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Home My WebLink About07/21/2015 City Council July 21,2015 MINUTES OF COUNCIL REGULAR SESSION HELD ON JULY 21,2015 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 6:39 p.m. on the 21st day of July, 2015 at City Hall, 6800 Main Street, The Colony,Texas,with the following roll call: Joe McCourry Mayor Present Kirk Mikulec Councilmember Present Richard Boyer Councilmember Absent(vacation) Brian R. Wade Councilmember Present David Terre Mayor Pro-Tern Present Perry Schrag Councilmember Present Joel Marks Councilmember Present And with six council members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order—at 6:39 p.m. Invocation—Perry Schrag Pledge of Allegiance to the United States Flag Salute to the Texas Flag Introduce a new feature to The Colony Utility Customers- e-statements (e- mailed utility statements) (Customer Service, Owczar)— Molly Owczar, Customer Service Director, presented a new service by which residents can receive their utility bills by email. Tim Miller, Assistant City Manager, provided information regarding forthcoming kiosks and other options to paying utility bills throughout the city. Announce The Colony Designation as Playful City USA for 2015 (PARD, Swain) - David Swain, Recreation Manager, announced The Colony Designation as Playful City USA for 2015. Items of Community Interest— Parks and Recreation update on upcoming events and activities- Mayor McCourry made an announcement regarding flags at half- staff. Flags are to remain there until Saturday July 25, 2015. Councilmember Terre acknowledged the passing of Bill Longo, former Mayor of The Colony. Mr. Terre elaborated briefly on Mr. Longo's accomplishments and work throughout the community. Councilmember Schrag announced the Dori O'Brien upcoming event. 2.0 WORK SESSION- The Work Session is for the purpose of exchanging information regarding public business or policy. No action is taken on Work Session items. Citizen input will not be heard during this portion of the agenda. 1 July 21,2015 2.1 Discuss the City's current Ordinance regarding smoking, specifically Code of Ordinances Sec. 6-183.—"Smoking areas designated" and provide direction to staff(Community Image, Perez) Joe Perez, Programs Administrator, reported to Council the City's current "Smoking Ordinance"regulations regarding smoking in designated areas. Council had discussion on this item and requested that staff look in to redefining the requirements related to the installation of ventilation systems of businesses adjacent to one another. 2.2 Provide update to Council and discuss escalation of Wastewater Treatment Plant Budget and Project(Public Works, Groeschel) Evan Groeschel, Project Management Analyst, provided an overview of circumstances affecting the original anticipated budget for the plant. Tod Maurina, Assistant City Manager, briefed Council on the cost differentiations and the project's projection of completion. With design plans approximately 90% complete, it is anticipated there will be a construction cost increase of $3M. Assistant City Manager Tim Miller told the council that the increase will be incorporated into the budget next year. Representatives from Corollo Engineering advised the Council that this is their best estimate at this point. They then briefed the Council on other major projects in the north Texas area that will have an impact on the cost of construction materials and availability. 2.3 Discuss and provide direction to staff regarding the Community Development Corporation Budget for 2015-16 (PARD,Nelson) Pam Nelson, Community Services Director, presented to Council the proposed Community Development Corporation Budget for 2015-16. Council was in general agreement on the projects. Pam will present to budget to the CDC in the near future. 2.4 Council to provide direction to staff regarding future agenda items (Council) None. 3.0 CITIZEN INPUT- This portion of the meeting is to allow up to five (5) minutes per speaker with a maximum of thirty (30) minutes for items not posted on the current agenda. The council may not discuss these items,but may respond with factual data or policy information, or place the item on a future agenda. Those wishing to speak shall submit a Request Form to the City Secretary. None 4.0 CONSENT AGENDA- The Consent Agenda contains items which are routine in nature and will be acted upon in one motion. Items may be removed from this agenda for separate discussion by a Council member. 2 July 21,2015 4.1. Consider approving minutes of council meetings held July 7, 2015 (City Secretary) 4.2. Consider approving a resolution authorizing the City Manager to execute a Park Attendant Agreement with Don Donovan to replace the agreement with Sandy Donovan for park management services at Stewart Creek Park (PARD, Nelson) 4.3. Consider approving a resolution setting March 5, 2015 as the commencement date for the Hotel and Convention Services Agreement by and between the City of The Colony, LMG Ventures, LLC and TXFM, Inc. (City Attorney, Moore) 4.4. Consider approving a resolution authorizing the City Manager to execute a Professional Services Agreement with Versar in the amount of $9,845 for a Survey of Bridges Cemetery with funding provided by the Community Development Corporation (PARD,Morgan) Motion to approve the above consent agenda items-Schrag; second by Wade; motion passed with all ayes. 5.0 REGULAR AGENDA ITEMS 5.1. Discuss and consider approval a resolution awarding a bid for Stewart Creek Park Improvements Project and approve a budget amendment ordinance for the project with funding provided by The Colony Community Development Corporation (PARD, Morgan) Eve Morgan, Park Development Manager, presented a PowerPoint presentation to Council regarding this item. She noted that the play equipment was actually purchased in 2014 in order to take advantage of a cost savings however, the total project as presented still needs another $65,000 to complete. Councilmember Mikulec asked Eve to have the CDC review the existing "wish list" for Stewart Creek Park. Motion to approve-Mikulec; second by Marks; motion passed with all ayes. 5.2. Review, discuss and provide direction to staff regarding Special Events Budget for 2015-16 Fiscal Year (General Admin, Shallenburger) Brant Shallenburger, Director, presented a PowerPoint presentation regarding this item to Council. Several of the grant requests were similar to previous years' with the exception of a new one from Mothers Opposing Bullying (MOB) and another from Metro Relief(it was noted that if authorized, Metro Relief funds would not come from Hotel Occupancy Tax like the others.) Council spoke at length with Belinda Ramsey who had applied for the MOB grant and the use for the funds she requested. After a considerable discussion, the Council determined that in-kind services could be provided along with $2,500 towards the MOB event. Council also authorized an increase for the city's American Heroes event due to the expense of entertainment. Executive Session was convened at 8:48 p.m. 6.0 EXECUTIVE SESSION 3 July 21,2015 6.1 A. Council shall convene into a closed executive session pursuant to Section 551.072 of the TEXAS GOVERNMENT CODE to deliberate the purchase, exchange,lease or value of real property. B. Council shall convene into a closed executive session pursuant to Section 551.071 of the TEXAS GOVERNMENT CODE to seek legal advice from the City Attorney and to deliberate regarding appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of city personnel. Reconvened to Open Session at 9:40 p.m. C. Any action as a result of executive session. Item A. -No action. Item B. I move to approve the Settlement Agreement on the terms as presented in executive session- Terre; second by Marks; motion passed with all ayes. [Councilmembers Schrag and Mikulec were not present at the dais during the action item for executive session.] And with no further business to discuss the meeting was adjourned at 9:45 p.m. APPROVED: e McCo , Mayor (City of The Colony ATTES "AL 6JAjd--(H Of T Christie Wilson,TRMC ty ':v - City Secretary S E A I to l.� 4