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Home My WebLink About08/19/2014 City Council August 19,2014 MINUTES OF COUNCIL SESSION HELD ON AUGUST 19,2014 The Regular Session of the City Council of the City of The Colony, Texas,was called to order at 7:07 p.m. on the 19th day of August, 2014, at City Hall, 6800 Main Street, The Colony, Texas,with the following roll call: Joe McCourry Mayor Present Kirk Mikulec Councilmember Present Richard Boyer Councilmember Present Jeff Connelly Councilmember Present David Terre Mayor Pro-Tern Present Perry Schrag Councilmember Present (7:45 p.m.) Joel Marks Councilmember Present And with six council members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Invocation—First Baptist Church Pledge of Allegiance to the United States Flag Salute to the Texas Flag Recognize Lt. Charles Wood for Police Explorer Post Volunteer Work — Lt. Wood was presented a plague by Asst. Chief Chris Chandler for his 16 years of service as an Explorer Advisor. Recognize Platinum Leadership Circle Award for Financial Transparency- Mayor McCourry presented a State Comptroller certificate to Finance Director David Cranford. Recognize Marine Quest for Library Donation — Library Director Joan Sveinsson recognized Marcel Bosworth and Marine Quest for the donation to the Library. She spoke of the ways the Library will use those funds. Citizen Input- Christi Martin spoke in favor of the marquee sign request (work session discussion) and made some suggestions regarding it. She also requested an art/painting class be added to the Community Center activities. Announcement of upcoming civic events and activities 1- Parks and Recreation update on activities. Councilmember Mikulec spoke of his wife and their anniversary. Mayor McCourry thanked everyone for kind words offered regarding the loss of this father. These items are strictly public service announcements.No action will be taken and no direction will be given regarding these items. 1 August 19,2014 2.0 CONSENT AGENDA The Consent Agenda contains items which are routine in nature and will be acted upon in one motion. Items may be removed from this agenda for separate discussion by a Council member. 2.1 Consider approval of minutes of council meetings held August 4, 2014 (City Secretary) Motion to approve above consent agenda item- Connelly; second by Marks; motion passed with all ayes. Councilmember Connelly requested separate discussion on 2.2 and 2.3. 2.2 Consider approving a resolution authorizing the city manager to execute annual maintenance agreements with Caldwell Tanks, Inc. for maintaining three elevated water storage tanks in an amount totaling $43,802 (Public Works, Groeschel) Councilmember Connelly confirmed this contract is not for refurbishment but for maintenance, and asked if the same company is being used for the other services. Motion to approve- Connelly;second by Boyer; motion passed with all ayes. 2.3 Consider approving a resolution authorizing the mayor to execute an Interlocal Cooperation Agreement between Lewisville Independent School District (LISD) and the City of The Colony to provide LISD with easements and use of city property for various access and recreational improvements, and for temporary construction staging activities related to Griffin Middle School re-construction (PARD,Nelson) Councilmember Connelly confirmed with Parks Director Pam Nelson that all the elements contained in the agreement are expected to be done. Motion to approve- Connelly;second by Marks; motion passed with all ayes. 3.0 REGULAR AGENDA ITEMS 3.1 Discuss and consider adopting an ordinance approving of the disannexation of two (2) tracks of land comprised of 24.826 acres (private property) and a 2.124 acre tract of Plano Parkway public right-of-way through the mutual boundary line agreement between the City of The Colony, the City of Carrolton and the Town of Hebron (Development Services,Joyce) Mike Joyce told the council that the petition for this annexation and disannexation was submitted by the property owner. He reviewed the purpose, location, timeline, and map. He added that the cities of Lewisville and Hebron have already approved the new boundary lines. Motion to approve- Terre;second by Connelly;motion passed with all ayes. 3.2 Discuss and consider adopting an ordinance approving the annexation of a 23.466 acre tract of land east of Plano Parkway public right-of-way, south of Windhaven Parkway (Development Service,Joyce) 2 August 19,2014 Motion to approve- Connelly;second by Mikulec;motion passed with all ayes. 3.3 Conduct a public hearing, discuss and consider an ordinance approving a proposed specific use permit (SUP) for La Quinta Hotel, a limited service hotel, to be located on a 1.62 acre tract located at the corner of Memorial Drive and Market Street Drive(Development Services,Joyce) Mike Joyce reviewed the location and elevations for this four-story hotel. He stated that it meets all the minimum requirements for a limited service hotel, including the criteria for the Gateway Overlay District. A comparison of hotel rates was presented. The site plan will be presented for approval at a later date however, it was noted that access to the property will be from Market Street or Memorial Drive. The Planning and Zoning Commission recommended approval. The public hearing was opened and closed at 7:47 p.m. with no one wishing to speak. Motion to approve-Mikulec;second by Terre; motion passed with all ayes. 3.4 Conduct a public hearing and discuss City of The Colony