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Home My WebLink About06/17/2014 City Council June 17,2014 MINUTES OF COUNCIL SESSION HELD ON JUNE 17,2014 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 7:08 p.m. on the 17th day of June 2014, at City Hall, 6800 Main Street, The Colony,Texas, with the following roll call: Joe McCourry Mayor Present Kirk Mikulec Councilmember Present Richard Boyer Councilmember Present Jeff Connelly Councilmember Present David Terre Mayor Pro-Tern Present Perry Schrag Councilmember Present Joel Marks Councilmember Absent And with six (6) councilmembers present, a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Invocation — Deacon Tomas Bacca with Holy Cross Catholic Church led the invocation. Pledge of Allegiance to the United States Flag Salute to the Texas Flag Citizen Input This portion of the meeting is to allow up to five(5)minutes per speaker with a maximum of thirty (30) minutes for items not posted on the current agenda. The council may not discuss these items,but may respond with factual data or policy information, or place the item on a future agenda. Community Waste Disposal Representative Greg Roemer addressed the Council regarding services his company provides which included recycling, trash service, and a storm debris management program. Mr. Roemer provided each Councilmember with a booklet and asked Council to consider his company when seeking future bids for waste services. Announcement of upcoming civic events and activities t- Library and Parks & Recreation upcoming activities. These items are strictly public service announcements.No action will be taken and no direction will be given regarding these items. 1 June 17,2014 Library Director Joan Sveinsson provided a PowerPoint presentation regarding current and upcoming Library events and activities. Special Events Coordinator Lindsey Stansell provided a PowerPoint presentation regarding upcoming community activities and reminded residents to attend the Liberty by the Lake event on July 4th. 2.0 CONSENT AGENDA The Consent Agenda will be acted upon in one motion and contain items which are routine in nature. Items may be removed from this agenda for separate discussion by a Council member. 2.1 Consider approving minutes of council meetings held June 3, 2014 [Schrag- WS, SS] [Marks- SS] (City Secretary) 2.2 Consider approving a resolution authorizing the mayor to execute an Interlocal Agreement with the Lewisville Independent School District for the construction of a trail connector on BB Owen Elementary School property (PARD, Nelson) Motion to approve above consent agenda items- Connelly; second by Mikulec; motion passed with all ayes. 3.0 REGULAR AGENDA ITEMS 3.1 Discuss and consider approving a resolution awarding a bid and authorizing the city manager to execute a construction services contract for an elevated water storage tank at Wynnwood Pump Station with funding provided by the Tax Increment Reinvestment Zone Number Two (Engineering, Scruggs) Engineering Director Gordon Scruggs briefed City Council regarding this item. Mr. Scruggs explained the need for a one (1) million gallon elevated storage tank to service the Tribute area and extraterritorial jurisdictions if annexed. He also reviewed costs associated with the project noting the city went out for bid and the two (2) lowest bids received were Landmark Structures I, L. P. for construction of a composite style tank and CB&I, Inc. for construction of a steel spheroid tank. Staff recommended the steel spheroid tank with sufficient funding. Ms. Glenda Curry representing Landmark Structures, I, L.P. addressed Council asking for an explanation regarding staff's recommendation of constructing a steel spheroid tank noting in her opinion, maintenance and upkeep would be more costly than a composite style tank. City Manager Troy Powell responded explaining the steel spheroid tank was recommended by the Developer who is providing upfront funding to construct the elevated storage tank. City Attorney Jeff Moore advised Council they have authority to approve either item as long as they consider the best value offered for the city based on the criteria. 2 June 17,2014 Councilmember Connelly asked Ms. Curry if her company constructs spheroid style tanks and if a bid was submitted by her company. Ms. Curry replied that her company submitted a bid for a composite style tank only and currently her company constructs smaller sized spheroid tanks. Motion to approve a steel spheroid design tank by Connelly with the stipulation that the project is subject to available funding; second by Mikulec; motion passed with all ayes, except for Boyer who voted no. 3.2 Discuss and consider a resolution authorizing the city manager to execute contract amendments with McMahon Construction for Plano Parkway Widening Phase 2 to perform additional earthwork for the trail from Windhaven Parkway and for increased concrete costs for the trail and for acceleration/deceleration lanes adjacent to Grandscape (Engineering, Scruggs) Engineering Director Gordon Scruggs briefed City Council regarding this item, explaining there are two (2) amendments to the contract. He further stated the first amendment is to authorize additional earthwork for construction of the trail from Windhaven Parkway to the southern property line of Grandscape and the second amendment is for increased cost in concrete for the trail adjacent to Grandscape and for paving of an acceleration/deceleration lane that will serve the area. Mr. Scruggs expressed his dissatisfaction with the utility companies timing in relocating the lines which has been a costly delay of the project. Motion to approve- Terre;second by Mikulec; motion passed with all ayes. Councilmember Connelly asked staff and the City Attorney to prepare a written invoice and submit to the utility companies seeking reimbursement for any fees the city has incurred due to the utility companies' delays. 3.3 Discuss and consider a resolution accepting a petition filed by landowners requesting annexation of an approximately 23.466 acre tract of land into the corporate limits of the City of The Colony, Texas, on property generally located on the north side of Plano Parkway between Parker Road (FM 544) and Windhaven Parkway; authorizing the publication of all notices; scheduling public hearings on the proposed annexation and disannexation of an approximately 24.826 acres of land and an approximately 2.124 acre tract of right-of-way; and authorizing the preparation of an annexation service plan for the approximately 23.466 acre tract of land (Development Services, Joyce) Mike Joyce with Development Services briefed Council regarding this item. Mr. Joyce explained that a petition was filed by landowners requesting annexation of approximately 23.466 acre tract of land in the corporate limits of the City of The Colony, and that a mutual boundary adjustment agreement will be considered with City of Carrollton and the Town of Hebron at a future date. Mr. Joyce noted 3 June 17,2014 tonight's request is to accept the petition and resolution that requests two (2) future public hearings to be held on the proposed annexation of approximately 23.466 acres of land, and scheduling the date, time and place for two (2) public hearings on the disannexing of approximately 24.826 acress and approximately 2.124 acre tract of right of way and to direct staff to prepare a service plan for the proposed annexation of approximately 23.466 acres of land. Motion to approve- Connelly;second by Mikulec; motion passed with all ayes. 3.4 Discuss and consider approving a resolution in support of United States Veteran's Administration Reform for the purpose of improving response times for medical care to veterans (Council) Each Councilmember expressed appreciation to all Veterans who have served our country and offered support by a resolution urging reform for Veteran's Healthcare services and asked staff to submit this resolution to state and local authorities. Motion to approve- Connelly;second by Mikulec; motion passed with all ayes. 4.0 WORK SESSION - No items 5.0 EXECUTIVE SESSION No items ADJOURNMENT And with no further business to discuss the meeting was adjourned at 8:02 p.m. APPROVED: ile L c--- •e Mc ou , Mayor City of The Colony T ATTEST: ,,,,o�y of NTC•CO c V. 1p i. /til% (f-4- Ait---1-do.___)' Christie Wilson, TRMC rEX A ,'' City Secretary ,,,,,,•,,,,o '�� 4