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HomeMy WebLinkAbout04/01/2016 City Council-RETREATApril 1, 2016 Retreat COTHE L `'"'"t1"I-%, MINUTES OF COUNCIL SPECIAL SESSION RETREAT HELD ON APRIL 1, 2016 The Special Session/Retreat of the City Council of the City of The Colony, Texas, was called to order at 7:38 p.m. on the 1st day of April, 2016, at the Gaylord Texan Resort and Conv6ntion Center, Mustang 1 Meeting Room, 1501 Gaylord Trail, Grapevine, Texas 75061, with the following roll call: Joe McCourry Kirk Mikulec Richard Boyer Brian R. Wade David Terre Perry Schrag Joel Marks Mayor Mayor Pro -Tem Councilmember Councilmember Councilmember Councilmember Councilmember Present Present Present Present Present Present Present (arrived 7:46 p.m.) City staff present: City Manager Troy Powell Asst. City Manager Tim Miller Asst. City Manager Tod Maurina City Secretary Christie Wilson Director of Governmental Services Brant Shallenburger Programs Administrator Joe Perez Police Chief David Coulon Fire Chief Scott Thompson And with six council members present a quorum was established and the following items were addressed: 1. Call to Order 2. Receive presentation from staff, and discuss the following: [Items 2.a.- 2.e. were discussed on April 1, 2016. Item 2.f. and the Executive Session were discussed on April 2, 2016.] (a) Level 10 Explanation City Manager Powell provided a brief overview of the Level 10 program and told the council that more information is in their handout material. (e) Span City Manager Powell and Joe Perez told the council that the funding requested by SPAN is currently higher than predicted. Joe stated that they advised they are waiting on a 1 April 1, 2016 Retreat federal funding program. The city manager asked council whether to continue the current funding of the program and include it in the next budget at some level. There was a brief discussion on the criteria established by council originally when they agreed to the added funding for the current year. The general consensus of council was to continue with some type of funding. SPAN will be asked to speak to the council during the budget process to explain their needs and funding requests. (d) Rental Program Joe Perez explained that the rental registration program was put "on hold" about four (4) years ago. Since that time some homes have become sub -standard. He asked the council whether they would like to see this type of program activated again. It was noted this is a fee based program that would pay for part of the cost of the home inspections. Council was in general agreement to activate the program. (b) Police and Fire Long Term Plan City Manager Powell asked the council members what they think the police and fire response times for 1, 3 and 5 years from now should be. He followed by stating this will help to dictate future resources needed. A recess was called at 8:20 p.m. and the meeting was reconvened at 8:35 p.m. Capital Improvements City Manager Powell told the council that there should be $3M available in the next budget for capital improvements. He asked whether the city should sell bonds to cover street replacements next year and there were no objections from council. There will be three (3) streets, sidewalk and alley replacement in the next budget. Next he advised the council that The Colony Economic Development Corporation has expressed an interest in purchasing from the city the current City Hall and Annex property, as well as the Government Center property. This action would allow the city to build a new city hall building. A probable location for a new building is on North Colony Boulevard next to the Police and the Parks and Recreation facilities. This plan however will require the city to relocate the baseball fields currently in that area. Mr. Powell continued by saying the city does need to build more practice fields (currently have 18) and suggested a committee be established to determine exactly what is needed. Council agreed a committee should be formed. It was also noted that the city's field rental policy should be reviewed. 2 April 1, 2016 Retreat Mr. Powell then reviewed a request from a company that would like to lease the 5 Star Complex from the city. Many pros and cons on this subject were expressed however council — - agreed the down -side outweighs other factors. The city will not pursue this offer. Mr. Powell briefly reviewed the City Manager's Arts Committee (CMAC) and the funding currently budgeted for those programs. He added that regular grant requests from outside organizations are increasing. He asked the council whether the CMAC committee should be dissolved, keep it as is, or create a non-profit organization. After considerable discussion it was decided to discontinue the CMAC and save the money currently budgeted for CMAC programs to use elsewhere. A recess was called at 10:05 p.m. and the meeting was reconvened at 10:27 p.m. Following the recess Asst. City Manager Tod Maurina told the council there may be a resource available that will help the city cover the expense of public safety services for the commercial businesses using a fee based system. Several council members expressed they would be interested in the city gathering more information on such a program. (f) Municipal Court Procedures for Video Arraignment and Setting Bonds not discussed.) - - Executive Session (Executive Session was not convened.) 3. Council shall convene into a closed executive session pursuant to Section 551.074 of the TEXAS GOVERNMENT CODE to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Secretary. Reconvene Open Session 4. Any action as a result of executive session regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Secretary. 5. Adjournment And with no further business to discuss the meeting was adjourned at 11:10 p.m. APPROVED: G J McCourry, ayor ity of The Colony 3 April 1, 2016 Retreat ATT T: Christie Wilson, TRMC City Secretary rbf .,`' .O X_ SEAQ rEx