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Home My WebLink About09/01/2015 City Council September 1,2015 MINUTES OF COUNCIL REGULAR SESSION HELD ON SEPTEMBER 1,2015 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 6:30 p.m. on the 1st day of September,2015 at City Hall, 6800 Main Street, The Colony,Texas,with the following roll call: Joe McCourry Mayor Present Kirk Mikulec Councilmember Present Richard Boyer Councilmember Present Brian R. Wade Councilmember Present David Terre Mayor Pro-Tem Present Perry Schrag Councilmember Present (7:50 p.m.) Joel Marks Councilmember Absent (Personal) And with five council members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order—at 6:30 p.m. Invocation—Journey Baptist Church Pledge of Allegiance to the United States Flag Salute to the Texas Flag Proclamation—Blood Cancer Awareness Month Mayor McCourry presented a proclamation to the Leukemia & Lymphoma Society (LLS), designating the month of September 2015 as Blood Cancer Awareness Month. The proclamation was accepted by Andrew Thomas. Items of Community Interest: Presentation from the Library Director regarding current and upcoming programs,events, and service improvements Joan Sveinsson provided current and upcoming programs, events and services improvements to the Council. Mayor McCourry announced an invitation from the officers of the American Legion and the Sons of the American Legion to the first responders of the City of The Colony. All first responders are invited to a BBQ lunch or dinner on Saturday September 5, 2015, from 11 a.m. to 7 p.m. at the Perryman Park located at Blair Oaks and South Colony Boulevard. The American Legion would like to thank all first responders for all they do for the community. 2.0 WORK SESSION- The Work Session is for the purpose of exchanging information regarding public business or policy. No action is taken on Work Session items. Citizen input will not be heard during this portion of the agenda. 1 September 1,2015 2.1 Receive a presentation and discuss striping improvements to facilitate traffic flow at Cascades Roundabout(Engineering, Scruggs) Director Gordon Scruggs reviewed the striping and improvements for the roundabout at Cascades. The life expectancy of the striping is 1-2 years depending on the thermal plastic that will be used, and construction is to begin October 1, 2015. Gordon also shared that the home owner association has been made aware of the upcoming project. . 2.2 Discuss the Clover Valley water tower designs to include placement on the tower and provide direction to staff(General Admin,Miller) This item was pulled from the agenda and not discussed. 2.3 Present and discuss the City of The Colony Preliminary Municipal Budget for FY 2015-2016(General Admin,Miller) This item was pulled from the agenda and discussed under section 5.3. 2.4 Council to provide direction to staff regarding future agenda items (Council) Councilmember Terre requested a future agenda item discussion regarding the recognition of the City of The Colony's first responders. 3.0 CITIZEN INPUT- This portion of the meeting is to allow up to five(5)minutes per speaker with a maximum of thirty (30) minutes for items not posted on the current agenda. The council may not discuss these items,but may respond with factual data or policy information, or place the item on a future agenda. Those wishing to speak shall submit a Request Form to the City Secretary. 1) Citizen Sharon Overall spoke regarding second hand smoke as an assault. 2) Wayne Bullard, friends of The Colony Public Library, spoke regarding Jazzed about the Library even on September 26, 2015, assisted by Jennifer Appel. 4.0 CONSENT AGENDA- The Consent Agenda contains items which are routine in nature and will be acted upon in one motion. Items may be removed from this agenda for separate discussion by a Council member. 