCHASE OF EMERGENCY RESCUE STRUTS AND STABILIZATION EQUIPMENT; AND PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THAT: Section 1. That the City Council of the City of The Colony, Texas hereby authorizes the City Manager to award a purchase to Metro Fire Apparatus Specialists, Inc., in the amount of $147,130.00 to purchase emergency rescue struts and stabilization equipment. Section 2. That the City Manager and/or his designee are authorized to award said purchase. Section 3. This resolution shall take effect immediately from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THIS THE 21st DAY OF OCTOBER 2025. ____________________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ___________________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ___________________________________________ Jeffrey L. Moore, City Attorney 30 Agenda Item No: 4.5 CITY COUNCIL Agenda Item Report Meeting Date: October 21, 2025 Submitted By: Ana Alvarado Submitting Department: General Admin Item Type: Resolution Agenda Section: consent agenda Suggested Action: Consider approving a resolution authorizing the City Manager to execute an Independent Contractor Agreement with Tod-Co Consultative Services for economic development services in the amount of $120,000.00. (Shallenburger) Background: Attachments: Tod-Co - Independent Contractor Agreement 2026-27 - 101525.pdf 4.5 Res. 2025-xxx Tod-Co Consultative Services.doc 31 INDEPENDENT CONTRACTOR AGREEMENT THIS INDEPENDENT CONTRACTOR AGREEMENT (hereinafter referred to as the “Agreement”) is made and entered to be effective the 1st day of October, 2025, by and between the CITY OF THE COLONY, TEXAS (hereinafter referred to as the “City”), a Texas home-rule municipality, and Tod-Co Consultative Services (hereinafter referred to as “Contractor”), both of which parties hereto understand and agree as follows: WITNESSETH: WHEREAS, it is the desire of the City of The Colony, Texas, to engage the services of Contractor in order to assist in the development of a Hotel/Convention Center (hereinafter referred to as the “Project”). NOW, THEREFORE, for and in consideration of the mutual covenants and agreements herein contained, and hereinbefore stated, the parties hereto agree as follows: A. Term This Agreement shall take effect on October 1, 2025, and shall continue until September 30, 2026 unless terminated under the terms of Section I. below. B. Scope of Work Contractor shall provide the necessary professional services to allow for the development of a hotel/convention center, manage its employees, negotiate acquisition of required real estate, maximize available State statutory rebates, coordinate with the hotel developer, seek alternate/competitive hotel development opportunities, and report to the City regularly on the status of such activities. The Contractor shall also as directed by the City Manager engage in any and all endeavors to enhance development opportunities including but not limited to the acquisition of land, engaging current development partners to develop strategic plans, and to pursue any other projects beneficial to the City. The policy making and governmental functions relating to the Contractor’s efforts shall remain fully vested with the City. Such functions shall include, but not be limited to, making decisions regarding significant capital requirements for projects, approving a major contracting for services or goods; responsibility for the statutory requirements of the State rebates, funding and the like; and any other significant business or policy decisions related to the development of the Hotel/Convention Center or other projects. From time to time as questions with policy implications arise, Contractor shall consult with the City to reach agreement on the degree of involvement the City that may be necessary under this paragraph. In the event the parties are unable to agree, the matter shall be deemed within the oversight and policy function of the City and the City’s decision in the matter shall in all events be controlling. 32 Contractor shall abide by all City rules, regulations and policies as detailed in the City Charter, the Municipal Code, the City Code of Ordinances, state law and as reasonably directed by the City. C. Compensation Contractor shall be compensated in the amount of one hundred twenty thousand dollars ($120,000.00) payable in monthly installments of ten thousand dollars ($10,000.00). The first payment shall be due and issued on October 31, 2025, with each subsequent payment made on the last Friday of each month until the final payment is made on September 30, 2026, unless this Agreement is terminated under Section I. below. D. Technology Equipment The City agrees to provide Contractor with technology interface equipment such as cellular telephone, computing equipment, etc. used in the scope of work as outlined herein. Technology equipment shall be determined and provided by the City at their sole discretion. Contractor shall have the right to retain possession as additional compensation upon termination of this contract. E. Travel Expenses The City agrees to reimburse Contractor for reasonable travel expenses incurred in the scope of his work as outlined herein. Travel expenses shall be preapproved by the City prior to being incurred. Contractor shall request reimbursement by submitting an itemized request, including receipts, to the City. Contractor shall receive additional automobile-related reimbursement. The mileage fee will be equivalent to that established by the Internal Revenue Service. Reimbursement shall be requested through the Deputy City Manager. F. Contractor’s Employees Contractor has and retains full control and supervision of the services performed as described in the Statement of Work and has full control over the employment and compensation and discharge of all persons, other than the City employees, assisting in the performance of the services referenced herein. Contractor shall be solely responsible for all matters relating to payment of wages to its employees, including but not limited to compliance with social security payroll tax