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Home My WebLink About03/15/2016 City Council/1CTo MINUTES OF COUNCIL REGULAR SESSION HELD ON MARCH 15, 2016 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 6:30 p.m. on the 15th day of March, 2016, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Joe McCourry Kirk Mikulec Richard Boyer Brian R. Wade David Terre Perry Schrag Joel Marks Mayor Mayor Pro -Tem Councilmember Councilmember Councilmember Councilmember Councilmember Present Absent Present Present Present Present (6:55 p.m.) Present And with five council members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS 1. Call to Order 1.1. Invocation River Church 1.2. Pledge of Allegiance to the United States Flag 1.3. Salute to the Texas Flag 1.4. Items of Community Interest Councilmember Marks recognized city staff for the quick response to residents after the tornado touched down the previous week. He stated he was contacted by several people who expressed appreciation. 1.4.1. Receive presentation from Parks and Recreation regarding upcoming events and activities (PARD, Stansell) 1.4.2. Announce Playful City USA Designation Campaign for 2016 (CDC, Leary) Community Development Corporation Board Member Lisa Leary explained the process to submit an application to Kaboom! This is the sixth year to apply to have the city designated as Playful City USA. A photo of council and staff was taken to include with this year's application. Councilmember Terre expressed his appreciation to Lisa for her work on this designation. These items are strictly public service announcements Expressions of thanks, congratulations or condolences, information regarding holiday schedules, honorary recognition of city officials, employees or other citizens; reminders about upcoming events sponsored by the City or other entity that are scheduled to be attended by a city official or city employee. No action will be taken and no direction will be given regarding these items City Council - Regular Meeting Agenda Meeting Date 3/15/2016 Page 2 2.0 WORK SESSION The Work Session is for the purpose of exchanging information regarding public business or policy. No action is taken on Work Session items. Citizen input will not be heard during this portion of the agenda. 2.1. Discussion regarding Friends of The Colony Library, Inc.'s request to staff for funding assistance for their "Jazzed About the Library" event to be held in August (General Admin, Shallenburger) Brant Shallenburger told the council that staff will be bringing special event grant applications to the council in June for the 2016-17 budget year. Since this event is held in August and is a new request he asked the council whether they would support a budget amendment ordinance in order to provide grant funds this year. The council expressed general agreement that they would support a budget amendment for this purpose. Brant will bring it for council approval at the next council meeting. 2.2. Council to provide direction to staff regarding future agenda items (Council) Councilmember Wade asked that a previous agenda item that was voted down be brought back to council for reconsideration. The item is regarding the distance requirement between alcohol package/beverage stores. Councilmember Marks requested council discuss lowering the speed limit on Paige [due to the additional traffic] or activate - -- -- additional enforcement. After a response from Police Chief Coulon, Mr. Marks stated to hold off on an agenda item for now. 3.0 CITIZEN INPUT This portion of the meeting is to allow up to five (5) minutes per speaker with a maximum of thirty (30) minutes for items not posted on the current agenda. The council may not discuss these items, but may respond with factual data or policy information, or place the item on a future agenda. Those wishing to speak shall submit a Request Form to the City Secretary. Christi Martin stated that in the future, Playful City USA applications should include the arts. 4.0 CONSENT AGENDA The Consent Agenda contains items which are routine in nature and will be acted upon in one motion. Items may be removed from this agenda for separate discussion by a Council member. 