The URL can be used to link to this page

Home My WebLink About07/15/2014 City Council-WS July 15,2014 Work Session MINUTES OF COUNCIL WORK SESSION HELD ON JULY 15, 2014 The Work Session of the City Council of the City of The Colony, Texas,was called to order at 6:01 p.m. on the 15th day of July, 2014, at City Hall, 6800 Main Street, The Colony, Texas,with the following roll call: Joe McCourry Mayor Present Kirk Mikulec Councilmember Present (6:11) Richard Boyer Councilmember Present Jeff Connelly Councilmember Present David Terre Mayor Pro-Tern Present Perry Schrag Councilmember Present (6:07) Joel Marks Councilmember Present(6:35) And with four council members present a quorum was established and the following items were addressed: A. Call to Order B. Discuss special events budget regarding grant applications for FY 2014-15 and provide direction to staff (Shallenburger) Tim Miller introduced the Special Events preliminary budget list that included the grants requested by non-profit organizations. He stated that he anticipates there to be enough funds for all the requests. The Knights of Columbus request had increased so Councilmember Terre asked the representative to explain. In 2015 the Liberty Fun Run (Liberty By The Lake) will have its 30`h Anniversary so they would like to provide participation medals for each runner plus do some anniversary advertising. Mayor McCourry stated he was okay with all as requested. Councilmember Connelly agreed but added that it should be realized that funding all these events is not sustainable in future years. C. Discuss road closure for Fire Fighters Association Take on the Heat Triathlon (Scruggs) City Engineer Gordon Scruggs said this item is for an August 17`h (7 am — 9:30 am) triathlon with funds benefitting the Firefighters Association. The route was discussed and it was noted that a portion of Memorial will be closed westbound from South Colony to Worley. The right lane on other streets will be dedicated to the participants. D. Discuss leasing City property off Main street to contractor for batch plant and staging area for construction of FM 423 (Scruggs) Gordon Scruggs advised that the contractor needs a batch plant for the construction of FM 423 starting August 2014 for about three (3) years. They will pay the city $4,000 per month to use this property (located southwest of Lakeside Medical) and at the end they will have to restore the property to its current condition. An alternative would be some F.M. 423 right-of-way 1 July 15,2014 Work Session but that would be unsightly; another location is to the north by the bridge. Council members Connelly and Terre, as well as the Mayor, spoke in favor. E. Discuss City of The Colony Code of Ordinances Section 5-21. Keeping of livestock, fowl and rabbits and Sec. 5-1. Definitions (Perez) Joe Perez brought this item to the council because a resident is unable to meet the current ordinance and requested a discussion on possibly revising the ordinance. In this case, the resident has a pig as a household pet, and states that the animal is therapeutic for her son. After considerable discussion, the Mayor asked the city attorney to research whether "therapy" animals should be exempted in the city's ordinance. Councilmember Connelly expressed that without this being a compelling need of the community, this type of issue should be handled at the staff level, however agreed with the Mayor requesting additional research. F. Council to receive supplemental information from staff or answers to questions regarding the July 15,2014 regular agenda items as follows: None 2.1 Consider approving minutes of council meetings held July 1, 2014 [Schrag, Connelly] (City Secretary) 2.2 Consider approving a resolution authorizing the city manager to execute a contract amendment with Bridgefarmer and Associates for Additional Engineering Services for the Memorial—Spring Creek Connector Project(Engineering, Scruggs) 3.1 Discuss and consider a resolution authorizing and approving the execution of the Declaration of Covenants, Conditions, and Restrictions, West 25 at Grandscape, The Colony, Denton County, Texas, for an approximately 30.779-acre tract of land. (Maurina) 3.2 Discuss the proposed 2014-2015 tax rate not to exceed $.675 per $100 valuation for the taxable value of all property real and personal located within the City of The Colony to be adopted on September 16, 2014 and schedule public hearings on the proposed tax rate to be held August 19 and September 2, 2014. (Finance, Cranford) 3.3 Consider approving a resolution awarding a bid and authorizing the