HomeMy WebLinkAbout01/15/2013 City Council-WS
January 1 5. 2013 Work Session
MINUTES OF WORK SESSION Or COUNCIL
HELD ON
JANUARY 15, 2013
The Work Session of the City COLlncll of the City of The Colony, Texas, was called to order at 6:02
p.m. on the 15th day of January 2013, at City Hall, 6800 Main Street, The Colony, Texas, with the
following roll call:
Joe McCourry Mayor Present
kirk MikUleC Councilmemmber Present (6:12 p.m.)
Richard Boyer COlnlellmenlbcr Present
Jeff Connelly Councilmember Present
David Terre Councilmember Present
Perry Schrag Councilmember Present (6:15 p.m.)
Joel Marks Mayor Pro-Tern Absent
And with four council members present a quorum was established and the following items were
addressed:
A. Call to Order
B. Discuss entertainment options for 2013 American Heroes festival and provide
direction to staff (Swain) City Manager° Troy Powell stated that staff wants to get
an early start on plarnrin- the American Hcroes music this year. The bardget for this
-near is $32,500. Several council tnen2bers stated theirprefer°encesfi•om a prepared list
provided by David Swwain, with the first choice being the Lt. Dan Band. David was asked
to Irv and rhegotiate the price in order to book this band. Second crud third choices were
Varied among the council nreinbers.
C. Discuss renovation and use of the City Hall Annex building (Miller) Cily
Manager PotiPell told the council that because the renovation estrnhate for the building is
rtrorc c vj)ensive than l-vhat the citl' has blydgeted for the pr"ofect, he is reconn lending it be
addressed again dining the new budget cycle. He stated possible ttses.for the building,
adding that though the need is not urgent, city hall has run out of space. Assistant City
Manager Tini Miller rcvietivcd the projected costs, adding that the building is just less
than six-thousand square feet in size. Therc was specific discussion on the proposed
conference room date to the large one at city hall being too small. Tini was asked to
revise the project, possibly finishing it out in phases to reduce the expense.
Coimcillnenlber C'orhnclll'stated he woldd rather see the money set aside for the fumrc
need to renovate the Denton County Government building [that the city has a contract to
purchase. ]
D. Discuss city council meeting dates/calendar for 2013, including dates for
National Night Out, work sessions for the Wastewater Treatment Plant upgrade
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January 1 5. 2013 Work Session
and capital project budget, holiday schedule, etc. Police ChiefJoe Clarkstated there
are two dates to choose from for National Night Oast- the first Tuesday in August or the
first Tuesday in October. Pro and cons for both here discussed with it being noted that
these are city council meeting nights. The general consensus was to keep it in August
(the national date) and not hold a council meeting that night. Further discussion
regarding the cite council meeting calendar resulted in the council meeting scheduled
for the, first Tuesday in October being cancelled also. Council can meet on the previous
Rllonday if needed. The meeting on Election Day in November will be held as scheduled.
No other meeting dates rverc scheduled or cancelled. Regarding a. work session for the
wastervcater treatment plant upgrade, Mr. Powell said that will be discussed during the
regular budget meetings; that it will not be a budget item for 2013-14.
E. Council to receive supplemental information from staff or answers to questions
regarding the January 15, 2013 regular agenda items as follows:
illI }nor McCourrl, stated item 2.5 will be pulled firoin the agenda, that 3.1 will be
addressed on February 711', and that 3.3 will be on a rvorksession February 5`1'.
2.1 Consider approving minutes of city council meetings held November 20, December 4
(Connelly, Marks) and December 11, (Boyer) 2012 (City Secretary)
2.2 Consider approving city council expenditures for October and November 2012
(Council)
2.3 Consider approving an ordinance amending the Code of Ordinances, Chapter 2,
Section 2.4 regarding when the Mayor Pro Tern and Deputy Mayor Pro Tem shall be elected
due to November- council elections (Council)
2.4 Consider approving a resolution adopting an amended Cultural Arts Master Plan
(General Admin, Shallenburger)
2.5 Consider approving a resolution adopting a Mobile Concert Stage Rental Policy
(PARD, Swain)
2.6 Consider approving a resolution adopting a Sponsorship Policy (PARD, Swain)
2.7 Consider approving a resolution adopting an amended Athletic Facility Usage Policy
(PARD, Swain)
2.8 Consider approving a resolution adopting a Practice Field Refund, Cancellation and
Change Policy, and a resolution amending the Master Fee Schedule to include related fees
(PARD, Swain)
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January 15, 2013 Work Session
2.9 Consider ratifying an executed Memorandum of Understanding with the Denton
County Sheriff's Department transferring funds from the county's drug seizure account for
the purchase of equipment for the city's Special Response Team and authorize that
expenditure (Police, Chandler)
2.10 Consider approving a resolution establishing criteria that will serve as the framework
to guide the city in evaluating and measuring proposed city council single-member
redistricting plans (Boyer)
2.11 Second reading and consider approving an ordinance amending the Code of
Ordinances, Chapter 6, Article IX, by adding Section 6-196 "Lighting and Glare Standards"
(General Admiu, Perez)
3.1 Conduct a public hearing, discuss and consider an ordinance levying the public
improvement assessment on properties located within the City of The Colony Public
Improvement District No. 1, approving the final service and assessment plan for the City of'
The Colony Public Improvement District No. 1, and approving and authorizing the execution
of the reimbursement agreement for the City ofThe Colony Public limprovement District No.
1 (City Attorney)
3.2 Conduct a public hearing, discuss and consider an ordinance amending the Code of
Ordinances, Appendix D, Comprehensive Plan, Master Thoroughfare Plan, modifying
thoroughfares located within Planned Development 25 (PD 25) (Development Services,
Joyce)
3.3 Conduct a public hearing, discuss and consider an ordinance amending the Code of
Ordinances, Appendix A Zoning, Section l0A "Gateway Overlay District", by rescinding
the current regulations and replacing them in their- entirety with new regulations
(Development Services, Joyce)
3.4 Discuss and consider approving a resolution awarding a bid for the construction of
the Tribute Shoreline Nature Trail with funding provided by a grant from Texas Parks and
Wildlife and the Tribute Partners (Community Development, Nelson)
F. Council to provide direction to staff regarding future agenda items.
Colincilmc roper 13over asked for an update on the 9-11 Memorial. Couiicilbnenibei-
Connelf, stated he rvoidd like to see the parking area enlat°ged fo1° the Chi°istmas
Spectacular viewing; rerraniing Five Star Conrplex to Five Star Veterans Mcinorial Park,-
and, he asked staff to contact NTTA abort the 121 fi°ontage road between Standi-idge and
Main regarding the hunips in the roadtivay.
G. Adjourn
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January 15, 2013 Work Session
And with no further business to discuss the meeting was adjourned at 6:56 p.m.
APPROVED:
r r
e McCou y, Mayor
/J. ty of Th Colony %
ATTEST:
ti
o.
~t,--e_ Lam)
Christie Wilson, TRMC
City Secretary 4
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