withholdings and unemployment compensation. Contractor further agrees to be responsible for its own acts and those of its subordinates, employees and any subcontractors, if any, during the term of this Agreement. Further, Contractor’s relationship to the City is that of an independent contractor, and not an agent, employee or servant. Contractor shall have no authority to bind the City or any of its administrators, officers or employees. In the ordinary course of business, Contractor may perform services for parties other than the City and is not precluded from doing so by this Agreement so long as those services do not conflict with the goals and objectives of the City. 33 G. Business Expenses Contractor shall provide any and all supplies, equipment or other business expenses used for services; however, Contractor shall coordinate with the City the use of any City owned supplies, equipment or services if same are available. H. Liability The City shall not be liable or responsible for any injuries, damages or losses of Contractor during the course and scope of the services performed by Contractor pursuant to this Agreement. Independent Contractor shall defend, indemnify and hold harmless the City and its officers, agents and employees from and against all damages, claims, losses and demands made by Contractor arising out of or resulting from the performance of her services. I. Right of Termination The City reserves the right to cancel this Agreement at any time, with or without notice, to Contractor, in the City’s sole discretion. Contractor may cancel this Agreement after providing the City with at least thirty (30) days’ notice. If Contractor engages in any activity that poses an immediate threat to the health, safety or reputation of Contractor’s or the City’s employees, residents, invitees, agents or representatives, such termination of this Agreement may be immediate. Termination of this Agreement under this paragraph shall result in the voiding of any upcoming payments that may be due. J. Previous Agreements This Agreement supersedes any previous and existing agreements between the parties. [The Remainder of this Page Intentionally Left Blank] 34 IN WITNESS WHEREOF, the City of The Colony, Texas, has caused this Independent Contractor Agreement to be signed and executed on its behalf by the City Manager and Contractor has signed and executed this Independent Contractor Agreement. Signed this the day of , 2025. CITY OF THE COLONY, TEXAS ________________________________________ Troy C. Powell, City Manager City of The Colony, Texas ACCEPTED: ____________________________________ Tod K. Maurina, Principal Tod-CO Consultative Services 35 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025 - ____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE AN INDEPENDENT CONTRACTOR AGREEMENT WITH TOD-CO CONSULTATIVE SERVICES FOR ECONOMIC DEVELOPMENT SERVICES; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of The Colony, Texas (the “City”), desires to obtain the services of Tod-Co Consultative Services for economic development consulting services; and WHEREAS, with said Independent Contractor Agreement, the City is agreeing to pay the sum not to exceed $120,000.00 for such service. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: Section 1. The Independent Contractor Agreement is found to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all things approved. Section 2. The City Manager is hereby authorized to execute said Independent Contractor Agreement on behalf of the City of The Colony, Texas. Section 3. That this resolution shall take effect immediately from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THIS 21st DAY OF OCTOBER 2025. ______________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ____________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ____________________________________ Jeffrey L. Moore, City Attorney 36 Agenda Item No: 5.1 CITY COUNCIL Agenda Item Report Meeting Date: October 21, 2025 Submitted By: Ana Alvarado Submitting Department: Item Type: Resolution Agenda Section: regular agenda items Suggested Action: Discuss and consider approving a resolution authorizing the City Manager to award a contract to CI Pavement in the amount of $702,447.08 for the reconstruction of approximately 2,383 Linear Feet of alleys. (Whitt) Background: Consider approving a resolution authorizing the City Manager to award a contract to CI Pavement in the amount of $702,447.08 utilizing TIPS cooperative contract number 210205 for the reconstruction of approximately 732 LFT of the Twitty/Tyler Alley from Taylor to the east end, 393 LFT of the alley between 5523 and 5539 Vaden Street, 694 LFT of the alley between 5529 and 5557 Vance Street, and 564 LFT of alley between 5520 and 5548 Vaden Street, (Whitt) Attachments: 5520 VADEN TO VANCE ALLEY- 9-29-25.pdf 5523 VADEN TO VANCE- ALLEY- 9-29-25.pdf 5557 VANCE TO VADEN- ALLEY- 9-29-25.pdf Res. 2025-xxx CI Pavement Contract.doc 37 Estimate Date: Estimate: Estimate 101 Josephine Grand Prairie, TX 75050 (972) 721-9796 Phone • (972) 721-1755 Fax 21816 29 Sep 2025 Job Name:5520 Vaden St- Alley Sales Rep:Geoffrey Balkcom 29 Oct 2025Estimate Expires: Sales Rep Cell:(817) 706-8098 SERVICE LOCATION Qty Description CITY OF THE COLONY - 5520 Vaden St 5520 Vaden St The Colony, TX 75056 Prepared For Price Total 1 Harris Plaza The Colony, TX 75056 Gene Gray Concrete - Removal6826 3.00 20,478.00Square F Saw cut, excavate and remove 7" concrete (11x484, 14x21, 17x18, 22x16, 22x25)= 6826 SF Concrete - Removal146 35.00 5,110.00Cubic Yar Unclassified excavation per cubic yard - Remove and haul off 6" of existing native soil/base material (approximately 146 cubic yards) Concrete - Flex base6826 4.00 27,304.00Square FSquare footage: Areas: Cubic Yards: 6826 1 146 After removal of concrete and 6" excavation, install 6" of compacted flex base Concrete - Install6826 12.88 87,918.88Square FSF: Areas: PSI & DEPTH: 6826 1 4000 - 7" Approximate dimensions= 6826 sf Remove and replace existing failed drivelane to specifiation - Excavate to a depth of 13" and remove necessary dirt and related