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Home My WebLink About03/03/2015 City CouncilMarch 3, 2015 MINUTES OF COUNCIL REGULAR SESSI01 HELD ON MARCH 3,2015 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 6:32 p.m. on the 3"d day of March, 2015, at Cio, all, 6800 Main Street, The Colony, Texas, with the following roll call: Joe McCourry Kirk Mikulec Richard Boyer Brian R. Wade David Terre Perry Schrag Joel Marks Mayor Councilmember Mayor Pro -Tem Councilmember Councilmember Councilmember Councilmember Present Present Present Present Present Present (6:36 p.m.) Absent (Personal) And with five council members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Invocation Pledge of Allegiance to the United States Flag Salute to the Texas Flag I I current and upcoming Items of Communits, Interest Librate presentation regarding curi programs. events. and service improN,ements. 2.0 -vN'ORK SESSION- The Work Session is for the purpose of exchanging information regarding public business or policy. No action is taken on Work Session items, Citizen input wilt not be heard during this portion of the agenda. 2.1 Legislative Update (Boyer) Councilmember Boyer stated the legislative session is busy 'Aith,cit-V-related bills being filed. He reviewed several notable Senate Bills that could have a detrimental financial impact on cities. City Attomey Jeff '\,loore also spoke of several. that could affect executive session meetings and public information. and another prohibiting tracking bans. 2.2 Discuss and receive guidance regarding zoning uses in the Overlay District (Development Sen aces, Joyce) ' These items ai e sT.i ictl\ public serN ice announcements. Expressions of thanks. congratulations or condolences; information regarding holidax schedules: honoran recognition of cite officials, employees or other citizens. reminders about upcoming eN ents sponsored b\ the Cite or other entit-, that are scheduled to be attended by a cit,, orificial or city emplo�ee \o action rwill betaken and no direction w"ill begiNen regarding these items. March 3, 2015 Engineering Director Gordon Scruggs reviewed the city's zoning districts and provided handouts to the council. He said some revisions will come to the council later in the spring. 2.3 Discuss and provide feedback regarding artwork submitted by The Colony High School students for the water tower located on Clover Valley Drive (Utilities, Groeschel) Mayor McCourr)T advised this item is being postponed until April. 2.4 Council to provide direction to staff regarding future agenda items. None 3.0 CITIZEN INPUT- This portion of the meeting is to allow, up to fire ( ' 5) minutes per speaker with a maximum of thirty (30) minutes for items not posted on the current agenda. The council may not discuss these items, but may respond with factual data or policy information, or place the item on a future agenda. Those wishing to speak shall submit a Request Form to the City Secretary. 4.0 CONSENT AGENDA- The Consent Agenda contains items which are routine in nature and %N ill be acted upon in one motion. Items may be removed from this agenda for Separate discussion M, a Council member. 4.1 Consider approving minutes of council meetings held February 17, 2015 [Terre, Schrag absent- employment] (City Secretary,) 4.2 Consider approving an ordinance amending the FY 2014-15 municipal budget for the purpose of funding Public Improvement District expenses until reimbursement (Finance, Cranford) 4.3 Consider approving a resolution amending the list of authorized city personnel who can N,ire money from TexPool (Finance, Cranford) 4.4 Consider approving a resolution authorizing the city manager to execute a contract amendment with Halff Associates in the amount of 564,900 for additional services on F.M. 423 (Main Street) utility relocations (Engineering, Scruggs) 4.5 Consider approving a resolution authorizing the city manager to execute a professional services contract with Dallas Lite & Barricade in the amount of 590,000 to assist with implementing the Traffic Management Plan for Nebraska Furniture Mart at Grandscape with funding provided by the Tax Increment Reinvestment Zone Number One (Engineering, Scruggs) 4.6 Consider approving an ordinance amending the Code of Ordinances by repealing Section 19-13 entitled "Truck Routes" and replacing it with a new Section 19,-13, entitled "Commercial Truck Routes", to regulate and designate certain commercial truck routes within the city (Engineering, Scruggs) 4.7 Consider appro-%,ing the purchase of police ticket writer paper in the amount of 55,700 from the Court Technology Fund (General Admin, Shallenburger) March 3, 2015 4.8 Consider approving council expenditures for the month of January 2015 (City Secretary) Alotion to approve- Schrag, second by Alikulec, motion passed Wth all ayes. X5.0 REGULAR AGENDA DA l EMS 5.1 Receive presentation from Farr Systems and discuss the evaluation of IT services in the city General Admin, Shallenburger) Brant Shallenburger introduced Phil Farr who provided an overview of the study results including the process, findings, recommendations, and the request for proposal. Discussion followed with the council determining Farr Systems should handle the RFP process. The RFP services contract will be brought back to the council in the future. 