HomeMy WebLinkAbout08/02/2011 City Council-WS
August 2, 2011 Work Session
MINUTES OF WORK SESSION OF COUNCIL
HELD ON AUGUST 2, 2011
The Work Session of the City Council of the City of The Colony, Texas, was called to order at 6:03 p.m. on
the 2nd day of August 2011, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call:
Joe McCourry Mayor Present
Allen Harris Councilmember Present (arrived 6:06 p.m.)
Richard Boyer Mayor Pro-Tem Present
Jeff Connelly Councilmember Present
David Terre Councilmember Present
Perry Schrag Councilmember Present (arrived 6:05 p.m.)
Joel Marks Councilmember Present (arrived 6:17 p.m.)
And with four council members present a quorum was established and the following items were
addressed:
A. Call to Order
B. Discuss backflow meter rate reductions (Schrag 7/5) Councilmember Schrag
stated that he would like the city to review the current fees versus costs for the backflow
meter process as a result of it being outsourced. Utility Director Tod Marina advised that
there are only a couple of months of data at this point and recommended it be reviewed early
next year to see whether the fees could be reduced.
C. Discuss noise ordinance as it compares to neighboring cities' (Schrag 7/5) Joe
Perez of the Community Image Department provided council with a comparison of The
Colony's ordinance with those of the neighboring cities. There was some discussion as to
the fact that some of the noise issues were originating from across the lake, outside our city
limits.
D. Discuss options for free exit on the S.H. 121 Tollway for residents (Marks 7/19)
City Manager Troy Powell advised that he and engineer Gordon Scruggs will draft a letter
to the North Texas Tollway Authority and request other options be considered for vehicles
traveling eastbound on SK 121 west of'The Colony's city limits. [Currently vehicles must
detour off the main roadway through some traffic lights to avoid paying tolls, or enter the
tollway east of the flyover bridge.] Gordon will review and possibly make some suggestions
for ramp reconfiguration. It was suggested that such an alternative will improve traf
fic flow
in that area.
E. Council to receive supplemental information from staff or answers to questions
regarding the August 2nd regular agenda items as follows:
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August 2, 2011 Work Session
2.1 Consider approval of minutes of council meetings held July 19, 2011 [Schrag absent]
(City Secretary)
2.2 Consider approving council expenditures for the month of June 2011 (Council)
2.3 Consider nominating the City of The Colony Human Resources Director
Margaret Burkett to represent Region 8 on the TML Intergovernmental Employee Benefits
Pool Board of Trustees for a three (3) year term beginning October 1, 2011 (Human
Resources)
2.4 Consider adopting a resolution casting a vote for Allen Harris to serve on the
Denco 9-1-1 District Board of Managers (Council)
2.5 Consider approving a resolution authorizing the city manager to execute an
Interlocal Cooperation Agreement with Denton County for the collection of property taxes
for the city for fiscal year 2011-2012 (Finance)
2.6 Consider accepting Jack Turner's resignation from the Technologies Board
(Council)
3.1 Presentation of the City of The Colony Preliminary Municipal Budget for FY 2011-
2012, and discuss and consider approving an ordinance scheduling a public hearing for the
proposed budget at 7:00 p.m. on August 16, 2011 (Finance)
3.2 Discuss and consider approving a resolution authorizing the city manager to execute
an amendment to the North Colony Boulevard construction contract to include drainage
improvements on North Colony Boulevard west of Main Street (Engineering)
3.3 Discuss and consider a resolution authorizing a consulting services agreement and
related mutual non-disclosure agreement for the purpose of analyzing operational cost
reduction solutions and recommending modifications to the city's purchasing methods
(Administration) Councilmember Connelly asked how the city found this particular
consultant. Tim Miller advised this company does consulting workfor the city of Carrollton
and for Matthews Southwest. It was noted that a request for qualifications can be done if
council desires though there is no requirement to do so. Discussion of the process and
payment methods followed. It was confirmed that no changes to vendor relationships would
occur without careful staff review.
F~ Council to provide direction to staff regarding future agenda items.
Councilmember Harris requested council discuss the current travel policy. Councilmember
Connelly requested the traffic situation at S.H. 121 and Plano Parkway be addressed.
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August 2, 2011 Work Session
G. Adjourn
And with no further business to discuss the meeting was adjourned at 6:59 p.m.
APPROVED:
oe Mcco ry, Mayor
City of The Colony
ATTE$T:
Christie Wilson, TRMC
City Secretary
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