debris from job site. - Rework and compact base with vibratory compactor as needed. - Install 6" of compacted flex base (approximately 146 CY) - Drill and dowel vertical surfaces on adjacent concrete. - Install 7" of 4000 PSI concrete with #4 rebar on 18" centers. - Vibrate concrete to settle components - Saw control joints to match existing or a maximum 15' on center and perimeter of each repair. - Hand trowel and broom to finish. Page 1 of 3Printed: 09/29/2025 12:19:37 PM 38 Estimate Date: Estimate: Estimate 101 Josephine Grand Prairie, TX 75050 (972) 721-9796 Phone • (972) 721-1755 Fax 21816 29 Sep 2025 Job Name:5520 Vaden St- Alley Sales Rep:Geoffrey Balkcom 29 Oct 2025Estimate Expires: Sales Rep Cell:(817) 706-8098 ***Not responsible for irrigation or items buried in concrete. Concrete - Removal2033 3.00 6,099.00Square F Saw cut, excavate and drive approaches= 2033 SF Concrete - Install2033 12.88 26,185.04Square FSF: Areas: PSI & DEPTH: 2033 16 4000 - 6" Approximate dimensions - 2033'SF - Drive approaches in Alley Remove and replace existing failed drivelane to specification - Excavate and remove necessary dirt and related debris from job site. - Rework and compact base with vibratory compactor as needed. - Drill and dowel vertical surfaces on adjacent concrete. - Install 6" of 4000 PSI concrete with #4 rebar on 18" centers. - Vibrate concrete to settle components - Saw control joints to match existing or a maximum 15' on center and perimeter of each repair. - Hand trowel and broom to finish. ***Not responsible for irrigation or items buried in concrete. Concrete - Removal72 3.00 216.00Square F Saw cut, excavate and remove 72'sf of sidewalk Concrete - Sidewalk72 10.00 720.00Square FSF: AREAS: PSI & DEPTH: 72 2 4000 - 4" 1. Barricade work area, excavate and remove damaged debris from job site. 2. Rework and compact base with vibratory compactor as needed. 3. Install cushion sand pad as necessary. 4. Drill and dowel vertical surfaces on adjacent concrete. 5. Install concrete with rebar per details 6. Hand trowel and broom to finish. **Does not include landscape repair. Concrete - Curb47 45.00 2,115.00Linear FeLF: Areas: PSI: 47 2 4000 - 6" Page 2 of 3Printed: 09/29/2025 12:19:37 PM 39 Estimate Date: Estimate: Estimate 101 Josephine Grand Prairie, TX 75050 (972) 721-9796 Phone • (972) 721-1755 Fax 21816 29 Sep 2025 Job Name:5520 Vaden St- Alley Sales Rep:Geoffrey Balkcom 29 Oct 2025Estimate Expires: Sales Rep Cell:(817) 706-8098 1. Saw cut and excavate damaged 6" Curb. 2. Install rebar and forms to build 6" integral curb. 3. Place concrete and form to match existing curb grade. 4. Brush to smooth and uniform surface. Sod Installation356 10.00 3,560.00Square YSquare yards: Type: 356 Bermuda Replace disturbed sod from alley to fencing, approx 18" on each side of alley SOW Notes1 0.00 0.00 1) Traffic in the alley will be disrupted. 2) Estimate excludes permits 3) Install a new alley from Vaden to Vance 4) All drive approaches will be removed and replaced to tie into new alley. 4) Customer is responsible for notifying tenants 179,705.92Total EXCLUSIONS, UNLESS OTHERWISE NOTED: Damage to underground utilities or graffiti on new pavement, bonds, testing, engineering, permits, utility adjustments, landscaping, irrigation, pre-existing drainage issues or subgrade deficiencies. Work performed on weekends may incur additional charges and any alteration from the above specifications involving additional costs will be executed only upon written order. ACCEPTANCE & PAYMENT: The above prices, specifications and conditions are satisfactory and are hereby accepted; CI Pavement is authorized to complete the work as specified. Any invoice past due will be subject to a late fee compounded at 2% per month prorated. Major credit cards are accepted, subject to a 4% convenience fee. CI Pavement reserves the right to file a preliminary liennotices and retains all lien rights. Taxes can be waived only upon receipt of a tax exemption certificate. 3rd party charges or undisclosed invoicing/contract portal fees will be passed through and added to invoice. Different service offerings may be invoiced separately as substantial completion is attained. Page 3 of 3Printed: 09/29/2025 12:19:37 PM Quote Accepted By: 40 Estimate Date: Estimate: Estimate 101 Josephine Grand Prairie, TX 75050 (972) 721-9796 Phone • (972) 721-1755 Fax 21817 29 Sep 2025 Job Name:5523 Vaden St- Alley Sales Rep:Geoffrey Balkcom 29 Oct 2025Estimate Expires: Sales Rep Cell:(817) 706-8098 SERVICE LOCATION Qty Description CITY OF THE COLONY - 5523 Vaden St 5523 Vaden St The Colony, TX 75056 Prepared For Price Total 1 Harris Plaza The Colony, TX 75056 Gene Gray Concrete - Removal4420 3.00 13,260.00Square F Saw cut, excavate and remove 7" concrete (6S24, 11X85, 11X218, 12X15, 15X16, 11X12, 17X23)= 4420 SF Stop at 5539 Vaden St- alley from 5539 to Vance St has already been completed. Concrete - Removal95 35.00 3,325.00Cubic Yar Unclassified excavation per cubic yard - Remove and haul off 6" of existing native soil/base material (approximately 95 cubic yards) Concrete - Flex base4420 4.00 17,680.00Square FSquare footage: Areas: Cubic Yards: 4420 1 95 After removal of concrete and 6" excavation, install 6" of compacted flex base Concrete - Install4420 12.88 56,929.60Square FSF: Areas: PSI & DEPTH: 4420 1 4000 - 7" Approximate dimensions= 4420 sf Remove and replace existing failed drivelane to specifiation - Excavate to a depth of 13" and remove necessary dirt and related debris from job site. - Rework and compact base with vibratory compactor as needed. - Install 6" of compacted flex base (approximately 95 CY) - Drill and dowel vertical surfaces on adjacent concrete. - Install 7" of 4000 PSI concrete with #4 rebar on 18" centers. - Vibrate concrete to settle components Page 1 of 4Printed: 09/29/2025 12:34:06 PM 41 Estimate Date: Estimate: Estimate 101 Josephine Grand Prairie, TX 75050 (972) 721-9796 Phone • (972) 721-1755 Fax 21817 29 Sep 2025 Job Name:5523 Vaden St- Alley Sales Rep:Geoffrey Balkcom 29 Oct 2025Estimate Expires: Sales Rep Cell:(817) 706-8098 - Saw control joints to match existing