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Home My WebLink About08/20/2013 City Council-WS August 20, 2013 Work Session MINUTES OF WORK SESSION OF COUNCIL HELD ON AUGUST 20, 2013 The Pre-Council Work Session of the City Council of the City of The Colony, Texas, was called to order at 6:10 p.m. on the 20th day of August, 2013, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Joe McCourry Mayor Present Kirk Mikulec Council member Present Richard Boyer Councilmember Present Jeff Connelly Councilmember Present David Terre Councilmember Absent Perry Schrag Councilmember Present (arrived 6:22 p.m.) Joel Marks Mayor Pro-Tem Absent And with four council members present a quorum was established and the following items were addressed: A. Call to Order B. Review approved city council district boundary line between Place 4 and Place 5 in Ridgepointe subdivision and provide direction to staff regarding possible changes (Wilson) City Secretary Christie Wilson told the council thatfollowing the adoption of a new city council district map it was discovered that the boundary line between Place 4 and Place S in the Ridgepointe subdivision was technically not where originally believed. The actual Census data blocks were used in determining the new council districts and in this particular area, resulted in the dividing line being located down the middle of the street, placing a few homes in Place 4 rather than Ridgepointe. Additionally there are two other random homes in the same general vicinity that should be in Place S but were inadvertently put in Place 4. Making this change will change the deviation numbers slightly, moving 123 people from Place 4 into Place S. After a brief discussion, council agreed this change should be made and directed staff to work with the city attorney to amend the previously adopted ordinance and map. C. Discuss All-America City 2014 competition (Terre) This item will be moved to the next council meeting due to Councilmember Terre's absence. D. Discuss a new Section IOD "Temporary Uses" of Appendix A Zoning, of the Code of Ordinances (Joyce) Mike Joyce asked the council if there are any questions regarding this previously discussed item and there were none. E. Discuss council receiving a periodic report from the city secretary regarding 1 August 20, 2013 Work Session public information requests received (Connelly 7/16) Councihnember Connelly told the council that in the interest of transparency, he would like the city secretary to provide the council a summary of the requests received. He also said this will show the public how the city addresses citizen's requests for information. Currently the city secretary provides a quarterly report to the council with the number of requests however Councilmembei- Connelly would like the details of the requests placed in the city council packets. [Councilmember Schrag arrived.] F. Discuss date to interview applicants for board vacancies (Council) City Secretary Christie Wilson advised the council that later in tonight's meeting they will be asked to approve two dates for the tax rate public hearings, and the second of those will be a special meeting on September 9'". Council could plan to conduct the interviews during that meeting and council agreed. G. Discuss the city's annual audit (Miller) Assistant City Manager Tim Miller told the council that the audit is complete and available on the city website. He stated there is nothing notable to report. H. Council to receive supplemental information from staff or answers to questions regarding the August 20, 2013 regular agenda items as follows: 2.1 Consider approving minutes of council meetings held July 16, 2013 [Marks WS] (City Secretary) 2.2 Consider approving council expenditures for the month of June 2013 (Council) 2.3 Consider accepting Joel Ortega's resignation from the Community Image Advisory Board (Council) 2.4 Consider adopting a resolution casting a vote for Joseph Perez to serve on the Denco 9-1-1 District Board of Managers (Council) 2.5 Consider approving a budget amendment ordinance for Fiscal Year 2012- 2013 for Fire Department overtime (Fire, Thompson) 3.1 Conduct a public hearing, discuss and consider an ordinance approving a Development Plan in PD-22, Austin Ranch, for 526 multiple family units and a clubhouse/leasing center, The Boat House, on approximately 33.43 acres, located on the southwest corner of Windhaven Parkway and Plano Parkway (Development Services, Joyce) 3.2 Conduct a public hearing, discuss and consider an ordinance approving a Site Plan for Assured Storage, a 59,225 square feet self-storage facility with a 2,400 square foot office/apartment on approximately 6,76 acres, located on the west side of Paige Road, approximately 400 feet south of Memorial