Municipal Budget and fee schedule for fiscal year 2014-2015, and vote to set the date of September 16,2014 to adopt the municipal budget(Finance) Assistant City Manager Tim Miller stated that information for the budget had been previously presented to council. The public hearing was opened and closed at 7:50 p.m. with no one wishing to speak. Councilmember Connelly stated he would like for council to consider another '/4 cent reduction in the tax rate. City Manager Powell said that if that is done, a few items from the capital list will need to be delayed or a day of the fund balance could be used. Council requested staff evaluate the different options and bring them back to council at the next meeting. Motion to approve-Marks;second by Mikulec; motion passed with all ayes. 3.5 Conduct the first of two public hearings and discuss the proposed 2014-2015 tax rate not to exceed $.675 cents per $100 valuation for the taxable value of all property, real and personal, located within the City of The Colony, and announce that the tax rate will be voted on September 16, 2014 at 7 p.m. at The Colony City Hall, 6800 Main Street (Finance) The public hearing was opened and closed at 7:56 p.m. with no one wishing to speak. City Attorney Jeff Moore briefed the council on required language for future adoption of the tax rate on September 16th. Even though the tax rate is going down the motion language seems contradictory to that. Councilmember Boyer stated that he has a meeting in Austin next week to discuss some issues with elected officials and plans to discuss this required motion language. 3 August 19,2014 3.6 Discuss and consider approving a resolution authorizing the city manager to execute a contract with Landtec Engineers, LLC for construction materials engineering and testing Services for relocation of the city's utilities on F.M. 423 (Engineering, Scruggs) City Engineer Gordon Scruggs told the council that this contract is for the construction phase of relocating the city's utilities along Main Street. He provided a financial summary of the project and stated funding sources as Denton County and TxDOT Regional Toll Revenue. Motion to approve- Connelly;second by Boyer; motion passed with all ayes. 3.7 Discuss and consider approving a resolution authorizing the city manager to execute a contract amendment with McMahon Construction for the Plano Parkway Widening Phase 2 for changes to the intersection at Nebraska Furniture Mart Drive, extended traffic control, and other miscellaneous additional work(Engineering, Scruggs) Gordon Scruggs explained that this contract addresses the north end of Plano Parkway. He provided a description of the changes and the financial summary. City Manager Powell stated the changes are due to Nebraska Furniture Mart however it was noted that delays in the total project are due to delays in moving private utilities. Funding is provided by Denton County, the Regional Toll Revenues and the Tax Increment Reinvestment Zone Number One. Motion to approve- Connelly;second by Mikulec; motion passed with all ayes. 3.8 Discuss and consider approving a resolution authorizing the city manager to execute a contract amendment with Austin Bridge & Road, LP for the South Colony Boulevard Grade Separation for project overhead compensation due to utility relocation delays (Engineering, Scruggs) Gordon Scruggs stated that this project was delayed due to relocating private utilities. He said the contractor has been very accommodating to work around the utilities. This additional compensation will be funded through the Tax Increment Reinvestment Zone Number One and Denton County's portion of the Regional Toll Revenues. Motion to approve-Marks;second by Mikulec; motion passed with all ayes. 3.9 Discuss and consider approving a resolution authorizing the city manager to execute a contract with Chandler Signs to design, fabricate, and install overhead way-finding signs in the Grandscape Development with funding provided by the Tax Increment Reinvestment Zone Number One (Maurina) Assistant City Manager Tod Maurina reviewed the sign project including descriptions and locations of the signs within the Grandscape development. He noted that there will be a few minor language revisions that are not reflected in the agenda materials. He requested council approve the agreement subject to staff 4 August 19,2014 and attorney review so that the materials for the signage could be ordered without delay. Motion to approve subject to non-substantive language changes agreeable to staff and the city attorney-Schrag;second by Mikulec; Councilmember Connelly requested this agreement be brought back after the changes are made. Councilmember Marks asked when the changes will be made. Mr. Maurina stated within the next couple of days. -motion passed with McCourry and Connelly voting no. Executive Session was convened at 8:30 p.m. 4.0 EXECUTIVE SESSION 4.1 A. Council shall convene into a closed executive session pursuant to Section 551.074 of the TEXAS GOVERNMENT CODE to deliberate the appointment, employment, evaluation, reassignment, duties of the Municipal Court Judge. Reconvened Open Session at 8:41 p.m. 4.2 A. Any action as a result of executive session regarding evaluation of the Municipal Court Judge. No action. And with no further business to discuss the meeting was adjourned at 8:45 p.m. APPROVED: L/ Jo, McCourry Mayor ity of The Colony ATTEST: 01/10 LI" 61-41' 5"I'k) .6f ,,,, o, (\) ''''''' --_ "'-Christie Wilson, TRMC ' ..< City Secretary `_' } ; Z1_ ° TE x 50 5