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June 3, 2014 Work Session Minutes
MINUTES OF COUNCIL WORK SESSION
HELD ON
JUNE 3, 2014
The Work Session of the City Council of the City of The Colony, Texas, was called to order
at 6:25 p.m. on the 3rd day of June 2014, at City Hall, 6800 Main Street, The Colony, Texas,
with the following roll call:
Joe McCourry Mayor Present
Kirk Mikulec Councilmember Present
Richard Boyer Councilmember Present
Jeff Connelly Councilmember Present
David Terre Mayor Pro-Tem Present
Perry Schrag Councilmember Absent
Joel Marks Councilmember Present
And with six council members present a quorum was established and the following items were
addressed:
A. Call to Order
B. Staff to provide update on West Nile Virus and the city's Mosquito Management
Plan (Nelson) Parks Director Pam Nelson reviewed the Mosquito Management and
Response Plan, including the current actions being taken. Ms. Nelson noted there is an
information page on the city's website and an email address that can be used to send the
city information on potential mosquito breeding sites. She reminded everyone of
preventative measures people can take to reduce the chances of exposure.
C. Presentation of newly updated CVB website (Baxter) Communications Director Diane
Baxter presented the newly designed website that will work on mobile devices and can be
updated from any location. Ms. Baxter explained the website will go live on the internet
next week.
D. Receive presentation from property representative regarding Garza Little Elm
Lake Estates SUP review for rezoning 7228, 7300 and 7320 Main Street (Joyce) Mike
Joyce told the City Council that there is a 2012 Specific Use Permit allowing outside
sales in this area which includes stipulations that need to be met. Mr. Joyce stated the
property owner is requesting an extension of the deadlines to complete those stipulations
and introduced Mr. Luis Jue who addressed the council. Mr. Jue briefed City Council
regarding the history of the project and the progress made so far. Mr. Jue further
explained that he hopes to sell the property to a new investor to complete the
requirements. Mr. Jue requested that City Council approve a six-month extension.
Council members made no objections to the extension request.
E. Staff to provide update regarding status of Interlocal Agreement with Little Elm
School District for a School Resource Officer at the STEM Academy (Miller) Not
addressed.
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June 3, 2014 Work Session Minutes
F. Council to receive supplemental information from staff or answers to questions
regarding the June 3, 2014 regular agenda items as follows: None
2.1 Consider approving minutes of council meetings held May 6, 2014 [Mikulec]
(City Secretary)
2.2 Consider approving council expenditures for April 2014 (Council)
2.3 Consider approving a resolution declining the Atmos Energy Corporation Rate
Filing (Finance, Cranford)
2.4 Consider approving a resolution authorizing the city manager to execute an
Amendment to the Option and Lease Agreement with AT&T Wireless for facilities at the
Clover Valley Water Tower (Engineering, Scruggs)
2.5 Consider approving resolutions adopting the updated Storm Water Management
Program and authorizing the city manager to sign the Notice of Intent for the Phase II
General Permit (Engineering, Scruggs)
2.6 Consider approving a budget amendment ordinance amending the Municipal
Budget for FY 2013-14 in the amount of $5,500 with funding available from the Lake
Parks Fund for the purchase of police patrol bicycles for use at lake parks and trails
(PARD, Nelson)
2.7 Consider approving a resolution awarding a bid and authorizing the city manager
to issue purchase orders to Gov. Direct in the amount of $25,446 and CDW Government
in the amount of $87,833 for the purpose of purchasing laptops for police and fire
departments (IT, Ringener)
2.8 Consider a resolution approving a First Amendment to Agreement of Sale and
Purchase by and between The Colony Local Development Corporation, The Colony
Economic Development Corporation, The Colony Community Development
Corporation, and Atlantic Hotels, Ltd., concerning the conveyance of approximately
238,048 square feet of land (General Administration, Maurina)
3.1 Discuss and consider an ordinance approving a site plan for a 30,336 square foot
retail/restaurant center called Village at 121, Phase 2, on approximately 2.53 acres
located on the north side of the Sam Rayburn Tollway (S.H. 121) and approximately 500
feet east of South Colony Boulevard (Development Services, Joyce)
3.2 Conduct a public hearing, discuss and consider an ordinance approving a Specific
Use Permit (SUP) to allow a limited service hotel, Courtyard Marriott at Cascades, to be
located on a 2.84 acre tract of land on the north side of the Sam Rayburn Tollway (S.H.
