Loading...
HomeMy WebLinkAbout05/20/03 Telecommunications TELECOMMUNICATION MEETING MINUTES May 20, 2003 The Regular Session of The Telecommunication Board of the City of The Colony, Texas was called to order at 7:05 p.m. on the 20th day of May 2003 at City Hall with the following members present: Board Members Present Staff present Clark Switzer, Chairman Linda Camerlin - I.T. Manager Richard Kuether, Vice Chairman Rhonda Gann - Recording Secretary Bill Cunningham Melvina Sparks Wallace Gehrke, Alternate Marcus Leatham Guest None With six (6) board members present, a quorum was established and the following items were addressed: 1. Citizens Input None 2. Consideration of approval of the minutes of the Telecommunications Board meeting held on April 15, 2003. Melvina Sparks made a motion to approve the minutes as amended for the board meeting held on April 15, 2003. Bill Cunningham seconded the motion. Those in favor: All Those oppose: None 3. Discuss and take action on proposal from Mrs. Rose and others involving possibility of showing program on channel 17 pending appropriate administrative approval. Clark Switzer elected a sub-committee, Richard Knether and Bill Cunningham to come up with a policy that will fit the senior's program and possibly join them with the Arts Board. Once the policy is in place and agreed on by the Telecommunication Board, they will submit it to Council for approval. This topic is tabled until the next appointed ~neeting. I 4. Consideration of approval on purchase of equipment for televising information. Clark Switzer handed out a list of VHS tapes and mini D.V.'s dated 5/19/2003, to be purchased for future use. See attached copy. Linda Camerlin requested a list on all tapes that are in-house, new and used. Clark Switzer said he does not have an inventory, but the used tapes arc in the City Secretary's office and the new ones are in the cabinet in the T.V. room of the Council Chambers. Bill Cunningham requested that Linda Camerlin collect all the used tapes from the City Secretaries office that are no longer being used and bring them to the next meeting. Wallace Gehrke made a motion to purchase all tapes listed on the equipment list. Bill Cunningham seconded the motion. Those in favor: All Those oppose: None 5. Reports from Sub-Committee. Bill Cunningham reported Chief Clark has not held any more meetings lately in -- reference to Police radios. Parks & Recreation and Public Works do not want to monitor everything. They will request another repeater pair, and add it to one of the water towers. Public Works and Streets use shared tmnked repeater pairs Them am three repeaters now, one for Police, one for Fire and one shared. Clark Switzer handed out a calendar of events from May 22, 2003 to Augusts 26, 2003. 6. Staff Liaison Report a. Delivery of Equipment: Linda delivered equipment approved by the board to Clark Switzer; other equipment requested will be in later. Linda told the board they requested three wireless microphones, and lbur were delivered to us. Does the board want to keep the fourth and pay for it or return it? The board agreed to keep the fourth wireless microphone since Bob was able -- to get such a great deal on them. The board will vote on this at the next appointed meeting. 2 Linda informed board the I.T. Department is in the process of labeling all equipment and putting together an inventory. b. Copies of payment authorizations: Linda Camerlin reviewed copies of purchase orders with the board. c. Review of Cable Policy for Channel 17 adopted by Council Linda Camerlin reminded board that they are required to go through the Public Information Officer, Diane Baxter, before agreeing to, or televising anything. Linda informed the board that the Senior's are requesting we type some information on the bottom of the screen as to what agenda item is being talked about at the time of discussion with Council. Clark Switzer said on the live taping, that cannot be done because he is too busy taping and going from one area to another on the cameras, but if they want this done on the meetings already taped and being repeated, that can be done. d. Status of Joint Telecommunication/Cultural Arts Board Meeting Linda received e-mail from Dale Cheatham to Nancy Boykin and Lori Hill, dated 4/8/03. Mr. Cheatham asked Ms. Boykin and Ms. Hill to get together with the Telecommunications Board and both boards come up with a policy that will fit the Senior's and the Arts board together. Linda Camerlin than read a memo to the board from herself to Nancy Boykin requesting when or where both boards could meet together. Ms. Boykin informed Linda Camerlin the topic of the Cultural Arts Board, and the Telecommunications Board meeting jointly was on the agenda for discussion, but they have yet to meet a quorum for April or May. Nancy will have this discussion on the agenda for the June meeting and will get back with Linda with the outcome from the board. 7. Chairman Input a. Mr. Switzer told board that he would like to look into going to a hard drive and a CD burner in the future for taping the City Council Meetings. b. Mr. Switzer is looking into possibly getting a system together to use laptops. The price will run about $8,000.00 c. The Council Chamber is in need of a new lighting system. d. The Library wants a new lighting system. Linda Camerlin informed the board that Ken Levefich received lamps and bulbs, etc., from B&H to be installed but she was not sure where they were going. Mr. Switzer will get with Ken and take care of it. Mr. Switzer said the next meeting would be on June 3, 2003. Clark Switzer adjourned this meeting at 8:45 p.m. APPROVED: Clark Switzer, Chai~aa~ Rhonda Gann, Recording Secretary 4