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Home My WebLink About08/19/2014 City Council-WS August 19,2014 Work Session MINUTES OF COUNCIL WORK SESSION HELD ON AUGUST 19,2014 The Work Session of the City Council of the City of The Colony, Texas, was called to order at 6:00 p.m. on the 19th day of August, 2014, at City Hall, 6800 Main Street, The Colony, Texas,with the following roll call: Joe McCourry Mayor Present Kirk Mikulec Councilmember Present (6:15 p.m.) Richard Boyer Councilmember Present Jeff Connelly Councilmember Present(6:30 p.m.) David Terre Mayor Pro-Tem Present Perry Schrag Councilmember Present Joel Marks Councilmember Present(6:40 p.m.) And with four council members present a quorum was established and the following items were addressed: A. Call to Order B. Provide follow up information regarding Liberty By The Lake event (Terre/PARD) David Swain with Parks and Recreation provided an overview of the various activities held July 4th. It was noted there were no arrests and only two calls for traffic accidents. He reviewed some changes being considered for next year. City Manager Troy Powell told the council that while he had received some traffic related complaints the fact is that the event is very successful with an estimated attendance of over 15,000 people, and the area where it is held cannot be enlarged. Some possible solutions for remedying the traffic issue were discussed. C. Receive a presentation and discuss the possibility of a Marquee Sign (billboard) on S.H. 121 (Scruggs) City Engineer Gordon Scruggs told the council that the property owner at South Colony Boulevard and S.H. 121/Sam Rayburn Tollway is requesting the city evaluate the possibility of him installing a marquee sign on his property. These currently are not allowed in the city's ordinances (billboards) and would require an amendment to the PD in that location. Gordon introduced Matt Ritter who provided a presentation on the type of sign that would be installed. It would have panels on three sides with LED lighting. One of the three sides would be dedicated for the city's use and controlled by the city. All the programming is cloud based and would be programmed remotely. There are two of these signs being built at Firewheel Mall in Garland and will be operational in about two weeks. Mayor McCourry asked staff to provide information on TxDOT regulations for signs of this type. D. Discuss upcoming video project for F.M. 423 construction project (Powell) City Manager Powell told the council that the city is planning to create a video in regard to the upcoming construction. This will be used as a communication tool for the residents as well as for business owners along Main Street. 1 August 19, 2014 Work Session E. Receive a presentation and discuss the Updated Storm Water Management Program (Scruggs) Gordon Scruggs told the council that the updated plan was approved by council in June and this is an overview. He added that the overall goals did not change. Consultant Craig Maske with Alan Plummer Associates provided background on the city's permits and added that the current permit is pending upon TCEQ approval. He stated that there are five minimum control measures that must be included and reviewed changes from the previous plan. Councilmember Connelly asked staff to review the fees collected and determine whether those should be adjusted. (Councilmember Schrag left the meeting at 6:50 p.m.) F. Discuss All America City for 2015 (Perez) Joe Perez told the council about the focus/topic for the 2015 event. He said a letter of intent to participate would need be submitted in November and asked the council whether they want the city to participate again. Councilmember Terre, Councilmember Mikulec and Mayor McCourry all stated that the city has been participating in other recognition programs and do not believe the city should pursue this. G. Discuss City of The Colony Code of Ordinances Section 5-21. Keeping of livestock, fowl and rabbits and Sec. 5-1. Definitions (City Attorney) This item postponed to the next meeting. H. Council to receive supplemental information from staff or answers to questions regarding the August 19, 2014 regular agenda items as follows: None 2.1 Consider approval of minutes of council meetings held August 4, 2014 (City Secretary) 2.2 Consider approving a resolution authorizing the city manager to execute annual maintenance agreements with Caldwell Tanks, Inc. for maintaining three elevated water storage tanks in an amount totaling $43,802 (Public Works, Groeschel) 2.3 Consider approving a resolution authorizing the mayor to execute an Interlocal Cooperation Agreement between Lewisville Independent School District (LISD) and the City of The Colony to provide LISD with easements and use of city property for various access and recreational improvements, and for temporary construction staging activities related to Griffin Middle School re-construction (PARD,Nelson) 3.1 Discuss and consider adopting an ordinance approving of the disannexation of two (2) tracks of land comprised of 24.826 acres (private property) and a 2.124 acre tract of Plano Parkway public right-of-way through the mutual boundary line agreement between the City of The Colony, the City of Carrolton and the Town of Hebron (Development Services, Joyce) 3.2 Discuss and consider adopting an ordinance approving the annexation of a 23.466 acre tract of land east of Plano Parkway public right-of-way, south of Windhaven Parkway (Development Service, Joyce) 3.3 Conduct a public hearing, discuss and consider an ordinance approving a proposed specific use permit (SUP) for La Quinta Hotel, a limited service hotel, to be located on a 1.62 acre tract located at the corner of Memorial Drive and Market Street Drive (Development Services, Joyce) 2 August 19, 2014 Work Session 3.4 Conduct a public hearing and discuss City of The Colony Municipal Budget and fee schedule for fiscal year 2014-2015, and vote to set the date of September 16, 2014 to adopt the municipal budget(Finance) 3.5 Conduct the first of two public hearings and discuss the proposed 2014-2015 tax rate not to exceed $.675 cents per $100 valuation for the taxable value of all property, real and personal, located within the City of The Colony, and announce that the tax rate will be voted on September 16, 2014 at 7 p.m. at The Colony City Hall, 6800 Main Street (Finance) 3.6 Discuss and consider approving a resolution authorizing the city manager to execute a contract with Landtec Engineers, LLC for construction materials engineering and testing Services for relocation of the city's utilities on F.M. 423 (Engineering, Scruggs) 3.7 Discuss and consider approving a resolution authorizing the city manager to execute a contract amendment with McMahon Construction for the Plano Parkway Widening Phase 2 for changes to the intersection at Nebraska Furniture Mart Drive, extended traffic control, and other miscellaneous additional work (Engineering, Scruggs) 3.8 Discuss and consider approving a resolution authorizing the city manager to execute a contract amendment with Austin Bridge & Road, LP for the South Colony Boulevard Grade Separation for project overhead compensation due to utility relocation delays (Engineering, Scruggs) 3.9 Discuss and consider approving a resolution authorizing the city manager to execute a contract with Chandler Signs to design, fabricate, and install overhead way-finding signs in the Grandscape Development with funding provided by the Tax Increment Reinvestment Zone Number One (Maurina) I. Council to provide direction to staff regarding future agenda items. Councilmember Connelly requested there be a work session discussion on a possible policy regarding landscaping due to lingering drought conditions. He also asked for discussion on the property adjacent to Fleet Maintenance being used for a dog park. Councilmember Marks stated he received a question from a citizen about work zone speed limits and asked for staff to provide a definition. J. Adjourn And with no further business to discuss the meeting was adjourned at 7:00 p.m. APPROVED: • Jo - McCourry ayor ity of The Colony ,,,, AT ' ,, of ,,-°' , . Aitd,u2 Luz. Christie Wilson, TRMC I' M! Co: 1-4 City Secretary i. •••••....... 3