121) and approximately 500 feet east of Cascades Court, and to allow a modification to
Gateway Overlay District Section 10A-900(c)(1)(C) regarding the percentage of masonry
and stucco for exterior finishes (Development Services, Joyce)
3.3 Discuss and consider an ordinance approving a development plan for the
Courtyard Marriott at Cascades to be located on a 2.84 acre tract of land on the north side
of the Sam Rayburn Tollway (S.H. 121) and approximately 500 feet east of Cascades
Court, also known as 5917 Stone Creek Drive (Development Services, Joyce)
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June 3, 2014 Work Session Minutes
3.4 Conduct a public hearing, discuss and consider an ordinance approving a specific
use permit to allow a limited service hotel, Microtel by Wyndham, to be located on a 1.37
acre tract of land on the north side of the Sam Rayburn Tollway (S.H. 121) and
approximately 250 feet east of Standridge Drive, 3909 S.H. 121 (Development Services,
Joyce)
3.5 Discuss and consider an ordinance approving a site plan for Microtel by
Wyndham to be located on a 1.37 acre tract of land on the north side of the Sam Rayburn
Tollway (S.H. 121) and approximately 250 feet east of Standridge Drive, 3909 S.H. 121
(Development Services, Joyce)
3.6 Conduct a public hearing, discuss and consider an ordinance amending the Code
of Ordinances by revising Appendix A, "Zoning", Section I OD-3100, entitled "Tents and
Canopies", and Section 1OD-700, entitled "Temporary Use Definitions" (Development
Services, Joyce)
3.7 Conduct a public hearing, discuss and consider an ordinance amending the Code
of Ordinances, Appendix A, Section 24-101, by amending subsection (e) and adding a
new subsection (h) regarding a zoning application recommended for denial by the
planning and zoning commission, and establishing a one (1) year wait period for filing a
new zoning, rezoning, or text amendment application following a city council denial of a
zoning, rezoning, or text amendment (Development Services, Joyce)
3.8 Discuss and consider a resolution authorizing the city manager to execute a
contract amendment with Austin Bridge & Road, L.P. for the South Colony Boulevard
Grade Separation at the Sam Rayburn Tollway/S.H. 121 for revisions to accommodate
Phase 2 construction, including pavement replacement, waterline revisions, guard rail
removal, minor bridge revisions, and other miscellaneous detail changes (Engineering,
Scruggs)
3.9 Discuss and consider the appointment, evaluation, reassignment, duties or
dismissal of members of the following advisory boards: Community Development,
Board of Adjustment (Council)
3.10 Discuss and consider making a nomination by resolution for the Denco Area 9-1-
1 District Board of Managers for a two year term beginning October 1, 2014 (Council)
3.11 Discuss and consider a resolution nominating a Representative and Alternate
Representative for the city's shared seat on the Regional Transportation Council
(Council)
4.1 Discuss formalizing a liaison group for the Lewisville Independent School
District (Miller)
4.2. Review and discuss school zones for STEM Academy at the Tribute (Scruggs)
4.3. Discuss developing a philosophy on staffing numbers for fire and police (Powell)
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June 3, 2014 Work Session Minutes
G. Council to provide direction to staff regarding future agenda items. Councilmember
Connelly requested a resolution in support of Veterans Administration reform regarding
health care.
H. Adjourn
And with no further business to discuss the meeting was adjourned at 6:51 p.m.
APPROVED:
Jo cCourr , Mayor
ty of The Colony
ATTEST:
1 y OF • T~£
istie Wilson, TRMC C?
City Secretary Ui S V t
TE X Q.~
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