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HomeMy WebLinkAbout05/06/2017 City Council-SSATHE LO MINUTES OF COUNCIL SPECIAL SESSION RETREAT HELD ON MAY 6, 2017 The Special Session/Retreat of the City Council of the City of The Colony, Texas, was called to order at 8:35 a.m. on the 6th day of May, 2017, at the Omni hotel, White Rock Room 1 and 2, 555 South Lamar Street, Dallas, Texas 75061, with the following roll call: Joe McCourry Mayor Present Kirk Mikulec Councilmember Present Richard Boyer Councilmember Present Brian R. Wade Councilmember Present David Terre Councilmember Present Perry Schrag '.Mayor Pro -Tem Present Joel Marks Councilmember Present City staff present: City Manager Troy Powell Asst. City Manager Tim Miller Asst. City Manager Tod Maurina City Secretary Tina Stewart Director of Governmental Services Brant Shallenburger Director of Community Relations and Programming Joe Perez Fire Chief Scott Thompson And with seven council members present a quorum was established and the following items were addressed: 1. Call to Order - 8.35 a.m. The meeting was actually held in the West End meeting room with noticeable signage of the location change. 2. Receive presentation from staff and discuss the following: a) General Discussion on Items of Council Interest Special Events Request - Troy Powell stated moving forward, grant request for special events will no longer go before City Council for approval. Council to decide to fund on each grant request to be included in next year's budget. Mr. Powell also stated there would not be any revisions made to grants later in the year. A preliminary budget will be presented to council. 1. '.Mother's Opposing Bullying Unity Event - no to funding 2. Lakeside Community Theater - yes to funding 3. American Legion ROTC - yes to funding 4. The Colony RoadRunners Club - yes to funding 5. Metro Relief -- no to funding 6. Chamber Golf Tournament - yes to funding 7. Friends of the Library "Jazz Event" - yes to funding • Fire Station #4 - Chief Thompson briefed council on the need for personnel and cross -training. Capital Improvement Proieets - Mr. Powell explained to council there should be $3.5M available in the budget for capital improvements. He stated street replacement is still ongoing with some projects being approved during last year's budget. Ile proposed skipping a year to work on one small street at a minimum or none at all. The general consensus of council was to continue with the one street replacement. Youth Sports - Mr. Powell explained to council there had been several complaints with there not being enough practice fields and the maintenance of the fields. Council provided discussion of the fields next to the Police Department, adding more practice fields or the option to maintain existing fields, with adding lights and dirt to the fields with all being paid by the Community Development Corporation. Mr. Powell stated group involvement to look into preparing a plan for improvements. Mayor stated the completion of Stewart Creek Park is highly important before adding new fields. - A recess was called at 9:50 a.m. and the meeting was reconvened at 10:00 a.m. • Health Inspections - Joe Perez briefed council on this item. Mr. Powell provided an overview on outsourcing health inspections through an outside contractor. Council provided discussion and advised staff to move forward with revising the ordinance requiring local businesses two inspections a year with one being a follow-up inspection through a certified inspection company. • City Hall - Mr. Powell provided an overview on site options for a new City Hall. He stated total construction for new a facility would be $43M or option of an $80M bond project to build or lease with flexibility. Discussion of possible locations as follows: I . Combine Library and Convention and Visitors Bureau inside City Hall to allow more spacing for the Library 2. Library inside Government Center 3. City Hall next to Medical Center and Government Center near Lake Lewisville 4. Central site on Forth Colony near Police Station 5. North Colony and Main Street Mr. Powell followed up with overall life of Grandscape growth will increase to help with financing. • Government Center - Discussion on their new facility opening soon. • American Legion Project - Mayor proposed new home site for American Legions and veterans. In 1985 the city purchased a 4.3 acre of land as described in warranty deed in volume 1824 page 166 tract 6 as recorded in Denton County Records. Veterans :Memorial Park site will move to proposed location. A recess was called at 11:30 a.m. and the meeting was reconvened at 11:45 a.m. • Warning Sirens - Chief Thompson stated the current technology is outdated. He suggested a possible option to move towards voice sirens for routine notification and possible storms in the metroplex. General consensus of council to keep same technology, upgrade maintenance and add additional technology to the Tribute and Grandscape locations. • Animal Shelter - Councilman Terre discussed ways to improve and expand the newly added quarantine center due to growth. Mr. Powell advised staff will look further into it. • Rental Inspection - Joe Perez explained two options for home inspections for rentals requiring the home owner or renter responsible in obtaining inspection. Council was in general agreement to not activate the program. • Fire Station #5 - Mr. Powell explained to council construction of station #5 will start in 2020. It will be housed in The Tribute and will open in 2021. • Drainage Projects - Mr. Powell explained to council that a decision was made not to raise drainage fees at this time. Mr. Miller explained this particular fund makes $580,000 thousand a year. He stated there are $1.3M necessary projects that will need to be completed over the next five years. • Public Safety - Chief Thompson explained there is a need for air packs, ambulance cots, thermal imaging, police vehicle, tactical vest and firing range vest. Staff to look into further and discuss. • Capital Project - Mayor stated two new employees have been hired to help with operation in the jail. He added Municipal Court procedures for video arraignment and security discussion is ongoing in process. 3. Adjournment And with no further business to discuss the meeting was adjourned at 1:00 p.m. ATTEST: Tina Stewart, TRMC City Secretary APPROVED: 00G J e McCourry, Mayor ity of The Colony w :: OWNSr: �TEXp,