4.1. Consider approving a resolution authorizing the city manager to execute a license agreement for Carnival Americana to operate a carnival November 5 - 8, 2015 at The Colony Five Star Complex in conjunction with the American Heroes festival,and authorize extended hours of operation(PARD, Swain) 4.2 Consider approving council expenditures for the month of July 2015 (Council) 4.3. Consider approving a resolution authorizing the Mayor to execute a Joint Election Agreement and Contract for Election Services for the November 3, 2015 City Council election (City Secretary,Wilson) 4.4. Consider rejecting bids received for Solicitation 75-15-15 City Police Initiated Towing Service and Storage and authorize staff to re-bid these services (Police, Coulon) Motion to approve the above consent agenda items- Wade;second by Mikulec;motion passed with all ayes. 2 September 1,2015 5.0 REGULAR AGENDA ITEMS 5.1. Discuss and consider an ordinance approving a request for a Development Plan for Grandscape Retail Shops, two retail/restaurant buildings, located at the northwest corner of Bargain Way and Plano Parkway in the Planned Development 25 (PD-25)zoning district(Development Services,Joyce) Mike Joyce gave a summary of this request including location, building size, access, parking and landscaping. The Planning and Zoning Commission recommended approval. Motion to approve- Terre;second by Wade;motion passed with all ayes. 5.2. Conduct public hearing and discuss and consider an ordinance levying the Public Improvement District Special Assessment on properties located within the City of The Colony Public Improvement District No. 1, approving the service and assessment plan for the district for fiscal year 2015-2016 annual facility public improvements, boardwalk public improvements and related development public improvements; and approving an assessment roll (City Attorney) City Attorney Jeff Moore reviewed the proposed PID No. 1 services and assessment plan for fiscal year 2015-2016. City Manager Troy Powell added to continue the public hearing, a request by Nebraska Furniture Mart to the next city council meeting held on September 15, 2015. Staff agreed to continue the proposed item with contingency of an upcoming conference call set for Friday September 4, 2015. The public hearing was opened at 7:05 p.m. with no one wishing to speak. Motion to continue the public hearing to September 15,2015-Mikulec;second by Boyer; motion passed with all ayes. 5.3. Conduct the second of two public hearings and discuss the proposed 2015-2016 tax rate not to exceed $.67 cents per $100 valuation for the taxable value of all property, real and personal, located within the City of The Colony, and announce that the tax rate will be voted on September 15, 2015 at 6:30 p.m. at The Colony City Hall, 6800 Main Street(General Admin,Miller) Assistant City Manager Tim Miller reviewed the proposed 2015-2016 tax rate. The public hearing was opened and closed at 7:06 p.m. with no one wishing to speak. Mayor McCouny announced the 2015-2016 tax rate will be voted on at the next city council meeting scheduled for September 15, 2015. Councilmember Mikulec inquired the number of years in a row the city has presented a budget where the property tax had a decrease. Tim added in thirteen years consecutively there has not been an increase in the city's property taxes. 3 September 1,2015 5.4. Discuss and consider approving a resolution awarding a bid and authorizing the city manager to issue a purchase order to STS360 for the purchase of video surveillance equipment for the Police Department/Municipal Court building and City Hall building with pricing available through the Texas State Comptrollers Cooperative Purchasing Agreement, Department of Information Services Contract(General Admin, Shallenburger) Brant Shallenburger reviewed the proposed request for audio and video surveillance equipment at the Police Department, Municipal Court and City Hall buildings. The total cost of the project is$120,635.31. Motion to approve— Terre;second by Mikulec;motion passed with all ayes. Executive Session was convened at 7:10 p.m. 6.0 EXECUTIVE SESSION 6.1 A. Council shall convene into a closed executive session pursuant to Section 551.074 of the TEXAS GOVERNMENT CODE to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager. [Councilmember Schrag arrived at 7:50 p.m.] Reconvened to Open Session at 8:15 n.m. B. Any action as a result of executive session Motion to modify the city manager's contract as discussed in executive session- Boyer; second by Mikulec;motion passed with all ayes. And with no further business to discuss the meeting was adjourned at 8:17 p.m. APPROVED: II: �' J e McCourry, T ayor City of The Colony ATTE` ,„0 ',A-Q Wit4)--DY—j : Christie Wilson, TRMC 'S S City Secretary _ - e • TEx,,,, ,MOW' 4