or a maximum 15' on center and perimeter of each repair. - Hand trowel and broom to finish. ***Not responsible for irrigation or items buried in concrete. Concrete - Removal484 3.00 1,452.00Square F Saw cut, excavate and drive approaches= 484 SF Concrete - Install484 12.88 6,233.92Square FSF: Areas: PSI & DEPTH: 484 4 4000 - 6" Approximate dimensions - 484'SF - Drive approaches in Alley Remove and replace existing failed drivelane to specification - Excavate and remove necessary dirt and related debris from job site. - Rework and compact base with vibratory compactor as needed. - Drill and dowel vertical surfaces on adjacent concrete. - Install 6" of 4000 PSI concrete with #4 rebar on 18" centers. - Vibrate concrete to settle components - Saw control joints to match existing or a maximum 15' on center and perimeter of each repair. - Hand trowel and broom to finish. ***Not responsible for irrigation or items buried in concrete. Concrete - Removal40 3.00 120.00Square F Saw cut, excavate and remove 40'sf of sidewalk Concrete - Sidewalk40 10.00 400.00Square FSF: AREAS: PSI & DEPTH: 40 1 4000 - 4" 1. Barricade work area, excavate and remove damaged debris from job site. 2. Rework and compact base with vibratory compactor as needed. 3. Install cushion sand pad as necessary. 4. Drill and dowel vertical surfaces on adjacent concrete. 5. Install concrete with rebar per details 6. Hand trowel and broom to finish. **Does not include landscape repair. Page 2 of 4Printed: 09/29/2025 12:34:06 PM 42 Estimate Date: Estimate: Estimate 101 Josephine Grand Prairie, TX 75050 (972) 721-9796 Phone • (972) 721-1755 Fax 21817 29 Sep 2025 Job Name:5523 Vaden St- Alley Sales Rep:Geoffrey Balkcom 29 Oct 2025Estimate Expires: Sales Rep Cell:(817) 706-8098 Concrete - Curb44 45.00 1,980.00Linear FeLF: Areas: PSI: 44 2 4000 - 6" 1. Saw cut and excavate damaged 6" Curb. 2. Install rebar and forms to build 6" integral curb. 3. Place concrete and form to match existing curb grade. 4. Brush to smooth and uniform surface. **INCLUDES 18'LF AT FLUME** Concrete - Install36 10.00 360.00Square FSF: Areas: PSI & DEPTH: 36 1 4000 - 4" Install 4x9 flume Sod Installation246 10.00 2,460.00Square YSquare yards: Type: 246 Bermuda Replace disturbed sod from alley to fencing, approx 18" on each side of alley SOW Notes1 0.00 0.00 1) Traffic in the alley will be disrupted. 2) Estimate excludes permits 3) Install a new alley from Vaden to Vance 4) All drive approaches will be removed and replaced to tie into new alley. 4) Customer is responsible for notifying tenants 104,200.52Total Page 3 of 4Printed: 09/29/2025 12:34:06 PM 43 Estimate Date: Estimate: Estimate 101 Josephine Grand Prairie, TX 75050 (972) 721-9796 Phone • (972) 721-1755 Fax 21817 29 Sep 2025 Job Name:5523 Vaden St- Alley Sales Rep:Geoffrey Balkcom 29 Oct 2025Estimate Expires: Sales Rep Cell:(817) 706-8098 EXCLUSIONS, UNLESS OTHERWISE NOTED: Damage to underground utilities or graffiti on new pavement, bonds, testing, engineering, permits, utility adjustments, landscaping, irrigation, pre-existing drainage issues or subgrade deficiencies. Work performed on weekends may incur additional charges and any alteration from the above specifications involving additional costs will be executed only upon written order. ACCEPTANCE & PAYMENT: The above prices, specifications and conditions are satisfactory and are hereby accepted; CI Pavement is authorized to complete the work as specified. Any invoice past due will be subject to a late fee compounded at 2% per month prorated. Major credit cards are accepted, subject to a 4% convenience fee. CI Pavement reserves the right to file a preliminary liennotices and retains all lien rights. Taxes can be waived only upon receipt of a tax exemption certificate. 3rd party charges or undisclosed invoicing/contract portal fees will be passed through and added to invoice. Different service offerings may be invoiced separately as substantial completion is attained. Page 4 of 4Printed: 09/29/2025 12:34:06 PM Quote Accepted By: 44 Estimate Date: Estimate: Estimate 101 Josephine Grand Prairie, TX 75050 (972) 721-9796 Phone • (972) 721-1755 Fax 21818 29 Sep 2025 Job Name:5557 Vance St- Alley Sales Rep:Geoffrey Balkcom 29 Oct 2025Estimate Expires: Sales Rep Cell:(817) 706-8098 SERVICE LOCATION Qty Description CITY OF THE COLONY - 5557 Vance St 5557 Vance St The Colony, TX 75056 Prepared For Price Total 1 Harris Plaza The Colony, TX 75056 Gene Gray Concrete - Removal8403 3.00 25,209.00Square F Saw cut, excavate and remove 7" concrete (17x36, 11x536, 11x95, 17x14, 15x18, 14x13, 8x20)= 8403 SF Concrete - Removal180 35.00 6,300.00Cubic Yar Unclassified excavation per cubic yard - Remove and haul off 6" of existing native soil/base material (approximately 180 cubic yards) Concrete - Flex base8403 4.00 33,612.00Square FSquare footage: Areas: Cubic Yards: 8403 1 180 After removal of concrete and 6" excavation, install 6" of compacted flex base Concrete - Install8403 12.88 108,230.64Square FSF: Areas: PSI & DEPTH: 8403 1 4000 - 7" Approximate dimensions= 8403 sf Remove and replace existing failed drivelane to specifiation - Excavate to a depth of 13" and remove necessary dirt and related debris from job site. - Rework and compact base with vibratory compactor as needed. - Install 6" of compacted flex base (approximately 180 CY) - Drill and dowel vertical surfaces on adjacent concrete. - Install 7" of 4000 PSI concrete with #4 rebar on 18" centers. - Vibrate concrete to settle components - Saw control joints to match existing or a maximum 15' on center and perimeter of each repair. Page 1 of 4Printed: 09/29/2025 12:42:06 PM 45 Estimate Date: Estimate: Estimate 101 Josephine Grand Prairie, TX 75050 (972) 721-9796 Phone • (972) 721-1755 Fax 21818 29 Sep 2025 Job Name:5557 Vance St- Alley Sales Rep:Geoffrey Balkcom 29 Oct 2025Estimate Expires: Sales Rep Cell:(817) 706-8098 - Hand trowel and broom to finish. ***Not responsible for irrigation or items buried in concrete. Concrete - Removal1172 3.00 3,516.00Square F Saw cut, excavate and drive approaches= 1172 SF Concrete - Install1172 12.88 15,095.36Square FSF: