The URL can be used to link to this page

Home My WebLink About08/07/2012 City Council Atigllst 7. 2012 MINUTES OF REGULAR SESSION OF COUNCIL HELD ON AUGUST 7, 2012 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 7:10 p.m. on the 7th day of August 2012, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Joe McCourty Mayor Present Kirk Miladec Councihriember Present Richard Boyer Councilmember Present Jeff Connelly Councilmember Present David Terre Councilmember Present Petry Schrag Councilmember Present Joel Marks Mayor Pro-Tem Present And with seven council members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Invocation First United Methodist Church Pledge of Allegiance to the United States Flag Salute to the Texas Flag Citizen Input- none Announcement of upcoming civic events and activities Presentation from the Library Director regarding current and upcoming programs, events, and service improvements. Councilmember Schrag added that tonight is National Night Out and asked that in the future council meetings not be held on this night. City staff member Joe Perez introduced Jillian Boyd who has been an intern for the city this summer, 2.0 CONSENT AGENDA 2.1 Consider approving minutes for council meetings held July 17, 2012 (City Secretary) 2.2 Consider- approving city council expenditures for June 2012 (Council) Motion to approve above consent agenda items- Connelly; second by Marks; motion passed with all ayes. Mayor McCoUrry pulled 2.3 for separate discussion. 2.3 Consider approving an engineering services contract amendment with Halff Associates for the review of development construction plans (Engineering, Scruggs) These items are strictly public service announcements. No action will be taken and no direction will be given regarding these items. August 7, 2012 Mayor McCour-y confirmed with city engineer Gordon Scruggs that the cost of the amendment is $20,500. Motion to approve- Boyer; second by Connelly; motion passed with all ayes. 3.0 REGULAR AGENDA ITEMS 3.1 Receive presentation, discuss and provide direction regarding the Mosquito Management Plan (Parks & Recreation, Swain) Parks Director Pam Nelson introduced Patrick Prather of Rid-All Pest Control, the company that the city uses for mosquito management. Patrick made a presentation on mosquito biology and breeding sites, control methods being used by the city, and West Nile Virus. Pam reviewed the public awareness campaign the city has and asked the council whether they should "fog" (not being done currently) for mosquitos based on test samples and human cases being reported. The current budget for mosquito control will need to be adjusted if fogging is done. General response from council was that what is being done now is preferred but targeted fogging in the positive test areas can be done as staff determines necessary. 3.2 First Reading and discuss an ordinance amending the Code of Ordinances, Section IOB, Accessory Structures, of the Zoning Ordinance to allow rear yard underground storm shelters (Development Services, Joyce) Planning Director Mike Joyce summarized this request, noting that a storm shelter is not intended for long term occupation and is not considered a basement. Mayor McCourry read the caption of the proposed ordinance. 3.3 Conduct a public hearing, discuss and consider an ordinance approving an amendment to Planned Developments 18 and 23 regarding the signage on the entire Tribute property. The property is located on east and west sides of Lebanon Road, and on what is commonly known as the Wynnewood Peninsula (Development Services, Joyce) Mike Joyce stated this is a request from Matthews Southwest to add signage regulations that are not currently included in the planned development districts. He presented illustrations showing the current signage and the proposed signage. The Planning and Zoning Commission recommended approval. The public hearing was opened and closed at 8:34 p.m. with no one wishing to speak. Motion to approve- Boyer; second by Marks; motion passed with all ayes. 3.4 Conduct a public hearing, discuss and consider an ordinance approving a revised detailed Development Plan for the Old American Golf Clubhouse located on the east side of Lebanon Road approximately one mile southwest of Haywick, more commonly known as 1001 Lebanon Road (Development Services, Joyce) Mike Joyce stated this request is to build a cart barn and presented some illustrations of the building materials proposed. The Planning and Zoning 2 August 7, 2012 Commission recommended approval. The public hearing was opened and closed at 8:37 p.m. with no one wishing to speak. Motion to approve- Terre; second by Connelly; motion passed with all ayes. 3.5 Conduct a public hearing, discuss and consider an ordinance amending the Comprehensive Zoning Ordinance and Map of the city by granting a zoning change from a General Retail (GR) to Light Commercial (LC) to allow for outside storage and display on approximately 0.88 acres, generally located on the east side of Main Street (FM 423). The property is located at 7228, 7300 and 7320 Main Street (Development Services, Joyce) It was stated that the applicant wants to take this request back to the Planning and Zoning Commission. The public hearing was opened and closed at 8:40 p.m. with no one wishing to speak. Councilmember Schrag read a prepared motion. Motion to refer° the application back to the Planning and Zoning Commission at their next meeting currently scheduled for August 14, 2012, for their consideration and recommendation to rezone the property GR-SUP to allow outdoor display- Schrag; second by Connelly; motion passed with all ayes. 3.6 Presentation of the City of The Colony Preliminary Municipal Budget for FY 2012-2013, and discuss and consider approving an ordinance scheduling a public hearing for the proposed budget at 7:00 p.m. on August 21, 2012 (General Admin, Miller) Assistant City Manager Tim Miller reviewed the goals of the proposed budget. The property tax is proposed to be reduced by Y4 cent (equivalent to $54,000). There is a reduction in fiend balance days to 90 for the General Fund and 60 for the Utility and Parks funds. City Manager Troy Powell stated that the city's bond council will be consulted about this number of field balance days. It was noted that the proposed budget reflects a reduction in operating costs, and reduction in debt service payments with no new debt issuance planned. Tim told the council that of the $1,400,000 available for capital purchases, $820,000 of it is earmarked to complete the federally mandated upgrade of the police radio system. The council will rank their top choices for capital purchases and provide that information to Tim. There are some funds still available from past bond issuances that can be used for specific items and those will be evaluated. Further discussion will be held, along with a public hearing, on August 21, 2012. Motion to approve- Schrag; second by Connelly; motion passed with all ayes. 3.7 Presentation and discuss sidewalk repair program (Public Works, Groeshel) Evan Groeshel of the Public Works department provided a presentation to the council on the sidewalk improvements that have been made this budget year. Using an interlocal agreement with Flower Mound the city contracted with F&F Concrete to complete repairs and replacement sidewalk at fifty-four locations. This is in addition to the city staff repairs. The process for repairs was briefly discussed. 3 August 7. 2012 3.8 Discuss the current animal control ordinance as it pertains to animals at large (City Manager) City Manager Troy Powell stated this item was requested by council. The mayor then asked for a citizen, All Barr (who had submitted a request to speak), to speak on this matter. Mr. Barr indicated that the city's definition of "at large" should be updated and provided a hand out that included definitions from several other cities. After considerable discussion of the matter, the mayor advised Mr. Barr that the ordinance would be discussed at a future work session. Executive Session was convened at 9:37 .m. 4.0 EXECUTIVE SESSION 4.1 A. Council shall convene into a closed executive session pursuant to Section 551.071 of the TEXAS GOVERNMENT CODE to seek legal advice from the city attorney regarding a Marine Quest contract amendment. B. Council shall convene into a closed executive session pursuant to Section 551.087 of the TEXAS GOVERNMENT CODE to deliberate regarding commercial or financial information the city has received from a business prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s). Reconvened to Open Session at 10:35 p.m. 4.2 A. Any action as a result of executive session regarding a Marine Quest contract amendment. No action. B. Any action as a result of executive session regarding commercial or financial information the city has received from a business prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s). No action. And with no further business to discuss the meeting was adjourned at 10:35p.m. APPROVED: Ile G Joe c ' ourry Mayor City of he Colony ATTEST i _ e ft lristie Wilson, TRMC City Secretary 4