4.1. Consider approving city council meeting minutes for March 1, 2016 (City Secretary, Wilson) 4.2. Considering approving city council expenditures for the month of January 2016 (Council) 4.3. Consider approving the American Cancer Society's request for the city to sponsor - the Relay for Life of Carrollton/The Colony event by waiving fees and allowing the use of the city's mobile stage and Five Star Complex on May 6-7, 2016, and consider granting an exception to the City's noise ordinance (PARD, Swain) City Council - Regular Meeting Agenda Meeting Date 3/15/2016 Page 3 Motion to approve- Terre; second by Boyer, motion passed with all ayes 5.0 REGULAR AGENDA ITEMS 5.1. Conduct a public hearing, discuss and consider an ordinance approving a Specific Use Permit (SUP) to allow a limited service hotel, Holiday Inn Express, to be located on a 2.013 -acre tract of land on Memorial Drive, approximately 500 -feet west of Blair Oaks Drive (Development Services, Joyce) [Prior to the beginning of discussion on this item, Councilmember Wade recused himself due to a conflict of interest and stepped out of the council chambers.] Mike Joyce said that this item is for a Specific Use Permit authorizing a limited service hotel and explained the location is in PD 11 and is within the Gateway Overlay District. He briefly reviewed a proposed site plan for the building. The Planning and Zoning Commission recommended approval. [Councilmember Schrag arrived at the meeting at 6:55 p.m.] At 6:55 p.m. Mayor McCourry requested an executive session on this item under Section 551.071 of the Texas Government Code to consult with the city attorney. Open session reconvened at 7:27 p.m. The public hearing was opened at 7:29 a.m. Jeff Parkinson, land owner, spoke in favor _ of this item. Christi Martin suggested larger meeting room space. The public hearing was closed at 7:34 p.m. Mayor McCourry told the audience Councilmember Wade, having recused himself from discussion on this item, was also not present during the executive session. Councilmember Schrag asked if this is a zoning change for the property and Mike Joyce replied that is correct. Motion: to deny the SUP- Schrag; second by Boyer; motion passed with all ayes (except for Wade who was not present at the dais) [Councilmember Wade returned to the dais.] 5.2. Discuss and consider approving an ordinance amending the 2015-16 Municipal Budget in the amount of $27,000 for the purpose of purchasing a replacement Parks Department vehicle from Sam Pack's Five Star Ford with pricing available through the State of Texas Smartbuy Contract (PARD, Nelson) Parks Director Pam Nelson explained the accident that totaled a 2003 city truck. The city's insurance proceeds are $9,255 so a budget amendment is required to purchase a replacement vehicle. Motion to approve- Schrag; second by Marks; motion passed with all ayes City Council - Regular Meeting Agenda Meeting Date 3/15/2016 Page 4 Executive Session was convened at 7:38 p.m. 6.0 EXECUTIVE SESSION 6.1. A. Council shall convene into a closed executive session pursuant to Section 551.087 of the TEXAS GOVERNMENT CODE to deliberate regarding commercial or financial information the city has received from a business prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s). B. Council shall convene into a closed executive session pursuant to Section 551.071 of the TEXAS GOVERNMENT CODE to seek legal advice from the city attorney regarding the Development Agreement, Ground Lease Agreement and related agreements with Marine Quest - Hidden Cove, L.P. and Plains Capital Bank concerning Hidden Cove Park Marine Quest. C. Council shall convene into a closed executive session pursuant to Section 551.071 of the TEXAS GOVERNMENT CODE to seek legal advice from the city attorney regarding a contract with Atlantic Hotels. [8:37 p.m. Councilmember Wade left the executive session prior to the discussion on Item C. He returned to the closed session at 8:50 p.m.] D. Council shall convene into a closed executive session pursuant to Section 551.074 - of the TEXAS GOVERNMENT CODE to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Secretary. Open Session was reconvened at 9:25 p.m. 6.2. A. Any action as a result of executive session regarding commercial or financial information the city has received from a business prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s). No action. B. Any action as a result of executive session regarding the Development Agreement, Ground Lease Agreement and related agreements with Marine Quest - Hidden Cove, L.P. and Plains Capital Bank concerning Hidden Cove Park Marine Quest. Motion to authorize the city attorney to send a letter to Marine Quest as discussed in Executive Session- Marks, second by Boyer; motion passed with all ayes C. Any action as a result of executive session regarding the contract with Atlantic Hotels. No action. City Council - Regular Meeting Agenda Meeting Date 3/15/2016 Page 5 D. Any action as a result of executive session regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City - Secretary. No action. ADJOURNMENT And with no further business to discuss the meeting was adjourned at 9:28 p.m. ATTEST: CTuistie Wilson, TRMC City Secretary APPROVED: a_rl_ J WCourry, Mayor City of The Colony w �0 SEAL