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Home My WebLink About02/19/2013 City Council-WS February 19, 2013 Work Session MINUTES OF WORK SESSION OF COUNCIL HELD ON FEBRUARY 19, 2013 The Work Session of the City Council of the City of The Colony, Texas, was called to order at 6:00 p.m. on the 19th day of February 2013, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Joe McCourry Mayor Present Kirk Mikulec Councilmember Present Richard Boyer Councilmember Present Jeff Connelly Councilmember Absent David Terre Councilmember Present (6:33 p.m.) Perry Schrag Councilmember Present Joel Marks Mayor Pro-Tem Present And with five council members present a quorum was established and the following items were addressed: A. Call to Order B. Discuss future plans for the City Hall building, the City Hall Annex building, and the Denton County Government Center building (Powell) City Manager Troy Powell told the council that more information is available regarding finish out of the Annex building. He said the Denton. County Government Building [that the city has an option to purchase] is at least three years fi°om ownership and it is too early to discuss use of that building. The City Hall won't likely be changed or moved in the near future. Tim Miller reviewed the cost for the Anne.,: remodel i f done in phases. He added that this approach would increase the total cost by $20, 000. Funding is budgeted to cover Phase I, and the first phase would provide about 50% use of the building. He recommended that if done at all, do Phase 1 with the funding available and that Phase 2 be budgeted next year, Council inem hers agreed to move forward oil Phase I. C. Discuss Gateway Overlay District proposed ordinance revisions (Joyce) Development Services Director Mike Joyce reviewed the proposed ordinance, which removes residential fr om the District and adds PD 22. The format is also changed. A significant change is that stucco and EIFS would be allowed and exposed aggregate would not. This item will come back on the March 10' regular agenda for approval. D. Receive presentation and discuss an offer from Communications Capital Group, LLC to purchase the cellular leases at the Clover Valley Water Tower for a lump sum payment (Scruggs) City Engineer Gordon. Scruggs reviewed the existing lease agreements and related revenue, and asked council i f there is any interest in the city selling those leases. He then presented the offfroin Communications 1 February 19, 2013 Work Session Capital and made a comparison of it to the city's current agreements and potential risks associated with the offer. Mayor McCourry said he felt that a 40 year agreement is too long and asked for some additional information. E. Discuss release of foundation only permits prior to site plan approval (Joyce) Mr. Joyce explained the reasons this is being presented and the options. City Manager Powell said he would recommend staff move forward on this but only with a waiver signed and city manager approval. F. Discuss concealed carry of firearms in city facilities (Powell) City Manager Troy Powell told the council that some employees have contacted him wanting to have the current personnel policy prohibiting civilian employees from carrying concealed firearms while on duty changed. City Attorney Jeff Moore said that the council would have to approve such a change. He also outlined the law regarding concealed carry. Council members in attendance indicated they would be willing to consider a change in policy. Mr. Powell indicated he would bring something back to council in the future. G. Discuss Insured Cash Shelter Accounts (Item 2.5) (Cranford) This item pulled from the agenda. H. Discuss previously submitted future agenda items and amend list as needed (Powell) Mr. Powell asked the council to bring back to him a list of work session items council had previously requested, in the event he has overlooked something. Councilmember Boyer did suggest an update on the trips to Austin. Mr. Powell told the council that the next work session will cover capital items only. 1. Council to receive supplemental information from staff or answers to questions regarding the February 19, 2013 regular agenda items as follows: 2.1 Consider approval of minutes of council meetings held February 5 [Marks WS, Boyer] and February 7, 2013 (City Secretary) 2.2 Consider approving a request from the American Cancer Society for the city to sponsor the Relay for Life event on May 3-4, 2013 by waiving fees and allowing the use of the mobile stage and the Five Star Complex, and granting an exception to the noise ordinance (PARD, Swain) 2.3 Consider accepting Raymond Ray's resignation from the Community Image Advisory Board (Council) 2.4 Consider approving a resolution authorizing the city manager to execute an Advance Funding Agreement for a project using funds held in the State Highway 121 Subaccount with the Texas Department of Transportation concerning the funding of the South Colony Boulevard Grade Separation, adjustment of ramps, and intersection improvements on South Colony Boulevard at the Sam Rayburn Tollway (S.H. 121). This is a format change to an agreement previously approved on February 5, 2013. (Engineering, Scruggs) Mr. Powell explained that this is the exact item that council had previously approved but with a format 2 February 19, 2013 Work Session change to contract document. 2.5 Consider approving a resolution adopting an amended Investment Policy (Finance, Cranford) 2.6 Consider approving a resolution amending the 2012-13 Master Fee Schedule to include rental fees for city facility located at 6303 Main Street (General Administration, Shallenburger) 3.1 Discuss and consider a grant request from The Colony High School JROTC for expenses related to the Skills Meet competition scheduled for February 23, 2013 and approve a budget amendment ordinance (General Administration, Shallenburger) 3.2 Conduct a public hearing, discuss and consider approving an ordinance readopting Chapter 13, Article III, Sections 13-31 through 13-37 of the Code of Ordinances regarding Curfew Hours for Minors (Police, Chandler) 3.3 Receive presentation and recommendations fiom the Redistricting Committee, select reaps for consideration, and consider authorizing public input dates and locations (Council, Boyer) 3.4 Continue a public hearing and discuss an ordinance amending the Code of Ordinances, Appendix A Zoning, Section l0A "Gateway Overlay District", by rescinding the current regulations and replacing them in their entirety with new regulations (Development Services, Joyce) 3.5 Discuss and consider approving a resolution authorizing the city manager to execute a contract with Nortex Concrete Lift & Stabilization, Inc. for pavement jacking in the Tribute and other parts of the city, with pricing available through an Interlocal Cooperative Purchasing Agreement with the city of Grand Prairie (Engineering, Scruggs) 3.6 Discuss and consider approving a resolution authorizing the city manager to execute an amendment to the Agreement for Professional Services with Halff Associates for engineering development plan review assistance (Engineering, Scruggs) 3.7 Discuss and consider approving a resolution authorizing the mayor to execute a Letter Agreement for Further Development of Hidden Cove Park (Marine Quest) (City Attorney) J. Adjourn And with no further business to discuss the meeting was adjourned at 6:57 p.m. APPROVED: Joe McCburr Mayor City of The Colony A TES If t~ U$e Christie Wilson, TRMC' _ City Secretary SE L 3 rE. A'S