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Home My WebLink About07/01/2014 City Council July 1,2014 MINUTES OF COUNCIL SESSION HELD ON JULY 1, 2014 The Regular Session of the City Council of the City of The Colony, Texas,was called to order at 7:15 p.m. on the 1st day of July 2014, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Joe McCourry Mayor Present Kirk Mikulec Councilmember Present Richard Boyer Councilmember Present Jeff Connelly Councilmember Absent David Terre Mayor Pro-Tern Present Perry Schrag Councilmember Absent Joel Marks Councilmember Present And with five (5) councilmembers present, a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Invocation — Police Chaplain Brian Bradford with Horizon's Church led the invocation. Pledge of Allegiance to the United States Flag Salute to the Texas Flag Moving America Forward Video Director of Communications and Tourism Diane Baxter presented a Moving America Forward video of Mayor Joe McCourry and City Manager Troy Powell being interviewed for a television program that is be aired in the near future. The program is about what makes the City of The Colony a destination city. After the video, Mayor McCourry displayed a plaque he received for participating in the Moving America Forward program. . Citizen Input This portion of the meeting is to allow up to five(5)minutes per speaker with a maximum of thirty (30) minutes for items not posted on the current agenda. The council may not discuss these items,but may respond with factual data or policy information, or place the item on a future agenda. Resident Christi Martin spoke regarding her concerns with street closures and accessibility to neighborhoods that are under road construction. Announcement of upcoming civic events and activities '- Presentation from the Library Director regarding current and upcoming programs, events, and service improvements. These items are strictly public service announcements.No action will be taken and no direction will be given regarding these items. 1 July 1,2014 Community Services Director Pam Nelson spoke regarding upcoming community activities and reminded residents to attend the Liberty by the Lake event on July 4th. Library Director Joan Sveinsson provided a PowerPoint presentation regarding current and upcoming Library events and activities. City Manager Troy Powell announced the City of The Colony was a finalist in the National Civic League for All American City Award Programs and noted the quilt is currently being displayed in the lobby area at City Hall. 2.0 CONSENT AGENDA The Consent Agenda contains items which are routine in nature and will be acted upon in one motion. Items may be removed from this agenda for separate discussion by a Council member. 2.1 Consider approving minutes of council meetings held June 17, 2014 [Marks] (City Secretary) 2.2 Consider approving council expenditures for May 2014 (Council) Motion to approve consent items above—Marks; second by Boyer; motion passed with all ayes. 3.0 REGULAR AGENDA ITEMS 3.1 Discuss and consider cancelling or rescheduling the first city council meeting in August and provide direction to staff(Council) Motion to reschedule the August 5, 2014 City Council meeting to August 4, 2014- Mikulec;second by Marks; motion passed with all ayes. 3.2 Discuss and consider an ordinance approving a boundary adjustment agreement by and between the Town of Hebron, the City of Carrollton, and the City of The Colony for property located on the north side of Plano Parkway between Parker Road (FM 544) and Windhaven Parkway (Development Services,Joyce) Mike Joyce with Development Services briefed Council regarding this item. He reviewed the areas in question and the reasoning for the request. Mr. Bill Walker representing the Developer of Austin ranch was present to answer any questions. Motion to approve— Terre;second by Boyer;motion passed with all ayes. 2 July 1,2014 3.3 Discuss and consider adopting an ordinance approving an application for a Development Plan to allow an 8,066 square foot Cheddar's Restaurant to be located on a 2.02 acre tract of land on the south side of Nebraska Furniture Mart Drive and approximately 400 feet east of Bargain Way (Development Services,Joyce) Mike Joyce with Development Services briefed City Council regarding this item. Mike reviewed the location, landscape plan, elevations, and parking. Eric Seely, with Graham Associates, Inc. was present to answer any questions. Motion to approve—Marks; second by Boyer;motion passed with all ayes. 4.0 WORK SESSION 4.1 Presentation of draft Council retreat goal five: Beautification Policy (Perez) Programs Administrator Joe Perez briefed Council regarding this item. Mr. Perez introduced Community Image Officer Prakash Abraham who will assist with the volunteer program. Mr. Perez reviewed the following Council Goals: Enhance and promote a Volunteer Assistance Program, Brand Standardization, and Fortify Sidewalk Program. Director of Engineering Gordon Scruggs reviewed the Alley Maintenance Standards. Mr. Perez proceeding reviewing the remaining Goals: Develop a Street Light Maintenance Strategy, Street Sign Maintenance and Replacement Plan, City Facility Recycling Plan, and a Cluster Box Repainting Program. Council discussed street light maintenance issues, and urged staff to meet with Oncor to address timeliness responses to city lighting issues. No action was taken on this item. 4.2. Discuss updating Administrative Procedure #401 Travel Advances/Reimbursements (Powell) City Manager Troy Powell briefed City Council regarding the current travel advance and reimbursement procedures. Mr. Powell explained the current policies and the need to update the existing policy to include group valet parking options, vehicle rental options for groups, and seat upgrades in lieu of paying baggage fees. Council advised staff to bring forward a revised policy at a future meeting for review. No action was taken on this item. 4.3 Discuss signage on the Sam Rayburn Tollway for Grandscape/Nebraska Furniture Mart (Maurina/Scruggs) Assistant City Manager Tod Maurina briefed Council regarding proposed signage on the Sam Rayburn Tollway for Grandscape/Nebraska Furniture Mart. Mr. 3 July 1,2014 Maurina explained that he met with the North Texas Tollway Authority (NTTA) to discuss signage along Sam Rayburn Tollway and was told that the NTTA's policy is limited to two (2) signs per freeway exit, which could limit identifying the South Colony Boulevard exit. Mr. Maurina further stated that the city does have the option to designate districts and this would allow additional way finding signage after the exit ramps on the frontage roads. Council advised staff to work with NTTA to consolidate signage and bring forward a conceptual signage plan with sub-signage (way finding signs) for City Council to review at a future date. No action was taken on this item. Executive Session was convened at 9:07 p.m. 5.0 EXECUTIVE SESSION 5.1 A. Council shall convene into a closed executive session pursuant to Section 551.072 of the TEXAS GOVERNMENT CODE to deliberate the purchase, exchange, lease or value of real property, and Section 551.087 of the TEXAS GOVERNMENT CODE to deliberate regarding commercial or financial information the city has received from a business prospect, and to deliberate the offer of a financial or other incentive to a business prospect. B. Council shall convene into a closed executive session pursuant to Section 551.087 of the TEXAS GOVERNMENT CODE to deliberate regarding commercial or financial information the city has received from a business prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s). Reconvened into Open Session 10:02 p.m. 5.2 A. Any action as a result of executive session regarding the purchase, exchange, lease or value of real property, and/or the offer of a financial or other incentive to a business prospect. No action was taken on this item. B. Any action as a result of executive session regarding the purchase, exchange, lease or value of real property, and/or the offer of a financial or other incentive to a business prospect. No action was taken on this item. ADJOURNMENT And with no further business to discuss the meeting was adjourned at 10:03 p.m. APPROVED: 4 July 1,2014 APPROVED: J•e McCourry, Mayor City of The Colony ATTESTS ,��,,,,,,,,,,,,,, Christie Wilson, TRMC _: S "AL < City Secretary ' ' 1'+ • rE X A` ,,,�t, , 5