Areas: PSI & DEPTH: 1172 8 4000 - 6" Approximate dimensions - 1172'SF - Drive approaches in Alley Remove and replace existing failed drivelane to specification - Excavate and remove necessary dirt and related debris from job site. - Rework and compact base with vibratory compactor as needed. - Drill and dowel vertical surfaces on adjacent concrete. - Install 6" of 4000 PSI concrete with #4 rebar on 18" centers. - Vibrate concrete to settle components - Saw control joints to match existing or a maximum 15' on center and perimeter of each repair. - Hand trowel and broom to finish. ***Not responsible for irrigation or items buried in concrete. Concrete - Removal56 3.00 168.00Square F Saw cut, excavate and remove 56'sf of sidewalk Concrete - Sidewalk56 10.00 560.00Square FSF: AREAS: PSI & DEPTH: 56 1 4000 - 4" 1. Barricade work area, excavate and remove damaged debris from job site. 2. Rework and compact base with vibratory compactor as needed. 3. Install cushion sand pad as necessary. 4. Drill and dowel vertical surfaces on adjacent concrete. 5. Install concrete with rebar per details 6. Hand trowel and broom to finish. **Does not include landscape repair. Concrete - Curb25 45.00 1,125.00Linear FeLF: Areas: 25 1 Page 2 of 4Printed: 09/29/2025 12:42:06 PM 46 Estimate Date: Estimate: Estimate 101 Josephine Grand Prairie, TX 75050 (972) 721-9796 Phone • (972) 721-1755 Fax 21818 29 Sep 2025 Job Name:5557 Vance St- Alley Sales Rep:Geoffrey Balkcom 29 Oct 2025Estimate Expires: Sales Rep Cell:(817) 706-8098 Concrete - Curb25 PSI:4000 - 6" 1. Saw cut and excavate damaged 6" Curb. 2. Install rebar and forms to build 6" integral curb. 3. Place concrete and form to match existing curb grade. 4. Brush to smooth and uniform surface. Concrete - Install40 10.00 400.00Square FSF: Areas: PSI & DEPTH: 40 1 4000 - 4" Install 5x8 flume Sod Installation453 10.00 4,530.00Square YSquare yards: Type: 453 Bermuda Replace disturbed sod from alley to fencing, approx 18" on each side of alley SOW Notes1 0.00 0.00 1) Traffic in the alley will be disrupted. 2) Estimate excludes permits 3) Install a new alley from Vaden to Vance 4) All drive approaches will be removed and replaced to tie into new alley. 4) Customer is responsible for notifying tenants 198,746.00Total Page 3 of 4Printed: 09/29/2025 12:42:06 PM 47 Estimate Date: Estimate: Estimate 101 Josephine Grand Prairie, TX 75050 (972) 721-9796 Phone • (972) 721-1755 Fax 21818 29 Sep 2025 Job Name:5557 Vance St- Alley Sales Rep:Geoffrey Balkcom 29 Oct 2025Estimate Expires: Sales Rep Cell:(817) 706-8098 EXCLUSIONS, UNLESS OTHERWISE NOTED: Damage to underground utilities or graffiti on new pavement, bonds, testing, engineering, permits, utility adjustments, landscaping, irrigation, pre-existing drainage issues or subgrade deficiencies. Work performed on weekends may incur additional charges and any alteration from the above specifications involving additional costs will be executed only upon written order. ACCEPTANCE & PAYMENT: The above prices, specifications and conditions are satisfactory and are hereby accepted; CI Pavement is authorized to complete the work as specified. Any invoice past due will be subject to a late fee compounded at 2% per month prorated. Major credit cards are accepted, subject to a 4% convenience fee. CI Pavement reserves the right to file a preliminary liennotices and retains all lien rights. Taxes can be waived only upon receipt of a tax exemption certificate. 3rd party charges or undisclosed invoicing/contract portal fees will be passed through and added to invoice. Different service offerings may be invoiced separately as substantial completion is attained. Page 4 of 4Printed: 09/29/2025 12:42:06 PM Quote Accepted By: 48 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025-___ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO AWARD A CONTRACT TO CI PAVEMENT FOR THE RECONSTRUCTION OF APPROXIMATELY 2,383 LINEAR FEET OF ALLEY; AND PROVIDING AN EFFECTIVE DATE WHEREAS, That the City Council of the City of The Colony, Texas hereby authorizes the City Manager to execute a contract with CI Pavement for reconstruction of approximately 2,383 Linear Feet of alley as detailed below: 732 LFT of the Twitty/Tyler Alley from Taylor to the east end, 393 LFT of the alley between 5523 and 5539 Vaden Street, 694 LFT of the alley between 5529 and 5557 Vance Street, 564 LFT of alley between 5520 and 5548 Vaden Street; and WHEREAS, with this contract, the City of The Colony is agreeing to the services not to exceed the amount of $702,447.08. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THAT: Section 1. The Contract, having been reviewed by the City Council of the City of The Colony, Texas, and found to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all things approved. Section 2. The City Manager is hereby authorized to execute the contract on behalf of the City of The Colony, Texas, with the terms and conditions as stated therein. Section 3. This Resolution shall take effect immediately from and after its adoption and it is so resolved. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THIS 21st DAY OF OCTOBER 2025. __________________________ Richard Boyer, Mayor City of The Colony, Texas 49 ATTEST: ________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: __________________________________ Jeffrey L. Moore, City Attorney 50 Agenda Item No: 5.2 CITY COUNCIL Agenda Item Report Meeting Date: October 21, 2025 Submitted By: Ana Alvarado Submitting Department: Public Works/Water Distribution Item Type: Resolution Agenda Section: regular agenda items Suggested Action: Discuss and consider approving a resolution authorizing the City Manager to award a contract to PAVECON Ltd., in the amount of $2,203,460.36 for the reconstruction of approximately 6,054 Linear Feet of alleys. (Whitt) Background: Consider approving a resolution authorizing the City Manager to award a contract to PAVECON Ltd., utilizing TIPS cooperative contract number 230602 in the amount of $2,203,460.36 for the reconstruction of approximately 1,201 LFT of the South Colony and Avery Lane Alley West, 1,714 LFT of the South