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September 6, 2011 Work Session
MINUTES OF WORK SESSION OF COUNCIL
HELD ON SEPTEMBER 6, 2011
The Work Session of the City Council of the City of The Colony, Texas, was called to order at 6:01
p.m. on the 6th day of September 2011, at City Hall, 6800 Main Street, The Colony, Texas, with the
following roll call:
Joe McCourry Mayor Present
Allen Harris Councilmember Present
Richard Boyer Mayor Pro-Tem Present
Jeff Connelly Councilmember Present
David Terre Councilmember Present
Perry Schrag Councilmember Absent
Joel Marks Councilmember Absent
And with five council members present a quorum was established and the following items were
addressed:
A. Call to Order
B. Discuss Special Events budget for FY 2011-2012 (Shallenburger) City Manager
Troy Powell briefly reviewed the new grant application process. A list of requested
,funding by non-profit groups was provided to the council for review. Council
members Boyer and Connelly indicated that groups who receive such funding should
be expected to not do negative things, such as sending massive amounts of email to
the city manager, and to provide some good will toward the city. It was noted that
Pirate Days was expected to begin reducing the amount offunding requested for this
annual event. After considerable discussion it was decided that the groups
requesting grants would be asked to do a presentation to council at the next meeting.
C. Discuss Master Fee Schedule changes for FY 2011-2012 (Powell/Miller) Tim
Miller provided a list of health/food service fees that could be reduced. The list
suggests that those businesses who sell prepackaged food items only not be required
to obtain an annual permit, temporary permits be changed to $50 per event, and food
handler permits be adjusted to more accurately reflect the city's cost. Discussion
regarding church or other non-profit events followed, perhaps to allow for a waiver
of fees.
D. Discuss response from NTTA on exit changes on S.H. 121 (Powell) Troy Powell
stated he received an email from a NTTA representative regarding the proposed
realignment for a free exit from the S.H. 121 Tollway. It stated that the 2006
agreement approved the alignment, various studies would have to be conducted,
funding is not available and the proposal is not consistent with the TxDOT and
NTTA agreement. In effect, they will not consider the proposal. Troy said he plans
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September 6, 2011 Work Session
to meet with the city manager from Lewisville since this proposal affects many of
their residents as well. The hope is that Lewisville will partner with The Colony for
another approach on the matter.
E. Discuss city council travel policy (Harris) Councilmember Harris indicated he
wanted the council to all have a copy of the policy, due to upcoming planned travel.
Troy suggested a few things that might be adjusted, such as stating a distance
requirement for overnight stay (with exceptions). The discussion continued with a
suggestion that the least expensive mode of travel be used.
F. Council to receive supplemental information from staff or answers to questions
regarding the September 6, 2011 regular agenda items as follows:
2.1 Consider approval of minutes of council meetings held August 16 [Schrag
absent] and 30, 2011 (City Secretary)
2.2 Consider approving council expenditures for July 2011 (Council)
2.3 Consider authorizing the mayor to cast a vote on behalf of the city council
for the City of The Colony Human Resources Director Margaret Burkett to
represent Region 8 on the TML Intergovernmental Employee Benefits Pool Board
of Trustees for a three (3) year term beginning October 1, 2011 (Human
Resources)
2.4 Consider accepting Matt Armstrong's resignation from the Board of
Adjustment (Council)
3.1 Conduct a public hearing, discuss and consider adopting an ordinance
approving a specific use permit for on-premise sale of alcohol at the Old American
Golf Clubhouse located at 1001 Lebanon Road (SUP 11-0003, Development
Services)
3.2 Conduct the second of two required public hearings to discuss the proposed
2011-2012 tax rate not to exceed 68.30 cents per $100 valuation for the taxable value
of all property real and personal, located within the City of the Colony and announce
council meeting date of September 20, 2011 to adopt tax rate (Finance)
3.3 First reading and discuss an ordinance amending Chapter 2 of the Code of
Ordinances by adding a new Section 2-8 designating those authorized to act in the
city manager's capacity during absence or disability (Administration)
Councilmember Connelly suggested a thirdperson be added to the list of individuals
who could serve as city manager under such circumstances. It was determined that
the mayor could make such an appointment with approval by council. The city
attorney will draft the additional language.
G. Council to provide direction to staff regarding future agenda items. None stated.
Mr. Powell did follow up with some information regarding the cluster mail boxes
that was discussed in a previous work session. He spoke to the Post Master who
indicated they have no funds for maintenance of the mail boxes. It was suggested
that perhaps the HOA's might want to participate in improvements if need be.
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September 6, 2011 Work Session
H. Adjourn
And with no further business to discuss the meeting was adjourned at 6:55 p.m.
APPROVED:
Joe McCoufry, Mayor j
City of The Colony
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ATTEST:
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C ristie Wilson, TRMC
City Secretary
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