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HomeMy WebLinkAbout05/19/2015 City Council May 19,2015 MINUTES OF COUNCIL REGULAR SESSION HELD ON MAY 19,2015 The Regular Session of the City Council of the City of The Colony,Texas,was called to order at 6:40 p.m. on the 19th day of May, 2015, at City Hall, 6800 Main Street, The Colony,Texas,with the following roll call: Joe McCourry Mayor Absent (ICSC) Kirk Mikulec Councilmember Present Richard Boyer Mayor Pro-Tern Present Brian R. Wade Councilmember Present David Terre Councilmember Present Perry Schrag Councilmember Absent (ICSC) Joel Marks Councilmember Absent (ICSC) And with four council members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Invocation—First United Methodist Church Pledge of Allegiance to the United States Flag Salute to the Texas Flag Items of Community Interest 1-Parks and Recreation update of activities and events. Mayor Pro Tern Boyer announced that three council members were out on city business. He also announced a Memorial Day ceremony to be held at Five Star Complex. 2.0 WORK SESSION- The Work Session is for the purpose of exchanging information regarding public business or policy. No action is taken on Work Session items. Citizen input will not be heard during this portion of the agenda. 2.1 Discuss and receive guidance on the sale of city owned properties previously leased to adjacent home owners (Scruggs) City Engineer Gordon Scruggs said initially the property owner at 8 Holden Court wanted to purchase the city land adjacent to his property. The previous home owner had an agreement with the city to use the land so the current home owner now only wants to lease it rather than purchasing. Currently, the property owner has a fence over a portion of the city property, which was allowed by agreement previously. Councilmembers spoke in favor of an agreement with the current home owner to continue leasing and allow the fence to stay. An agreement will be brought back at a subsequent meeting for council approval. These items are strictly public service announcements. Expressions of thanks,congratulations or condolences; information regarding holiday schedules; honorary recognition of city officials, employees or other citizens; reminders about upcoming events sponsored by the City or other entity that are scheduled to be attended by a city official or city employee.No action will be taken and no direction will be given regarding these items. 1 May 19,2015 2.2 Discuss recommended alternative to address soft soils at South Colony Phase 2 ramps (Scruggs) Gordon Scruggs stated that some soft soil has been discovered in the area where the new ramps will be built. He provided the council with ways to resolve the issue. The council advised to continue with the current construction plans but to use asphalt on the roadway surface rather than cement. The asphalt can be repaired if needed in the future after anticipated settling of the soil occurs. The cost for this measure is significantly less than removing all the soft soil or installing piers. 2.3 Council to provide direction to staff regarding future agenda items.None 3.0 CITIZEN INPUT- This portion of the meeting is to allow up to five (5) minutes per speaker with a maximum of thirty (30) minutes for items not posted on the current agenda. The council may not discuss these items, but may respond with factual data or policy information, or place the item on a future agenda. Those wishing to speak shall submit a Request Form to the City Secretary. None 4.0 CONSENT AGENDA- The Consent Agenda contains items which are routine in nature and will be acted upon in one motion. Items may be removed from this agenda for separate discussion by a Council member. 4.1 Consider approving minutes of council meetings held May 4, 5, and 11, 2015 (City Secretary) Motion to approve- Terre;second by Wade; motion passed with all ayes. 5.0 REGULAR AGENDA ITEMS 5.1 Discuss and consider approving a resolution authorizing the city manager to execute the Second Amendment to the Commercial & Residential Solid Waste and Recycling Collection contract with Allied Waste Services, Inc. (General Admin, Miller) Assistant City Manager Tim Miller told the council that the amendment to the existing contract is very beneficial to the residents and commercial customers. The said the rate formula has been revamped with no increase for the next two years. Allied also requested a five-year extension to the existing contract which has been written into this amendment. Motion to approve- Terre;second by Wade; motion passed with all ayes. 5.2 Conduct a public hearing, discuss and consider approving an ordinance adopting Standards of Care for Kidz Kamp Day Camp Programs for the Parks and Recreation Department (Parks, Swain) David Swain told the council that this public hearing and adoption of the ordinance is an annual requirement. The document is a baseline for operating procedures for a day camp and not for a daycare program. He added there are no 2 May 19,2015 changes to the document. The public hearing was opened and closed at 7:15 p.m. with no one wishing to speak. Motion to approve- Terre;second by Wade; motion passed with all ayes. 5.3 Discuss and consider approving a resolution awarding a bid and authorizing the city manager to execute a contract in the amount of $214,689.66 with Barco Well Service to construct an irrigation well for the Boardwalk District lake at Grandscape (General Admin,Maurina) Assistant City Manager Tod Maurina told the council that in the budget for the Public Improvement District there is $300,000 for an irrigation well for the Boardwalk pond, which is within the public right-of-way. He said the well will be used to maintain the level of the pond and for maintaining some of the landscaping. Tod said that of the four companies that were qualified, Barco proposed some cost saving measures ($75k) and a shorter turn-around time. The well will be 1,500 feet deep. Motion to approve- Terre;second by Mikulec; motion passed with all ayes. 5.4 Discuss and consider approving a resolution authorizing the city manager to execute a Partial Assignment of Contract by and between the City of The Colony and NFM Services, LLC in order to facilitate a change order with American Landscape Systems, Inc. for installation of a lake aeration system for the Boardwalk District of Grandscape; funding to be provided by Public Improvement District No. 1 (General Admin, Maurina) Tod stated this is another item that is funded through the PID budget and at no cost to the city. This document will assign a portion of the existing contract NFM, Inc. has with American Landscaping. Motion to approve- Wade;second by Mikulec; motion passed with all ayes. 6.0 EXECUTIVE SESSION None And with no further business to discuss the meeting was adjourned at 7:25 p.m. APPROVED: Ai ✓. � � -AI J.e Mc o y, Mayor ity of The Colony ATTEST: ,0,,,, OF T1i ()_1 , E I I Christie Wilson, TRMC City Secretary - - •.7EXP►S1'' 3 r-,,,,,,,,l