Colony and Avery Lane Alley East, 430 LFT of the Avery Place and Avery Circle Alley, 277 LFT of the Avery Court to Avery Place, 597 LFT of the Barlett Place and Clover Valley Drive Alley, 537 LFT of the Cole Drive and Fisher Drive Alley, 878 LFT of the Fisher Drive and Barlett Drive Alley and 420 LFT of the Strickland Ave and Brandenburg Lane Alley, (Whitt) Attachments: Pavecon Alley Proposal Memo.doc Pavecon Proposal - The Colony Alley Project -Packet 1.cleaned.pdf Res. 2025-xxx PAVECON Ltd. Contract.doc 51 City of The Colony - 6800 Main Street - The Colony, Texas 75056 (972) 625-1756 www.TheColonyTX.gov From: James Whitt, Department of Public Works Sent: October 8, 2025 Subject: Reconstruction of Vance to Vaden Alley This project is for the reconstruction of 8 alleys along the 5000 block of South Colony Blvd. Due to the proximity of several of the alleys the project has been set up in phases to have the lowest impact on traffic and parking. Phase 1 South Colony and Avery Lane Alley, Phase 2 Avery Place and Avery Circle Alley Phase 3 Avery Court and Avery Place Alley, Phase 4 Barlett Place and Clover Valley Drive Alley Phase 5 Cole Drive and Fisher Drive Alley, Phase 6 Fisher Drive and Barlett Drive Alley Phase 7 Strickland Ave and Brandenburg Lane Alley, Phase 8 Strickland Ave and Brandenburg Lane Alley 52 City of The Colony - 6800 Main Street - The Colony, Texas 75056 (972) 625-1756 www.TheColonyTX.gov 53 PAVECON PROPOSAL PACKAGE Terry Tawney/Gene Gray The Colony Alley Project 1 Harris Plaza City of The Colony Prepared for: City of The Colony - Public Works Prepared By: Matthew Kearns Senior Project Manager 3022 Roy Orr Blvd Grand Prairie, TX 75050 210-550-4525 September 30, 2025 Buy Board Contract #700-23Tips #200201 54 PROPOSAL & CONTRACT Dallas Division City of The Colony - Public Works 3022 Roy Orr Blvd 1 Harris Plaza Grand Prairie, TX 75050 City of The Colony Office 972-263-3223 Attn: Terry Tawney/Gene Gray Re: The Colony Alley Project Thank you for contacting Pavecon and allowing us to provide you with the following proposal and scope of work Repair Description Qty Unit Unit Price Total Misc.Traffic Barricades 1 ls 4,300.50$ 4,300.50$ Concrete Genereal Conditions - Includes:1 ls 14,571.80$ 14,571.80$ Port-a-Johns, Private Line Locates Misc.Mobilizations 1 ls 25,825.74$ 25,825.74$ Concrete 7" Concrete Alley Paving - Includes:61,708 sf 24.90$ 1,536,529.20$ Concrete Demo, 7" Dirt Excavation 6" Sub grade Prep/Finegrading, 6" Flexbase & 7" Concrete Alley Paving Misc.Alley - Removal/Replace Landscape Paver 40 lf 108.25$ 4,330.00$ Retaining Wall Concrete 6" Driveway Paving - Includes:26,000 sf 23.63$ 614,380.00$ Concrete Demo, Excavation, Sub grade Prep/Finegrading, 6" Flexbase & 6" Concrete Paving Concrete 6" Inegral Curb 144 lf 10.86$ 1,563.84$ Concrete 4" Concrete Sidewalk 76 sf 25.78$ 1,959.28$ Tax Exempt (Certificate Required) 2,203,460.36$ The work is to be performed as follows: City of The Colony - Pavement Standard Detail Alley Details Rev. Date August 2023 - File P-1, P-2, P-2A, P-6, P-7, P-10 following described work in connection with construction or improvements at: 1 Harris Plaza - City of The Colony Please see following pages to view repair details, inclusions, exclusions, and our terms and conditions. Please sign below to accept this proposal. PAVECON, LTD. ACCEPTED: Matthew Kearns Senior Project Manager September 30, 2025 Corporate Office P.O. Box 535457, Grand Prairie,TX 75053 • 3022 Roy Orr Blvd., Grand Prairie, TX 75050 Total Project Cost = 55 PROPOSAL & CONTRACT DESCRIPTION OF WORK: Site-work Descriptions General Conditions Port-a-John ĂŶĚ Private Line Locates. Traffic ĂƌƌŝĐĂĚĞƐ Rotate Placement of 4-Type 3 Barricades (2) entrance and (2) exit of each phase of project. Concrete Demo Excavation & Haul-off Demo existing concrete and dispose of off-site. Base Excavation & Haul-offExcavate existing base to proposed sub-grade elevations, then grade and proof-roll sub-base. Subgrade PrepScarify existing subgrade to a depth of 6” add water as needed. Set blue-tops in preparation of fine grading. Fine grade site to maintain proper drainage and compact soil. Crushed Stone Flexible BasePlace and process base material to a compacted depth of 6". 7" Concrete Installation Drill, dowel and epoxy grout edges of repair with #6 deformed dowels greased on one end - 24" ocew. Place 7" concrete with a broom finish. Reinforce with #4 re-bar at 24" on center per City Specifications. Concrete shall be 4,000 PSI with air entrainment for durability and resistance to surface scaling. Cure concrete with liquid membrane curing compound to insure strength development.ŽŶƚƌŽů:ŽŝŶƚůĂǇŽƵƚŽŶϭϰΗƉĂŶĞůƐ͘^ĞĂůĂůůũŽŝŶƚƐǁŝƚŚŚŽƚƉŽƵƌƌƵďďĞƌƐĞĂůĂŶƚ͘ 6"Concrete Driveway InstallationDrill, dowel and epoxy grout edges of repair with #6 deformed dowels greased on one end - 24" ocew. Place 6" concrete with a broom finish. Reinforce with #4 re-bar at 24" on center per City Specifications. Concrete shall be 4,000 PSI with air entrainment for durability and resistance to surface scaling. Cure concrete with liquid membrane curing compound to insure strength development.ŽŶƚƌŽů:ŽŝŶƚƉĞƌŝƚǇ^ƉĞĐŝĨŝĐĂƚŝŽŶƐ͘^ĞĂůĂůůũŽŝŶƚƐǁŝƚŚŚŽƚƉŽƵƌƌƵďďĞƌƐĞĂůĂŶƚ͘ 4" Concrete SidewalkDrill, dowel and epoxy grout edges of repair with #4 deformedĚŽǁĞůƐ - Ϯϰ" oŶĐĞŶƚĞƌ. Place ϰ" concrete with a broom finish. Reinforce with #3 re-bar at 1ϰ" on center per ŝƚǇ^ƉĞĐŝĨŝĐĂƚŝŽŶ. Concrete shall be 4,000 PSI with air entrainment for durability and resistance to surface scaling. Cure concrete with liquid membrane curing compound to insure strength development.^ĞĂůĂůůĞǆƉĂŶƐŝŽŶũŽŝŶƚƐǁŝƚŚƐŝůŝĐŽŶĞƐĞĂůĂŶƚ͘ 6" Concrete Integral Curb InstallationDrill, dowel and epoxy grout edges of repair with #4 deformed dowels. Place 6" integral concrete curb with a broom finish. Reinforce with #3 re-bar at 12" on center city specification. Concrete shall be 4,000 PSI with air entrainment for durability and resistance to surface scaling. Cure concrete with liquid membrane curing compound to insure strength development. Paver Removal & Replacement: Remove existing paver stone along edge of driveway and reinstall once concrete driveway has been replaced. Back Fill Curbs & Edges of alley and driveways with base materials 56 57 58 59 60 61 62 63 PROPOSAL & CONTRACT 7.PAVECON is not responsible for removing vehicles from repair areas. PAVECON will notify you in advance and you must make arrangements to have vehicles removed at your expense. 