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Home My WebLink About09/16/2014 City Council-WS September 16,2014 Work Session MINUTES OF COUNCIL WORK SESSION HELD ON SEPTEMBER 16,2014 The Work Session of the City Council of the City of The Colony, Texas,was called to order at 6:02 p.m. on the 16th day of September 2014, at City Hall, 6800 Main Street, The Colony, Texas,with the following roll call: Joe McCourry Mayor Absent Kirk Mikulec Councilmember Present(6:10 p.m.) Richard Boyer Councilmember Present Jeff Connelly Councilmember Present David Terre Mayor Pro-Tem Present Perry Schrag Councilmember Present Joel Marks Councilmember Absent And with five council members present a quorum was established and the following items were addressed: A. Call to Order Council skipped to Agenda Item E. E. Review user fees established for Hidden Cove Park and discuss procedures for changing the fees (Boyer) Community Services Director Pam Nelson provided a handout to Council, reviewing Marine Quests park fees and Section K. of the letter of agreement for further development of Hidden Cove Park. Ms. Nelson also reviewed park fees from neighboring cities which offer similar amenities, and compared these with Texas State Park fees. Councilmember Boyer asked for more details regarding current procedures and contract operations provided by Marine Quest. He also asked about a boat launch fee noting he was unaware of this additional fee and had received complaints from residents. Councilmember Boyer asked if all fees were listed during the initial time of combo pass purchases. Mayor Pro-Tem Terre asked about the rationale behind the rate hikes, noting the agreement does not reflect these fee increases. Councilmember Connelly asked the City Attorney what the next step would be in regards to legal action if taken against Marine Quest. City Attorney Jeff Moore explained if the contract was considered "in default", a notice would then be provided with a sixty (60) day time frame. Community Services Director Pam Nelson answered questions and introduced Marine Quest Representative Marcel Bosworth. Mr. Bosworth answered questions explaining Marine Quest maintains fair pricing to all, noting prices are based on the current Texas State and Parks wildlife fees. He further explained that Marine Quest has experienced a higher volume of visitors which increases operation costs. Mr. Bosworth noted that when fees are increased, numbers of visitors are reduced. Mr. Bosworth agreed with Council that better communication and a more detailed list of fees should have been provided, 1 September 16,2014 Work Session however; reassured staff, residents, and Council that better communication and more pricing details will be provided in the future. B. Discuss possible policy regarding landscaping during drought conditions (Connelly) Community Services Director Pam Nelson asked Council for direction regarding future landscape projects requiring irrigation of trees and landscaping, noting the City of The Colony is recognized as a Tree City USA designation. Councilmember Boyer asked staff to consider drafting a proposed landscape policy requiring water conservation and drought resistant plantings at a future agenda to allow for discussion. C. Discuss city property adjacent to the Fleet Maintenance building being considered for dog park(Connelly) Council discussed the need for a permanent dog park site, noting the Lake Highlands location currently has many of the basic amenities necessary for the dog park such as; irrigation, lighting and parking. Council supports the Community Development Corporation's efforts and asked them to consider making Lake Highlands the permanent dog park site. D. Receive a presentation and discuss Fire Station #4 at Grandscape (Thompson/Scruggs) Fire Chief Scott Thompson briefed Council regarding a new proposed Fire Station #4 to be constructed at the Grandscape site which will meet demands for the area. Chief Thompson explained the project will be constructed in two Phases, noting a construction at risk manager would be hired around July 2015 with a fire station completion date of 2018. Councilmember Connelly asked about project funding. Assistant City Manager Tim Miller explained that a portion of the funds will be used from TIRZ reimbursements. Council had no discussion on these items. F. Council to receive supplemental information from staff or answers to questions regarding the September 16, 2014 regular agenda items as follows: 2.1 Consider approving minutes of council meetings held September 2, 2014 [Marks WS] (City Secretary) 2.2 Consider approving a resolution amending Resolution 2013-048, Master Fee Schedule 2013-2014,to provide for new and amended fees for fiscal year 2014-2015 with an effective date of October 1, 2014 (Finance) 2.3 Consider approving an ordinance establishing a sinking fund for the funding of an amended employment agreement for the city manager(Mayor) 2 September 16,2014 Work Session 2.4 Consider approving a resolution authorizing the city manager to execute an Encroachment on Easement Agreement by and between the City of The Colony and Oncor Electric Delivery Company, LLC.for construction of an overflow parking lot at Perryman Park(Nelson, PARD) 2.5 Consider approving a resolution authorizing the mayor to execute an Interlocal Agreement between the Little Elm Independent School District and the City of The Colony to provide a School Resource Officer at the Prestwick STEM Academy (Police, Brockway) 2.6 Consider approving a resolution authorizing the mayor to execute a Joint Election Agreement and Contract for Election Services by and between the City of The Colony and Denton County for the November 4, 2014 City Council election (City Secretary) 3.1 Discuss and consider an ordinance approving a Development Plan for a six story, 115-room Hampton Inn to be located on a 2.68 acre tract of land on the northeast corner of Plano Parkway and Bargain Way (Development Services, Joyce) 3.2 Discuss and consider an ordinance approving a Site Plan for a 7,600 square foot medical clinic, Methodist Urgent Care, to be located on a 0.87 acre tract of land on the north side of the Sam Rayburn Tollway (S.H. 121) approximately 450 feet east of Blair Oaks Drive (Development Services, Joyce) 3.3 Discuss and consider approving an ordinance amending the Code of Ordnances, Chapter 12, "Municipal Utilities and Services," Article V, "Well Drilling," Division 2, "Use of Land Near Wells"to correct errors in the text (Development Services, Joyce) 3.4 Discuss and consider approving an ordinance adopting the City of The Colony budget for the fiscal year beginning October 1, 2014 through September 30, 2015; providing for intra and inter-department fund transfers; providing for the investment of certain funds; providing that expenditures for said fiscal year to be made in accordance with said budget (Finance) 3.5 Discuss and consider approving a resolution ratifying the property tax revenue increase reflected in the City of The Colony FY2014-2015 budget(Council) 3.6 Discuss and consider approving an ordinance adopting the City of The Colony tax rate of $.6725 per $100 valuation for fiscal year 2014-2015. Tax Rate is comprised of $.476336 M&O and $.196164 General Fund Debt Service (Finance) G. Council to provide direction to staff regarding future agenda items. No discussion. H. Adjourn And with no further business to discuss the meeting was adjourned at 6:58 p.m. 3 September 16,2014 Work Session APPROVED: 0�1 G J McCourry, ayor ity of The Co6P-7. lony AAT E : lAtt:d,,i/LL /4102,1:b-v--- g. ''� of THS^` '`tet C istie Wilson, TRMC (' City Secretary `= r r x AS 0,1111,rittets. 4