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HomeMy WebLinkAbout07/17/2012 City Council-WS July 17, 2012 Work Session MINUTES OF WORK SESSION OF COUNCIL HELD ON JULY 17, 2012 The Work Session of the City Council of the City of The Colony, Texas, was called to order at 6:00 p.m. on the 17`x' day of July 2012, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Joe McCourry Mayor Present Kirk Mikulec Councilmember Present Richard Boyer Councilmember Present Jeff Connelly Councilmember Present David Terre Councilmember Present Perry Schrag Councilmember Present Joel Marks Mayor Pro-Tem Present (arrived 6:21 p.m.) And with six council members present a quorum was established and the following items were addressed: Call to Order A. Discuss youth sports and managing behavioral issues (Powell) City Manager Troy Powell stated he had been contacted by citizens regarding the behavior of parents at the games and team selection issues. Jackie Kopsa, Athletics Coordinator, presented information regarding the formation of the league teams, the city contracts with leagues, revenue and other financial information, and field usage. Police Captain Chandler stated there were very few police calls to the park during games. Most of the issues were not of a criminal nature that would require police involvement. The council discussed what their role should be in the process, establishing a code of conduct, and educating coaches, referees, and umpires regarding the expectations. B. Discuss 2012-13 Municipal Budget including the Denton County Children's Advocacy Center funding request, funding for the Colony Connection, Capital Expenditure priority list, and SPAN, Inc. funding (Miller) Assistant City Manager Tim Miller presented information regarding the current and projected funding levels for these programs. He asked for direction from the council to determine the continuation of fielding. The council was in favor of fielding Denton County Children's Advocacy Center and SPAN. They agreed to fiend the new non-optional fee for the North Texas Water Conservation District without passing the cost on to the water customers. The council determined they would still like to participate with a local publication but prepare the document in house of combine it with a current city publication. 1 July 17, 2012 Work Session C. Discuss status of brick wall repair adjacent to Main Street in the Ridgepointe subdivision (Boyer) Director of Government Relations Brant Shallenburger stated the property owner was given an offer for the city to pay half of the expense to remove the damaged wall and replace it with a fence. The property declined the offer. No further determination has been made to the next step in the process. D. Council to receive supplemental information from staff or answers to questions regarding the July 17, 2012 regular agenda items as follows: 2.1 Consider approval of minutes of council meeting held July 3, 2012 (City Secretary) 2.2 Consider approving a budget amendment ordinance for Fiscal Year 2011-2012 authorizing an increase in the Police Department budget for fuel (Police, Clark) 2.3 Consider approving a resolution authorizing the city manager to execute a funding agreement with Pirate Days of Texas, Inc. for the October 2012 event as fiinded in the 2011- 2012 Municipal Budget (Shallenburger) 2.4 Consider approving a budget amendment ordinance for Fiscal Year 2011-2012 authorizing an increase in the Lake Parks Fund to replace a utility vehicle for operations at Stewart Creek Park (Parks & Recreation, Nelson) 3.1 Conduct a public hearing, discuss and consider approval of a request for an amendment to Planned Development 16 (PD-16) by creating a new 45.27 acre Tract "F" from a portion of the undeveloped 60.116-acre Tract "B." "Tract F," is proposed to be located at the north of S.H. 121, west of South Colony Boulevard, and south of Memorial Road. (Development Services, Joyce) 3.2 First Reading and discuss an ordinance amending the Code of Ordinances, Section I OB, Accessory Structures, of the Zoning Ordinance to allow rear yard underground storm shelters (Development Services, Joyce) 3.3 Discuss and consider approving a resolution authorizing the city manager to execute an engineering services contract with Graham Associates, Inc. for design of Phase II widening of Plano Parkway (Engineering, Scruggs) 3.4 Discuss and consider approving a resolution authorizing the city manager to execute an engineering services contract with Halff Associates, Inc. for design of the widening of Memorial Drive from Main Street to Navaho Lane (Engineering, Scruggs) 3,5 Receive presentation and discuss the list of residential streets proposed for resurfacing and associated costs (Engineering, Scruggs) 2 July 17. 2012 Work Session 3.6 Discuss and consider a real estate sales contract and lease agreement by and between the City of The Colony and Denton County for the acquisition of approximately 5.801 acres of land comprising the Denton County Government Center, located at 6301. Main Street and 6303 Main Street, and approving a resolution authorizing the mayor to execute a real estate sales contract (Powell) 3.7 Discuss and provide direction regarding the charging and collecting of building permit fees within the extraterritorial jurisdiction of the City of The Colony (City Attorney) 3.8 Discuss and provide direction to staff regarding grant applications received for possible fielding consideration in the Special Events budget of the 2012-2013 Municipal Budget (Shallenburger) E. Council to provide direction to staff regarding future agenda items. T. Adjourn And with no further business to discuss the meeting was adjourned at 7:01p.m. APPROVED: Joe Mc ourry, Mayor City o The Colony ATTEST: Christie Wilson TRMC City Secretary ` X 3