8.In the event all work under this contract is not completed in one operation, Company shall be paid in full for all items of work completed upon the completion thereof. Any work under this contract for which PAVECON has not received a “work order” calling for completion within one year from the date of this agreement will be subject to renegotiations of prices, or cancellation at PAVECON’s option. 9.Terms of Payment - Final and complete payment for all work performed herein shall be made within 30 days of invoice date. Interest at the rate of (18) percent per annum shall be charged you and paid by you on all unpaid balances from the due date to the date of receipt of payment by PAVECON. Reasonable attorney’s fees and cost of collection shall be charged you and paid by you, if incurred by PAVECON. TERMS AND CONDITIONS 1.PAVECON, Ltd., (PAVECON) will carry workmen’s compensation insurance covering its employees and shall provide public liability and property damage insurance. 2.Any changes from the specifications or modifications of the terms of this contract shall be set put in writing and signed by both parties. 3.This proposal expires 30 days from the date hereof but may be accepted at any later date at the sole option of the Company. Corporate Office P.O. Box 535457, Grand Prairie,TX 75053 • 3022 Roy Orr Blvd., Grand Prairie, TX 75050 4.By accepting this proposal, Owner agrees to indemnify and to hold PAVECON, Ltd. harmless from all claims, including its reasonable attorneys’ fee incurred in defending any claim, resulting from damages to any utility line, irrigation line, private electrical, or sub structure not identified or clearly marked. Any damage to clearly marked utility lines, irrigation line, private electrical lines, or sub structures shall be the responsibility of PAVECON, Ltd. 5.Unless a lump sum price is to be paid for the foregoing work and is clearly so stated it is understood and agreed that the quantities referred to above are estimates only and that payment shall be made at the stated unit prices on the actual quantities of work performed by PAVECON as determined upon completion of the work. 6.PAVECON shall not be responsible for any damage to or deterioration of any of our work, whether completed or in process, resulting from any cause or causes beyond our control, but not limited to failure of subgrade, including soil volume changes, or failure of inadequacy of any labor or materials not furnished and installed by us, whether or not such failure or inadequacy was or could have been known at the time our work was undertaken. 64 PROPOSAL & CONTRACT Project Notes: If, after excavation and proof rolling of the sub-base, pumping and yielding are evidenced, the City will be notified and corrective procedures proposed. INCLUSIONS: Unit pricing prevails on all items unless otherwise noted. PAVECON, Ltd. guarantees this work for materials and workmanship for a period of 1-year from installation, excluding unusual abuse or neglect. EXCLUSIONS: Sub-grade or Sub-base remediation required in the repair area discovered during construction or through investigation by a proof-roll or any other construction activities. Taxes (Resale or Exempt must be provided). Permits bonds, testing by Contractor. Seeding or Sodding. Damage to or relocation of any utilities within the work area and depth of required work. Adjustment of irrigation, or landscape repair due to pavement/subgrade replacement. Pumping, Heating, or cooling of concrete. All work areas must be free of materials, equipment, residents vehicles, garbage or recycling containers. Rock excavation, soil treatments, tree removal. Demo, sawing, haul off of spoils created by others. Pavement markings, signage. This proposal excludes any additional subgrade preparation beyond what is proposed. Layout edge of paving by others. Reflective cracking, vegetation sterilization. The scope of work herein will be completed in (8) trip(s). I understand additional trip(s) necessitated by obstructions, lack of preparedness, water, cars or other impediments that would inhibit the service from being completed will result in a rescheduling fee of $3,844.71 per trip. Sleeves for Irrigation. De-watering, erosion control(s) or SWPPP. All vehicles must be removed prior to 8:00 a.m. in the scheduled section to be repaired or seal coated for that day, and to remain closed as per manufacturer’s specifications & recommendations, after the pavement markings have been re-striped that section will be opened. THIS IS A UNIT PRICE BID BASED ON PLAN QUANTITIES. IF QUANTITY DISCREPANCIES ARE NOTED, UNIT PRICE IS TO BE USED Traffic control plans. TMA (Crash Trucks). Corporate Office P.O. Box 535457, Grand Prairie,TX 75053 • 3022 Roy Orr Blvd., Grand Prairie, TX 75050 INCLUSIONS AND EXCLUSIONS 65 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025-___ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO AWARD A CONTRACT TO PAVECON LTD. FOR THE RECONSTRUCTION OF APPROXIMATELY 6,054 LINEAR FEET (LFT) OF ALLEYS; AND PROVIDING AN EFFECTIVE DATE WHEREAS, That the City Council of the City of The Colony, Texas hereby authorizes the City Manager to execute a contract with PAVECON Ltd. for the reconstruction of approximately 6,054 linear feet (LFT) of alleys as detailed below: 1,201 LFT of the South Colony and Avery Lane Alley West, 1,714 LFT of the South Colony and Avery Lane Alley East, 430 LFT of the Avery Place and Avery Circle Alley, 277 LFT of the Avery Court to Avery Place, 597 LFT of the Barlett Place and Clover Valley Drive Alley, 537 LFT of the Cole Drive and Fisher Drive Alley, 878 LFT of the Fisher Drive and Barlett Drive Alley 420 LFT of the Strickland Ave and Brandenburg Lane Alley; and WHEREAS, with this contract, the City of The Colony is agreeing to the services not to exceed the amount of $2,203,460.36. