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Home My WebLink About12/02/2014 City Council December 2,2014 MINUTES OF COUNCIL REGULAR SESSION HELD ON DECEMBER 2, 2014 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 7:02 p.m. on the 2nd day of December, 2014, at City Hall, 6800 Main Street,The Colony, Texas,with the following roll call: Joe McCourry Mayor Present Kirk Mikulec Councilmember Present Richard Boyer Councilmember Present Jeff Connelly Councilmember Present David Terre Mayor Pro-Tern Present Perry Schrag Councilmember Present Joel Marks Councilmember Present (7:13 p.m.) And with six council members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Invocation—Holy Cross Catholic Church Pledge of Allegiance to the United States Flag Salute to the Texas Flag Recognize The Colony Police Department for Recognize Status Citizen Input-None Announcement of upcoming civic events and activities i- Presentation from the Library Director regarding current and upcoming programs, events, and service improvements. Community Services Director Pam Nelson announced upcoming Parks and Recreation holiday events. Mayor McCourry announced changes in start times and format for city council meetings beginning in January 2015. Councilmember Marks reminded everyone of Early Voting and Election Day voting dates for a runoff election being held on December 9, 2014, to elect Councilmember Place 6. 2.0 CONSENT AGENDA The Consent Agenda contains items which are routine in nature and will be acted upon in one motion. Items may be removed from this agenda for separate discussion by a Council member. 2.1 Consider approving minutes of council meetings held November 18, 2014 (City Secretary) These items are strictly public service announcements.No action will be taken and no direction will be given regarding these items. 1 December 2,2014 2.2 Consider approving a resolution abandoning an unused waterline easement and authorizing the city manager to execute a Release of Easement (Development Services,Joyce) 2.3 Consider approving a resolution authorizing the city manager to execute a Termination of Development Agreement for Austin Ranch Phase 6 (Development Services, Joyce) 2.4 Consider approving a resolution authorizing the mayor to execute a Termination of Declaration of Building Setback Area for property located on Plano Parkway within Planned Development 22 (Development Services, Joyce) 2.5 Consider accepting Brian Wade's resignation from the Planning and Zoning Commission (Council) 2.6 Consider reassigning Janece Pool.from the Community Image Advisory Board to fill the Place 4 vacancy on the Planning and Zoning Commission (Mayor) 2.7 Consider approving a resolution authorizing the city manager to execute the Second Amendment to Ground and Tower Lease Agreement by and between the City of The Colony and Verizon Wireless for equipment located at the city's water tower, 5033 Clover Valley(Engineering, Scruggs) Motion to approve-Marks;second by Terre; motion passed with all ayes. 3.0 REGULAR AGENDA ITEMS 3.1 Receive presentation, discuss and consider adopting a new Veteran's Memorial Master Plan. Discussions may include members of the Community Development Corporation Board of Directors, Council, and city staff. (Community Development,Nelson) Community Services Director Pam Nelson introduced David Buchanan with Halff Associates who presented a Master Plan for a new Veteran's Memorial at Five Star Park. Mr. Buchanan answered questions regarding, water circulation, amphitheater use, Phasing of the project, timelines, height of the monument structure, restrooms, water fountains and a shade structure. Council had questions regarding costs associated with funding the project. Councilmember Mikulec noted more discussion is necessary regarding funding of the Veteran's Memorial Master Plan. Councilmember Marks explained that tonight is to consider adoption of the Master Plan and not allocation of funds. Motion to approve-Marks; motion died due to lack of second. Motion to table to a future Council meeting after a joint work session meeting between Council and the Community Development Corporation board made by Marks;second by Wade; motion passed with all ayes. 3.2 Conduct a public hearing, discuss and consider an ordinance approving an application for a Specific Use Permit to allow a limited service hotel, Hyatt 2 December 2,2014 Place, to be located on a 1.97 acre tract of land on the south side of Memorial Drive east of Top Golf(Development Services, Joyce) Director of Development Services Mike Joyce briefed Council regarding this item noting the applicant is requesting a Specific Use Permit in order to meet the ordinance requirement and development standards to construct a limited service Hyatt Place hotel. Mayor McCourry opened the public hearing at 8:40 p.m. There being no one present to speak, Mayor McCourry closed the public hearing at 8:41 