Drive (Development Services, Joyce) 3.3 Conduct a public hearing, discuss and consider an ordinance approving a Development Plan for the Campus at Cascades, Phase 2, a 135,050 square foot 2 August 20, 2013 Work Session office/warehouse/retail development on approximately 12.72 acres, located on the northwest corner of the Sam Rayburn Tollway (S.H. 121) and Cascades Court (Development Services, Joyce) 3.4 Conduct a public hearing, discuss and consider an ordinance amending the Future Land Use Plan Map of the Comprehensive Plan to Office/Commercial from Low Density Residential for a 1.58-acre portion of the property located at 4700 Nash Street in the City of The Colony (Development Services, Joyce) Mavor McCourry stated item 3.5 is being pulled from the agenda and will not be discussed. 3.5 Conduct a public hearing, discuss and consider an ordinance approving a zoning change on an undeveloped tract of land totaling approximately 1.58 acres, owned by Trinity Presbyterian Church, generally located adjacent to Main Street (FM 423) at Nash Drive, from a SF-Single Family zoning district to a GR-General Retail zoning district and the Gateway Overlay District (Development Services, Joyce) 3.6 Conduct a public hearing, discuss and consider an ordinance approving a zoning change on a tract of land totaling approximately 29.08 acres, generally located along Lake Lewisville on both sides of Waters Edge Drive and on the west side of Waters Edge Court, from an Agriculture (A) zoning district to a Planned Development zoning district (PD-26); providing the permissible uses and development standards thereof (Development Services, Joyce) 3.7 Continue a public hearing from July 16, 2013, discuss and consider approving an ordinance amending the Code of Ordinances, Appendix A Zoning, by adding a new land use of "Kennels, Indoor" to Section 10-200, "Schedule of Uses by District;" by adding the definitions of "Kennels, Indoor," "Kennels, Outdoor" and "Adult Animal" to Section 10-300, "Definitions and Explanations Applicable to the Use Schedule;" and by adding Section 10-1380, "Kennels, Indoor" and Section 10- 1385, "Kennels, Outdoor." (Development Services, Joyce) 3.8 Conduct a public hearing and discuss the proposed City of The Colony Municipal Budget for fiscal year 2013-2014, and vote to set the date of September 17, 2013 to adopt the municipal budget (Finance) Councilmember Milculec asked what the status is of the Lewisville Independent School District request for an additional School Resource Officer. Mr. Miller stated that is undecided at this point and will cost the city one-half of the $77, 000 cost of this employee. Councilmember Milculec stated LISD officials were present who could explain the need. The mayor asked city attorney Jeff Moore if this is allowable. Mr. Moore told the council that the discussion can only be regarding how this relates to the budget. The mayor allowed the LISD officials to speak. They advised this new position would be shared with both local middle schools and thatLlSD has already approved their half of the cost involved. The requests came from the individual campuses and it was noted that all other middle schools in LISD have an SRO assigned on a part-time basis. 3 August 20, 20 13 Work Session 3.9 Discuss the proposed 2013-20 t4 tax rate not to exceed $.6775 per $100 valuation for the taxable value of all property real and personal located within the City of The Colony to be adopted on September 17, 2013, take a record vote and schedule public hearings on the proposed tax rate to be held September 3 and September 9, 2013 (Finance) 3.10 Discuss and consider approving a resolution authorizing the city manager to execute a New World Systems Software Maintenance Agreement for the continued maintenance of licensed software for police operations (Police, Plemons) 3.11 Discuss and consider approving a resolution authorizing the city manager to execute an Encroachment on Easement Agreement with Atmos Energy Corporation for a segment of the Parks Loop trail with a one-time payment to city (Engineering, Scruggs) 3.12 Discuss and consider approving a resolution authorizing the mayor to execute an Interlocal Cooperation Agreement with Denton County for maintenance of Bridges Cemetery (Mayor) 3.13 Discuss the future engineering services contract for the Wastewater Treatment Plant remodel (General Admin, Maurina) 1. Council to provide direction to staff regarding future agenda items. Councilmernber Connelly requested an update on the repair work planned for the S.H. 121 service road. J. Adjourn And with no further business to discuss the meeting was adjourned at 6:44 p.m. APPROA-3: D ~ Joe-- -eCour-ry, "@r F ro a, C~ City of The Colony ATTEST: w . < Christie Wilson, TRMC h- City Secretary Z 4