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THAT: Section 1. The Contract, having been reviewed by the City Council of the City of The Colony, Texas, and found to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all things approved. Section 2. The City Manager is hereby authorized to execute the contract on behalf of the City of The Colony, Texas, with the terms and conditions as stated therein. Section 3. This Resolution shall take effect immediately from and after its adoption and it is so resolved. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THIS 21st DAY OF OCTOBER 2025. __________________________ Richard Boyer, Mayor City of The Colony, Texas 66 ATTEST: ________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: __________________________________ Jeffrey L. Moore, City Attorney 67 Agenda Item No: 5.3 CITY COUNCIL Agenda Item Report Meeting Date: October 21, 2025 Submitted By: Ana Alvarado Submitting Department: Police Item Type: Resolution Agenda Section: regular agenda items Suggested Action: Discuss and consider approving a resolution authorizing the City Manager to award a purchase to Motorola Solutions for the replacement of mobile radios in the amount of $181,262.08. (Winnett) Background: The in car mobile police radios installed in the patrol vehicles are at their end of their useful life. Motorola no longer manufactures the model number we currently use and finding replacement parts for these radios will be difficult. This purchase will replace 23 in-car radios with new APX 6500 radios and will include all programming and warranties. This purchase will be processed through the Texas DIR Co- operative Contract #39000-DIR-CPO-5433 and complies with the City of The Colony Purchasing Policy. This purchase was approved in the FY 25-26 capital project budget. Attachments: Motorola Quote Res. 2025-xxx Motorola Solutions.docx 68 Billing Address: THE COLONY, CITY OF 5151 N COLONY BLVD THE COLONY, TX 75056 US Quote Date:09/08/2025 Expiration Date:11/21/2025 Quote Created By: Kyle Peirce Kyle.Peirce@ motorolasolutions.com End Customer: THE COLONY, CITY OF Contract: 39000 - DIR-CPO-5433 Line # Item Number APC Description Qty List Price Sale Price Ext. Sale Price APX™ 6500 / Enh Series ENHANCEDAPX6500 1 M25URS9PW1BN 0527 MOBILE RADIO APX6500 ENHANCED 7/800 MHZ 23 $9,613.00 $7,095.25 $163,190.75 1a GA09008AA 0527 ADD: GROUP SERVICES 23 1b G996AS 0527 SOFTWARE LICENSE ENH: OVER THE AIR PROVISIONING 23 1c GA00580AA 0527 ADD: TDMA OPERATION 23 1d G51AU 0527 SOFTWARE LICENSE ENH: SMARTZONE OPERATION APX6500 23 1e G78AT 0185 ENH: 3 YEAR ESSENTIAL SVC 23 1f B18CR 0527 ADD: AUXILIARY SPKR 7.5 WATT APX 23 1g G843AH 0527 ADD: AES ENCRYPTION AND ADP 23 1h G444AH 0527 ADD: APX CONTROL HEAD SOFTWARE 23 1i QA03399AA 0527 ADD: ENHANCED DATA APX 23 1j G806BL 0527 SOFTWARE LICENSE ENH: ASTRO DIGITAL CAI OP APX 23 1k GA01670AA 0527 ADD: APX E5 CONTROL HEAD 23 1l W22BA 0527 ADD: STD PALM MICROPHONE APX 23 1m QA09113AB 0527 ADD: BASELINE RELEASE SW 23 QUOTE-3290832APX 6500s TCPD Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists betweenMotorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800 Page 1 69 Line # Item Number APC Description Qty List Price Sale Price Ext. Sale Price 1n W969BG 0527 SOFTWARE LICENSE ENH: MULTIKEY OPERATION 23 1o G174AD 0527 ADD: ANT 3DB LOW-PROFILE 762-870 23 1p G361AH 0527 SOFTWARE LICENSE ENH: P25 TRUNKING SOFTWARE APX 23 1q GA00250AA 0527 ADD: GNSS/BT-WIFI THRU MNT ANT, 17FT LOW LOSS PFP-100A/240, QMA 23 1r G66BJ 0527 ADD: DASH MOUNT E5 APXM 23 Product Services 2 LSV00Q00203A 9941 DEVICE INSTALLATION 23 $785.71 $785.71 $18,071.33 Grand Total $181,262.08(USD) Notes: ● Unless otherwise noted, this quote excludes sales tax or other applicable taxes (such as Goods and ServicesTax, sales tax, Value Added Tax and other taxes of a similar nature). Any tax the customer is subject to will beadded to invoices. QUOTE-3290832APX 6500s TCPD Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists betweenMotorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800 Page 2 70 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025 - _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO AWARD A PURCHASE TO MOTOROLA SOLUTIONS FOR PATROL VEHICLE MOBILE RADIOS; AND PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THAT: Section 1. That the City Council of the City of The Colony, Texas hereby authorizes the City Manager to award a purchase to Motorola Solutions in the amount of $181,262.08 for the purchase of patrol vehicle mobile radios. Section 2. That the City Manager and/or his designee are authorized to award said purchase. Section 3. This resolution shall take effect immediately from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THIS THE 21st DAY OF OCTOBER 2025. ____________________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ___________________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ___________________________________________ Jeffrey L. Moore, City Attorney 71 Agenda Item No: 5.4 CITY COUNCIL Agenda Item Report Meeting Date: October 21, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Announcement Agenda Section: regular agenda items Suggested Action: Discuss and consider appointing members to the Capital Improvement Advisory Board. (Council) Background: 72 Agenda Item No: 6.1 CITY COUNCIL Agenda Item Report Meeting Date: October 21, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Discussion Agenda Section: executive session Suggested Action: A. Council shall convene into a closed executive session pursuant to Sections 551.072 and 551.087 of the Texas Government Code to deliberate regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s). Background: 73 Agenda Item No: 7.1 CITY COUNCIL Agenda Item Report Meeting Date: October 21, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Discussion Agenda Section: executive session action Suggested Action: A. Any action as a result of executive session regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and the offer of a financial or other incentive to a business prospect(s). Background: 74