City Manager to execute a contract for re-construction of the Park Loop Trail and BB Owen Trail connector with funding provided by the Community Development Corporation (Parks, Nelson) 3.4 Discuss and consider approving a resolution authorizing the city manager to execute an encroachment agreement with Atmos Energy Corporation for the BB Owen Trail Connection(Parks,Nelson) 3.5 Discuss and consider approving a resolution authorizing the city manager to execute a design services agreement with Dunkin Sims Stoffels, Inc. for the development of bid documents and project management for an overflow parking lot at Perryman Park, with funding provided by the Community Development Corporation(Parks,Nelson) 3.6 Discuss and consider an ordinance approving a Development Plan for a 12,639 square foot dual restaurant, with one restaurant being Luby's, on approximately 2.99 2 July 15,2014 Work Session acres of land, located on the north side of the Sam Rayburn Tollway (S.H. 121) at Morning Star Drive. (Development Services, Joyce) 3.7 Conduct a public hearing annexing into the corporate limits of the City of The Colony, an approximately 23.466 acre tract of land, generally located on the north side of Plano Parkway between Parker Road (FM 544) and Windhaven Parkway (Development Services, Joyce) 3.8 Conduct a public hearing disannexing from the corporate limits of the City of The Colony, an approximately 25.024 acre tract of land and an approximately 2.124 acre tract of right-of-way, generally located on the north side of Plano Parkway between Parker Road (FM 544) and Windhaven Parkway (Development Services, Joyce) 3.9 Conduct a second public hearing annexing into the corporate limits of the City of The Colony, an approximately 23.466 acre tract of land, generally located on the north side of Plano Parkway between Parker Road (FM 544) and Windhaven Parkway (Development Services, Joyce) 3.10 Conduct a second public hearing disannexing from the corporate limits of the City of The Colony, an approximately 25.024 acre tract of land and an approximately 2.124 acre tract of right-of-way, generally located on the north side of Plano Parkway between Parker Road (FM 544) and Windhaven Parkway (Development Services, Joyce) 3.11 Discuss and consider a resolution approving an Acknowledgment of Assignment and Agreement and related documents by and between the City of The Colony and Western Alliance Bank concerning the assignment of the Reimbursement Agreement for Tax Increment Reinvestment Zone Number Two, City of The Colony, Texas (Admin, Miller) 3.12 Discuss and consider a resolution approving a Consent to Assignment and Agreement and related documents by and between the City of The Colony and Western Alliance Bank concerning the assignment of a Developer's Agreement, Economic Development Agreement, First Amendment to Developer's Agreement, Second Amendment to Developer's Agreement, Third Amendment to Developer's Agreement and Fourth Amendment to Developer's Agreement regarding PD-18 (Admin, Miller) 3.13 Discuss and consider a resolution approving a Consent to Assignment and Agreement and related documents by and between the City of The Colony and Western Alliance Bank concerning the assignment of a Developer's Agreement and First Amendment to Developer's Agreement regarding PD-23 (Admin, Miller) 4.1 Receive quarterly report on public information requests (City Secretary) G. Council to provide direction to staff regarding future agenda items. Councilmember Boyer inquired to the city attorney how or why we are doing first and second public hearings on the same night. City Attorney Jeff Moore stated it is allowed and in this case, the request originated with the (1)property owner. He further explained that two other cities are in the process of approving the same items (3.7 — 3.10) and in order to have all approvals timely, this is the best way. Councilmember Schrag stated that school districts may be asked to be more flexible with the required documents, such as 3 July 15,2014 Work Session immunization records, needed for enrollment (ex. illegal aliens) and would like the city to ask the city's two school districts what their intentions are regarding that. The city attorney was asked to draft a letter to send to the districts and Councilmember Mikulec stated he would also call them first so they are expecting a letter. H. Adjourn And with no further business to discuss the meeting was adjourned at 6:45 p.m. APPROVED: J o e McCou y, Mayor ity of The Colony ATTEST: it-� lN� Cr .e C istie Wilson, TRMC _ S.; r . City Secretary F'1 t Z X -,,,TE PSS,,,, 4