5.2 Discuss and consider an ordinance approving an amended site plan for a 7,600 square foot medical clinic, Methodist Urgent Care, to be located on a .87 acre tract of land on the north side of the Sant. Ravburn Tollvuav (S.H. 121) approximately 450 feet east of Blair Dabs Drive (Development Services, Joyce) Gordon Scruggs gave a brief overview of this site plan. The applicant is requesting to remove e the requirement for a deceleration lane along the S.H. 121 frontage road. A traffic impact analysis has been conducted wvhich indicates there is not a need for the lane at this time. The Planning and ;Zoning Commission recommended approval. Councilmember Perry Schrag made a motion to deny (leave°ing the approved site plan as is) and Councilmember Nlikulec seconded the motion, The city attorneys stated this amended site plan meets the code requirements. Councilmember Mikulec withdreww- his second to the motion. NVith no other second being made, the motion died. Councilmember Schrag requested an executive session to discuss the matter at 8:23 p.m. Open session reconvened at 8:29 p.m. ,16tion to approve- ll'ade; second by° Jfikulec; remotion passed ivith all ayes except for Schrag nho voted no. 5.3 Conduct a public hearing, discuss and consider an ordinance amending the Code of Ordinances, Appendix A, Schedule of Uses by District, by permitting Indoor Auto Sales and Service in Business Park districts with approval of a Specific Use Permit (Development Services, Joyce) Gordon Scruggs said this change is being proposed by staff. Currently the Code of (Ordinances authorizes outside sales of autos and service however does not authorize inside sales. Approval of this ordinance ww°ill make these two the same. Planning and. Zoning recommended approval. The public hearing A -as opened and closed at 8:31 p.m. with no one wishing to speak. 11 otion to approve- Bayer; second bye illikedec; motion pressed tv th all ayes. I March 3, 2015 5.4 Discuss and consider approving a resolution authorizing the city manager to execute a contract with Landtech Engineers for construction materials engineering and testing services for Phase 2 of the Soutb Colony Boulevard Grade Separation (Engineering, Scruggs) Gordon Scruggs explained this contract is for lab and field testing for the construction materials. He reviewed the scope of work and stated the funds will be taken from the General Fund fund balance in the amount of $141,052.50. Motion to approve- Terre; second by Wade, motion passed with all ayes. 5.5 Discuss and consider approving a resolution awarding a bid and authorizing the city manager to execute a construction contract for mill and overlay of Strickland Avenue (Engineering, Scruggs) Gordon Scruggs stated Strickland Avenue does not need a complete reconstruction (water and sewer lines') so mill and overlay is the desired process to replace the roadway. Staff is recommending low bidder Advanced Paving in the amount of $259,636.05 to be paid from the 2014 bonds. Work should begin in April and should take about ninety (90' days. JVotion to approve -Boyer; second by JlKkulec; motion passed with all ayes. 5.6 Discuss and consider adopting a resolution opposing proposed Senate Bill 343 which inhibits the powers of Home Rule cities' and restricts the passage of ordinances, rules and regulations that conflict with or are more stringent than state statute (Council) Mayor 'McCourry asked the citN, attorney whether another Senate Bill can be added to this resolution. The attorney advised that it could not. It was decided to add some language to the resolution authorizing it be provided to the Governor's office as well as the legislators. The city attorney advised he would prepare resolutions for House Bill 365 and Senate Bill 182 for the next meeting. Motion to approve as amended- Schrag; second by Boyer, motion passed with all ayes. 5.7 Discuss and consider a resolution approving a Private Transfer Agreement (Grant by Special NIVarranty Deed) by and between The Colony Local Development Corporation and TXFM, Inc., conveying an approximately 25.48 acre tract or tracts of land, consisting of Lot 2, Block A of the Grandscape Addition, an addition located within the City of The Colony, Denton County, Texas (,Nlaurina) Mayor McCourry advised this is the land transfer for the parking lot and parking garage for Nebraska Furniture '-\,Iart. .;lotion to approve- Schrag; second by .1likulee; motion passed with all ayes. -4 March 3, 2015 6.0 , EXECUTIVE SESSION None And with no further business to discuss the meeting was adjourned at 8:49 p.m. McCourry. N,layor , of The Colony ATTEST: OfChristie Wilson, t'RMC City Secretary SEAL