HomeMy WebLinkAbout08/21/2012 City Council-WS
August 21, 2012 Work Session
MINUTES OF WORK SESSION OF COUNCIL
HELD ON AUGUST 21, 2012
The Work Session of the City Council of the City of The Colony, Texas, was called to order at 6:07
p.m. on the 21 st day of August, 2012, at City Hall, 6800 Main Street, The Colony, Texas, with the
following roll call:
Joe McCourry Mayor Present
Kirk Mikulec Councilmember Present (6:20 p.m.)
Richard Boyer Councilmember Present
Jeff Connelly Councilmember Absent
David Terre Councilmember Present
Perry Schrag Councilmember Present
Joel Marks Mayor Pro-Tem Present (6:21 p.m.)
And with four council members present a quorum was established and the following items were
addressed:
A. Call to Order
B. Discuss post office cluster boxes rehabilitation (Scruggs) City Engineer Gordon
Scruggs reviewed the status of'some of the postal boxes, stating some of the older steel
boxes in certain areas of town are rusted. The United States Postal Service has
indicated they will not make repairs to the boxes due to rust but does not object if the city
wants to paint the boxes. There are approximately 105 that need to be repainted at a
total cost of'$40, 000. Some need additional repairs as well.
C. Residential exterior lighting discussion (Perez) City Manager Office staff Joe
Perez introduced Martin Pullen who had submitted a request to the city for an ordinance
restricting residential lightingf om imposing on neighbor's homes at night. Mr. Pullen
explained his situation and Mr. Perez asked council whether there is an interest in
pursuing this. Several council members stated they would consider something simple for
the city's ordinances.
D. Discuss and provide direction regarding entertainment for the 2013 American
Heroes festival (Swain) Community Service Director Pam Nelson brought.forth, as
requested by council, information for booking higher tiered entertainment for next year 's
event. She explained that in addition to the entertainer cost, there is additional
production cost, and that additional marketingfunds should be allocated as well. As an
example, Pam said the Charlie Daniel band would increase the current cost by $42, 000.
It was noted that there has already been an increase proposed in the next budget but
still would not be sufficient under this scenario.
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August 21, 2012 Work Session
E. Discussion of special events funding (Miller) Assistant City Manager Tim Miller
explained that the Pirate Days committee has cancelled the 2012 event and returned the
$50,000 funding check to the city. [Additionally, they indicated the 2013 event also
would not be held which affects the Special Events budgetfor 2012-13.j Mr. Miller told
the council the money could be used on another project or returned to the General Fund.
Several suggested uses were discussed however the general consensus was to use
$40, 000 for the postal box rehabilitation. Communications/CVB Director asked that
council consider allocating the remainder to purchase a CVB mobile application. Mr.
Miller indicated he would bring back information regarding the funds Pirate Days had
requested in the upcoming budget.
F. Council to receive supplemental information from staff or answers to questions
regarding the August 21, 2012 regular agenda items as follows:
2.1 Consider approval of minutes of council meetings held August 7, 2012
(City Secretary)
2.2 Consider approving an ordinance amending the Code of Ordinances,
Chapter 19, Section 19-11, entitled "Same--in School Traffic Zones", by
establishing school zone speed limits when a posted sign indicating the speed
limit is equipped with a flashing amber light or another traffic control device
(Shallenburger)
2.3 Consider approving an ordinance amending the Code of Ordinances, Section
I OB, Accessory Structures, of the Zoning Ordinance to allow rear yard underground
storm shelters (Development Services, Joyce)
2.4 Consider approving a budget amendment ordinance for Fiscal Year 2011-
2012 authorizing an increase in the Parks and Recreation budget for mosquito
management (PARD)
2.5 Consider a resolution awarding a bid and authorizing the city manager to
execute a construction contract for the construction of Pruitt Drive water main
replacement. (Engineering, Scruggs)
3.1 Continue a public hearing, apublic hearing, discuss and consider approval of
a request for an amendment to Planned Development 16 (PD-16) by creating a new
45.27 acre Tract "F" from a portion of the undeveloped 60.116-acre Tract "B." "Tract
F," is proposed to be located at the north of S.H. 121, west of South Colony
Boulevard, and south of Memorial Road. (Development Services, Joyce)
3.2 Conduct a public hearing, discuss and consider an ordinance approving a
Specific Use Permit in a General Retail zoning district to allow outside display of
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August 21, 2012 Work Session
vehicles and merchandise on a tract of land totaling approximately 0.88 acres,
generally located on the east side of Main Street (FM 423). The property is located at
7228, 7300 and 7320 Main Street. (Development Services, Joyce)
3.3 Conduct a public hearing, discuss and consider an ordinance approving a site
plan for a new automatic ice dispenser building located at 5000 Main Street (F.M.
423)
3.4 Conduct a public hearing, discuss and consider an ordinance authorizing a
special exception to the Architectural Standards of the Zoning Ordinance for the use
of stucco/E1FS as alternate exterior materials for the Ice House, a free-standing,
unmanned ice dispensing structure, located at 5000 Main Street (F.M. 423) within the
Gateway Overlay District (Development Services, Joyce)
3.5 Conduct a public hearing and discuss the proposed City of The Colony
Municipal Budget for fiscal year 2012-2013 and set the date of September 18, 2012
to adopt the municipal budget (Finance)
G. Council to provide direction to staff regarding future agenda items.
Councilm.ember Marks treguested an update on Oncor's street light repairs. Mr. Miller
advised that information can be put in the Weekly Update.
H. Adjourn
And with no further business to discuss the meeting was adjourned at 6:49 p.m.
APPROVED:
C. - e,
J e McCourr Mayor
ity of The olony .
ATTEST:
Chistie Wilson, TRMC
City Secretary
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