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Home My WebLink About05/15/2012 City Council-WS May 15, 2012 Work Session MINUTES OF THE WORK SESSION OF COUNCIL HELD ON MAY 15, 2012 The Work Session of the City Council of the City of The Colony, Texas, was called to order at 6:01 p.m. on the 15th day of May 2012, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Joe McCourry Mayor Present Allen Harris Councilmember Present Richard Boyer Mayor Pro-Tem Present Jeff Connelly Councilmember Present David Terre Councilmember Present Perry Schrag Councilmember Present (6:10 p.m.) Joel Marks Councilmember Absent And with five council members present a quorum was established and the following items were addressed: A. Call to Order B. Update on Liberty by The Lake and American Heroes 2012 events (PARD) Lindsey Stanzel, Special Events Coordinator, programs and entertainment planned for these two events. Councibnernber Connelly indicated he would like the budgets to be increased for° these two city events in the future. Diane Baxter showed council some examples of signage planned for the back side of the Memorial Drive signs, which promote the American Heroes event. C. Discuss Technology Board purpose and procedures (Council/IT) Joy Grube, Chair of the Technologies Board, explained what this board does. Councilmember Harris (liaison to this board) followed up by saying the board reviews items staffwouald like to incorporate and feel they have done a good job. It was noted that the board also initiates iteIns, for agendas firom tithe to tine, and that the members require certain technical skills. The board currently has two openings. D. Discuss possible Memorial Drive groundbreaking (Miller) Assistant City Manager Tim Miller said that some council members expressed a desire for° an official groundbreaking when the Memorial Drive/Spring Creek Connector construction begins. It was noted that when completed this will add an additional route in and out of the city. Several council members spoke in favor of a ground breaking (end of'May 2012); Councilmember° Schrag suggested that a ribbon cutting should be considered as well. E. Council to deceive supplemental information from staff or answers to questions regarding the May 15, 2012 regular agenda items as follows: 1 May 15, 2012 Work Session 2.1 Consider approval of minutes of council meetings held May 1, 2012 [Marks WS] (City Secretary) 3.1 Discuss and consider approving a resolution awarding a bid and authorizing the city manager to issue purchase orders for the site work, materials and construction of playground equipment at Dave Cowan Park, with funding provided by the Community Development Corporation (PARD/Nelson) Councilinember Connelly questioned the contingency funds for the playground requests. Parks Director Pam Nelson advised final pricing had not been received on some items and that they do not want to have to come back to council in the event additional funds are needed. If not, they money will stay in the park improvements find. Councilmember Harris added that residents in the neighborhoods around the parks have had an opportunity to provide input on the types of equipment selected. 3.2 Discuss and consider approving a resolution awarding a bid and authorizing the city manager to issue purchase orders for the site work, materials and construction of playground equipment at Friendship Park, with funding provided by the Community Development Corporation (PARD/Nelson) 3.3 Discuss and consider approving a resolution awarding a bid and authorizing the city manager to issue purchase orders for the site work, materials and construction of playground equipment at Carr/Chapman Park, with funding provided by the Community Development Corporation (PARR/Nelson) 3.4 Discuss and consider approval of a resolution approving a Construction Management Agreement by and between NFM Services, LLC, The Colony Community Development Corporation, and the City of The Colony reimbursing certain costs with net bond proceeds. 3.5 Discuss and consider approval a resolution approving a Construction Management Agreement by and between NFM Services, LLC, The Colony Economic Development Corporation, and the City of The Colony, Texas, reimbursing certain costs with net bond proceeds. 3.6 Discuss and consider approval of a resolution approving a Construction Management Agreement by and between NFM Services, LLC, The Colony Local Development Corporation, and the City of The Colony, Texas, reimbursing certain costs with net bond proceeds. 3.7 Discuss and consider approval of a resolution approving a Construction Management Agreement by and between NFM Services, LLC, The Colony Community Development Corporation, and the City of The Colony, reimbursing certain costs with Type B sales tax revenues. 3.8 Discuss and consider approval of a resolution approving a Construction Management Agreement by and between NFM Services, LLC, The Colony Economic Development Corporation, and the City of The Colony, reimbursing certain costs with Type A sales tax revenues. 3.9 Discuss and consider approval of a resolution approving a Construction Management Agreement by and between NFM Services, LLC, The Colony Local Development 2 May 15, 2012 Work Session Corporation, and the City of The Colony, Texas, reimbursing certain costs with Ad Valorem and sales tax revenues. 3.10 Discuss and consider approval of a resolution approving a Reimbursement Agreement by and between The Colony Community Development Corporation and NFM Services, LLC, for reimbursement of certain project costs. 3.11 Discuss and consider approval of a resolution approving a Reimbursement Agreement by and between The Colony Economic Development Corporation and NFM Services, LLC, for reimbursement of certain project costs. 3.12 Discuss and approve a resolution approving a Reimbursement Agreement by and between The Colony Local Development Corporation, and NFM Services, LLC, for reimbursement of certain project costs. 3.13 Discuss and consider approving a resolution approving an agreement by and between the City of The Colony, The Colony Community Development Corporation, The Colony Economic Development Corporation and Crosson Dannis, Inc, for professional appraisal services, reimbursable by the Tax Increment Finance Zone. 3.14 Discuss and consider approving a budget amendment ordinance for Fiscal Year 2011- 2012 authorizing an increase in the non-departmental budget to fund a traffic study for improvements to S.H. 121 and South Colony Boulevard, reimbursable by the Tax Increment Finance Zone (ACM Miller) 3.15 Discuss and consider authorizing or approving a resolution casting votes for the Regional Transportation Council Representative and Alternate Representative for two year terms beginning June 2012 (Council) F. Council to provide direction to staff regarding future agenda items. None G. Adjourn And with no further business to discuss the meeting was adjourned at 6:25 p.m. APPROVED: Jo McCourry/ Mayor pity of The Qolony ATTES ; Christie Wilson, TRMC f { City Secretary 3