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HomeMy WebLinkAbout02/19/04 CDC MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION FEBRUARY 19TM 2004 PRESENT: Richard Boyer President STAFF: Pam Nelson Vicki Briggs - Member Sam Fitzgerald John Sanders Vice President Kathy Neal Susan King - Member Sue Walden - Treasurer Bunker Hill - Member ABSENT: Don Beckel Member Excused GUEST: Ted Ringener - Allen Hams Council Liaison City Information Technology Staff Meeting called to order at - 7:00 p.m. 1. CITIZEN'S INPUT - None. 2. APPROVAL OF MINUTES OF JANUARY 15TM REGULAR SESSION AND JANUARY 27TM SPECIAL SESSION- Motion to approve - Sanders; Second - King; motion carried. 3. CONSIDERATION OF APPROVAL OF DEVELOPING A 4B WEBSITE - The board addressed the possibility of developing a website several months ago, as a way to get information about current projects, future projects, and board information, to the i~ublic . The city lT Dept.(Information Technology) will assist Kathy with the development of the site, but they will not be responsible for keeping it updated; that will be Kathy's responsibility. The city Finance Director has agreed to allow the IT Dept. staff to assist in the develot~ment phase of this project. No city funds will be applied to this project, Motion to approve development of a 4B website - Sanders; Second - Walden; motion carried. 4. CONSIDERATION OF APPROVAL OF PROVIDING FUNDING TO DEVELOP THE 4B WEBSITE TO INCLUDE TI~E REGISTRATION OF THE DOMAIN NAMES(S), WEB HOSTING FEE, AND THE SOFTWARE NEEDED TO DEVELOP THE WEBSITE - Richard and Kathy will develop domain name(s) and find out if they are available. If the board decides to register multiple domain names, they will have to pay for each one. The cost will be between $15 - $20 for each name. A suggestion was made to use the same web host that the city is using and the board agreed. The cost of the web host is approximately $20 / month. We will need to purchase Dreamweaver software; the city purchasing agent can get that for $346.00. Ted, from the IT Dept., recommends we purchase a website template to build the website. The website is already built for you, youjust fill in the information you want posted. These templates vary in price. Motion to approve funding to develop the 4B website to include the registration of domain name(s), the hosting fee, and software needed to develop the website, pending cost verification - Sanders; Second - Walden; Opposed King; motion carried. 5. CONSIDERATION OF APPROVAL OF TH ~: CONTENT TO BE INCLUDED ON THE WEBSITE - There will be a lot of pictures of projects on the site, information about the board, some background information on the 4B sales tax and how funds from the tax can be spent, board agendas, information and updates on current projects, upcomingprojects, events. There will be a link on the ciiy website to get to the 4B website. We may also have links to other organization websites, such as the youth soccer league when we are giving information about our soccer fields or displaying pictures of soccer games. We can also make a link from the 4B site to the city's website to access the Customer Service Connection as a way to communicate with people regarding 4B issues, and also have a link to 4A. We can have a section on Five Star. The board consensus was for Richard to assist Kathy on the content to be included on the site. 6. UPDATE FROM DIRECTOR / ASST. DIRECTOR - FINANCIAL STATEMENTS - We should be at 33%0 of our budget on interest, but we are a little short. PARK IMPROVEMENTS- J & J Sprinkler has received the contract from Dennis. We are waitingfor the bonds to be signed. We will start on the adult softball fields first. PARK SIGNAGE - The first group of new park signs will be put in at Turner, BB Owen, Dave Cowan, Wilcox, Friendship, Bridges, Perryman, and East Lake Highlands. The new signs at Turner and Perryman have already been installed. The remaining g signs, for other park locations not listed, will be delayed because incorrect information was put on the signs, so we are having them completely re- done. TRAIL MASTER PLAN - Dennis should have the main master plan ready for the next 4B meeting. The shoreline from Stewart Creek Park to Ridgepointe will be the first phase. The gas and electric easement will be the second phase. WATERPARK - PARKING LOT - Work on the lazy river has begun. Slide structures will be delivered in March. They are also working on the parking lot. There is a lot of utility work and work on the drainage channel that needs to be completed before the parking lot can be finished. With no further business to discuss, the meeting was adjourned at 7:45 p.m. K~'~'~c°(~etary R'ichard Boyer, Presiden-~ f~/