p.m. Motion to approve-Schrag;second by Mikulec; motion passed with all ayes. 3.3 Discuss and consider an ordinance approving a development plan for two office buildings totaling 65,000 square feet located on approximately 7.36 acres of land on the south side of Plano Parkway approximately 2,100 feet east of Tittle Drive (Development Services, Joyce) Director of Development Services Mike Joyce briefed Council regarding this item noting the applicant has provided a site plan to construct two office buildings. Mr. Joyce further explained both buildings will be single story with one building being approximately 30,000 square feet in size and the second building being 35,000 square feet. Motion to approve-Terre with the following stipulations: (1) Board of Adjustment (BOA) approval of the exterior materials variance (Approved by BOA on 11/19/14); (2) Contingent upon the City Council approving a Developers Agreement regarding a temporary sanitary sewer line & lift station; and (3) Contingent on moving the sidewalks to a safer location; Motion seconded by Mikulec; motion passed with all ayes. 3.4 Discuss and consider an ordinance approving an application for a site plan to allow the construction of a four story, 80-room La Quinta Inn to be located on a 3.65 acre tract of land on the southeast corner of Memorial Drive and Market Street (Development Services, Joyce) Director of Development Services Mike Joyce briefed Council regarding this item noting the applicant has provided a site plan to construct a four story, 80-room La Quinta Inn to be located on the southeast corner of Memorial Drive and Market Street. The site plan indicates a 48,400 square foot hotel with an indoor pool, limited food service and meeting space which meets the zoning ordinance requirement for a limited service hotel. Motion to approve-Wade;second by Marks; motion passed with all ayes. 3.5 Receive presentation, discuss and consider approving a resolution authorizing the city manager to enter into a contractual agreement with Farr Systems for development of IT Department review (General Admin, Miller) 3 December 2,2014 Assistant City Manager Tim Miller briefed Council regarding this item explaining it is necessary to bring in technical experts in order to perform a department needs assessment to include staffing and resources, business services catalogue, and generate a highly technical and specific RFP (Request for Proposal). Mr. Miller explained the goal is to identify current and future IT service needs at all levels internally and externally of the city in order to obtain a detailed bid process. Mr. Miller introduced Greg Gosnell Vice President of Sales and Operations for Farr Systems. Mr. Gosnell provided a brief PowerPoint presentation outlining his company profile, listing of clients, project overview, business service catalogue, project timeline and the IT Assessment with RFP Development. Mr. Gosnell noted the business service catalogue will include a detailed inventory of every dollar spent on each asset. Motion to approve Schrag;second by Marks; motion passed with all ayes. 3.6 Discuss and consider approving an ordinance amending the municipal budget for FY 2014-15 for the purpose of funding a contract for the managed competition program for the IT Department (General Admin, Miller) Assistant City Manager Tim Miller briefed Council regarding this item, noting the funds are available from savings based on an IT Department Director vacancy from the General Fund Balance. Motion to approve Schrag;second by Mikulec; motion passed with all ayes. 4.0 WORK SESSION 4.1 Discuss and provide direction to staff regarding the final revisions of the Mobile Food Vendor Ordinance (Perez) Programs Administrator Joe Perez asked Council for input regarding a proposed amendment to the Mobile Food Vendor Ordinance regarding fee structure and to review three new definition categories for mobile food vendors. Council asked staff to email the fee sheet for review and consider changing the wording "conspicuous" on the permits. Council asked staff to draft an amended ordinance and bring forward at a future council meeting. Executive session was convened at 9:50 p.m. 5.0 EXECUTIVE SESSION 5.1 A. Council shall convene into a closed executive session pursuant to Section 551.087 of the TEXAS GOVERNMENT CODE to deliberate regarding commercial or financial information the city has received from a business prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s). Reconvene to Open Session at 10:09 p.m. 5.2 A. Any action as a result of executive session regarding the offer of a financial or other incentive to a business prospect(s). No action. 4 December 2,2014 And with no further business to discuss the meeting was adjourned at 10:09 p.m. APPROVED: e McCourr , Mayor 1'city of The Colony ATTEST: fif j 1. 1 _ � Christie ilson, TRMC ,►►►►►�� OF �{ City Secretary r� n 1 :y r •® • ';T�X AS..',,,,,,,► 5